BERKELEY COUNTY SCHOOLS CENTRAL OFFICE 401 S. QUEEN STREET MARTINSBURG WV 25401 Technology Plan 2008-2010 E-rate funding years 2008-2010 Technology Plan Technology Plan submitted: October 05, 2008 Berkeley County is located approximately 75 air miles northwest of Washington, D.C. in the Eastern Panhandle of West Virginia. The population of the county is approximately 100,000 and continues to grow as many new businesses establish facilities here. Our county is also a "bedroom community" for many people who work in the metropolitan Washington/Baltimore area. Berkeley County Public Schools serve a student population of 17,300 with three high schools, five middle schools, six intermediate schools and fourteen elementary schools. Other new schools are planned for the next few years. Page 1 of 12 Planning Committee Name Title Representation Albright, Scott Principal *Administration Borger, Jaimee Director of Media Services *Administration *Parent Brockway-Votel, Patricia Assistant Principal *Administration Brown, Ronald G. *Special Education Catlett, Rebecha Teacher *Teacher Clarke, Linda Secretary *Service Personnel Cummings, Tom Citizens National Bank *Business Community Dotson, Ernie Instructional Specialist 6 - 8 *Administration Edwards, Chris Director of Federal Programs *Title I *Title II *Title III *Title IV *Title V Glover, Debra Teacher *Teacher Heck, Tracey Assistant Principal *Administration *Parent Herlinger, Rick Teacher *Teacher Hobbs, Joyce Instructional Specialist, 9-12 *Administration Hoffmaster, Beverly Instructional Specialist, K-2 *Administration Hough, Kim Assistant Director, Special Education *Administration Janelle, Sherri *Parent Kees, Joyce Centra Bank Kennard, Dr. Douglas Shepherd College *Business Community *Parent Kenney, David Director, Research and Technology *Technology Kursey, Margaret Principal *Administration *Parent Lewis, Ed General Motors *Business Community Long, Jackee Secretary *Service Personnel Lopez, Robyn Instructional Specialist, 3-5 *Administration *Parent Martin, Chu-Won Student *Student Mathias, Jeannette Teacher *Special Education *Teacher McCants, Robyn Teacher *Teacher Miller, Donna Director, Instruction *Administration Powell, Betty Anne Assistant Director Federal Programs *Title I *Title II *Title III *Title IV *Title V Schooley, Justin Administrative Assistant *Administration Walker, Veronique *Administration Walkup, Maggie *Parent Describe how parents, community and other appropriate stakeholder members are involved in the development and/or revision of the plan. The Development of the Five-Year Strategic Plan: The committee was selected to ensure membership at every programmatic level that included principals, regular and special education teachers, and service personnel. We also included parents, students, and business and community members from throughout the district. Other personnel included directors and instructional specialists from the different departments (instruction, federal programs, special education, pupil services, and human resources). The committee members attended a series of meetings where they developed and agreed upon the various components of the plan. After each meeting, they were sent copies of the work completed so they could make recommendations for additions or revisions. Copies of the work were also sent to the schools so that all employees could make recommendations for changes. All of these recommendations were considered at the next meeting. The County Leadership Team and the Board of Education were kept up-to-date on the progress of the plan. The One-Year Revision of the Five-Year Strategic Plan: This year we reviewed the progress of the final year of our five-year plan, analyzed the data gathered throughout the year, chose the strategies we would use to develop our action steps for this year, and made the necessary revisions to the plan. The updates to the plan have been shared with the principals and members of each shool's leadership support team; these persons, in turn, shared the updated plan with their other staff members. Page 2 of 12 Core Beliefs We believe all students can learn and want to be successful. We believe students learn at different rates and in different ways. We believe curriculum, instruction, and assessment must be aligned, learner-centered, and based on high standards and expectations. We believe students, teachers, parents, and the community are partners in the learning process. We believe in meeting the needs of a growing and diverse population. We believe in promoting positive self esteem, self discipline, and mutual respect. We believe our schools should be safe and welcoming environments that support continued learning. We believe in developing and supporting