Washington State Student Services Commission
Summer 2015 Meeting
Green River College ~ Kent Campus, 2nd Floor, Room 283
July 29 & 30, 2015
In Attendance:
Deb Casey, Green River
Damon Bell, Olympic
Bill Belden, Clark
Matt Campbell, Pierce Puyallup
Rosie Rimando-Chareunsap, South
Seattle
Ata Karim, Bellevue
Christina Castorena, Edmonds
Darren Pitcher, Spokane
Ruby Hayden, Lake Washington
Institute for Technology
Jessica Gilmore-English, Renton
Technical College
Luca Lewis, Whatcom
Kendra Sprague, Lower Columbia
Deborah Gilchrist, Pierce Ft Steilacoom
Shane Daewiler Green River
Robert Cox, Centralia
Toni Castro, Highline
Dave Paul, Skagit
Diane Coleman, Seattle Central
Alison Stephens, Everett
Jack Huls, Peninsula
Ted Broussard, Clover Park Technical
College
Erin Blakeley, Cascadia
Dave Pelkey, South Puget Sound
Marci Myer, North Seattle
Bob Francis, Shoreline
Kim Thompson, Shoreline
Lin Zhou, Bates
Via ITV:
Caitlin Goodall, Yakima Valley
Crystal Bagby, Bates Technical College
Wendy Samitore, Walla Walla
Amy McCoy, Spokane (District)
Executive Session Notes (for Exec Team notes only):
Professional Development for WSSSC:
 Social Justice Framework/Cultural Competency (Fall at Bellevue)
 CTCLink (winter at Highline)
 Guided Pathways from Yakima (Spring, at Yakima)
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Invite deans to participate, we need a deans interest group
Pierce and SPSCC deans facilitated race/identity discussion series, Matt
recommended facilitator
Ata recommends we take on a yearlong thematic professional development
approach, use social justice as theme
Christina recommends we take on a read, idea proposed
Redesigning America's Community Colleges
Whistling Vivaldi
IDEA: read redesigning book through a social justice lens
We could utilize either the Olympic College Diversity Conference in June or
FSOCC in Fall 2016 for a daylong or half day institute to continue the theme
or pick up more people into the content that we have covered in WSSSC
Create a calendar of all prof dev opportunities through year
Washington State Student Services Commission
Deb forming panels for Sexual Assault president's academy (October 1 at CPCC)
Campus Clarity Discussion,
Sue Riddle, Olympic & Natalie Shank, Clark
Bill Belden: Clark volunteered to install first. Natalie Shank, their Asst. Director
of Student Care & Community Standards, came on board and took over
implementation.
Damon Bell : Sue, the VPSS Executive Assistant, served as conduct officer for a
period at Olympic. She then led implementation of Campus Clarity.
[SEE PowerPoint]
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Clark is furthest along, they are ready to launch student side
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Why Campus Clarity?
o There is cost savings in statewide buying power
o Sue considered 5 different models, used criteria, same with Natalie,
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both selected Campus Clarity independently
Clark launching in the fall for students, will launch as mandatory for
employees and make part of onboarding, supervisor's job to ensure
employees complete
Questions/Discussion:
o Who created the email?
 They are creating their own email versus using something
from Campus Clarity.
 They are confident in the reliability of their email lists. At
Univ of Portland (Natalie’s former institution) they tracked
who did not complete and sent a reminder email
o Campus Clarity says module take 90 minutes, reality is 45 minutes
for either students or employee
o Student employees take student facing version
o Kim at Shoreline: they are requiring CC completion of student
employees, athletes and student leadership (good idea!)
o According to Campus Clarity, completion rate the first time out is
30%-90%, most fall in the middle
o Erin at Cascadia: faculty are using this in College 101 courses
o Sue: see PPT for how Olympic will promote
 Foundation is donating prizes
 Also making requirement of specific populations
 Launch to everyone this fall, then only implement with new
or returning students
Washington State Student Services Commission
Ruby at Lake WA: what about our ESL population? Their (LWTC)
faculty are going to show pieces of the module in class
o Christina at Edmonds: Also a concern for International Populations
because of cultural differences and differences in laws
o Deb at Green River: They have a brochure that is paired with the
presentation to give the main points
o Christina at Edmonds: Can we see that a student has completed it
at another college when they change campuses?
