WASHINGTON ASSOCIATION OF COMMUNITY
AND TECHNICAL COLLEGES
BOARD OF PRESIDENTS
BUSINESS MEETING MINUTES
May 29, 2015
Big Bend Community College
MEMBERS PRESENT
Patty McKeown, Bellingham
Terry Leas, Big Bend
Rob Frost, Centralia
Lonnie Howard, Clover Park
Rich Cummins, Columbia Basin
Jean Hernandez, Edmonds
David Beyer, Everett
Ed Brewster, Grays Harbor
Eileen Ely, Green River
Amy Morrison Goings, Lake Washington
Chris Bailey, Lower Columbia
Warren Brown, North Seattle
David Mitchell, Olympic
Michele Johnson, Pierce District
Denise Yochum, Pierce Fort Steilacoom
Marty Cavalluzzi, Pierce Puyallup
Steve Hanson, Renton
Paul Killpatrick, Seattle Central
Jill Wakefield, Seattle Colleges
Cheryl Roberts, Shoreline
Tim Stokes, South Puget Sound
Gary Oertli, South Seattle
Christine Johnson, CC of Spokane
Scott Morgan, Spokane
Janet Gullickson, Spokane Falls
Sheila Ruhland, Tacoma
Steve VanAusdle, Walla Walla
Jim Richardson, Wenatchee Valley
Linda Kaminski, Yakima Valley
SUBSTITUTES
Holly Woodmansee for Ron Langrell, Bates
Ray White for Dave Rule, Bellevue
Rosemary Sutton for Eric Murray, Cascadia
Michael Pham for Jack Bermingham, Highline
Deb Frazier for Luke Robins, Peninsula
Nate Langstraat for Kathi Hiyane-Brown, Whatcom
MEMBERS ABSENT
Bob Knight, Clark
Tom Keegan, Skagit Valley
EX-OFFICIO MEMBERS - SBCTC
Marty Brown, executive director, SBCTC
John Boesenberg, deputy executive director, HR
Denise Graham, deputy executive director, Finance
Mike Scroggins, deputy executive director, IT
Jan Yoshiwara, deputy executive director, Education
GUESTS and SBCTC STAFF
Tyler Page, ACT president
Jon Lane, ACT president-elect
Wayne Doty, SBCTC
Alison Grazzini, SBCTC
Joe Holliday, SBCTC
Nick Lutes, SBCTC
Barbara Martin, SBCTC
Laura McDowell, SBCTC
Kim Tanaka, SBCTC
Brian Walsh, SBCTC
Julie Walter, SBCTC
CALL TO ORDER & WELCOME
Ed Brewster, WACTC president, called the meeting to order at 8 a.m., welcomed those present,
thanked Terry Leas and Big Bend Community College staff for hosting the meeting, and asked for selfintroductions.
APPROVAL OF MINUTES
MOTION:
It was moved and seconded that WACTC approve the April 24, 2015 minutes
without corrections.
MOTION PASSED.
TREASURER’S REPORT
Jim Richardson presented the WACTC Treasurer’s Report with an ending balance of $24,883.63 as of
May 21, 2015.
ALLOCATION MODEL RECOMMENDATIONS
On Wednesday, educational sessions were held on the final variables of the new allocation model. The
sessions were an opportunity for everyone to discuss the information the Allocation Subcommittee
received throughout the year and how they arrived at their recommendations.
Final variables:
• Percent of allocation to be based on the Student Achievement Initiative
• The method for identifying high cost, priority courses for enrollment weighting
• The weighting factor for high cost, priority enrollments and for Basic Education enrollments
• Stop loss and stop gain
• Timing for implementation
On Thursday, the Allocation Subcommittee presented their final recommendations as presented in
Attachment A (available upon request).
MOTION:
It was moved and seconded that WACTC accept the Allocation Subcommittee’s
final recommendations as presented in Attachment A to be forwarded to the
State Board for consideration.
AMENDMENT:
It was moved and seconded to include disability accommodations and students
of color as earmarks in fiscal year 2017.
Amendment initial vote tally (May 28, 2015)
YEA: 16
NAY: 14
YET TO VOTE: 7
May 29, 2015
2
Since the vote was so close, the amendment was pulled from the motion packet
for a separate vote allowing the final vote tally to reflect the votes of absent
members. Absent members had until June 5, 2015 to return their vote.
Amendment final vote tally (June 5, 2015)
YEA: 23
NAY: 14
AMENDMENT PASSED.
AMENDMENT:
It was moved and seconded that any stop loss will be applied over a four year
period, for each district, staring with fiscal year 2017.
