College website, event, notice, publication requirements
The following are required to be published by colleges for accreditation purposes or to comply with
state or federal law. Topics are divided by subject area.
This document is intended to provide an overview of federal, state and collegewide accreditation
requirements. It does not include college-specific requirements (e.g. those related to grants, programspecific accreditation). To ensure compliance with college-specific requirements, contact the lead for
that program or service.
Contents
Required publication elements: Finances................................................................................................................. 3
Requirement: Financial aid deadlines and admission requirements .............................................................. 3
Requirement: Net Price Calculator ..................................................................................................................... 5
Requirement: Principles of Excellence Shopping Sheet ................................................................................... 6
Requirement: Services and Activities (S&A) fee expenditures ...................................................................... 7
Requirement: State support letter ....................................................................................................................... 8
Requirement: Tax credit information .................................................................................................................. 9
Requirement: Tuition and financial aid disclosure .......................................................................................... 11
Required publication elements: Publications ........................................................................................................ 12
Requirement: Abuse of alcohol ........................................................................................................................... 12
Requirement: Academic credit for military training ....................................................................................... 13
Requirement: College courses transferrable to four-year universities ..................................................... 14
Requirement: Consumer protection student complaint process ............................................................... 17
Requirement: Course placement options......................................................................................................... 18
Requirement: Credits and courses fulfilled by exams or proficiency ........................................................ 20
Requirement: Family Education Rights & Privacy Act (FERPA) ................................................................... 27
Requirement: Financial aid counseling curriculum .......................................................................................... 28
Requirement: Gender equality ............................................................................................................................ 29
Requirement: HIV/AIDS information ................................................................................................................. 32
Requirement: Limitation of liability .................................................................................................................... 33
Requirement: Liquor and illegal drug use in campus housing ...................................................................... 34
Requirement: Passport to College Promise ..................................................................................................... 35
Requirement: Privacy Policy................................................................................................................................. 36
Requirement: Publication disclaimer .................................................................................................................. 47
Requirement: Sexual harassment policies and procedures .......................................................................... 48
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Requirement: Veteran status on admissions applications ............................................................................. 49
Required publication elements: Human Rights .................................................................................................... 50
Requirement: Annual non-discrimination statement ..................................................................................... 50
Requirement: Continuous non-discrimination statement ............................................................................ 52
Requirement: Website accessibility ................................................................................................................... 53
Required publication elements: Accreditation and reporting .......................................................................... 54
Requirement: Accreditation eligibility requirements ..................................................................................... 54
Requirement: Gainful employment .................................................................................................................... 55
Requirement: Published statement on accredited status .............................................................................. 57
Requirement: Student Right to Know Act ....................................................................................................... 58
Requirement: Washington State Quality Awards Standards ....................................................................... 59
Required publication elements: Other................................................................................................................... 60
Requirement: Constitution Day promotion .................................................................................................... 60
Requirement: Disability awareness month promotions ................................................................................ 61
Requirement: Public disclosure ........................................................................................................................... 62
Requirement: Voter registration ........................................................................................................................ 66
Requirement: Whistleblowers............................................................................................................................. 67
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Required publication elements: Finances
Requirement: Financial aid deadlines and admission requirements
Citation: RCW 28B.92
Frequency: Continuous
Location: Website
Description:
Community and technical colleges shall provide financial aid application due dates and information on
whether or not financial aid will be awarded on a rolling basis to their admitted students at the time of
acceptance.
Key requirements of the bill, should your college not already be doing so, is a potential modification of
the admission acceptance letter or similar student communication. The requirements include
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financial aid priority deadline date(s)
awarding policy, such as ‘first come-first served’ or ‘as allocated funds allow.”
Coordination with your college’s financial aid professionals for applicable wording is highly
recommended. The bill also encourages institutions of higher education to post financial aid application dates
and distribution policies on their websites. The key word here, is encourages, and is not a requirement.
Example:
Financial Aid
For many students, making the decision to attend college is an easy one. However, some might worry
about how to pay for your education, from tuition to books and supplies. The Financial Aid office is your
go-to resource for learning about the various types of financial assistance available.
Eligibility for Financial Aid
A student may be eligible for financial aid if he or she is:
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Attending Bates to obtain a degree or certificate
A U.S. citizen or eligible non-citizen
Making satisfactory progress in a program of study, as defined by the Financial Aid Office
satisfactory academic progress criteria.
Not in default on any previous student loans or owing a refund on any grant
Registered for the draft with Selective Service, if required by law
A high school graduate or a GED® completer
Apply Early
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Students are encouraged to apply for financial aid as early as possible since pre-qualification may take
up to eight weeks from your application submission date. Students and their families do not necessarily
need to be considered low-income to qualify for some kinds of financial aid, but students must
demonstrate financial need to be eligible for most federal assistance.
Most financial aid awards are based on demonstrated financial need, which is the difference between the
Cost of Attendance (COA) and the Expected Family Contribution (EFC). Cost of Attendance minus
Expected Family Contribution equals Need. (COA-EFC=Need) The EFC is determined from the
information you reported on the Free Application for Federal Student Aid (FAFSA).
Once your need is determined, your financial aid will be calculated based on eligibility and enrollment
for the quarters you will be attending. All awards are subject to availability of funds. State Need and
Federal Supplemental Education Opportunity grants are depleted early each year. These funding sources
are re-allocated on a first-come first-serve basis throughout the financial aid award year.
Bates Technical College does not issue paper financial aid checks. A Bates One Card will be mailed to
your home after you have completed all required steps for your financial aid file. The card will come in a
bright green envelope from HigherOne. Please remember to keep your mailing address updated with
the Registration Office, since the address that appears in your student records file is the address the
Bates One Card will be mailed to.
Financial aid disburses funds on a quarterly basis. To be considered for priority processing, applications
should be complete and accurate by the quarterly deadlines listed below:
Application deadlines for 2014-15
Financial Aid quarterly processing deadlines:
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Fall: June 9, 2014
Winter: Oct. 20, 2014
Spring: Jan. 12, 2015
Summer: April 20, 2015
Even if you’re receiving financial assistance from agency sources (L&I, VA, DVR, WorkSource,
WorkFirst), you may be eligible for additional grant aid from state and federal financial aid sources.
