WASHINGTON ASSOCIATION OF COMMUNITY
AND TECHNICAL COLLEGES
BOARD OF PRESIDENTS
BUSINESS MEETING MINUTES
November 9, 2012
Everett Community College
MEMBERS PRESENT
Ron Langrell, Bates
Laura Saunders, Bellevue
Patty McKeown, Bellingham
Eric Murray, Cascadia
John Walstrum, Clover Park
Rich Cummins, Columbia Basin
Jean Hernandez, Edmonds
David Beyer, Everett
Ed Brewster, Grays Harbor
Eileen Ely, Green River
Jack Bermingham, Highline
Sharon McGavick, Lake Washington
Mark Mitsui, North Seattle
David Mitchell, Olympic
Luke Robins, Peninsula
Michele Johnson, Pierce District
Denise Yochum, Pierce Fort Steilacoom
Colette Pierce Burnette, Pierce Puyallup
Steve Hanson, Renton
Paul Killpatrick, Seattle Central
Lee Lambert, Shoreline
Tom Keegan, Skagit Valley
Gerald Pumphrey, South Puget Sound
Christine Johnson, Spokane District
Scott Morgan, Spokane
Pamela Transue, Tacoma
Steve VanAusdle, Walla Walla
Kathi Hiyane-Brown, Whatcom
Linda Kaminski, Yakima Valley
SUBSTITUTES
Bob Mohrbacher for Terry Leas, Big Bend
John Martin for Jim Walton, Centralia
Bill Belden for Bob Knight, Clark
Carin Weiss for Jill Wakefield, Seattle District
Walt Tribley for Jim Richardson, Wenatchee
MEMBERS ABSENT
Chris Bailey, Lower Columbia
Gary Oertli, South Seattle
Janet Gullickson, Spokane Falls
EX-OFFICIO MEMBERS
Marty Brown, Executive Director, SBCTC
Denise Graham, Deputy Exec Dir, Finance, SBCTC
Deb Merle, Deputy Exec Dir, Gov Relations, SBCTC
Mike Scroggins, Deputy Exec Dir, IT SBCTC
Jan Yoshiwara, Deputy Exec Dir, Ed, SBCTC
GUESTS and SBCTC STAFF
Jean Floten, WGU Washington
Sally Johnstone, WGU
Tim Douglas, TACTC president
Ana Blackstad, Cascadia, WELA
Marty Cavalluzzi, Edmonds
Tom Nielsen, Bellevue, WELA
Michelle Andreas, SBCTC
Connie Broughton, SBCTC
Jim Crabbe, SBCTC
Wayne Doty, SBCTC
Darby Kaikkonen, SBCTC
Laura McDowell, SBCTC
David Prince, SBCTC
Kim Tanaka, SBCTC
Julie Walter, SBCTC
CALL TO ORDER & WELCOME
Tom Keegan, WACTC president, called the meeting to order at 8:00 a.m., welcomed those present, and
asked for self-introductions.
APPROVAL OF MINUTES
MOTION:
It was moved and seconded that WACTC approve the September 28, 2012 Minutes
without corrections.
MOTION PASSED.
TREASURER’S REPORT
Tom Keegan presented the WACTC Treasurer’s Report with an ending balance of $80,062.57 as of
November 6, 2012.
EXECUTIVE COMMITTEE REPORT – Tom Keegan, WACTC president
Critical Issues Committee
The Critical Issues Committee will begin meeting in December and is charged with developing a
recommendation for positioning the system as an integrated partner in the State’s economic
development strategies. Members will include: Kathi Hiyane-Brown, chair, Steve Hanson, Gerald
Pumphrey, Steve VanAusdle, and Jill Wakefield.
EFFICIENCY AND EFFECTIVENESS REPORT
Michele Johnson provided an update on the Efficiency and Effectiveness Report. The draft report and
executive summary were distributed widely to the college system on November 7 and the Steering
Committee will consider feedback for incorporation into the final report to the State Board on
December 6.
The original legislation called for investigation of possible consolidation of local colleges into districts as
a possible source of new efficiencies. The analysis found that the current governance structure, with
its high level of communication and cooperation, offers greater opportunities for savings through
business process redesign than through governance changes. A comprehensive analysis of value
drivers in the college system also showed that varied college district structures have no statistical
impact on student retention, transfer, or completion.