AMENDMENT PASSED UNANIMOUSLY.
AMENDMENT:
It was moved and seconded to fully implement the new allocation model in July
2016, for fiscal year 2017 and each subsequent fiscal year thereafter.
AMENDMENT PASSED UNANIMOUSLY.
AMENDED MOTION: It was moved and seconded that WACTC accept the Allocation Subcommittee’s
final recommendations as presented in Attachment B to be forwarded to the
State Board for consideration.
Amended motion initial vote tally (May 28, 2015)
YEA: 22
NAY: 8
YET TO VOTE: 7
Absent members had until June 5, 1015 to return their vote.
Amended motion final vote tally (June 5, 2015)
YEA: 28
NAY: 9
AMENDED MOTION PASSED.
ASSOCIATION OF WASHINGTON BUSINESS (AWB) REPORT
Gary Chandler, AWB government affairs vice president, and Amy Anderson, AWB government affairs
director, briefly discussed current and future partnership activities between colleges and businesses,
including:
• Videos of prominent business leaders discussing the importance of the community and
technical college system
• Employer engagement activities
• Developing internship opportunities
• Publicizing innovative workforce education programs
May 29, 2015
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EXECUTIVE COMMITTEE REPORT – Ed Brewster, WACTC president
•
Increments update
•
New international student coding rule implementation
Beginning fall quarter 2016, the 2 percent rule becomes effective. Until then, districts have the
option of continuing to code international students in state-supported courses as they did in fall
and winter quarters 2014-15, or of implementing the 2 percent rule. A district cannot use both the
state-funded category and the International Contract category unless complying with the 2 percent
limit.
LEGISLATIVE & PUBLIC INFORMATION COMMITTEE REPORT – Michele Johnson, chair
•
Legislative update
o Session update
 Governor Inslee called the state Legislature back into a second special session
beginning today, May 29. Legislators have another 30 days, or until June 27, to
reach budget deals and pass bills necessary to implement the budgets.
o Contingency planning and messaging
o Interim planning
•
2015-17 Communication plan themes
o The value of enrolling in a community and technical college
o Transfer opportunities
o Career training
OPERATING BUDGET COMMITTEE REPORT – Eileen Ely, vice chair
•
2015-17 operating budget update
The Senate released a second budget proposal on May 28. Primary items of note include:
o Tuition reduction/backfill
o Collective bargaining agreements and state employee compensation increases
o Computer Science baccalaureate program at Bellevue College
o LEAN reduction
o Feasibility study for a new community college in Graham, WA
•
Fiscal year 2016 enrollment pool distribution methodology – Bates Rebase Phase One
To reflect the implementation of the four-year plan to align Bates Technical College’s state
enrollment target, the Bates Rebase Phase One methodology was presented for discussion.
MOTION:
It was moved and seconded that WACTC approve the Bates Rebase Phase One
methodology as presented and recommend approval by the State Board.
MOTION PASSED.
May 29, 2015
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CAPITAL BUDGET COMMITTEE REPORT – Amy Morrison Goings, vice chair
•
2015-17 capital budget update
o Comparison of proposals
o Draft 2016 supplemental capital budget
•
2013-15 minor works expenditures update
•
2017-19 capital budget development – facility utilization calculation
The method recommended by Business Affairs Commission and approved by the committee for
calculating facility utilization for scoring of new major project proposals for the 2017-19 biennium
was presented.
EDUCATIONAL SERVICES COMMITTEE REPORT – David Mitchell, chair
•
Enrollment Counting Work Group update
STRATEGIC VISIONING COMMITTEE REPORT – Denise Yochum, chair
•
Equity Gap Presidents Academy debrief
•
College Spark grant proposal update
TECHNOLOGY COMMITTEE REPORT – Chris Bailey, chair
•
Mobile applications update
•
ctcLink project update
o FirstLink colleges implementation planning for the August 24, 2105 go-live date
ACT REPORT – Tyler Page, ACT president
•
•
ACT spring conference “Action-Reaching all Generations:” May 14-15, 2015, Northern Quest
Resort and Casino in Spokane.
Election of 2015-16 board of directors:
o President: Tyler Page, Renton Technical College
o President-elect: Jon Lane, Big Bend Community College
o Treasurer: Betty Cobbs, Everett Community College
o Secretary: Vicki Orrico, Bellevue College
o Immediate Past President: Greg Bever, Community Colleges of Spokane
o Members at-large: Diana Clay, Edmonds Community College, and Mike Wilson, Community
Colleges of Spokane
o Legislative Action co-chairs: Pete Lewis, Green River College, and Phil Rasmussen,
Wenatchee Valley College
May 29, 2015
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STATE BOARD REPORT – Marty Brown, SBCTC executive director
•
Applied baccalaureate degree approvals
At the May 2015 meeting, the State Board approved the 52nd applied baccalaureate degree,e
including the first joint degree between Grays Harbor College and Green River College.