quality staff. We believe learning is a lifelong process. Mission Statement Berkeley County Schools will provide educational excellence for all. Page 3 of 12 Data Analysis A review of the data indicates that Berkeley County students have demonstrated improved achievement since the beginning of the WESTEST in 2005. Our efforts to provide differentiated instruction and provide inclusion classes in every school is paying off with improved achievement scores for our special education students; but our students started with such poor achievement, that we have not shown sufficient growth to make AYP. As we look at achievement results across this nation and our state, we recognize that we are not alone in this failing, but we accept the challenge to do a better job utilizing resources, incorporating instructional strategies, and providing the differentiation necessary to help special education students continue to make gains in their mastery of the curriculum. This year we are faced with the fact that as a district our black students in high school did not make adequate yearly progress. We have been trying to meet the needs of these students in much the same way we have the special ed students: by acknowledging the capabilties and needs of each individual student and trying to meet those needs through improved instruction that includes a variety of scientifically based strategies (relying strongly on the work of both Marzano and APL -- two programs in which our teachers have had significant training); At two of our middle schools we are in the second year of an afterschool pilot that addresses the self efficacy of the student while emphasizing the value of and the process for achieving a sound education. Our teachers will participate in selected, research-based professional development sessions that are directed at improving the achievement of all students in both math and reading/language arts. In the District's self assessment workbook for Special Education, there were 31 compliant responses, 0 needing improvement and 2 non-compliant. The non-compliant issues were in providing classrooms to eligible school age SWDs in close proximity to classrooms for age appropriate non-exceptional peers. The 2nd non-compliant issue was in collecting and maintaining current and accurate student data which verifies the delivery of FAPE. These issues have been addressed in the following ways: 1. Purchase and place "learning cottages" on the campus of Martinsburg HS near other portables where core classes are taught, or remove mulitple general education classrooms from the main building to learning cottages and place SWD programs in the then vacated classrooms. 2. IEP training on the new forms will be scheduled for the fall of 2008. File reviews indicated Berkeley C was at the 93.5 compliance level. The goal for the summer review will be at least 95%. In regards to Title IV Safe and Drug Free Schools, various tools of data collection have been used to assess the overall culture and conditions of Berkeley County Schools. The information used includes the West Virginia Youth Risk Behavior Survey (YRBS) 2007, 2007-2008 WVEIS Discipline Data Report and Student Assistance Teams (SAT) referral information. West Virginia YRBS 2007 According to the West Virginia YRBS 2007, increases in tobacco use have occurred in the following areas: students who have ever tried smoking; those who have smoked cigarettes, cigars or used smokeless tobacco on 20 or more of the past 30 days; daily cigarette smoking during the past month; and smoking on school property. Decreases in tobacco use have been identified in the percentage of students who have tried smoking; early initiation of cigarette smoking and cigar smoking. Alcohol usage has increased in areas of binge drinking and having at least one drink in the last 30 days or lifetime. Decreases in alcohol use were identified in areas of using alcohol on school property and early initiation of alcohol use. Data indicates increases in marijuana/other drugs use in areas of usage: on school property, within the past 30 days and at least once during lifetime. Increases also noted in being sold, offered or given illegal drugs by someone on school property. Decreases were noted in lifetime methamphetamine use. WVEIS Discipline Data Report The WVEIS Discipline Data Report for Berkeley County Schools indicates decreases in areas of: Bullying/Harassment/Intimidation; Bullying/Harassment/Racial; Illegal Drugs; Alcohol, Tobacco and Weapons violations. Increases have been identified in areas of Physical Fights. Student Assistance Teams Data collected from Principal Verification forms indicate SATs are consistently used in each of the 28 Berkeley County Schools. Referrals essentially consist