2013-2014 ESEA Consolidated
Pre-Monitoring Meeting
Office of Federal Programs
December 3, 2013
Bridgeport Conference Center
Agenda
• Welcome and Overview of Monitoring
Guidance Document
• High Quality Schools Data Collection System
• LEA Indicator Document
• Working Lunch
• Discussion, Questions and Preparation
• Adjourn
ESEA Fiscal and Program
Compliance
•
•
•
•
General Education Provisions Act Sec. 440(a)
Section 80.40 of EDGAR
A-102 Common Rule and OMB Circular A-110
OMB Circular 133 Subpart D--Federal Agencies
and Pass-Through Entities Responsibilities
ESEA Consolidated
Monitoring
•
•
•
•
•
Title I
Title II
Title III
Title VI (RLIS)
McKinney Vento
Two – Phase ESEA Compliance
Monitoring Process
• Risk Assessment Criteria Approach to Identify
LEAs for ESEA Compliance Monitoring
- Phase One: Cyclical Monitoring Process
- Phase Two: On-site Technical Assistance
Monitoring
Note: Not all Counties will receive both Phases
of Monitoring
Phase One: Cyclical
Monitoring Process
• Initiated during the 2013-14 year
• Utilizes Risk Assessment to Establish a FiveYear Schedule concluding in 2017-2018
• 11 LEAs Monitored Annually through a DeskAudit Process
• The LEA will Electronically Upload Compliance
Documentation to the HQSDCS as Outlined by
the ESEA Consolidated Monitoring Indicators
2013-14 Desk Audit
Monitoring
Group 1
Submission Deadline: February 3, 2014
•
•
•
•
Gilmer County
Lincoln County
Preston County
Tucker County
Group 2
Submission Deadline: May 1, 2014
•
•
•
•
•
•
•
Boone County
Brooke County
Hancock County
Harrison County
Marshall County
Mineral County
Monroe County
Phase One: Review
and Reporting
• SEA Staff will Review the LEA Uploaded
Documentation
• SEA Monitoring Lead will Schedule a
Teleconference with the LEA to Discuss and Verify
Documentation
• A Monitoring Report will be Provided to the LEA
within 60 days of the Documentation Submittal
• The LEA will have 30 Business Days to Respond to
the Monitoring with Corrective Action Plans
Phase One: Appeals Process
• LEA May Appeal if Evidence of a Finding is
Inaccurate
• Submitted in Writing within 30 days of Receipt
of the Monitoring Report
• Documentation to Support Appeal Must be
Submitted to WVDE with the Response
Phase Two: On-Site Technical
Assistance Monitoring
• Based on Annual Risk Assessment Rakings
• A Maximum of Five On-Site Monitoring Visits will be
Conducted Each Year*
• Counties with a Rating of 13 or Higher May Receive an OnSite Visit this Year
• Scheduled at a Mutually Convenient Time in April 2014
• Purpose: to Develop a Plan for Addressing Concerns from
Monitoring Report (no school visits will be conducted)
*Note that monitoring for specific program issues may be conducted at any
time at the discretion of WVDE in response to written complaint/concern
received by WVDE, Office of Federal Programs
Phase Two:
Preparation for Visit
• WVDE Team Leader will Collaborate with the
LEA’s Designated Lead to Develop a Schedule
• The WVDE Team Leader will Confirm the
Schedule at Least One Month prior to the OnSite Visit
Phase Two: Activities
During the On-Site Visit
• On-Site will Focus on Clarification of
Compliance Concerns and Technical Assistance
for Corrective Action from Desk Audit
• Documentation for Each Year Since Last
Monitoring
• Availability of Appropriate LEA Staff
• Development of a One-Year Workplan to
Prioritize Correction of Non-Compliance and
Identify Technical Assistance
Phase Two: On-Site
Monitoring Report
• The Workplan Developed During the On-Site
Visit will form an Addendum to the Report
Compiled During the Desk Audit.
• The Report will be issued Electronically to the
LEA by WVDE within 30 Business Days of the
On-Site Visit.
• A Written Acknowledgement of the On-Site
Addendum Shall be Provided by the LEA with
the Signature of LEA Superintendent
Questions?
High Quality Schools Data Collection
System for Uploading Monitoring
Documentation
LEA Indicator Document
ESEA Compliance Indicators
• Organized under Seven West Virginia
Standards for High Quality Schools
• Three Forms of Verification
-Interview Questions (Teleconference)
-WVEIS Data (Reviewed Internally by WVDE)
-Documentation in HQSDCS (Uploaded by LEA
for Desk Audit)
Questions?
Preparation and Discussion