•
State Board Meeting: June 22-23, 2015
o Allocation model presentation
o Fiscal year 2016 operating budget allocations, enrollment rules, and tuition and fee
schedule recommendations
o 2015-17 capital budget allocations and 2016 supplemental request recommendations
o Consideration of 2015-16 Basic Education for Adults awards and allocations
o Consideration of 2015-16 federal workforce awards and allocations
o Student voice – Corrections Education programs
•
Washington State University – Bellevue College update
ADJOURNMENT
There being no further business, the May 29, 2015 Board of Presidents meeting adjourned at 9:30 a.m.
The next meeting will be July 29-31, 2015 at Sun Mountain Lodge.
Minutes prepared by Julie Walter.
May 29, 2015
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ATTACHMENT B
May 29, 2015 WACTC Business Meeting Minutes
APPROVED BY WACTC
Allocation Subcommittee
Final Recommendations to WACTC
I.
Percent of allocation to be based on the Student Achievement Initiative
June 5, 2015
WACTC approved:
• Increasing the amount of funding allocated based on the Student Achievement Initiative to at
least 5 percent and not more than 10 percent of state appropriations to the community and
technical college system, utilizing the metrics adopted by WACTC and the State Board in
2012.
• Of the funding allocated based on the Student Achievement Initiative, allocate 45 percent
based on total point less completions, 10 percent based on completions, and 45 percent
based on points per student.
Recommended Motion: Increase the amount of funding allocated based on the Student
Achievement Initiative to 5 percent of state appropriations to the community and technical college
system, utilizing the current metrics adopted in 2012. Future increases in the percentage share
dedicated to performance should be tied to future Student Achievement Initiative analysis.
II.
Method for identifying high cost, priority courses for enrollment weighting
WACTC approved:
• Enrollments in high cost, priority courses should be weighted to provide incentive to offer
high cost, priority courses. The high cost, priority courses to be weighted will be identified
through data analysis and a survey conducted every four years. The weighting factor should
be set at a value considered sufficient to encourage districts to offer high cost, priority
courses.
Recommended Motion: For identifying high cost, priority courses for enrollment weighting, use the
Joint Study on a Skilled and Educated Workforce, produced biennially, and STEM courses as complied
by districts and reported through Result Washington. Reports identify both:
• Programs of study that are a priority to the state and the system, which generate degrees
qualifying individuals for professions in areas with identified skills gaps.
• Courses requiring higher costs to provide, as it significantly overlaps with and therefore
identifies as priority, the majority of courses considered ‘high cost’ based on the
student/faculty ratio method identified by the subcommittee’s High Cost Work Group.
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ATTACHMENT B
May 29, 2015 WACTC Business Meeting Minutes
APPROVED BY WACTC
III.
Weighting factor for high cost, priority and Basic Education enrollments
WACTC approved:
• Districts should receive more state funding for FTE enrollments in courses that are both high
cost and a priority for the college/system. The additional funding is not intended to
reimburse actual costs. Instead, the purpose of allocating more state funding for enrollments
in high cost, priority courses is to provide a financial incentive to offer such courses despite
their high cost.
• Basic Education enrollments should be weighted to reflect the lack of tuition revenue and to
provide incentive to offer Basic Education courses.
Recommended Motion: Weight high cost, priority and Basic Education enrollments at 1.3 the
weight of a non-weighted enrollment.
• Provides incentive, despite their high cost, to offer the high cost priority courses.
• Value of weight reflects the lack of tuition revenue received and provides incentive to offer
Basic Education course.
IV.
Stop loss and stop gain
Recommended Motion: Any stop loss will be applied over a four year period, for each district,
starting with fiscal year 2017.
• 2017 model allocation will be evaluated against 2016 allocation to determine size of stop
loss.
• All districts that gain in the model will contribute to the stop loss need based on pro-rata
share of gain.
V.
Timing for implementation
Recommended Motion: Fully implement the new allocation model in July 2016 for fiscal year 2017
and each subsequent fiscal year thereafter.
