Title I School Improvement 1003(a)
FY13 Request for Proposals
Dr. Jorea Marple
State Superintendent of Schools
West Virginia Department of Education
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Title I School Improvement 1003(a)
Grant Overview
No Child Left Behind 1003(a) Funding: Section §1003(a) of the No Child Left Behind Act
authorizes funding to the West Virginia Department of Education (WVDE) to assist in addressing
the needs of Title I schools identified for improvement. Funds may be utilized by the identified
Title I schools to: 1) create a positive climate conducive to student learning; 2) improve teaching
and learning in English Language Arts and Mathematics; 3) encourage the utilization of data
(including growth data) to inform educational decision making and 4) create a system of
continuous improvement. With the exception of schools implementing a school improvement
1003(g) grant, Title I schools that have been on improvement for 2 or more years during the past 5
years will be eligible to apply for a school improvement 1003(a) grant [SIG 1003(a)] for an amount
ranging from $30,000 to $70,000 to support school improvement initiatives. The funding
period for these SIG 1003(a) grants will by January 1, 2013 through September 30,
2014. The ending liquidation date will be October 31, 2014.
Grant Eligibility and Award Process: Applicants eligible to participate in the application
process include 22 West Virginia Title I schools identified for improvement during two or more of
the last five years as indicated on the List of Eligible Schools. A grant writing workshop will be
provided to encourage the development of high quality grant proposals and to provide technical
assistance to support each applicant in applying for a grant. Final decisions for funding of awards
are based upon the recommendation of the application review committee and approved by the
State Superintendent of Schools.
Eligible Schools:
Phillippi Elem. (Barbour)
Brookview Elem. (Boone)
Clay Middle (Clay)
Doddridge Middle (Doddridge)
Mt. Hope Elem. (Fayette)
Petersburg Elem. (Grant)
Moorefield Int. (Hardy)
Nutter Fort Int. (Harrison)
Ripley Elem. (Jackson)
North Jefferson Elem. (Jefferson)
Cedar Grove Elem. (Kanawha)
Bluefield Int. (Mercer)
Keyser Prim./Mid. (Mineral)
Mason Dixon Elem. (Monongalia)
Mountainview Elem. (Monongalia)
Mountain View Elem. (Monroe)
Cherry River Elem. (Nicholas)
Kingwood Elem. (Preston)
BU Academy Elem. (Upshur)
Short Line School (Wetzel)
Jefferson Elem. (Wood)
Van Devender Middle (Wood)
Purpose: The purpose of the SIG 1003(a) grant award is to support the goals as identified in each
school’s five year strategic plan including addressing the specific subject area(s) and
subgroup(s) causing the school to be identified for improvement. School improvement
initiatives supported with this funding should not be considered an add-on to current school
programs, but should align with and support each school’s five year strategic improvement plan.
School-Based Decision Making: Change is more likely to be effective and enduring when those
responsible for implementation are included in the shared decision-making process (*Scribner,
Sawyer, Watson & Myers, 2007). Therefore, in order to promote effective and lasting change, the
school leadership team must be involved in the planning and development of the grant with input
from all pertinent staff members – those who will be implementing the grant’s activities.
*Scribner, J., Sawyer, K., Watson, S. & Myers, V. (February, 2007). Teacher teams and distributed
leadership: A study of group discourse and collaboration. Educational Administration
Quarterly. 43 (1), 67-100.
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Title I School Improvement 1003(a)
Grant Application
General Information
1. Each local education agency (LEA) is fiscally responsible for the Title I School Improvement
1003(a) grant. Therefore, applications are to be submitted by county superintendents. The
signature of the county superintendent and the county Title I director are required.
2. The school improvement team must be involved in the development of the grant with input from
all pertinent staff members.
3. All proposals must be submitted electronically in Microsoft Word using at least a 12 point font.
4. The number of allowable pages is restricted to the indicated amount in each proposal requirement
section. Grant reviewers will not be required to review pages that exceed page
restrictions.
