2013-2018 ESEA Consolidated
Monitoring
Office of Federal Programs
December 10, 2013
ESEA Fiscal and Program
Compliance
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General Education Provisions Act Sec. 440(a)
Section 80.40 of EDGAR
A-102 Common Rule and OMB Circular A-110
OMB Circular 133 Subpart D--Federal Agencies
and Pass-Through Entities Responsibilities
WVDE Responsibilities to
Grantees
• Review student academic progress,
• Determine compliance with federal and
applicable state regulations,
• Promote collaborative planning and budgeting
across ESEA programs and
• Provide technical assistance for program
improvement.
ESEA Flexibility
Outcome Monitoring
• All LEAs with Priority, Support and/or Focus
• Identifying the LEA needs for assistance and
support
• Addressing the WVDE’s responsibilities for
continued and programmatic oversight
- Phase One: Application and Strategic Plan
Alignment
- Phase Two: Monitoring Conference Call
- Phase Three: Customized Monitoring/Technical
Assistance
ESEA Flexibility
Monitoring Indicators
• Identification of school accountability designations
based on the West Virginia Accountability Index,
including making these lists public
• Implementation of Turnaround Principles in Priority
Schools, specific to implement status in the 2013-2014
school year
• Implementation of Interventions in Focus Schools
• Providing Incentives and Supports to Other Title I
Schools
• Building SEA, LEA, and School Capacity to Improve
Student Learning
Phase One: Application and Strategic
Plan Alignment (July 1 – December 31)
• Desk monitoring and technical assistance calls and/or visits
• LEA’s assigned WVDE liaison will review and provide
feedback to ensure alignment to the needs of Priority,
Support and Focus status and to verify appropriate
allocation of ESEA Funds:
-ESEA LEA Consolidated Application
-LEA Strategic Plan
-Priority and Focus School Diagnostic Reports and Strategic
Plans
-MOU for Priority and Focus Schools
• This phase is designed to ensure that the LEA has outlined
the essential elements necessary to implement school
improvement during the current school year
Phase Two: Monitoring Conference
Call (January 1 –March 31)
• Conducted via a conference call
• Examines the LEA’s early implementation of school improvement under
ESEA Flexibility and follow-up on any outstanding issues from Phase One
• The LEA’s assigned WVDE liaison will act as the point of contact for the call
• A director or assistant director from the Office of Federal Programs or the
Office of School Improvement will facilitate the phone interview
• WVDE staff from other offices, as appropriate, may be included in the call
• A Phase Two conference call interview protocol will be provided to each
LEA
• The single conference call will last approximately one and one-half hour(s)
• Within three weeks of the conference call, WVDE will provide a summary
monitoring report. The report will identify:
-Areas of progress
-Areas of concern to be addressed through technical assistance
monitoring by the LEA’s assigned ESEA liaison
Phase Two: Monitoring Conference
Call – LEA Responsibility
• LEA conference call participants to include
- All ESEA Program Directors
- Appropriate LEA Staff
- Invitation to LEA Superintendent
• Month prior to call, the LEA must assure that
applicable documentation providing evidence of school
improvement implementation has been uploaded to
the WVDE High Quality Schools Data Collection System
• Upon receiving the summary monitoring report send
acknowledgement of receipt via e-mail to the WVDE
Phase Three: Customized
Monitoring/Technical Assistance
(April 1 –June 30)
• On-Site technical assistance support provided by WVDE
liaison
• Utilizes outcomes from the review conducted in Phases
One and Two, along with information from the LEA’s
most recent compliance monitoring
• LEA’s identified for Phase Three monitoring will work
collaboratively with their WVDE liaison to address
concerns
• LEA will prepare an end of the year monitoring
response indicating progress in addressing the
identified areas of need by June 30
Appeals Process
• If after reviewing the monitoring summary report, the
LEA concludes that the evidence provided in the report
is inaccurate, an appeal can be issued
• Must be issued within 30 business days of receipt of
the monitoring report
• Documentation must be submitted to WVDE prior to,
or in conjunction with the response
• If the SEA determines that the documentation fulfills
the standard, an amendment to the final report will be
issued.
• The decision of the respective Federal Program
Director is considered to be final
Questions?