Supporting Federally Funded
Research Requirements with
DSpace and SWORD
10th International Conference on Open Repositories
Hui Zhang, Michael Boock
Oregon State University
Project Background
ScholarsArchive@OSU institutional
repository
 OSU OA Policy
 Article deposit form
 PMC deposit use case

Why provide federal agency article
deposit services?
Grow the IR with more faculty research
articles
 Meet agency requirements and OSU OA
policy terms
 Single deposit
 Tracking

Self-deposit in DSpace


DSpace can serve as a SWORD server
SWORD client library in PHP
◦ swordapp-php

EasyDeposit
◦ A toolkit to create SWORD deposit web
application
◦ Use swordapp-php library
◦ Open source
Requirements analysis
User authentication
 Fill article metadata from external
sources if exists
 Support Federal funding agency article
deposit requirements
 Add option to request a waiver for
Oregon State University OA mandate

User Authentication

Client side
◦ Depositor is required to enter his/her unique
ONID (OSU network ID)
◦ Verify with OSU directory and find depositor
name and email

DSpace side
◦ Add a customized authentication routine to
verify depositor’s ONID is in the user group
that authorized to ingest
Form Implementation

Auto-fill article metadata if it exists
◦ Query CrossRef API using DOI entered by
depositor

Support federal funding agency article
deposit requirements
◦ A form page allows depositor to enter PI, coPIs, and grant IDs

Request a waiver for OSU OA mandate
◦ Automatically granted, waiver send to
depositor’s email associated with ONID
Self-deposit Workflow
Files submitted to the Open Access
Article collection in Dspace
 A receipt sent to depositor with email
associated with ONID
 Curator of the collection sees submission
on his/her tasks queue
 Curator enhances the metadata and
approves the submission to go “live”
 Depositor notified by email

Demonstration

http://deposit.library.oregonstate.edu/
PubMed Central and PAGES Article
Deposit Processes
https://wiki.library.oregonstate.edu/conflu
ence/x/2gDUAQ
 Check PMC to see if article is already
available with a PMCID.

◦ If Yes, note the PMCID and proceed to
deposit article to ScholarsArchive@OSU.
◦ If No, we check to see if publisher deposits
article on author’s behalf.
◦ If No, deposit to PMC using NIHMS, and to
our IR
Impact
80 NIH funded articles deposited to both
PMC and ScholarsArchive@OSU
 18 Department of Energy funded articles
 Additional federal agency public access
policy implementation scheduled for Fall
2015 or January 2016.

Deposit to Other Agencies
OSTP memo: “Increasing Access to the
Results of Federally Funded Scientific
Research.”
 Implementation plans:
http://bit.ly/FedOASummary
 Using existing repositories like PMC and
PAGES

Challenges
Getting appropriate version of articles
 Getting all tables and figures
 Getting articles

Future Form Development
Ingest metadata from external sources
into the repository
 Harvest and auto-fill funding information
from FundRef/CrossRef
 Integrate the deposit process with other
federal repositories such as PubMed
Central

Questions?

Michael.Boock@oregonstate.edu

Hui.Zhang@oregonstate.edu