Specifically, the analysis found eight business processes where redesign and consolidation would
produce new efficiencies: accounts payable, payroll, purchasing, admissions, enrollment, financial aid,
and benefits administration. This is also an ideal time to make these processes consistent across all 34
colleges in tandem with the ctcLink project.
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STRATEGIC VISIONING COMMITTEE REPORT – Rich Cummins, chair
•
Competency-based Degrees
Sally Johnstone, Vice President for Academic Advancement, Western Governors University, and
Jean Floten, Chancellor, WGU Washington, described WGU’s approach to competency-based
degrees. The presentation included WGU’s goals, approach to competency-based degrees and
student completion, roles of faculty, and state level partnerships.
MOTION: It was moved and seconded that WACTC request the Instruction Commission, Student
Services Commission, and Business Affairs Commission to form a work group to
develop a framework to foster competency-based degrees, with a report back to
WACTC in March 2013.
MOTION PASSED.
EDUCATIONAL SERVICES COMMITTEE REPORT – Jack Bermingham, chair
•
Program Approval Process for Applied Baccalaureates
•
CTC Role in Offering Bachelor Degrees
•
Student Need Grant Update
•
Student Achievement Initiative (SAI)
John Walstrum, Jack Bermingham, Mark Mitsui and Ed Brewster presented the SAI Advisory
Group’s Recommendations on the principles, metrics framework, award method, and
implementation plan.
Principle Recommendations:
o The current metrics principles are maintained. CCRC evaluation showed that these
principles successfully guided points that all colleges could use regardless of college size,
student or mission mix.
Principles for Measurement:
• Performance measures recognize students in all mission areas and reflect the needs of
the diverse communities served by colleges.
• Performance measures must measure incremental gains in students’ educational
progress irrespective of mission area.
• Measures are simple, understandable and reliable, and valid points in students’
educational progress.
• Measures focus on student achievement improvements that can be influence by
colleges.
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o The funding principles are adapted to the reality that new money will probably not be
available to fund awards. They are further adapted to say that if base money is converted
to a performance fund it must be done so in a manner that gives every college a fair
opportunity to earn their awards.
Principles for Awards:
• Student achievement is a factor in allocation funds to colleges.
• Colleges are rewarded for efficiency and productivity in student achievement.
• Funding is structured so that colleges compete against themselves for continuous
improvement rather than competing with each other.
• New funds provide the greatest incentive. If base funds are used, the method used to
create the performance fund aligns with the award method.
• Colleges have a fair opportunity to earn performance awards regardless of student
demographics, program mix or college characteristics.
• Performance funding rewards student success and becomes a resource for adopting and
expanding practices leading to further success. The amount of performance funding is
balanced between providing significant incentive without undermining the college’s
ability to impact student success.
MOTION:
It was moved and seconded that WACTC approve the principle
recommendations as presented and recommend adoption to the State Board.
MOTION PASSED.
Metrics Framework Recommendation:
o The metric framework has been revised to give better attention to transition, retention,
progression, and completions. New points have been added. Among these are a new 45
credit point and a retention point to give colleges help to better manage students. This
addresses both college concerns and findings in the CCRC evaluation. The Instruction
Commission will make a recommendation regarding the inclusion of short certificates based
on a completions study to be concluded by February.
MOTION:
It was moved and seconded that WACTC approve the metrics framework
recommendation as presented and recommend adoption to the State Board.
MOTION PASSED.
Award Method Recommendations:
o A combination of Total Points (45%), Points per Student (45%), and Completions (10%)
A combination of methods is needed in order to minimize the weaknesses of the individual
methods. The three funding methods would be awarded out of the funding pool based on
the percentages listed alongside each measure. This split best reduces the influence of
college characteristics on the net award (assessment plus award) a college receives in the
first award year. Going forward, every college has the highest chance possible to earn
awards based solely on their performance.
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o Every college is assessed initially for a flat share for points per student and a pro-rated share
based on headcount for total points and completions.
A flat share is used when the method is based on a rate (Points per Student). A pro-rated
share is used when the method is based on an absolute number related to size. Using
student headcount is the fairest way to eliminate the effect on net award from over
enrollment.
o One-time Assessment for the award allocation.
MOTION:
It was moved and seconded that WACTC approve the award method
recommendations as presented and recommend adoption to the State Board.