of identifying students with challenges and concerns academically, emotionally, behaviorally and other areas, as needed. Berkeley County Schools uses and will continue to use practices and prevention methods such as RAZE, Not-On-Tobacco, health classes, SAT, developmental guidance, peer mediation and conflict resolution, student assemblies, anti-awareness campaigns, parent involvement, parent/student newsletters, anti-harassment training, guest presenters, community resources and collaboration and any other viable researched-based methods to provide students with the necessary social, emotional and academic tools to decrease incidents of tobacco, alcohol and drug use, bullying, fighting and violence issues. The OEPA Checklist should be one source of data to assess school or county needs as you prioritize your strategic issues. There are no negative consequences to checking “No” to a high quality standard since the checklist is not used for changing accreditation or approval status or selection for on-site reviews. OEPA Analysis Our OEPA analysis tells us exactly what we were expecting: we have an excellent school system that is trying very hard to achieve our mission to provide educational excellence for all. We are proud of the achievements we have made, but we are disturbed by the fact that our special education students continue to make less than adequate yearly progress and we are concerned that our black high school students did not make adequate yearly progress this year. We will continue to address these issues until we help ALL of our students achieve academic mastery. Prioritized Strategic Issues 1- Improved achievement in mathematics for all students 2- Improved achievement in reading/language arts for all students Page 4 of 12 3. Enable students to improve achievement in Reading, Lanuage Arts, Math, Science, Social Studies, and 21st Century Skills through the integration of technology. Objective 1: Improve student achievement through the integration of technology and the implementation of 21st century learning skills Replace Windows 2000 and older computers with Windows XP or Vista. Measure Digital Divide Reports - http://wvde.state.wv.us/data/digitaldivide/ Year 2004 (Baseline) 2005 2006 2007 2008 Target .66 .66 .66 .66 .75 Actual .30 .35 .48 .66 Mode Date Topic Audience 2008-09 techSteps Teachers Gr K-8 Trainer led October 1 & 2 Strategic Planning School planners Trainer led 2008-09 Compass Teachers Gr K-5 Trainer led spring 2009 intel Teachers 9-12 Trainer led spring 2009 SAS Teachers 9-12 Trainer led 2008-09 Gradequick Teachers PreK-12 Trainer led 2008-09 Edline Teachers PreK-12 Trainer led (Coaching, Learning Community, or Trainer Led) TECH/1: Provide 21st century hardware and a stable, state of the art 21st century infrastructure for the effective use of technology. Technology Using TFS/Elementary Funding: Provide new workstations at the following elementary/intermediate schools: Bunker Hill, Hedgesville, Rosemong, Valley View, Tomahawk, Mill Creek, Potomack Provide laptops at Bunker Hill Elementary and Eagle School Intermediate Provide Elmo Document Cameras at Valley View Elem, Potomack Interm, Orchard View Interm, Mountain Ridge Interm, Tomahawk Interm, Mill Creek Interm, Bunker HIll Elem, Inwood Prim, Eagle School Interm, Provide new file servers at Berkeley Heights Elem, Opequon Elem, Tuscarora Elem, Valley View Elem, Tomahawk, Interm, Potomack Interm, Orchard View Interm, Mountain Ridge Interm Provide printers at Bunker Hill Elem, Hedgesville Elem, Rosemont Elem, Tuscarora Elem, Valley View, Elem, Tomahawk Interm, Mill Creek INterm, Potomack Interm Provide headphones for all elementary and intermediate schools Using Local Share Funding Provide additional headphones for elementary and intermediate schools Provide laptops at Valley View, Potomack, Orchard View, Mountain Ridge, Mill Creek Provide network electronics at Eagle School, Potomack, Orchard View Using TFS/Secondary Funding Replace network electronics at Hedgesville High, Martinsburg High, Musselman High, Hedgesville Middle, Martinsburg North Middle Add computers and printers to new classrooms at Musselman High TECH/2: Focus on 21st century technology tools and resources that improve achievement of all students with special emphasis on high need and poverty students. Technology Complete transition from Compass to Odyssey software in selected schools Utilize Compass Odyssey, SchoolKit, Plato, Novanet, Rosetta Stone and similar software to target identified student deficiencies in basic skills. Implement techSteps in all schools - grades K-8 TECH/3: Ensure a robust internal communications network Technology Provide cellular, local/long distance telephone service to all schools and administrative