Follow Up needed: ASK CAMPUS CLARITY IF THIS CAN WORK
o Christina: Same issue applies for PT faculty
o Jessica at Renton: Renton is launching a "Adult Learner" version
versus the "Think About It" student facing course. There is also a
Grad Student course that isn't too applicable
 Colleges are deciding which versions they are going to
launch
o
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At Clark: Natalie worked with Director of IT to determine technical set up
of it. Needed to set up a data sharing agreement
IT involvement: we do not do a big data dump into the system. Clark
provides applicable names/SIDs and emails so we can control the data.
Each campus needs to assert our own standards and expectations
Kendra: It costs an additional $750 to set up a single sign on
authentication (so that only email can give access to the course)
Clark concerned about large population of RS students and what this
means for them, and for us with mandatory reporting
Sue at Olympic: Considering creating info for parents in a packet that goes
out
DEMO:
o Saw accessibility mode
o Pointed out where content is customized
o Showed different modules
o Sue: Olympic has business cards placed in restrooms for people to
take and tuck into pocket discreetly
o University of Portland (UP) put window clings on the mirrors in all
bathrooms promoting support
o At UP did result in uptick of reporting
o Who is using it in a course/FYE?
 Cascadia in College 101
 Clark to make mandatory for orientation
o Need to require students to use a college assigned email, we need
to press that more and more
 Ata mentions only 30% of students read college email
Washington State Student Services Commission
Cascadia and Seattle don't assign college emails (Cascadia is
implementing CC soon)
Suggestion from GRC, we can set up institutional questions in the CC
quiz, would we (WSSSC) want to discuss questions?
BILL: We need to set up on our Commission site a page for links to
resources for CC implementation
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Related Discussion about Title IX Sexual Assault President’s Academy on October 1st
- Deb requested volunteers for panels
o Darren Pitcher, Amy McCoy, Christina Castorena, Matt Campbell
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already representing IC
ACTION ITEM: Check the state board web site to be sure your TIX
contact info is correct
o
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http://www.sbctc.ctc.edu/college/studentsvcs/CopyofTitleIXCoordinat
ors.pdf
Notify Joe Holliday if changes needed
Dialogue with Dave, AG Office
Bruce Marvin (for Dave Stolier)
[See PowerPoint]
“Little VAWA”
- Discussion about “prohibition on different treatment”
Rosie at South Seattle: If a program has their own disciplinary standards and
sanctions in addition to the college’s then this clause seems to strengthen the
argument that TIX cases need to be fully subject to VPSS/TIX officer
investigation even if the smaller program addresses it “internally.”
- Includes PROSPECTIVE students in the requirement to disclose policy
- Includes ONE TIME climate assessment
- Requires each college to develop MOU with local Police Department
- Aligns compliance with the RCW covering discrimination
- Companion SSB bill 5719 creates statewide task force on best practices
- 6 reps from 6 universities, 1 rep from SBCTC (this is an imbalance in
representation)
o Meting this Friday 7/31
o Will include public defenders, victims advocates, etc
o We need to communicate to Joe Holliday the importance of having
a very strong voice at the table to ensure best or recommended
practices take into account what CTCs can actually do.