MOTION PASSED.
Implementation Plan Recommendation:
o Use new metrics and award method for awards in Oct. 2014.
An implementation period allows time for colleges to adjust to the new metrics and funding
method.
Implementation Timeline and First Performance Period:
January – June 2013
Learning Period
July 2013
First Performance Year with new metrics begins
October 2013
State Board approval of 2012-13 performance funding
(using current method) and approval of point value for
2013-14 performance funding.
June 2014
First Performance Year with new metrics ends
July 2014
First assessment for new performance metrics and awards
October 2014
First awards using new performance metrics
MOTION:
It was moved and seconded that WACTC approve the implementation plan
recommendation as presented and recommend adoption to the State Board.
MOTION PASSED.
LEGISLATIVE & PUBLIC INFORMATION COMMITTEE REPORT – David Mitchell, chair
•
Statewide Public Relations Plan – PIC will bring the proposed plan to the committee in December
for discussion
•
Messaging Materials
o Talking Points (Jobs, Enrollments, Completions, Tuition)
o Comprehension Legislative Agenda (Preliminary Draft)
o Field Guide
o Request for photos of new equipment that was purchased as a result of last years’
supplement capital budget
•
March 21, 2013 Leg Night – Working our Way to Prosperity
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CAPITAL BUDGET COMMITTEE REPORT – Steve Hanson for Bob Knight, chair
•
Development of the 2015-17 Capital Budget Request
o New scorning process with integrated categories
o Addition of space standards for the most common vocational programs to the Capital Asset
Model (CAM)
o Scorers for 2015-17 Selection
•
Equipment Pool Reallocation
OPERATING BUDGET COMMITTEE REPORT – Pamela Transue, chair
•
Statewide Tuition Waiver Policy Review and Recommendations to the Legislature
A proviso in the 2012 Supplement Appropriation Act required the State Board to conduct a
comprehensive review of its tuition waiver policies. The elements of the proviso to be included in
the report are:
1. Overview of tuition waiver policies
2. Waiver costs (forgone revenue) and outcomes
3. Recommendations for changes to the tuition waiver policy
Items one and two above are developed annually and reported to the legislature and OFM. WACTC
asked the Business Affairs Commission (BAC) to discuss item three above, to determine if there
should be any statewide changes in the tuition waiver policy that would require legislative action.
BAC’s conclusion was to recommend no changes to the tuition waiver policy at this time.
MOTION: It was moved and seconded that WACTC recommend to the State Board that no
changes be made to the statewide tuition waiver policy.
MOTION PASSED.
TECHNOLOGY COMMITTEE REPORT –Michele Johnson, chair
•
ctcLink Project Update
o Project Principles
o Contract Negotiations with Oracle and CIBER
o Preparation for the FirstLink Implementations with Tacoma and Spokane
•
Definition of a “Core Technology System”
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TACTC REPORT – Tim Douglas, TACTC president
•
Establishment of TACTC’s Visioning Committee
Committee Description: Long-range planning for TACTC, focus on TACTC’s reaction to and feedback
on planning efforts conducted by the State Board and other system stakeholders, vetting the
system’s large research projects (Mission Study, WSAC Master Plans, Workforce Board Visioning,
Ad Hoc groups such as Washington Learns, and others).
•
Governance Institute for Student Success (GISS)
•
Legislative Action Committee (LAC) Meeting, November 16, 2012
STATE BOARD EXECUTIVE DIRECTOR REPORT – Marty Brown, Executive Director
•
October 24, 2012 State Board Meeting Recap
o Approval of 2012 Student Achievement Awards
o State Board Retirement Plan Update
o Canvas Learning Management System (LMS) Demonstration
•
December 5-6, 2012 State Board Meeting Preview
o Student Legislative Academy Presentation
o Approval of Student Achievement Initiative Recommendations
o Approval of Efficiency Study Recommendations
o Baccalaureate Degree Approvals for South Seattle and Bellevue
•
John Boesenberg’s appointment to the Select Committee on Pension Policy (SCPP)
ADJOURNMENT
There being no further business, the November 9, 2012 Board of Presidents meeting adjourned at
10:30 a.m. The next meeting will be December 13-14, 2012 at Lake Washington Institute of
Technology.
Minutes prepared by Julie Walter
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