Types of funding available
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Title IV Financial Aid (FAFSA)- This is the most common source of financial aid for college
students.
State Financial Aid programs: Washington Opportunity Pathways
Worker Retraining - For unemployed and dislocated workers
VA Benefits
Passport to Bates Promise Program (pdf) - For current and former foster youth. Click here for
Educational Training Vouchers.
Scholarships - Available through the Bates Foundation
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Requirement: Net Price Calculator
Citation: Higher Education Opportunity Act of 2008
Frequency: Continuous
Location: Website
Description:
Information on Net Price Calculator requirements, template and calculator web addresses may be found
on the National Center for Education Statistics Net Price Calculator Information Center website. This is
an interactive tool.
Example:
Page 1
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Requirement: Principles of Excellence Shopping Sheet
Citation: Executive Order 13607
Frequency: Once to prospective and current students receiving federal military and veteran
educational benefits and to prospective students who would receive these benefits.
Location: Mailed or emailed once
Description: Colleges that have agreed to comply with the Principles of Excellence in Executive Order
13607 are required to provide a ‘Shopping Sheet’ starting in the 2013-14 aid year to students receiving
Federal military and veteran educational benefits and to prospective students who would receive these
benefits.
Starting in 2014-15, a glossary has been added as a second page to the Shopping Sheet. This addition
helps explain financial aid terms used on the Shopping Sheet to students, financial aid administrators, and
guidance counselors.
The FAM Shopping Sheet process can produce the Shopping Sheet to be handed or mailed to either a
prospective student or to existing students. It can also be emailed to a prospective student or to
existing students.
The Shopping Sheet produced in FAM conforms to the Federal requirements and is produced in a PDF
format.
Example:
From SBCTC’s FAM set-up Guide:
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Requirement: Services and Activities (S&A) fee expenditures
Citation: RCW 28B.15.045
Frequency: Annually by Sept. 30
Location: Website
Description:
Annually by Sept. 30, the S&A fee expenditures for the prior academic year must be posted on the
college’s website.
Example:
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Requirement: State support letter
Citation: RCW 28B.15.0681
Frequency: Annually
Location: Required on resident student tuition billing statement. Optional on other publications.
Description:
Through Opportunity Pathways, Washington state provides a variety of financial aid programs to help
students and their families pay for college.
Pursuant to RCW 28B.15.0681, the approximate level of state support received by students is provided
to colleges by the SBCTC on an annual basis. Colleges extract from SBCTC-provided letter information
to include on tuition billing statement.
Example:
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Requirement: Tax credit information
Citation: RCW 28B.15.068
Frequency: Continuous
Location: All forms of communication, “to the greatest extent possible.”
Description:
Colleges shall use all means to ensure information about relevant tax credits is available to students.
Most colleges have a link to IRS Publication 970: Tax Benefits for Education.
Example:
1098T IRS Tuition Statement Login
EvCC Fed ID # 91-0759103
Tax Credits for Your Tuition Payments
In late January or early February of each year, qualified students enrolled at EvCC in the previous year
receive a 1098T notification from Everett Community College. This notification is related to the federal
tax credit programs called the American Opportunity Credit (formerly HOPE Scholarship) or Lifetime
Learning Tax Credit.
If you are part of the international program you will only need to consider the information on this form
if you will be filing a US tax return and meet eligibility requirements set by the IRS. Please contact your
tax consultant or the IRS for information regarding eligibility.
These tax credit programs may be claimed against federal income taxes for the payment of qualified
tuition and related expenses. It is the responsibility of the student and/or individual tax payer to
determine his or her eligibility and the deductible amount of tuition/fees.
A college cannot provide you with tax advice, so instead of calling us, you may wish to find out if you
might be eligible by reading information at these websites:
Tax credits
Frequently asked tax questions
You may also wish to consult the IRS or a tax accountant for assistance. Your own check receipts, credit
card statements, or your own copy of your receipt showing tuition paid at the time you registered may
support your claim.
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For more information or questions, please call 425-259-8279
Beginning at the end of January, you can review your previous year tuition costs by generating your
previous class schedules via the Student Kiosk function on our website. We strongly encourage you to
do this in order to doublecheck the dollar amount shown on the 1098T. We are aware that in some
cases student loans may not have been calculated properly when the 1098T was printed, so it is
important for you to doublecheck.
How do I get to the "1098T IRS Tuition Statement" login?
1. Upon entering the Student Kiosk,
click on "1098T American Opportunity Credit" in the left
column
2. Enter your student ID
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3. Enter your PIN
4. Click on "View My 1098T Statement". You may need to scroll down to see all the information.
For each quarter on the list on the screen, you can click on the quarter and see more detail.
NOTE: We strongly recommend that you change your PIN number to a secret code. You can do this by
selecting Student Pin Change on the menu in the left column on the Student Kiosk page.
If you believe there is an error on your 1098T, and/or if you do not have computer access you may
request written information by submitting a written inquiry (with your name, student ID number,
address, phone number and signature) to Administrative Services – 1098T IRS / American Opportunity
Credit, EvCC, 2000 Tower Street, Everett, WA 98201.
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Requirement: Tuition and financial aid disclosure
Citation: RCW 28B.15.0681 and RCW 28B.76.500.
Frequency: Continuous
Location: Tuition billing statement
Description:
Colleges shall disclose to undergraduates on tuition billing statements: full cost of instruction, amount
collected, difference between cost of instruction and tuition (which must be called the “opportunity
pathway”). Financial aid awarded to undergraduates must also be labeled “opportunity pathway.” All
other aid must also be disclosed. Additional disclosures are required related to institutional revenue,
tuition, performance and federal tax credits.
