September 18, 2008 County Nutrition Directors 2008-2009 Free/Reduced Price Applications Verification School food authorities are required to annually select and verify a sample of their approved free and reduced price meal applications. Like last year, two different verification methods exist and each individual county’s method used is based on the verification non-response rate from the preceding year (2007-2008). The sample size (3 percent random or 1 1/2 percent focused) is based upon the number of approved applications on file as of October 1, 2008. Prior to selecting the sample, please be reminded to exclude from the verification selection pool those students who were approved by Direct Certification. Additionally, when calculating the 3% sample that results in a fraction, always round to the next higher whole number to determine total sample size. All verification activities must be completed by November 15, 2008, and reported to this office by March 1, 2009. Please be aware that the Verification Summary Report information is now collected on the “Verification Data Collection Sheet”. The verification regulations set forth in Parts 245.6a(a)(3) and 245.6a)b)(3) allow school food authorities to verify food stamp and TANF applications solely by confirming that "each child for whom application was made and a number provided, is a member of a currently certified food stamp household or TANF assistance unit. If it is not established that the child is a member of a currently certified food stamp household or TANF assistance unit, the procedures for adverse action specified in Section 245.6a(e) shall be followed. The notification of termination of benefits provided to such households shall include a request for household income information and for written evidence that confirms household income to assist those households in establishing continued eligibility for free meal benefits." For income eligible households, letters to households must request, in addition to other required information, the social security number of each adult household member. As a result of Reauthorization 2004, school officials verifying income eligibility for free or reduced price meal benefits must allow households to provide documentation of income for any point in time between the month prior to the application and the time the household is required to provide income documentation. This provision is intended to support the current statutory change that provides for full school year eligibility once an initial determination is made. Please note that the date of completion for verification shall be on or before November 15, 2008. The electronic file and one signed copy of the report are due in the Office of Child Nutrition on or before March 1, 2009. A follow-up report of non-respondents who reapply for benefits is required. This reporting requirement is based on follow-up activity occurring between November 15th and February 15st. If you have questions or concerns regarding verification, please contact me at 304-558-2709 or via email at rjgoff@access.k12.wv.us. Richard J. Goff Executive Director Office of Child Nutrition RJG/tdr Verification08-09