DEPARTMENT OF THE NAVY
OFFICE OF THE COMMANDANT OF MIDSHIPMEN
UNITED STATES NAVAL ACADEMY
101 BUCHANAN ROAD
ANNAPOLIS MARYLAND 21402-5107
COMDTMIDNINST 4730.1C
1ST LT
17 Jan 14
COMMANDANT OF MIDSHIPMEN INSTRUCTION 4730.1C
From:
Commandant of Midshipmen
Subj:
BANCROFT HALL ZONE INSPECTIONS
Ref:
Encl:
(a) COMDTMIDNINST 5400.6Q
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
Sample Class Alpha Room Inspection Chit
Company Area Inspection Chit
Material Discrepancy Inspection Chit
Company Area of Responsibility Plan
Material Discrepancies without Work Orders
Class Alpha ECA Space Inspection Chit
ECA Daily Room Standard Inspection Log
ECA Space Assignments and Random Inspection AORs
1. Purpose. To define procedures, responsibilities and frequency for
Brigade wide Zone Inspections and to provide guidelines for inspection
criteria.
2.
Cancellation.
COMDTMIDNINST 4730.1B.
3. Discussion. A Zone Inspection will consist of two separate inspections,
Alpha and Material Condition. These inspections shall be conducted two times
a year: fall mid-semester and spring mid-semester. The Zone Inspection will
occur on four different days, inspecting two Battalions on each day and
Extracurricular Activities (ECA) spaces on the fourth. The purpose of the
inspections is to provide a means to accurately assess the individual
company/ECA’s ability to maintain its rooms and areas of responsibilities,
and assess the overall material condition of Bancroft Hall. The inspection
will also assess the ability of the Brigade to effectively identify, report,
and track material deficiencies within Bancroft Hall.
4.
Action
a. The Bancroft Hall First Lieutenant will schedule the inspections
through the Commandant’s Operations Office. On the day of inspection, the
Bancroft Hall First Lieutenant will publish the list of items not in stock at
the Bancroft Hall Self-Help Store to the inspection teams. The Bancroft Hall
First Lieutenant will also monitor the completion of the inspection.
b. The Company Officer or Company Senior Enlisted Leader will monitor
the progress of the Zone Inspection in their company areas. The other will
be considered an Inspection Team Spot-Checker to ensure the following:
(1) That each spot-checker randomly reinspects two rooms from each
company.
COMDTMIDNINST 4730.1C
17 Jan 14
(2) That both the Material Discrepancy and Alpha inspections were
conducted fairly and impartially.
(3) That in the event that a room was determined not to be inspected
fairly and impartially, the inspection process stops and the inspection team
is briefed again on responsibilities and accountability.
c. The Brigade Commander will equally distribute a minimum of 30
Regimental Staff and above into Battalion Inspection Groups to assist with
the inspection process.
d. The Brigade First Lieutenant will develop Battalion Inspection Groups
for each inspection and provide these assignments to the Inspectors no later
than two weeks prior to the scheduled inspection. The Brigade 1st Lieutenant
will also be responsible for the scoring of the Zone Inspection and compiling
the results.
e.
The Battalion Inspection Group will be broken up as follows:
(1) The Alpha Inspection Group will consist of the Battalion
Commander, five Company Commanders, four additional members of that
Battalion’s Staff, five Company Operations Officers, and five Company
Training Officers. There will be a total of 20 Alpha Inspection group
members.
(2) The Material Discrepancy Inspection Group will consist of the
Battalion Executive Officer, Battalion First Lieutenant, five Company
Executive Officers, five Company Honor Advisors, three additional members of
the Battalion Staff, and five Regimental Staff and above assigned by the
Brigade Commander. There will be a total of 20 Material Discrepancy
Inspection group members.
(3) All 40 inspectors will be broken up into five Inspection Teams.
Each Inspection Team will consist of four pairs of Inspectors. Each pair
will consist of one Alpha Inspector and one Material Inspector. Each
Inspection Team will be assigned a specific company to inspect. Each
Inspection Team will also have an appointed Team Leader who is responsible
for assuring the completion of the inspection of that company.
f. The Company First Lieutenant will ensure all rooms are presented in a
proper military manner to the inspectors. This requires at least one person
to be present in each room and that all occupants are in the uniform of the
day. All Midshipmen who do not have higher priority events are required to
be present.