Example:
Uniform message on the web registration screen
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Required publication elements: Publications
Requirement: Abuse of alcohol
Citation: RCW 28B.10.295
Frequency: Continuous
Location: Publication. Must be at no cost to the state.
Description:
The boards of trustees of community colleges shall make available at some place of prominence with
each campus educational materials on the abuse of alcohol PROVIDED that such materials are obtained
at no cost to the state.
Example:
Counseling Services
Counseling services are available to any student who is struggling with issues including
family conflict, divorce, substance abuse, depression, grief and loss, and anxiety about
academic achievement. Counseling is confidential, professional, and free.
Counseling Services Available for Cascadia College Students at the UWB Counseling Center
Cascadia College offers counseling services to Cascadia students through a partnership with the UWB
Counseling Center. Cascadia College students who are enrolled for the current quarter in session may
receive up to 6 free counseling sessions of individual counseling. Cascadia College students are also
eligible to participate in Counseling Center groups which lasts 4-10 weeks. See website for current skills
group/classes:
http://www.uwb.edu/studentaffairs/counseling
Cascadia College Counseling Services at UWB
Counseling Center
Call 425.352.3183 or come by UW1-080 to schedule an
appointment.
Office Hours: Monday - Friday 8:30am-5pm
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Requirement: Academic credit for military training
Citation: RCW 28B.10.057
Frequency: Continuous
Location: Website
Description: Colleges must provide a copy of its policy for awarding academic credit for military
training to any applicant who listed prior or present military service in his or her application.
Example:
From Green River College:
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Requirement: College courses transferrable to four-year universities
Citation: RCW 28B.50.785
Frequency: Continuous
Location: Website
Description:
Community and technical colleges must publish courses that are recognized by all four-year institutions
as transferable.
Example:
Transferring from EvCC to a University
If you are planning to transfer, make sure you speak with an advisor. Our Advisors can assist you with
planning and will work to make your transition a smooth one. No matter which college or university
you are considering, you can benefit from the wise choices you make while attending EvCC.
Each university will make the final decision on what courses they will accept from EvCC. Most courses
numbered 100 or above will be considered transferable as meeting either requirements or electives,
though some specialized vocational courses may not be accepted. In some cases, courses with a grade
lower than a C will not be accepted. Generally other colleges and universities do not accept transfer
credit that we have accepted, since they want to review it or reject it under their own policies.
If you transfer with the AAS-DTA degree you may enjoy some of the benefits of “block transfer”. This is
fully described in the Associate in Arts and Sciences – Direct Transfer . That guide lists the schools in
Washington and Oregon that accept the degree as meeting their lower division general education
requirements, awarding a block of 90 transfer credits. In general, universities do not do a “course-bycourse” analysis of the courses used to earn the degree. However, the allowance for using nontraditional credit (options 3-8) in the DTA degree may be limited by some universities.
EvCC has many other special agreements with other colleges and universities for smooth
transfer, including:
• The Evergreen State College – Upside Down Degree for selected technical programs.
• Central Washington University - Articulation between AAS-T in Computer Information
Systems and CWU” BAS in Information Technology and Administrative Management, offered in
Everett through the Everett University Center.
• University of Washington, Bothell – Agreement to transfer a specified program of studies in
Nursing toward a Bachelor of Science degree in Nursing.
• Western Washington University/EVCC Educational Pathways – Special pathway for
Education majors at EvCC.
• University of Maryland – Acceptance of AAS-DTA as a block of 90 credits. Agreement to
review Associate in Technical Arts programs for block transfer.
• Fort Hays State University – Agreement to accept a specified plan of courses within an
associate degree.
• University of Phoenix – General transfer
• City University – Acceptance of Associate in Technical Arts degrees as 90 credits.
• Capella University - General Transfer
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Visit our online Transfer Information Center.
Transfer Information Center
EvCC students have many opportunities to learn about the university transfer process. Here’s how:
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Research various majors, programs and careers. Use the curriculum guides for additional program
information and required courses. Talk with a counselor if you are undecided!
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Connect with prospective universities at our quarterly Transfer Fairs or campus visits.
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Discuss your transfer interests with your program advisor.
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Attend workshops and classes offered by EvCC.
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Surf the websites of a variety of colleges and universities.
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Read this page and use these links!
Transfer Rights and Responsibilities
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Tips for successful transfer
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University transfer FAQs
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Foreign language requirements
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Transfer application deadlines
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Dual admission options
EvCC Transfer Degree Programs
These degrees are designed to be transferable to universities. In reviewing the curriculum guide for each
degree it is important to observe special notes about what courses at EvCC contribute to smooth
transfer and preparation for a particular major. These degrees support the transfer of credit, but do not
guarantee admission.
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Associate in Arts & Sciences - DTA (Direct Transfer Agreement)
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Associate of Science
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Associate in Technology
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Associate in Pre-Nursing - DTA/MRP (Direct Transfer Agreement/Major Ready Pathway)
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Associate of Applied Science (Transfer) in Computer Information Systems
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Associate in Business - DTA (Direct Transfer Agreement)
For a list of articulation/transfer agreements with other colleges and universities, see our Articulation
Guide.
University Visits, Fairs and Information Sessions
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Students are encouraged to meet with university representatives and to attend university transfer fairs.
For more information view the campus calendar for upcoming visits and events.
University Websites
University websites offer a wealth of information - far more than a traditional catalog. Transfer students
should pay special attention to course equivalencies between EvCC and the university.
Everett University Center
University of Washington - Seattle
UW Bothell
UW Tacoma
Transfer Course Equivalencies - for all UW campuses
Western Washington University
Transfer Course Equivalencies
Central Washington University
Transfer Course Equivalencies
Eastern Washington University
Transfer Course Equivalencies
The Evergreen State College
Transfer Course Equivalencies
Dual Enrollment Agreement
Washington State University - Pullman
WSU Everett
WSU Spokane
WSU Tri-Cities
WSU Vancouver
Transfer Course Equivalencies
What about other colleges and universities?