offices Provide funding to install, repair or replace network cabling as needed. Provide funds for each school to access the internet and WVEIS on highband circuits (WAN - Up to 1 GB connectivity for 34 buildings and up to 100 mb circuit from board office to Charleston). Upgrade network electronics to provide a minimum 100 MB switched connectivity to the desktop Upgrade existing copper backbones between wiring closets to 1 GB fiber. Connect all portable classrooms to the main building using copper, fiber, or wireless switched connections. Request discounts for local telephone service, 300 Existing lines and up to 5 new lines Provide additional T1 lines as necessary to improve bandwidth Request discounts for High Band Services - 42 Existing T-1's and up to 2 new T1's or up to 100 M/b's WAN connectivity between all buildings Request discounts for Cellular Service - 265 Existing cellular lines and up to 10 new lines and up to 10 Electronic Portable Devices Request discounts for Web Hosting to serve up to 17,000 users Request discounts for Internet Access - Up to 10 Electronic portable devices TECH/4: Provide increased access for student and teachers to 21st century tools and resources. Technology Page 5 of 12 Technology Provide Windows XP or Windows Vista computers to schools in order to increase the percentage of computers at that level. Install and maintain Windows XP computer labs in each school Purchase and promote the use of assistive technology devices for students Provide interactive white boards, laptops and data projectors to classrooms as funding permits. TECH/5: Utilize innovative strategies for providing rigorous and specialized courses that may not be available without the use of 21st century tools and resources Technology Ensure that all students in the county have access to the WV Virtual School classes High school students will use Novanet software aligned with CSO's for credit recovery, remediation and/or accelleration. Middle school students will use Plato software aligned with CSO's for remediation and/or accelleration. Homebound students grades 6-8 will use Novanet software in order to complete required courses. TECH/6: Promote parental involvement and improved collaboration with community/home through the use of 21st century tools and resources Technology Use district web site as a means of communicating with students, staff, parents and commnuity members Provide support for school and departmental web sites on the district web server. Use district Listservs as a means of communication with county staff, school staff, parents and community members. Teachers at schools with grades 3-12 will use Gradequick/Edline web version as an electronic gradebook and as a means of communication with parents TECH/7: Provide professional development for using the telecommunications network for training teachers and administrators to improve the integration of 21st century tools and resources. Technology Train teachers in the effective use of 21st century tools and resources in support of the Tools for Schools state initiatives Teachers, administrators, and classroom aides will participate in training regarding 21st century tools and resources and effective technology integration through the use of the Berekely County Cyberschool (How to Master) system. Train teachers in the use of online grade book application and parent commnuication tools Train super users from each school to administer online grade book/parent communication tools for their school staff TECH/8: Maintain and repair all computer equipment and internal connections. Technology Ensure that schools standardize the maintenance and repair of telecommunications network through the use of Deep Freeze, Symantec AV and Windows updates. Maintain web-based reporting system for schools to report maintenance requests for technology Use the Tools for Schools iniative help lines to provide maintenance for all computers under warranty and use RESA for other computer maintenance. TECH/9: Collaborate with adult literacy providers Technology Cooperate with Adult Literacy providers to share technology resources in support of adult learning Provide hardware and software support to the Berkeley County Schools' department of adult and community education. Page 6 of 12 The county and school technology plans provide a description of how the county and schools plan to allocate adequate resources to provide students with equitable access to 21st century technology tools, including instructional offerings and appropriate curriculum, assessment and technology integration resources aligned to both the content and rigor of state content standards as well as to learning skills and technology tools. The plans include the various technologies