- Discussion about how to feed the security/Clery reporting folks the
policies/etc to know what to report
o Our challenge is to keep stitched together security, HR, SS,
Instruction, etc.
o We need to keep high level administrative attention on this
Washington State Student Services Commission
First Amendment and Non Students
Forum Analysis: 3 tiers of free speech areas
 Open Public Forum like parks, sidewalks
 Can put reasonable time, place and manner limitations
 Limited Public Forum designated for specific activities
 Non Public like administrative office, classroom when in session
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Students and employees get most access to college forums
Non-college/3rd parties: Subject to Time, Place & Manner limitations
"No Prior Restraint" means that we cannot require people to fill out a
"parade application" or register (may not be able to include Joe's A-board)
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Do military recruiters fall under non-college groups?
o Anywhere we let college recruiters go, we have to allow military
recruiters to go
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When does free speech cross into hate speech?
o For the most part, it all is covered under free speech
Section 508 Assistive Tech Act
- Common concerns: When someone uses a YouTube clip in class
- Main takeaway, we need to keep this as a lens in our technology use
decisions
Minors on campus
- Age discrimination law: does NOT apply to age discrimination that provides
benefits to people based on age
- Our rules per WAC:
o Capable of profiting from college, AND
o Presence will not be disruptive, AND
o 18+ OR
o HS grad OR
o Dual enrollment/Running Start
WSSSC 2015-2016 Work plan
See attached proposed workplan, to be proposed to WAC for approval.
Thursday, July 30th:
State Board Report
Edward Esparza for Joe Holliday
Washington State Student Services Commission
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Thank you all on behalf of the board for the work you do on behalf of student
services in the system.
Guided Pathways grant opportunity (College Spark Washington) for $7 million
o Starts this Oct with SBCTC and all colleges
o Information was sent 7/30/15 to DeanStu listserve
o Launch of two pilots in January 2016, then 5 more in July thru 2018
o The focus will involve advising programs
o First cohort served in May 2016
o ACTION ITEM: This should be placed on the agenda for fall
Queer, I Am conference held at SPSCC, March 28 2015
- System should continue to work and support the growth of the conference
- Should have a lobby day at the state board in the future
- Collection of data. A letter was sent out about how the data would be collected
and secured
- Dave Prince sent out a query about three days ago inquiring if they are collecting
data get back 18 so far of the 18 only 2 are actually using the data
- The system office is not collecting the data because all the colleges are collecting
it in very different ways
- There was not specific guideline set to determine how this data would be
collected and shared
- The group provided feedback that all colleges that are collecting the data are
collected it in the same way. The information can be found on the same SMS
screen. Some colleges did decide not to collect the data
- Other states do look up to WA for the good work that is being done here on the
topic
- Deb suggests to Edward that when the data comes out from David Prince , that
it come to SS
Working Family Success Network:
- SBCTC worked with ATD on a national initiative in Aug 2008 to implement a
strategy to promote postsecondary completion for students facing economic
challenges as barriers to completion. Clark, Highline, Walla Walla, Big Bend got
a 3 year grant, from $80-$100K each, supports asset building, financial supports,
etc.
- Just completed first year, colleges developed implementation plans, now are
moving into research aspect in collecting data
- Data sources: Employment security and DSHS (good relationship with ES, not
with DSHS, no formal data share agreement). Outside research group contracted
with ATD to set up a data library to identify common language/data across the
state.
- We are ahead of the game a bit because of performance based funding.
- We got renewed for another round. Edward manages grant relationship at state
level, communicates with other states. Hoping to take our colleges to national
forums to participate in other ATD and JFF (Jobs for the Future) activities.
- Contacts, Jeff Wagnitz, Bill Belden, Wendy Samitore…
Washington State Student Services Commission
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This initiative will be part of ATD Best Practices Exchange, October 27 at
McGavick Ctr at CPTC
FYI about Best Practices Exchange in October (10/27 @ CPTC)
- This is the year that RPG (Research & Planning Group) is the council that is
responsible for assembling the college team for the conference.
- Hoping to come out with in September.