5. Procedures
a. Inspection Groups will muster at the Battalion Conference room of the
Battalion they are going to inspect at 1900 the day of the Zone Inspection.
The Battalion First Lieutenant will take accountability and list the items
not available in the Self-Help Store.
b. The Bancroft Hall First Lieutenant and the Brigade First Lieutenant
will brief each Inspection Team and commence the inspection.
c. Inspection Teams will immediately go to their Assigned Company Mate’s
Desk where they will be given their assignments.
2
COMDTMIDNINST 4730.1C
17 Jan 14
d. Inspectors will conduct the appropriate inspections using enclosures (1)
through (3). Inspectors will also verify that all rooms and areas of
responsibility assigned to the company, per enclosure (4), are inspected.
Upon completion of the room inspection, the individual inspectors will remove
the top copy of the two-part Class Alpha Chit and submit it to the Battalion
First Lieutenant. The remaining copy is for company use. The inspectors will
leave the Material Discrepancy Inspection Chit (enclosure (3)) in the room.
When inspectors finish inspecting their assigned rooms, they will help inspect
other rooms in the company until the Team Leader determines every room has been
inspected.
e. Members of the Brigade Staff who live in “Striper Alley” will be
inspected at the same time as 1st Battalion. They will be inspected by the
Bancroft Hall First Lieutenant and Brigade First Lieutenant. This inspection
is for situational awareness of the material readiness and cleanliness of all
spaces and will not count towards Color Company rankings. These results will
be reported with the rest of the Brigade.
f. No Midshipmen will be secured until their room has received both
inspections.
g.
Battalion and Company space readiness:
(1) Midshipmen rooms and wardrooms will be made alpha inspection
ready per reference (a).
(2) Passageways, heads, and ladderwells will be free of all gear
adrift, loose trash, and clear of all unauthorized signs, markings, and paint.
(3) Companies are responsible for maintaining their areas of
responsibility as described by enclosure (4). The areas are to be free of
all foreign object debris, unauthorized signs, markings, and paint. Broken
gutters, tiles, bricks, and exterior doors are to be noted and reported via
the First Lieutenant chain of command. In addition, companies are
responsible for all rooms in which company members are residing, even if
those rooms are not contained within the company’s area of responsibility.
Companies with Brigade, Regimental, Honor, or any other out of company staff
members residing in their company area will have their rooms inspected as
part of that company. Material discrepancies and Alpha deficiencies will be
annotated within that company’s area of responsibility.
(4) Company First Lieutenants will ensure the following:
(a) That there is a blank, two-part Class Alpha Room Inspection
Chit (enclosure (1)) in each room prior to inspection commencing.
(b) That there is a Material Discrepancy Inspection Chit
(enclosure (3)) in each room prior to the inspection commencing. The work
order portion of the chit must be filled out for any outstanding work orders
in the area applicable. All discrepancies found without a work order number
will be recorded as a material discrepancy hit on enclosure (5).
(c) That the following is at the Mate's desk prior to inspection
commencing:
1. Four separate assignments for the inspectors (including
all rooms, the company area, and all areas of responsibility)
3
COMDTMIDNINST 4730.1C
17 Jan 14
2. Four copies of enclosure (5) to be filled out by the
material inspectors.
3. A Company Area Inspection Chit (enclosure (2)).
4. A visual and written printout of the Company’s Area of
Responsibility.
5. A compiled list of all outstanding work orders for the
company area excluding rooms (heads, P-ways, ladderwells).
h.
Upon completion of a room inspection, the inspectors will:
(1) For Alpha inspections, remove the top copy of the two-part Class
Alpha Room Inspection Chit and submit to the Battalion First Lieutenant of
the inspection group. The remaining copy is for company use. The Battalion
First Lieutenant must also obtain the Company Area Inspection Chit from each
company.
(2) For Material Discrepancy inspections, submit the Material
Discrepancies without work orders sheet to the Battalion First Lieutenant of
the inspection group.
i. Inspectors can only be dismissed by their Battalion First Lieutenant,
the Brigade First Lieutenant, or the Bancroft Hall First Lieutenant.
j.
The score of the Zone Inspection will be calculated as follows:
(1) Each hit on the Class Alpha Inspection Chit will count as one hit.