that enable and enhance the attainment of 21st century skills outcomes for all students. How we plan for technology in our county and schools is based upon the validation from research-based evaluation findings from previous West Virginia-based evaluation projects. In addition, through the technology planning process, the county and schools continue to study and include emerging technologies for application in a twenty-first century learning environment. The purchase of technology through state contracts provides for uniformity in technological hardware and software standards and procedures. State provided anti-virus protection software helps to ensure network security and integrity. Expanded bandwidth, along with additional local, state and federal funding, provide increased ability for the county to ensure that the capabilities and capacities of the technology infrastructure are adequate for acceptable performance of the technology being implemented in the public schools. As an additional benefit, the county and schools enjoy the opportunity to purchase from state contracts that allow us to be able to take advantage of appropriate bulk purchasing abilities and to purchase from competitively bid contracts. An added benefit for our county and school data collection and reporting to the Department of Education and to the federal government is WVEIS, the state-provided comprehensive statewide uniform integrated education management and information system. Also developed by WVEIS, the online county and school’s technology plan’s structure allows flexibility to adjust the plan based on developing technology, federal and state requirements and changing local school and county needs. The online county and school technology plans are developed in compliance with United States Department of Education regulations and Federal Communications Commission requirements for federal E-rate discounts. The county and schools also continue to seek applicable federal government funds, philanthropic funds, and other partnership funds (or any combination of these types of funds) to augment state appropriations and encourage the pursuit of funding through grants, gifts and donations. Some technology initiatives in schools and counties may not be adequately addressed in the goals/objective/strategy section of the technology planning section. The county and school narrative allow planning teams to structure a framework/narrative description to describe how the county and schools will allocate adequate resources to provide students and teachers to twenty-first century technology tools. Page 7 of 12 Schools and counties should analyze digital divide survey reports as a needs assessment for technology planning. Digital Divide Summarize concerns from the analysis of the survey. The district Digital Divide Survey shows that 67% of all computers are Windows XP or higher. We need to replace or upgrade all computers with Windows 2000 or below during the next 3 years. Page 8 of 12 County E-Rate Compliance Questions Acceptable Use Policy Look at the information included in this section. Revise if any of the information listed is incorrect or needs to be updated. 1. Do you have an Acceptable Use Policy? Yes No 2. If yes, what is the last date of adoption/revision? 3. When was the public meeting held for CIPA Compliance? 05/10/2001 (mm/dd/yyyy) 4. Provide the URL to your acceptable use policy. http://berkeleycountyschools.org/aup Schools Other Buildings Total 5. Please identify for E-Rate requirements the number of schools and other buildings in your county that have Dial Up modem connections to the Internet? 0 0 0 6. Please identify for E-Rate requirements the number of schools and other buildings in your county that have 56K frame relay connections to the Internet? 0 0 0 7. Please identify for E-Rate requirements the number of schools and other buildings in your county that have T-1 frame relay connections to the Internet? 28 2 30 8. Please identify for E-Rate requirements the number of schools and other buildings in your county that have ATM T-1 Internet connections? 0 0 0 9. Please identify for E-Rate requirements the number of schools and other buildings in your county that have cable modem connections to the Internet? 0 0 0 10. Please identify for E-Rate requirements the number of schools and other buildings in your county that have DSL connections to the Internet? 0 0 0 11. Please identify for E-Rate requirements the number of schools and other buildings in your county that have 10 Mb connections to the Internet? 0 0 0 12. Please identify for E-Rate requirements the number of schools and other buildings in your county that have 45 Mb connections to the Internet? 