- WSSSC requests that when SBCTC/Joe sends invite out to RPG, that we be CCed
MESA update:
- SBCTC went to leg with request to expand funding system wide (current at
$4.56, asked for additional $5.5M to expand from 6 colleges--YVCC SCCC HC
OC CBCC EdCC--to 20 colleges
- NOT funded, status quo
Hispanic Marketing Program
- SBCTC entered into partnership with Hispanic Affairs Council
- Produce 11 radio shows to be extended across the state
- First was about DREAMers
- Future topics: STEM, Adult Ed, etc.
- Good opportunity to showcase what we are doing in state
Leg Session report
- Worked on 69 different bills/instances
- 29 times worked with state house reps
- 27 times with state senate
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SHB1138 creates taskforce on mental health and suicide prevention on higher
education campuses
Overwhelmingly supported
Staffed by Edward Esparza, Deb Casey, Al Souma,
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SHB 5???
Revise policies of Running Start programs/dual credit programs
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SB 5518, LITTLE VAWA
Joe Holliday staffing this
Will report on steps taken to establish MOUs with law enforcement
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SB 5719, Sen Bailey
Campus sexual violence prevention task force
Joe will be on task force, Ana Blackstead of BC to also serve
DIDN'T PASS
- EBT cards accepted on college campuses, led by student leaders group
o (lack of support and understanding by DSHS who we needed to advocate
with us to make this change)
Washington State Student Services Commission
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We should be communicating with our legislative reps
Supported by McAullife and Reykdal
We need champions in HHS/DSHS
Creation of peer mentoring program, sponsored by Hasegawa
o Seen as a luxury for our system, don't understand value of programs for
student success
o Would increase staffing levels by 3-4 per campus, to lead career guidance
o Career folks are not always aligned in Stu Services (CESC)
 We need to address this to ensure there isn't fragmentation
WSSSC member feedback for SBCTC:
- Data and Coding Concerns:
o Expressed concern from FAC about the major challenge of collecting,
compiling and reporting Gainful Employment data, want more support
from SBCTC if possible.
o The concern at SBCTC is that the coding is student-generated, not
assigned
o Need for good program selection via orientation, other supports
o SBCTC feels the memo they sent clarifies instruction
o We are stating that it is not clarifying
o Dave: They need to reach out to Michele Andreas who wrote the original
(re: M code)
o Christina (re: GE data): Data is in multiple locations, can SBCTC go in to
extract the info and compile from all systems, is there a system wide
solution
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TWO SEPARATE ISSUES:
o The application of the use of the M-code for program code identification
o The impact can be that students are now ineligible for Pell. FA Directors
may interpret it as a reason why they CANNOT award Pell/other aid.
Students are now losing funding because of this.
o The load of complex manual work created, is there a system wide issue
possible
o Also, the immense load during busiest times. Doing GE at the expense of
student service.
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CUSP:
o Discussion about proposed change to their work plan to eliminate
student Rally at Capital
Placement Testing
Bill Moore, Director of K12 Partnerships at SBCTC
Now that COMPASS will be discontinued…
Discussion about the purpose of placement in general
Bill Moore, SBCTC
Washington State Student Services Commission
Distributed and discussed "System Efficiency & Effectiveness summary report" from February
2012 which includes 5 recommendations for efficiencies around placement
[See handout]
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North Carolina has no placement tests, only used HS GPA.
Some local work happening around some recommendations (HS transcripts, test
preparation, etc.)
There will be an October 13 meeting led by Shannon Waits at Highline about
directed self-placement
o Campuses will be asked to send a Student Services rep and an Instruction
rep to this meeting
Smarter Balanced will serve some students, but will be impacted by opt-out
movement
HS transcripts will serve HS students only
What multiple measures do/can we apply to the adult learners?
Student Services administers placement, but faculty feel that they own it
Concern about timeliness, can we get Instruction, others on board to get
something new through in time?