(2) A room that is deemed “UNSAT” will automatically receive a
minimum of 20 hits in accordance with enclosure (1).
(3) Each discrepancy that is listed on the Material Discrepancies
Without Work Orders will count as one hit.
(4) Each hit on the Company Area Inspection Chit will count as one
hit.
(5) Scores will be calculated by taking the total amount of hits per
company divided by the amount of rooms inspected, with the entire company
area counting as one room. The average hits per room per company will be
forwarded to the Brigade Commander, using memorandum format, for Brigade
compilation. The Brigade Commander will forward results to the Commandant of
Midshipmen via the chain of command. All room and common area inspection
chits will be held by the inspecting Battalion First Lieutenant and must be
available upon request until the end of the semester.
(6) All Company First Lieutenants will meet with the Bancroft Hall
First Lieutenant within three working days to resolve all outstanding
material discrepancies noted during the inspection.
(7) Rooms that fail the Alpha Inspection will be reinspected by the
following within three working days:
(a) Battalion Commander
4
COMDTMIDNINST 4730.1C
17 Jan 14
(b) Battalion First Lieutenant
(c) Company Commander
(d) Company First Lieutenant
(8) Rooms that fail the second Alpha Inspection will be reinspected
by the following within three working days of the second inspection:
(a) The second inspection team
(b) Battalion Officer
(c) and Company Officer
(9) Companies that fail the Company Area Inspection will be
reinspected similar to a room failure.
(10) Results of both inspections will be published at a later date by
the Brigade First Lieutenant. The overall score will count towards Color
Company.
k.
ECA Space inspection procedure:
(1) Battalion First Lieutenants with a Battalion Senior Enlisted
representative will inspect ECA Spaces within their respective AOR as listed
in enclosure (8).
(2) The President or Vice-President of the ECA space must be present
for the inspection.
(3) The ECA space will provide a copy of the ECA Space Inspection
Chit (enclosure (6)).
(4) The ECA Space will provide a copy of the Material Discrepancy
Chit (enclosure (3)).
(5) ECA Spaces that fail the Alpha Inspection will be reinspected by
the following within three working days:
(a) Brigade Executive Officer
(b) ECA Officer Representative
(c) Operations ECA Officer
(6) ECA Spaces that fail the second inspection will be reinspected by
the following within three working days of the second inspection:
(a) The second inspection team
(b) Operations Officer
(c) Bancroft Hall First Lieutenant
(7) Results of the ECA Zone Inspection will be compiled and reported
to the Commandant of Midshipmen along with the Brigade Zone Inspection
results.
5
COMDTMIDNINST 4730.1C
17 Jan 14
(8) ECA Spaces will be maintained to a Daily Room Standard at all
times. ECA Spaces will be inspected a minimum of weekly by their MIDN
members, Officer or Enlisted Representatives for adherence to these standards.
Inspections shall be documented on an inspection log (enclosure (7)) posted
on the doors to each room. Daily Room Standards include the following:
(a) Refuse removed.
(b) No personal gear in space.
(c) Floors swept and cleaned.
(d) Room and gear arranged neat and orderly.
(e) No vulgar or inappropriate material present.
(9) ECA Spaces shall be randomly inspected a minimum of monthly by 2
Officers or Senior Enlisted from respective Battalions within their AORs
(enclosure 8) for Daily Room Standards as scheduled by Battalion LCPOs.
(10) ECA Spaces that fail a Daily Room Standard inspection shall be
reinspected within three working days by the following:
(a) Original Spot Inspection Team
(b) President of ECA
(c) ECA Officer or Enlisted Representative
(d) Operations ECA Officer
(e) Bancroft Hall First Lieutenant
(11) ECA Spaces that fail the second Daily Room Standard inspection
shall be reinspected within three working days by the following:
(a) The second inspection team
(b) Operations Officer
(12) ECA Spaces failing to meet any Daily Room Standard or failing an
Alpha Inspection may have the following minimum consequences until corrected:
(a) Movement Orders canceled.
(b) Financial accounts frozen.
6. Review Responsibility. The Bancroft Hall First Lieutenant is responsible
for the annual review of this instruction.