0 0 0 13. Please identify for E-Rate requirements the number of schools and other buildings in your county that have 100 Mb connections to the Internet? 0 0 0 14. Please identify for E-Rate requirements the number of schools and other buildings in your county that have 1 Gb connections to the Internet? 0 0 0 15. Please identify for E-Rate requirements the number of schools and other buildings in your county that have more than 1 Gb connections to the Internet? 0 0 0 16. Please identify for E-Rate requirements any other configurations that may exist for schools and other buildings connecting to the Internet? (Please only answer this question if your school or other building connections do not apply to any of the questions above. This question allows for emerging technologies that may not be in place when the survey was written. Most counties should leave this question blank.) Page 9 of 12 Technology Planning Budget Funding HardSoftInfraMain- Prof. Salaries BenefitsStipends SuppliesOther TOTALS Source ware ware structure tenanceDevelopment TFS $90,394.00 $160,479.00 $28,530.00 $279,403.00 elementary TFS$2,655.00 $23,108.00 $253,643.00 $279,406.00 secondary TI $239.492.00 $239,492.00 Local share $11,704.00 $366.00 $102,207.00 $114,277.00 EETT County/school Grants Title I SpEd Other Other Other TOTALS $195,147.00 $379,100.00 $595,342.00 $28,530.00 $915,578.00 E-rate Budgets Funding Source Year Annual E-rate funds 2009 Cellular Disc% Commit County Match 50,000.00 30,000.00 20,000.00 175,000.00 105,000.00 70,000.00 Internal Conn Maint 0.00 0.00 0.00 Internal Connections 0.00 0.00 0.00 Internet Access 0.00 0.00 0.00 Long Distance 0.00 0.00 0.00 Paging 0.00 0.00 0.00 Voice 0.00 0.00 0.00 Data Lines Voice/Long Distance 10,000.00 6,000.00 4,000.00 250,000.00 150,000 100,000 Web Hosting 12,000.00 7,200.00 4,800.00 E-rate Totals 497,000.00 298,200.00 198,800.00 WAN TFS/Elementary E-rate Application 2009 State Totals - TFS/Elementary 0.00 0.00 0.00 TFS/Secondary E-rate Application 2009 State Totals - TFS/Secondary 0.00 0.00 0.00 Funding Source Year E-rate funds 2008 Cellular Annual Disc% Commit County Match 71,400.00 44,268.00 27,132.00 320,788.00 198,888.56 121,899.44 Internal Conn Maint 0.00 0.00 0.00 Internal Connections 0.00 0.00 0.00 Internet Access 0.00 0.00 0.00 Long Distance 0.00 0.00 0.00 Paging 0.00 0.00 0.00 Voice 0.00 0.00 0.00 93,600.00 58,032.00 35,568.00 0.00 0.00 0.00 Data Lines Voice/Long Distance WAN Page 10 of 12 Web Hosting 11,479.80 7,117.48 4,362.32 E-rate Totals 497,267.80 308,306.04 188,961.76 TFS/Elementary E-rate Application 2008 State Totals - TFS/Elementary 0.00 0.00 0.00 TFS/Secondary E-rate Application 2008 State Totals - TFS/Secondary 0.00 0.00 0.00 Funding Source Year E-rate funds 2007 Bundled Voice/Long Distance 142,131.00 Annual County Match 83,857.79 58,274.05 74,176.00 43,764.03 30,412.29 168,840.00 99,615.60 69,224.40 Internal Conn Maint 0.00 0.00 0.00 Internal Connections 0.00 0.00 0.00 Internet Access 0.00 0.00 0.00 Long Distance 0.00 0.00 0.00 Paging 0.00 0.00 0.00 Voice 0.00 0.00 0.00 WAN 0.00 0.00 0.00 Web Hosting 0.00 0.00 0.00 E-rate Totals 385,148.00 227,237.42 157,910.74 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Cellular Data Lines TFS/Elementary E-rate Application Disc% Commit 2007 State Totals - Elemenary TFS State Totals - TFS/Elementary TFS/Secondary E-rate Application 2007 State Totals - TFS/Secondary Funding Source Year E-rate funds 2006 Cellular Annual Disc% Commit County Match 74,296.32 45,320.76 28,975.56 168,840.00 102,992.40 65,847.60 Internal Conn Maint 0.00 0.00 0.00 Internal Connections 0.00 0.00 0.00 Internet Access 0.00 0.00 0.00 12,000.00 7,320.00 4,680.00 Data Lines Long Distance Paging 0.00 0.00 0.00 Voice 128,731.84 78,526.42 50,205.42 WAN 0.00 0.00 0.00 Web Hosting 0.00 0.00 0.00 E-rate Totals 383,868.16 234,159.58 149,708.58 State Basic Skills E-rate Application 2006 State Totals - BS/CE 0.00 0.00 0.00 State SUCCESS E-rate Application 2006 State Totals - SUCCESS 0.00 0.00 0.00 Funding Source Year E-rate funds 2005 Cellular Annual Disc% Commit County Match 60,880.08 37,136.85 23,743.23 177,615.00 108,345.15 69,269.85 Internal Conn Maint 0.00 0.00 0.00 Internal Connections 324,110.00 194,466.00 129,644.00 Data Lines Page 11 of 12 Internet Access 0.00 0.00 0.00 7,200.00 4,392.00 2,808.00 0.00 0.00 0.00 102,048.56 62,249.62 39,798.94 Web Hosting 0.00 0.00 0.00 E-rate Totals 671,853.64 406,589.62 265,264.02 0.00 0.00 0.00 Long Distance Paging Voice State Basic Skills E-rate Application 2005 State Totals - BS/CE State SUCCESS E-rate Application 2005 Martinsburg HS 30,770.00 60 18,462.00 12,308.00 Musselman MS 94,578.00 60 56,746.80 37,831.20 South MS 198,762.00 60 119,257.20 79,504.80 State Totals - SUCCESS 324,110.00 194,466.00 129,644.00 Page 12 of 12