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4-year colleges or universities in Washington State
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4-year colleges or universities outside of Washington State
The Washington 45
The “Washington 45“
is a list of courses within the general education categories offered at a
community, technical, four-year college or university in Washington state. These courses will be able to
transfer and be applied, up to a maximum of 45 credits, toward general education requirement(s) at any
other public and most private higher education institutions in the state. This list does not replace a
degree or certificate.
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Requirement: Consumer protection student complaint process
Citation: 20 U.S.C. §1094(c)(3)(A) and 34 C.F.R. § 600.9
Frequency: Continuous
Location: Website
Description: The federal Higher Education Act prohibits colleges from misrepresenting educational
programs, financial charges, or employability of its graduates. SBCTC handles the complaint review
process for Washington state public community and technical college students.
Colleges should post the complaint process and link to the SBCTC form on their websites:
http://www.sbctc.edu/college/s_resources.aspx#consumer
Example:
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Requirement: Course placement options
Citation: RCW 28B.50.090
Frequency: Continuous
Location: Website and admissions materials
Description:
Options for course placement: Colleges are required to post all the available options for course
placement on their website and in their admissions materials.
Also refer to the Washington Student Achievement Council’s Ready Set Grad website.
Example:
Determine What Classes You Need
Prior to registering for classes, most students need to take an English and math placement test as part of
the Admission process.
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Placement is determined by taking an assessment test call ACCUPLACER, OR
By submitting documentation that exempts you from taking the ACCUPLACER.
If English is your second language, you may ask to take a different version of the ACCUPLACER called
LOEP.
What to Expect:
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You should prepare to take the ACCUPLACER. Look under Resources located on the
Testing Center Home page.
Allow approximately two hours to complete the assessment. The test is not timed.
You are given your placement scores immediately after you complete the ACCUPLACER.
New students to Edmonds Community College are then asked to sign up for a one-hour
advising session.
o Advising sessions are scheduled throughout the day and the week. Most students are
able to attend a session within an hour after they complete the ACCUPLACER.
o If you are unable to attend an advising session on the day you take the
ACCUPLACER, you may schedule a time and day that works for you.
You are ready to register for classes after you attend an advising session.
Challenging your Placement
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You may retake the ACCUPLACER once per quarter.
A $25 retest fee applies.
Please note: after you are initially assessed, if you start taking classes based on your
placement, you may not retest as a way to skip classes in a sequence.
ACCUPLACER Exceptions – Documentation is Required
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You may not need to take the ACCUPLACER, or may only need to complete part of the test if
you meet any of the following conditions:
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You completed English Composition and/or Intermediate Algebra at an accredited college or
university, within the past five years, and with a grade of 2.0 or higher.
You previously earned a Bachelor of Arts, or Bachelor of Science degree from an accredited
college or university.
You previously earned an Associate of Arts, or Associate of Science degree from a
Washington State Community or Technical College.
You took the ACCUPLACER, COMPASS assessments at another college within the past two years
(if your assessment scores were obtained at another Washington State Community or
Technical College, see Placement Reciprocity below).
If any of the conditions pertain to you, submit your documentation to Testing Center.
Alternative Assessment
Assessment and/or placement in English and Math courses, and determining pre-requisites for other
courses can be determined through a variety of options. These include:
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International Baccalaureate (IB) test scores.
Advanced Placement (AP) test scores.
Smarter Balance test scores.
High School transcripts (in limited situations).
Assessment/Test scores from other institutions.
Transcripts from other institutions.
Students are required to bring a photo ID and unofficial copies of test results or transcripts to the
Testing Center. The Testing Center Staff will review the documents and determine placement. In cases
where placement is not clear based on test scores or transcripts, Testing Center staff will consult with
the appropriate department and/or faculty to assist with a final determination.
Please note that if the student wants AP or IB test scores and/or a transcript officially evaluated for
purposes other than placement, official copies of AP or IB test scores and/or transcripts are required
and a separate process is followed. This process is outlined on the Edmonds CC website under
Transcript Evaluation.
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Requirement: Credits and courses fulfilled by exams or proficiency
Citation: RCW 28B.10.053
Frequency: Continuous
Location: Website and admissions materials
Description:
Colleges must clearly include in its admissions materials and on its website the credits or courses that
can be fulfilled by the proficiency examinations or demonstrated competencies. Colleges must provide
this to the WSAC or the SBCTC to be submitted to OSPI for distribution to K-12 school districts.
RCW 28A.230.130 Findings — Intent – 2011 c 77.
Also refer to the Washington Student Achievement Council’s Ready Set Grad website.
Example:
This page describes what types of credentials we evaluate, how we evaluate them, how transfer credit
may be used toward our certificates and degrees, and how to transfer to a university. You may review
the entire text, or select a topic:
Overview
Request an evaluation
Military Training
AP, CLEP and IB credit
Transferring to another university or college
Professional certificates and training
Credit for experiential learning (PLA)
Transfer credit from US institutions
Non-accredited institutions
Foreign Transcripts
Prospective and current students must be aware that some of EvCC’s policies and practices may be
different than those of other colleges and universities. If you are planning to transfer to another college
or university, it is IMPORTANT that you check with an advisor at that institution to determine your
transfer status.
Early planning is necessary if you desire an evaluation of your previous coursework for advising or
financial aid purposes, or if you are seeking transfer information from or to another college. To request
a credit evaluation of previous coursework that you have completed, you must complete and submit
a Transfer Credit Evaluation Request Form.
What Types of Previous Coursework and Experience May Count Toward an EvCC
Degree?
EvCC considers credit from the following sources, in descending order to applicability:
1. EvCC’s credit courses, including Tech Prep, College in the High School, and course challenge.
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2. Regionally accredited colleges and universities.