R. L. SHEA
By direction
Distribution:
Non-Mids (Electronically)
Brigade (Electronically)
6
COMDTMIDNINST 4730.1C
17 Jan 14
SAMPLE CLASS ALPHA ROOM INSPECTION CHIT
Room Number:
_____________________________________________________________________________
ICOR:
_____________________________________________________________________________
A grade of UNSAT on any of the following items constitutes an overall UNSAT
for the inspection:
SAT UNSAT
( ) ( ) Deck stripped properly
( ) ( ) Deck waxed properly
( ) ( ) Excessive dirt/was build-up in corners/around edges
( ) ( ) Excessive dirty laundry in locker
( ) ( ) Mold in shower and/or shower curtain
_____________________________________________________________________________
A total of four UNSATs on any of the following items constitutes an overall
UNSAT for the inspection:
SAT UNSAT
INSPECTION READY:
( ) ( ) White glove, black sock, pen, and completed chit on desk
( ) ( ) All lockers, drawers, and medicine cabinet open
( ) ( ) All lights turned on
GENERAL:
( ) ( ) All surfaces clean and dusted
( ) ( ) Nothing hung from bulkheads, overheads, closets racks or doors
( ) ( ) Racks neatly made with clean linen
( ) ( ) All 1st LT issued items present (chairs, trash can, pillows, etc.)
( ) ( ) Up to one potted plant per room (max 6" diameter pot, 2" high)
( ) ( ) Only furniture issued by 1st LT present
( ) ( ) No unauthorized articles
( ) ( ) Light fixtures cleaned on inside and outside
( ) ( ) No gear adrift
LOCKERS/CLOSETS:
( ) ( ) All food stored in air-tight containers
( ) ( ) Closet stowage dark to light, left to right
( ) ( ) Shoes clean and stowed white to black, top to bottom
( ) ( ) Rifles/swords clean and locked
( ) ( ) Folded clothing neat, aligned to shelf edge
( ) ( ) Confidential lockers clean and orderly
SINK/SHOWER
( ) ( ) Shower walls and floor clean and dry
( ) ( ) Shower curtains clean and dry
( ) ( ) All brightwork clean and unspotted
( ) ( ) Medicine cabinet neatly arranged
( ) ( ) Washbasin clean and dry
( ) ( ) Clean towels and face clothes folded neatly
( ) ( ) Mirrors free of streaks and spots
( ) ( ) Cleaning gear stowed neatly underneath sink
( ) ( ) No items in shower
Enclosure (1)
COMDTMIDNINST 4730.1C
17 Jan 14
SAMPLE CLASS ALPHA ROOM INSPECTION CHIT (CONT’D)
WINDOWS/BLINDS
( ) ( ) Window sills free of dust and dirt
( ) ( ) Window Glass clean and spot free on inside
( ) ( ) Blinds thoroughly cleaned and dust free
( ) ( ) Blinds at half-mast and open
( ) ( ) Screens/storm windows shut as appropriate
DESKS
( ) (
( ) (
( ) (
( ) (
( ) (
( ) (
( ) (
( ) (
)
)
)
)
)
)
)
)
Drawers dusted, contents neat and orderly
Books stowed vertically, T to S, L to R, aligned with shelf edge
Electrical cords arranged neatly and orderly
Up to one bookshelf stereo system per occupant
Material on cork boards appropriate and arranged neatly
Items on blotter appropriate and arranged neatly
Chair clean and dust free
One computer per occupant present and clean
_____________________________________________________________________________
Score (-1 for each deficiency): /45 (NOTE: Maximum score for UNSAT is 25)
_____________________________________________________________________________
Remarks:
_____________________________________________________________________________
Inspector (print name):
_____________________________________________________________________________
Inspector's Signature/Date:
_____________________________________________________________________________
2