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Bill: start a joint task force between IC/WSSSC to plan for this on a state level
Deb: Yes, because Testing/Assessment centers are starting to make their own
plans
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Discussion of current alternatives: "WAMAP" for math is out there; Directed SelfPlacement; Student questionnaire for soft-skills
Rosie: We need to be focus on adult leaner placement, we have lots of tools for
HS populations
Need to stay cognizant of impact to international populations too
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Participants from WSSSC on task force: Dave Paul, Bob Francis, Rosie
Rimando-Chareunsap, Damon Bell
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Can we get a system discount on some non-cognitive/soft-skills assessments
(Noel Levitz? College Learning Skills Assessment?)
Perhaps adapt an approach as in the K12 to identify which students need higher
levels of intervention?
Bill M asks Deb to talk to Bob M (president of IC) to request a task force be
formed
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Distributed SSBCTC Smarter Balanced Placement agreement
[See handout]
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Students in the near term are advised to hand-carry their scores to the colleges
Some campuses interested in offering Smarter Balanced on campus for RS
students
Washington State Student Services Commission
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EdCC was approached by local school district to establish a data sharing
agreement to allow SBA results to be granted access to the college
o Modeled it after Everett CC's agreement with their local district
Hoping that we can convene a task force at the start of fall quarter
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SBCTC Placement Dropbox folder: http://www.Tinyurl.com/PEN759E
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October 13 meeting will kick off the discussion to pursue College Spark funding
for a statewide solution/answer around COMPASS replacement
WACTC Committee Reports
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Allocation & Accountability, Bill Belden (next steps)
o Has not been convening with commission reps
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NWAACC, Darren Pitcher
o [See NWAC attachments]
o Advise that despite discrepancy on scholarship amounts and actual
tuition costs, that colleges honor the amount ($32 more) stated on offer
letters
o Talk to BAC leaders on campuses to make the adjustment before fall
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The Association, Ata Karim
o [See email from Ata to DeanStu list 7/29/15 for report]
o Summer conference 185 registered, Semiahmoo out of rooms
o Agenda was forwarded
o Excellence awards going to staff at Skagit, CBC, Yakima
o Fall conference November 15, Skamania lodge, will conclude 3 module
series on inclusion
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Articulation & Transfer, Allison Stevens & Matt Campbell
o No summer meeting
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Common Application Workgroup, Jessica Gilmore-English
o Conference call in late June, group walked through application in a
detailed manner to identify where students have issues answering
questions (esp around residency). Jeff Wagnitz is VPI convening group.
More work to be done in fall, some follow up needed from SBCTC
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Disability Taskforce/Accessibility, Deb Casey/Kim Thompson
o Met once in summer, meeting again in August. Moving forward on
workplan. Bill was introduced to connect accessibility efforts at K12 and
continue into higher ed. Working out the legal piece of transferring
between K12 to higher ed.
Washington State Student Services Commission
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Accessibility task force has been making recommendations to the system.
Recommendations have been vetted to all commissions (BAC, IT, IC,
WSSSC, etc.) Recommendation has gone to SBCTC, they are drafting a
policy. At November Ed Services meeting Deb will bring it to WAC for
approval. Hoping/expecting Warren Brown's (president of North Seattle)
support at WAC since he was initially the liaison from WSSSC.
Next step will be to discuss implementation of he policy and financial
impacts in purchasing and existing technology.
Policy approved in November, end of this year initiate implementation
work, a best practices paper on documentation is forthcoming
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Sexual Assault Prevention Workgroup, Deb Casey
o October 1 presidents academy at Clover Park TC
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Enrollment, Bill Belden & Marci Myer
o Have had 3 meetings, reading all the WACs and codes to identify old
information and policy manuals and WACs to find problems. Finding
that this is a daunting task, and we don’t know what we will be able to
accomplish, but there is much to be cleaned up.
o Originally formed to ensure all colleges were counting enrollment the
exact same way
o How are special and different classroom enrollments counted: tutoring,
math lab hours, apprenticeship, etc.
o Need to explain discrepancies in program counting
o How to competency-based degrees (CBD) account for credits?
o Cooperative education credits
o Basic skills discrepancies
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Evidence Based Workgroup, Bill Belden, Matt Riggs, David Larsen
o [See 7/28/15 email from Jack Huls to DeanStu listserve for reports]
o Met twice
o Focus on ATD data
o Last meeting had College Spark come present
o Some issues: co-requisites, reading apprenticeships, considering a rubric
to identify and classify "emerging practice, promising practice, etc.