3. Recognized colleges or universities outside of the U.S.
4. Military training.
5. AP, CLEP and IB.
6. Nationally accredited post-secondary institutions.
7. Certificates and training programs conducted within business, industry or agency environments.
8. Portfolio evaluation of prior learning (PEP)
Please direct your questions to Wendy Wong, Credential Evaluator, in the Enrollment Services Office,
Parks Student Union, Room 201 at wwong@everettcc.edu
1. EVCC Credit
Credit earned through EvCC courses are the first source of credit used to meet the requirements of
EvCC certificates and degrees. This includes credit under our Tech Prep and College in the High
School programs and some other articulated programs. EvCC also provides the opportunity to challenge
EvCC courses for those students who demonstrate that they have the knowledge and skills equivalent
to a course. EvCC credit is generally the most easily applicable to certificate degree requirements.
2. Regionally Accredited Colleges and Universities
An official credit evaluation is done based on an official transcript from each institution you may have
previously attended. (An unofficial evaluation may be done based on unofficial transcripts, but will not be
noted on your record.) Generally, the following limits are observed:
1. Only lower division (first and second year) coursework completed at that institution will be
considered.
2. Subject matter may not duplicate credit previously awarded in transfer, or at EvCC.
3. Credit is not granted for religion or theology courses that are sectarian in nature.
4. In some cases, credits may not be considered if older than 5 years. For example, science courses
for special programs or as pre-requisites.
5. Some programs may only accept courses where a C or better is earned.
Credit from regionally accredited colleges and universities may be applied toward any of our certificates
and degrees, meeting either requirements or electives, at the discretion of the credential evaluator
and/or program advisor.
Washington’s community and technical colleges offer reciprocity to students transferring within the
state’s system, who are pursuing a Direct Transfer Agreement (DTA) degree. Students who complete
distribution requirements for a degree at one college will have met those same requirements for the
same degree if they transfer to another community or technical college in Washington State.
Students must initiate the review process and be prepared to provide necessary
documentation.
Please note: this should only occur after an initial credit evaluation has been
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completed and if there remains some question as to the applicability of transfer courses. For complete
information, students should contact Enrollment Services.
3. Recognized Colleges and Universities Outside of the U.S.
EvCC utilizes guidelines suggested by the National Council for Foreign Credential Evaluation in
accepting and applying credit from non-US institutions.
Contact Wendy Wong, Credential Evaluator at wwong@everettcc.edu for more information for
international credential evaluation. Students must provide their official credentials and an evaluation of
those credentials from an approved foreign evaluation agency. Download for more information on
credentials and evaluation.
Credit from regionally accredited colleges and universities may be applied toward any of our certificates
and degrees, meeting either requirements or electives, at the discretion of the credential evaluator
and/or program advisor.
4. Military Training
EvCC follows recommendations made by the American Council on Education when evaluating military
training and education records. Please submit the appropriate record for evaluation. Each branch of the
military has a different service center holding your training and education records. Upon written request
by you, they will send a copy to us. The Enrollment Services Office has a list of the locations where you
may write for a copy of your record. Active Duty and Reserve Sailors and Marines, and Sailors and
Marines who separated or retired after October 1, 1999, may request their SMART record by going
to https://www.navycollege.navy.mil/
or find the form available through EvCC’s Enrollment Services
Office, or go to the Navy College Center on Marine View Drive in Everett.
A maximum of 60 credits for military training and education may be applied toward our certificates,
Associate in Technical Arts, Associate in Fine Arts and Associate in Arts and Science – Option I as
meeting requirements. A maximum of 60 ungraded credits may be applied toward the Associate in
General Studies. For the associate degrees desinated as university transfer, military credit, with the
exception of limited Physical Education credit, is applicable only as “B” list electives.
5. AP, CLEP and IB (Advanced Placement Program, College Level Exam Program and
International Baccalaureate)
EvCC’s faculty have reviewed the AP, CLEP and IB programs, and established the score that must be
earned (or higher) in order to earn credit. View the list of acceptable AP and CLEP exams.
A maximum of 60 AP, CLEP and IB credits may be applied toward several of our degrees, meeting either
requirements or electives, at the discretion of the credential evaluator and/or program advisor. In the
case of the associate degrees designated as university transfer degrees, AP and IB credit may be
accepted as general education requirements or “A” list electives. CLEP credit is only accepted as “B” list
electives.
6. Nationally Accredited Schools
Transcripts from schools which are not regionally accredited, but are accredited by national agencies
such as the Accrediting Commission on Independent Colleges and Schools, the Accrediting Commission
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on Trade and Technical Schools, Distance Education and Training Council and the Accrediting
Association of Bible Colleges, may be reviewed and considered for credit. In such cases, we ask that you
please supply us with a copy of the catalog and course descriptions as well as an official transcript;
additional course descriptions may be requested. Generally, courses which are similar to those offered
at EvCC may be considered.
A maximum of 60 credits for courses completed at nationally-accredited post-secondary schools may be
applied toward our certificates, Associate in Technical Arts, Associate in General Studies, Associate in
Fine Arts and Associate in Arts and Science – Option I degrees as meeting either requirements or
electives. Credit is applicable only to the “B” list electives (15 credits) for the Associate in Arts and
Science – DTA and Associate in Business, and may not be used in the Associate of Science degree.
7. Certificates and Training Programs Conducted within Business and Training Environments
Educational and training experiences that occur through company training programs or through
professional institutes may be reviewed for credit. Types of training can vary widely, for example:
management, police, fire, manufacturing, apprenticeship, and aviation. To have your training reviewed
you must submit official and/or original records, as well as supporting documentation that includes the
following: content, level, time period, hours, location, method of instruction, instructors, method of
evaluation and achievement. Since training programs do not generally yield a transcript that contains all
of this material, it is your responsibility to gather as much information as possible and submit it. In some
cases, certificates (such as APICS, WA State Criminal Justice Commission, and A&P) may be submitted.