Enclosure (1)
COMDTMIDNINST 4730.1C
17 Jan 14
COMPANY AREA INSPECTION CHIT
Company __________ Inspector ___________________
A total of four or more UNSATs on any of the following items constitutes an
overall UNSAT for the inspection:
1. Ladder wells
SAT UNSAT
( ) ( ) All surfaces clean and free of trash
( ) ( ) No spray paint or unauthorized markings
( ) ( ) Hand railing secure to wall
2. Passageways
SAT UNSAT
( ) ( ) All lights turned on
( ) ( ) No unauthorized articles
( ) ( ) No gear adrift
( ) ( ) All walls cleaned
( ) ( ) No trash cans/recycle bins present
3. Heads
SAT UNSAT
( ) ( ) Lights on
( ) ( ) No gear adrift
( ) ( ) Mirrors cleaned
( ) ( ) Floors swept
4. Closets
SAT UNSAT
( ) ( ) Lights on
( ) ( ) No gear adrift
( ) ( ) Floors swept
( ) ( ) No unauthorized articles
5. Wardrooms
GENERAL
SAT UNSAT
( ) ( ) All closets open
( ) ( ) All drawers open
( ) ( ) All lights turned on
( ) ( ) All electrical equipment turned off
( ) ( ) All surfaces clean and free of trash
( ) ( ) Carpet swept
( ) ( ) Furniture clean with no trash underneath cushions
( ) ( ) Books stowed vertically, T to S, L to R, aligned with shelf edge
( ) ( ) Trash can clean and empty
( ) ( ) No gear adrift
( ) ( ) Electrical cords arranged neatly and safely
( ) ( ) Material on corkboard appropriate and arranged neatly
( ) ( ) Refrigerator clean and no expired food present
( ) ( ) Closets clean and orderly
( ) ( ) All food stored in air-tight containers
( ) ( ) Cleaning gear stowed neatly beneath sink
( ) ( ) All brightwork clean and spot free
( ) ( ) Washbasin clean and dry
( ) ( ) Deck cleaned
Enclosure (2)
COMDTMIDNINST 4730.1C
17 Jan 14
COMPANY AREA INSPECTION CHIT (CONT’D)
WINDOWS/BLINDS
SAT UNSAT
( ) ( ) Windowsills free of dust and dirt
( ) ( ) Window glass clean and spot free on inside
( ) ( ) Blinds thoroughly cleaned and dust free
( ) ( ) No items stored outside windows
( ) ( ) Nothing hung in or out of windows
( ) ( ) Screens/storm windows shut as appropriate
( ) ( ) Blinds at half-mast
Total number of hits: _____
Overall: SAT____ UNSAT_____
Inspector (print name): ____________________________________________________
Inspector’s Signature/Date: ________________________________________________
For company point calculation, all company areas only count as one room.
2
Enclosure (2)
COMDTMIDNINST 4730.1C
17 Jan 14
Enclosure (3)
COMDTMIDNINST 4730.1C
17 Jan 14
(THIS PAGE INTENTIONALLY LEFT BLANK)
2
Enclosure (3)
COMDTMIDNINST 4730.1C
17 Jan 14
Enclosure (4)
COMDTMIDNINST 4730.1C
17 Jan 14
COMPANY AREA OF RESPONSIBILITIES (CONT’D)
2
Enclosure (4)
COMDTMIDNINST 4730.1C
17 Jan 14
Enclosure (5)
COMDTMIDNINST 4730.1C
17 Jan 14
(THIS PAGE INTENTIONALLY LEFT BLANK)
2
Enclosure (5)
COMDTMIDNINST 4730.1C
17 Jan 14
CLASS ALPHA ECA SPACE INSPECTION CHIT
Room Number:
_____________________________________________________________________________
ECA:
_____________________________________________________________________________
A grade of UNSAT on any of the following items constitutes an overall UNSAT
for the inspection:
SAT UNSAT
( ) ( ) Deck stripped properly
( ) ( ) Deck waxed properly
( ) ( ) All trash removed
( ) ( ) No personal gear in space
( ) ( ) Room and gear arranged neat and orderly
_____________________________________________________________________________
_
A total of four UNSATs on any of the following items constitutes an overall
UNSAT for the inspection:
SAT UNSAT
INSPECTION READY
( ) ( ) Completed chit in room