5. Questions concerning the grant are to
mpurkey@access.k12.wv.us or (304) 558-7805.
be
addressed
to
Melanie
Purkey
at
6. The school’s proposal must be received no later than 4:00 p.m. on Friday, November 30,
2012 in order to be considered for review. Proposals are to be submitted electronically to:
Elizabeth McCoy - Secretary III, Office of Federal Programs
eamccoy@access.k12.wv.us
Pre-Submission Checklist
All sections of the grant have been adequately addressed:
□ Application Cover Page
□ Background
□ Data Analysis and Statement of Need
□ Proposal Description (including Logic Model)
□ Evaluation (including Evaluation Matrix)
□ Budget/Coordination of Resources
Proposal requirements have been followed:
□ Page limitations have been followed and the font size is at least 12 point.
□ The county superintendent and Title I director have signed/dated the proposal.
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Title I School Improvement 1003(a)
Grant Proposal Requirements
1. Application Cover Page
The attached completed cover page is the first page of the Title I School Improvement
1003(a) grant proposal.
2. Background (10 points) – maximum of 3 pages
Provide a brief description of current school improvement efforts in terms of:
a. Teaching and Learning:
i. How is your school implementing and preparing to implement the Next
Generation Content Standards and Objectives (Common Core)?.
ii. How is your school using the WESTEST2 Growth Data to inform teaching
and learning with specific attention to closing achievement gaps for specific
subgroups?
iii. How is your school implementing Support for Personalized Learning to
address the needs of all learners?
b. Improvement Processes:
i. Describe your school leadership team (membership, meeting structures and
accomplishments).
ii. Describe the structure of your school’s collaborative teams and how the
leadership team supports their work.
iii. If your school is a pilot or demonstration for the new Education Evaluation
System, describe how your school is utilizing this process to focus on
improved student learning.
If your school is not yet involved in the new Education Evaluation System,
describe how your school’s staff members are setting goals to improve student
learning.
c. Culture and Climate.
i. Describe your school’s efforts to improve culture and climate to create shared
educational beliefs and values, establishes high expectations and create an
engaging and orderly atmosphere to foster learning for all.
ii. Describe the services that are provided at your school, or through
collaborative partnerships with other agencies/organizations, that address
student physical, social/emotional and academic growth and form positive
connections with families and the community.
iii. Describe how your school is actively engaging parents in supporting student
success.
3. Data Analysis and Statement of Need (15 points) – maximum of 2 pages
Clearly describe the need for reform using current and relevant student achievement
and other pertinent school data from the Five Year School Strategic Plan. Specifically
address the particular subject(s) and subgroup(s) causing the school to be identified
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Title I School Improvement 1003(a)
for improvement. This section may include a priority listing of data analysis from
sources such as state test measurements, local measurements, attendance, graduation
rate, WV Writing Assessment, Instructional Practices Inventory (IPI), discipline,
surveys, teacher certification and experience, etc.
Include vertical and horizontal data analysis through your collaborative teams looking
at specific groups or subgroups of student achievement with regard to (1) Teaching
and Learning, (2) Improvement Processes and (3) Culture and Climate. Reflect on
the accomplishments of your leadership and collaborative teams over the past three
years and describe what focus areas you have achieved or not been able to achieve. As
a collaborative team, reflect upon the strategies that have made a positive impact on
your school and also the obstacles to accomplishing your improvement goals.
4. Proposal Description (45 points) – maximum of 6 pages
Provide a brief narrative summary of the proposal that your school will implement
with this grant. Remember, Title I School Improvement 1003(a) funding is designed
to supplement existing school improvement efforts. For this reason, all goals and
objectives for this proposal must align with your school’s Five Year Strategic Plan.
These funds may be used to address objectives and/or activities that already exist in
your Strategic Plan but are not currently funded/adequately funded or they may be
used to implement new objectives and/or activities that align with your existing goals.
Provide the specific details of your proposal within the Logic Model
template on page 9.
Goals – In order to assure alignment, select targeted Strategic Plan goals that
address the needs identified in Section 3 to be the focus for this Title I School
Improvement 1003(a) grant proposal.
S.M.A.R.T. Objectives - Develop S.M.A.R.T. objectives for accomplishing each
selected goal.