EvCC’s evaluation process relies on information that supports an evaluation that the training or
certificate is comparable to college-level programs; faculty evaluate the documentation to determine the
comparability. The fee for the evaluation of these documents is $30, and the process demands extensive
documentation from the student. (Fees are subject to change)
A maximum of 60 credits for training and certificate programs schools may be applied toward our
certificates, Associate in Technical Arts, Associate in Fine Arts and Associate in Arts and Science –
Option I degrees as meeting either requirements or electives. Credit is applicable only to the “B” list
electives (15 credits) for the Associate in Arts and Science – DTA and Associate in Business, and may
not be used in the Associate of Science degree. A maximum of 45 credits may be used toward the
Associate in General Studies.
8. Prior Learning Assessment (PLA)
EvCC has three forms of Prior Learning Assessment (PLA): Course Challenge, Professional Certificate
Review, and Portfolio Evaluation.
Course Challenge: ($215) Students who have significant learning from training programs or life
experience may find it more expedient to consider course challenge. For more information, contact our
Credit Evaluators in Enrollment Services.
Approved Certificates and Training Programs: ($35) EvCC has reviewed certain professional programs
which are recognized regionally/nationally. These include: Para-professional Education Experience, A&P
Licenses, APICS, Fire Fighting Certificates, Dept. of Justice Training Certificates, WA State Criminal
Justice Commission and Emergency Management Training (EMT) Certificates. Clear criteria have been
established for assigning credits for those programs. There is a $30 fee to transcribe those credits. For
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university transfer degrees, these credits are applicable only as “B” list electives (15 credit maximum).
For EvCC’s non-transfer programs (Associate in Technical Arts, Associate in Fine Arts, Associate in
Arts and Science - Option I): A maximum of 60 credits may be used to meet program requirements or
electives. For an Associate in General Studies: A maximum of 45 ungraded credits may be applied.
Please be aware that some other colleges and universities not accept these credits.
Portfolio Review ($100 base fee + $25 for each credit you wish to pursue, whether awarded or not.
Example: 5 credits=$225). Through a Portfolio review, you may be able to receive college credit for
knowledge you have gained outside an accredited higher education institution. This can include (but is
not limited to, previous experiences as an employee, business owner, information technology or
computer specialist, management, manufacturing, apprenticeships, skilled volunteer or hobbyist. These
experiences may have taught you skills which are comparable or equivalent to credited courses offered
at EvCC. This is a complex process that can require the student to document a great deal of
information. Contact a Credential Evaluator for more information about this process.
To start the PLA process contact Wendy Wong, Credential Evaluator, in Enrollment Services at
wwong@everettcc.edu, or 425-388-9015, and ask about PLA. Fees are charged for participation in this
program.
Note, in some cases students who have significant learning from training programs or life experience
may find it more expedient to consider course challenges. Please ask about what the best option is for
you.
EvCC Certificate and Degree Requirements
You can review our curriculum guides online to view the specific requirements for our various
certificate and degree programs, or view the information about applying to graduate from EvCC.
At least 90 credits must be earned toward an Associate degree. Required credits for a certificate vary.
For a degree, at least 30 credits must be earned as EvCC credit, with a minimum cumulative GPA of 2.0.
EvCC credit is earned through one of the following ways:
•
Satisfactory completion of regular college-credit courses listed in our class schedule, including
College in the High School, and excluding Adult Basic Education classes, ESL, GED, and non-credit
courses.
•
Course challenge. (See the College Catalog for procedures.)
•
Articulated credit, for example, TechPrep.
•
Each degree and certificate has specific course requirements, and may also require minimum
course grades. See the College Catalog and specific curriculum guides for more certificate and
degree information.
How to Request a Credit Evaluation
The Enrollment Services Office provides written transcript evaluations for admitted students who wish
to apply previously earned credits toward an EvCC certificate or degree. A Transfer Credit Evaluation
Request form
is available online or from Enrollment Services. Complete the form and attach your
official records/transcripts, or assure that your official records/transcripts are already on file in the
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Enrollment Services Office. Please note, official records/transcripts must be sealed in their original
envelope.
•
Use this form for credit evaluation of other colleges and universities, AP and CLEP scores, military
training, and training from business, industry or agency.
•
The portfolio evaluation program (PLA) has a different application process, contact Wendy Wong
in Enrollment Services.
•
Students requesting evaluation of training (see item 7 above) must pay a non-refundable fee of $30
and the attached documentation.
when submitting the Transfer Credit Evaluation Request form
One or more training documents may be attached to the form. (This fee is subject to change.)
•
Typically, credit evaluations take about 3 - 6 weeks to process, longer if the proper documents are
not submitted initially. Please act early.
If credit is awarded, these credits will be listed on the lower portion of your EvCC transcript. The
transfer credits will be grouped as a numeric figure and will be identified by the origin of said credits.
Please note, that credits earned and transferred to EvCC will never become official EvCC classes.
Classes and credit earned at other institutions will always remain classes and credit at the originating
institution, only the numeric figure and institution of transfer will appear on your EvCC transcript.
Transferring from EvCC to a University
If you are planning to transfer, make sure you speak with an advisor. Our Advisors can assist you with
planning and will work to make your transition a smooth one. No matter which college or university
you are considering, you can benefit from the wise choices you make while attending EvCC.
Each university will make the final decision on what courses they will accept from EvCC. Most courses
numbered 100 or above will be considered transferable as meeting either requirements or electives,
though some specialized vocational courses may not be accepted. In some cases, courses with a grade
lower than a C will not be accepted. Generally other colleges and universities do not accept transfer
credit that we have accepted, since they want to review it or reject it under their own policies.
If you transfer with the AAS-DTA degree you may enjoy some of the benefits of “block transfer”. This is
fully described in the Associate in Arts and Sciences – Direct Transfer . That guide lists the schools in
Washington and Oregon that accept the degree as meeting their lower division general education
requirements, awarding a block of 90 transfer credits. In general, universities do not do a “course-bycourse” analysis of the courses used to earn the degree. However, the allowance for using nontraditional credit (options 3-8) in the DTA degree may be limited by some universities.
EvCC has many other special agreements with other colleges and universities for smooth
transfer, including:
•
The Evergreen State College – Upside Down Degree for selected technical programs.