( ) ( ) All lockers, drawers, and closets open
( ) ( ) All lights turned on
GENERAL
( ) ( )
( ) ( )
( ) ( )
( ) ( )
All surfaces clean and dusted
Nothing hung from bulkheads, overheads, closets or doors
No unauthorized articles
Light fixtures cleaned on inside and outside
LOCKERS/CLOSETS
( ) ( ) All food stored in air-tight containers
( ) ( ) Closets and lockers clean and orderly
WINDOWS/BLINDS
( ) ( ) Window sills free of dust and dirt
( ) ( ) Window glass clean and spot free on inside
( ) ( ) Blinds thoroughly cleaned and dust free
( ) ( ) Blinds at half-mast and open
( ) ( ) Screens/storm windows shut as appropriate
DESKS/TABLES/WALLS
( ) ( ) Drawers dusted, contents neat and orderly
( ) ( ) Electrical cords arranged neatly and orderly
( ) ( ) Material on cork boards appropriate and arranged neatly
( ) ( ) Items on blotter appropriate and arranged neatly
( ) ( ) Chairs clean and dust free
Enclosure (6)
COMDTMIDNINST 4730.1C
17 Jan 14
CLASS ALPHA ECA SPACE INSPECTION CHIT (CONT’D)
PASSAGEWAYS
SAT UNSAT
( ) ( ) All lights turned on
( ) ( ) No unauthorized articles
( ) ( ) No gear adrift
( ) ( ) All walls cleaned
( ) ( ) No trash cans/recycle bins present
_____________________________________________________________________________
Remarks:
_____________________________________________________________________________
Inspector (print name):
_____________________________________________________________________________
Inspector's Signature/Date:
_____________________________________________________________________________
2
Enclosure (6)
COMDTMIDNINST 4730.1C
17 Jan 14
ECA DAILY ROOM STANDARD INSPECTION LOG
ROOM (NUMBER) IS MAINTAINED BY (ECA NAME)
ECA PRESIDENT:
MIDN (FIRST LAST NAME), (ALPHA)
ECA STAFF REPRESENTATIVES:
(RANK FIRST LAST)
(RANK FIRST LAST)
IAW COMDTMIDNIST 4730.1C, ECA Spaces will be maintained to a Daily Room
Standard at all times and inspected by ECA MIDN President, Officer or
Enlisted Representative at least twice per month.
These standards include: (a) Refuse removed, (b) No personal gear in space,
(c) Floors swept and cleaned, (d) Room and gear arranged neat and orderly,
and (e) No vulgar or inappropriate material present.
DATE
INSPECTOR
Refuse
Removed
No
Floor
Personal
Clean
Gear
Room &
Gear
Organized
No
Vulgar
Material
Other
Discrepancies
Enclosure (7)
COMDTMIDNINST 4730.1C
17 Jan 14
(THIS PAGE INTENTIONALLY LEFT BLANK)
2
Enclosure (7)
COMDTMIDNINST 4730.1C
17 Jan 14
ECA SPACE ASSIGNMENTS AND RANDOM INSPECTION AORs
SPACE ALLOCATED IN CMDT
SPACES
MONTHLY SPOT
INSPECTIONS BY
4B40
5th BAT
7M52
M/L Auditorium Stage
Cage
3RD BAT
Cheerleaders
C425
2ND BAT
Color Guard
4100
5TH BAT
M/L 129
1st BAT
7B17 & 7B19
3RD BAT
4B28,
4B29,
4B32,
8B01D,
4B30
4B36A, M/L 215
3-4 Spiral Staircase &
4B40
C409, C427, C433, C426,
C418, C410
1st BAT (M/L)
4 BAT (4TH WING)
6TH BAT (8TH WING)
1ST BAT (3RD WING)
5TH BAT (4TH WING)
ECA
Alpine Ski Team
Amateur Radio
Club
Baptist Collegiate
Ministries
CRU
Cycling
Drum & Bugle
Corps
Infantry Skills
Team
Lucky Bag
1st BAT
TH
2ND BAT
Mountaineering Club
National Eagle Scout
Association
4B40
5th BAT
4B38
5th BAT
Navy Beats
4B36
4th BAT
Paintball
4B29
4th BAT
Pipes and Drums
4B33
6th BAT
Pistol Team Club Room
2B01
6th BAT
Scuba Club
Semper Fidelis
Club
Silent Drill
Team
4B46
6th BAT
4B27
5th BAT
4B35
4TH BAT
Squash
The Log
Magazine
4B45
5TH BAT
C429
2nd BAT
Trident Brass
4B34
4th BAT
VT-NA
4B38
5th BAT
Enclosure (8)
COMDTMIDNINST 4730.1C
17 Jan 14
(THIS PAGE INTENTIONALLY LEFT BLANK)
2
Enclosure (8)