Specific
Measurable
Indicates who and what; contains an action verb
Outlines how much change is expected and how that change will be
measured
Achievable
Can be realistically accomplished given current resources and
constraints
Relevant
Addresses the scope of the program and proposes reasonable
programmatic steps toward goals
Time-bound Provides a timeline for meeting goals
Strategies and Activities - Outline planned strategies and activities for each of
your S.M.A.R.T. objectives. Selected activities and strategies should address the needs
identified in your data analysis. Planned activities should also include, but not be
limited to, high-quality, sustained and research based professional development
opportunities that include all school staff (collaborative teams) and, as appropriate,
parents and additional stakeholders.
If Collaborative Teams professional
development is needed, please include plans for that in this section.
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Title I School Improvement 1003(a)
5. Evaluation (15 points) – maximum 2 pages
Provide a brief narrative description of how the LEA and school staff will evaluate the
implementation, progress, and results of the SIG 1003(a) goals(s) and objectives
identified in section 4 of the grant proposal. The evaluation must reflect a “balanced”
approach – a combination of formative (implementation and progress) and
summative (outcome) evaluation. This narrative should also clearly articulate your
plan for how evaluation data will be used for program adjustment and improvement.
Within the Evaluation Matrix on page 10, include: 1) clearly stated
evaluation criteria and indicator(s), and 2) a description of how data will
be gathered and analyzed and by whom.
6. Budget/Budget Narrative (15 points) – no page limit
Complete all required columns noted on the Budget Form (page 11)
including budget codes, a description of budget items, item cost and cost from
identified coordinated resources. Technology and professional development expenses
must be indicated on the provided budget form (or a similar form containing the same
information). Include a budget narrative that describes any broad term items
indicated on the budget form (e.g., materials, supplies, professional development,
technology, equipment, travel).
The budget and the budget narrative must be representative of the contents of
the proposal description and clearly focused on increasing student achievement.
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Title I School Improvement 1003(a)
WEST VIRGINIA DEPARTMENT OF EDUCATION
TITLE I 1003(a) SCHOOL IMPROVEMENT GRANT (FY13)
APPLICATION COVER PAGE
County_________________________________ School_________________________________
School Address_________________________________________________________________
School Phone_______________________________ Fax________________________________
Principal__________________________________________________ E-mail_______________________
Lead Teacher #1____________________________________________E-mail_______________________
Lead Teacher #2____________________________________________E-mail_______________________
County Title I Director_______________________________________E-mail_______________________
Superintendent Signature_________________________________ Date____________
Title I County Director Signature__________________________ Date____________
Provide a summary of the school’s proposed Title I SIG 1003(s) grant program:
________________________________________________________________________
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Title I School Improvement 1003(a)
TITLE I SIG §1003(a)
Insert narrative pages for the following sections:
2. Background – maximum of 3 pages
3. Data Analysis and Statement of Need – maximum of 2 pages
4. Proposal Description – maximum of 6 pages including the Logic Model template
5. Evaluation – maximum 2 pages including the Evaluation Matrix
6. Budget/Budget Narrative – no page limit
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TITLE I SIG 1003(a)
LOGIC MODEL DEVELOPMENT
Goal :
Objectives
Specific
Measurable
Achievable
Relevant
Time-bound
Activities
What we do to achieve
objectives/goals
Inputs (Resources)
Human, financial,
technology, etc.
resources needed for
activities
Outputs (Process
Outcome Targets)
Tangible/direct
products of activities
that lead to desired
outcomes
PAGE MAY BE REPLICATED AS NEEDED
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Outcomes (Predicted
program goals)
Short/medium/longterm desired results of
activities
Indicator/ Data
Source
Indicators to measure
implementation,
progress, and success
Title I School Improvement 1003(a)
Evaluation Plan Matrix
Objective
Source of
data/Indicator
Evaluation Timeline
Responsible person (s)
Instrument
development
PAGE MAY BE REPLICATED AS NEEDED
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Data
collection
Data analysis
Reporting
TITLE I SCHOOL IMPROVEMENT 1003(a) GRANT FY13
BUDGET
5 Digit
Program
Function
Code
3 Digit
Object
Code
Description
Amount from
this School
Improvement
Grant
*Amount from
other
Funding Sources
(Specify Funding
Source)
Total Budget
*Identify and explain the sources for amounts listed in this column in the
budget/coordination of resources section of the proposal.
PAGE MAY BE REPLICATED AS NEEDED
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