•
Central Washington University - Articulation between AAS-T in Computer Information
Systems and CWU” BAS in Information Technology and Administrative Management, offered in
Everett through theEverett University Center.
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•
University of Washington, Bothell – Agreement to transfer a specified program of studies in
Nursing toward a Bachelor of Science degree in Nursing.
•
Western Washington University/EVCC Educational Pathways – Special pathway for
Education majors at EvCC.
•
University of Maryland – Acceptance of AAS-DTA as a block of 90 credits. Agreement to
review Associate in Technical Arts programs for block transfer.
•
Fort Hays State University – Agreement to accept a specified plan of courses within an
associate degree.
•
University of Phoenix – General transfer
•
City University – Acceptance of Associate in Technical Arts degrees as 90 credits.
•
Capella University - General Transfer
Visit our online Transfer Information Center.
To access your transcripts from a school that has closed, this site may be useful for you:
http://www.wsac.wa.gov/protecting-education-consumers
This site contains information about schools that were located in Washington State. For schools that
have closed from states other than Washington, contact that state’s Board of Education.
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Requirement: Family Education Rights & Privacy Act (FERPA)
Citation: Public Law 93-380, the Family Educational Rights and Privacy Act of 1974 (“FERPA”)
Frequency: Continuous
Location: Website, student handbook, schedules, catalog
Description:
FERPA establishes that the education records of students attending or having attended the college are
confidential and can be released only with written permission from the student. FERPA also authorizes
the college to release so-called “directory information” without that prior written permission.
Each college defines “directory information” in its own way. The list of what qualifies as directory
information must be changed in accordance with each college’s policies.
Example:
In accordance with the Family Educational Rights and Privacy Act (FERPA), Walla Walla Community
College enforces guidelines concerning information about the student’s permanent educational record,
and governs the conditions of its disclosure. Except as otherwise indicated, the College will not provide
information contained in student records in response to inquiries unless the student has given consent
to the College in writing.
Exception will be made if knowledge of the information is necessary to protect the health or safety of
the student or other individuals or disclosure is required by law.
The college provides additional information to military recruiters in compliance with federal Solomon
Act requirements. Students wishing to be excluded from the student directory information as defined in
PL.93-380, must file a quarterly non-disclosure request with the Registrar to seal their records. Walla
Walla Community College assumes that failure on the part of any student to specifically request the
withholding of “Directory Information” indicates individual approval for disclosure. By sealing your
records, WWCC will be unable to verify degrees, graduation, or any other requested information.
•
•
•
•
•
•
Student’s Name, Address (street & e-mail, and Phone Number
Field of Study
Enrollment Status (e.g., full-time or part-time)
Athletic Information
Dates of Attendance and Completion
Degrees and Awards Received.
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Requirement: Financial aid counseling curriculum
Citation: RCW 28B.76.502
Frequency: Continuous
Location: Website
Description:
Financial aid counseling curriculum must be provided to institutions of higher education with state need
grant recipients. The curriculum must be available via a website.
Example:
Big Bend Community College’s financial aid page:
Links to:
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Requirement: Gender equality
Citation: RCW 28B.110.070
Frequency: Continuous
Location: Website
Description:
Colleges shall distribute copies of the provisions of this chapter (28B.110 - gender equality in higher
education) to all students
Example:
5.18 Sex Equity
Policy
Title VI of the Civil Rights Act of 1964
No person in the United States shall, on the ground of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any program or
activity receiving Federal financial assistance.
Title VII of the Civil Rights Act of 1964
Title VII of the Civil Rights Act of 1964 prohibits discrimination in employment based on sex as well as
on race, color, religion or national origin. The act makes it unlawful to discriminate in hiring or firing;
wages; fringe benefits; classifying, referring, assigning, or promoting employees; extending or assigning
facilities; training, retraining, or apprenticeships; or any other terms, conditions, or privileges of
employment.. As amended in 1972 it covers most employers of 15 or more employees, public and
private employment agencies, labor unions with 15 or more employees, and joint labor-management
committees for apprenticeship and training. Indian tribes are exempt as employers.
Title II of the Education Amendments of 1976
Title II of the Education Amendments of 1976 addresses sex discrimination, sex bias and sex
stereotyping as it applies to state and federal vocational education programs. It specifies action that
institutions should consider to overcome sex bias and stereotyping.
Title IX of the 1972 Education Amendments
The opening statement reads: "No person in the United States shall, on the basis of sex, be excluded
from participation in, be denied the benefits of, or be subjected to discrimination under any education
program or activity receiving Federal financial assistance..." Title IX affects virtually all public school
systems and post-secondary education institutions.
Age Discrimination in Employment Act
This act prohibits discrimination on the basis of age against any person between the ages of 40 and 70 in
hiring, firing, compensation, or other conditions of employment. The law applies to all public employers,
private employers of 20 or more employees, employment agencies serving covered employers, and
labor unions of more than 25 members. It does not cover situations in which age is a bona fide
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occupational qualification (such as modeling "junior miss" fashions), nor does it affect bona fide seniority
systems.
Section 503 of the Rehabilitation Act of 1973
Employers covered by this section, as amended, must take affirmative action to employ and advance in
employment qualified handicapped individuals without discrimination based on their physical or mental
handicap. The title covers Federal contractors and subcontractors whose contracts are in excess of
$2,500.
Section 504 of the Rehabilitation Act of 1973
Section 504 provides that "no otherwise qualified handicapped individual shall, solely by reason of
handicap, be excluded from the participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance."
Executive Order 11246
This order prohibits employment discrimination based on sex as well as on race, color, religion, or
national origin by Federal contractors or subcontractors and on Federally assisted construction
contracts. Coverage includes all facilities of the contractor, regardless of whether they are being used in
the performance of the Federal contract. In the case of State or local governments holding contracts,
coverage is limited to the agency participating in the contract.
Fair Labor Standards Act
The Fair Labor Standards Act, which is known as the Federal minimum wage and hour law, now covers
the great majority of workers. However, casual baby-sitters and companions for the aged and infirm;
executive, administrative, and professional employees; outside salespeople; employees of certain small,
local retail or service establishments; and some agricultural workers are still exempted by the law from
both minimum wage and premium pay for overtime provisions.