• Apply the model to fiscal year 2016 as a learning year, to run parallel with existing allocation
method. The goal of the learning year is to present to the system the allocation changes
resulting from the new model and provide a year to plan for implementation.
o The Business Affairs Commission will review model for consistency and develop
recommendations for updates to operational processes that link the allocation to that
state wide budget process (see BAC Charge – New Model Examination 2015).
• Fiscal year 2016 should include assistance to over enrolled colleges.
• Must address inconsistency of enrollment coding practices.
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ATTACHMENT B
May 29, 2015 WACTC Business Meeting Minutes
APPROVED BY WACTC
BAC Charge – New Model Examination 2015
Prior to full implementation for fiscal year (FY) 2017, and during FY 2016, the Business Affairs
Commission is charged with engaging the new allocation model in an overlap analysis with the
current allocation method and its outcomes.
The primary intent of the overlap analysis is to provide districts with information relevant to:
1. Planning for changes in the state allocations predicted by the model for FY 2017.
2. While applying the WACTC Allocation System Principles, identify any vulnerabilities to
‘unintended consequences’ the model may exhibit, including, but not limited to:
a. A description of the anticipated long term impacts the system may experience using
the model to establish allocation levels.
b. The relationship between the Minimum Operating Allocation (MOA) and the SAI
Points per Student awarded through the performance element of the model.
c. Use statistical analysis to determine strength of any biases identified.
3. Develop recommendations for budget development process changes related to:
a. System requests for new appropriations from the Legislature for:
i. Maintenance and operations for new facilities.
ii. Changes in district lease costs.
iii. Changes in assessments on districts from local governmental entities.
b. Distributing new appropriations from the Legislature for:
i. Compensation (e.g., salary increases, health and pension rate changes).
ii. Maintenance and operations for newly built facilities.
iii. Increases in lease costs.
iv. Increases in assessments from local governmental entities.
4. Develop a method for the implementation of the ‘Stop Loss’ recommendation.
a. Include ability to include any ‘no-strings attached’ funding from the legislature toward
the ‘Stop Loss.’
5. Return analysis and recommendations to the WACTC Operating Budget Committee at their
January 2016 Meeting.
VI.
Other
The subcommittee discussed the importance of the topic of earmarks and provisos and their
relationship to building the allocation moving forward. The goal is to reasonably limit the size of the
state appropriation held for distribution outside of the model. To this end, the group recommends
the adoption of Enrollment Pool Allocation Principles. The principles were developed to assist future
allocation discussions maintain an appropriate balance between the identification of past (but
ongoing) policy priorities and ensuring maximum availability of resources to meet the system’s
overall state allocation goals.
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ATTACHMENT B
May 29, 2015 WACTC Business Meeting Minutes
APPROVED BY WACTC
Enrollment Pool Allocation Principles:
1. All allocations are consistent with requirements of budget act, consistent with funds
provisoed for designated purposes.
2. Recognize new on-going funds appropriated or allocated for specific targeted purposes for
two years after expiration of the proviso (or four years if no proviso) to allow colleges to get
targeted programs or services in place; then fold funds into pool of funds distributed through
the base enrollment allocation formula.
3. Avoid duplication of weighting between base enrollment allocation formula and earmarked
funds.
4. Focus on on-going funds and funds allocated to most colleges.
5. Focus on funds appropriated for general college operations, separately allocate funds
designated for student aid.
As part of each allocation development cycle, earmarks and provisos will be reviewed and discussed
regarding what is allowed or excluded from earmark status. This discussion will go through the
Operating Budget Committee for action by WACTC.
Recommended Motion: Adopt the ‘Enrollment Pool Allocation Principles’ to be used as a guide to
establish to future allocation earmarks and govern the transition of funding from provisoed status to
allocation through the new model.
Furthermore: WACTC recommends the following earmarks be established for fiscal year 2017.
Recommended State Board Earmarks - Moving into the New Model
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Aerospace Apprenticeships
Alternative Financed Projects - Debt Service
Basic Skills Enhancement
Centers of Excellence
Disability Accomodations
Employment Resource Center
Fabrication Wing Incumbent Worker Training
Hospital Employee Education & Training
Labor Education & Research Center
Maritime Industries
Opportunity Grants
Students of Color
University Contracts
Worker Retraining (Non-proviso)
Workforce Development Projects
Total Earmarks
FY 2017
Earmark?
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
Amount of
Earmark
3,970,407
8,390,176
2,041,570
1,740,808
1,139,716
500,000
2,040,306
255,000
12,500,000
1,011,628
942,547
6,498,100
1,569,945
42,600,203
Amount shift
to the model
3,469,574
162,868
3,632,442
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