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Data Governance, Allison Stevens and Dave Paul
o Discussing the coding issue we have been discussing (M code)
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Joint Access/JTC, Allison Stevens & Marci Myer
o Met on Monday 7/27/15
o New language that will be approved in Fall around AAST, clarifying
language about what their expectations are upon transfer. New language
will limit to 20 credits from technical area.
o Public universities on board, privates holding out
o Computer science pathways: been putting together a CS direct transfer
agreement. Doesn’t look like a DTA because there are too many provisos
Washington State Student Services Commission
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o
o
o
o
o
o
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in it. Benefits and challenges to it could weaken a DTA, but the benefit is
that it is very much a map to Computer Science. It is very much clearer
than anything we have ever had. Computer Science DTA ensures that
even if a student doesn’t get into a Computer Science program, they are
at least still in the university with a DTA
AP: Working to align AP scores, IB scores and Cambridge scores. Trying
to be as united and consistent across CTC system. 4 years have also
mapped how they treat these scores as well. IB scores are next to be fully
tackled. Also tied to dual credit requirements, to ensure consistency
across system.
Fine Arts DTA: music specific, adopt within next year
Reverse Articulation: WSU piloting it. Not of interest to pilot in CTC
system. We want them to finish and then move on. BUT, for those who
move on early and complete we don't want to deny their ability to
complete the Associates.
Title IV complaints issue: Jim West from WSAC communicates the types
of complaints coming through
Common Course numbering: Ampersand… Should there be common
courses within prof/tec courses? We agreed we will not use ampersand
on prof/tech courses, but work can go forward with common course
numbering in this area (a different symbol?). Beyond common course
numbering they are interested in common outcomes
Nursing TA moving forward
Dual credit work group forming
ctcLink JTC wants support from WSSSC to say that the issue of
PeopleSoft NOT including college level GPA on transcripts deserves
more vocalization. Every 4 year college wants the college level gpa on the
transcript, our registrars want it on there, it will cost money for
PeopleSoft to include it
 ARC issue: first level priority is to import a partial SSN/DOB
before we would advocate for the College Lvl GPA
We need to give Barbara Martin and Mike Scroggins a heads up around
this issue, our need to discuss further at our Fall meeting
Dave will connect with Mike Scroggins
 Follow up note: Confirmation from Mike Scroggins that to add college
GPA is outside of current scope and will only be considered at cost after
go-live
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Math & Common Core, Leslie Blackaby & Ata Karim
o [See email 7/29/15 from Ata Karim to DeanStu listserve for report]
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Historian’s Report, Mary Chikwinya
o [See email 7/15/15 from Mary Chikwinya to DeanStu listserve for list]
o Send updates to Mary
President’s Report, Deb Casey
Acknowledges las years executive committee for the good work
Excited about this year's executive committee
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Washington State Student Services Commission
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Asking folks to sign up to be a part of specific activities in the workplans
Professional development work: we are proposing a thematic framework, in
Bellevue College in fall for Social Justice PD focus, winter CTC link, Spring in
Yakima for Guided Pathways
Build toward a social justice framework emphasis at conference 2017
How do we build in statewide opportunity for Deans
How to mentor new VPs
Adjourned at 12:15 pm
Notes compiled by Rosie Rimando-Chareunsap, WSSSC Secretary 2015-2016
Rosie.Rimando@seattlecolleges.edu