Equal Pay Act of 1963
This act amended the Fair Labor Standards Act to prohibit unequal pay for men and women who work
in the same establishment and whose jobs require equal skill, effort, and responsibility. Differentials
based on a seniority or merit system or on a system that measures earnings by quantity or quality of
production are permitted. Employers may not reduce the wage rate of any employee in order to
eliminate illegal wage differentials.
Tax Reform Act of 1976
Since 1976 a deduction (subtracted from gross income before computation of the income tax) has been
authorized for child and dependent care. The Tax Reform Act of 1976 replaced the deduction with a tax
credit (subtracted directly from taxes owed), effective with the 1976 taxable year.
National Apprenticeship Act
Under this Act the Federal Bureau of Apprenticeship works closely with employers and unions to
encourage apprenticeship programs and maintain high standards. Regulations published in May 1978
require sponsors of programs with more than five apprentices to take affirmative action to recruit
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women, as well as minorities, when those groups do not have a reasonable share of the training
opportunities.
National Labor Relations Act
This act, as amended by the Labor-Management Relations Act provides employees the right to form,
join, or assist labor unions; to bargain collectively, through representatives of their own choosing, on
wages, hours, and other terms of employment; or to strike to secure better working conditions.
Employees are also guaranteed the right to refrain from membership or participation in a union except
where such membership is a requirement of employment.
Occupational Safety and Health Act of 1970
The Occupational Safety and Health Act of 1970 is designated to ensure safe and healthful working
conditions throughout the nation. It covers every employer in a business affecting commerce, except
where the workplace is covered under a special Federal law such as those for the mining and atomic
energy industries. Federal employees are covered by Executive Order, and State and local government
employees may be covered by the state, operating under a plan approved by the Federal government.
Labor Management Reporting and Disclosure Act
This act provides that all union members have equal rights in nominating candidates for union office,
voting in union elections and referendums, and participating in membership meetings.
Employee Retirement Income Security Act
In 1974 this act was enacted to protect the interests of most workers who participate in private
employee pension and welfare benefit plans and their beneficiaries. This law is administered by the
Department of Labor, the Internal Revenue Service, and an agency called the Pension Benefit Guaranty
Corporation.
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Requirement: HIV/AIDS information
Citation: RCW 28B.50.205 and RCW 28C.04.600
Frequency: Continuous
Location: Website
Description:
The State Board for Community and Technical Colleges shall make information available to all new
students about HIV/AIDS. Curricula must be reviewed by the office on AIDS.
and
Each publicly operated vocational school shall make information available regarding HIV/AIDS. The
curricula and materials shall be reviewed for medical accuracy by the office on AIDS
Example:
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Requirement: Limitation of liability
Citation: Under the direction from the Office of the Attorney General
Frequency: Continuous
Location: Schedule and catalog
Description: This language was developed after several colleges were sued – and lost – for making
unsubstantiated claims of high wages for graduates, job opportunities, and transferability of professionaltechnical college credits/degrees in their marketing materials.
Example:
The college’s total liability for claims arising from a contractual relationship with the student in any way
related to classes or programs shall be limited to the tuition and expenses paid by the student to the
college for those classes or programs. In no event shall the college be liable for any special, indirect,
incidental, or consequential damages, including but not limited to, loss of earnings or profits.
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Requirement: Liquor and illegal drug use in campus housing
Citation: RCW 28B.10.575
Frequency: Continuous
Location: Publication
Description:
Each college shall have in place, distribute to students, and vigorously enforce policies regarding liquor
and illegal drug use in college-owned student housing
Example:
Policies & Regulations The Student agrees to abide by the Policies and Regulations and acknowledges
that a failure to do so is an event of default under this Housing Contract and may result in disciplinary
action and/or termination of Housing Contract. Other reasonable prohibitions may be instituted by
Manager to promote the health and welfare of Students.
1. Improper Possession, Use or Abuse of Alcoholic Beverages
Students may not possess, purchase, or consume any alcoholic beverages unless they are 21
years of age. Students 21 years of age or older may not purchase or provide alcohol to underage
persons. Students of age are not to consume alcohol in any room in the presence of any
Students under the age of 21.
2. Possession or Use of Drugs & Drug Paraphernalia
A Student shall not possess or use any illegal or controlled drug, drug paraphernalia, or other
substance, as defined by local, state, and federal law. Students found responsible for use,
possession or sale of illegal drugs or drug paraphernalia will be subject to immediate termination
of the Housing Contract. Use of any commercial product (e.g. cleaners, solvents, chemicals) for
the purpose of intoxication or other alteration of consciousness is not permitted.
From: Green River College-Campus Corner Apartments-Student Housing Contract Terms
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Requirement: Passport to College Promise
Citation: RCW 28B.117.040
Frequency: Continuous
Location: Registration materials
Description:
All colleges receiving Passport to College Promise funds shall include in their application or registration
materials a question asking whether the applicant has been in foster care in Washington state for at least
one year since his or her sixteenth birthday. All other colleges are strongly encouraged to do the same.
Example:
Requirement fulfilled in “Section 5 — Residency Information” on the uniform admission application:
Former Foster Youth may qualify for educational benefits and support services. Please check
if you have been in Washington State foster care for at least one year since your 16th
here
birthday.
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Requirement: Privacy Policy
Citation:
Frequency: Continuous
Location: Link to page from website footer
Description:
Includes, but not limited to:
• Information collected and how it is used
• Personal information and choice
• Public access to information
• Nondisclosure of certain personal information
o Credit Card Payment
o Degree Audit
o Financial Aid Inquiry
o Hope and Lifetime Learning Tax Credit
o Registration
o Registration Appointment
o Schedule Planner
o Student Address Change
o Student PIN Change
o Student Schedule
o Unofficial Transcript
• Review and correction of personally identifiable information
• Cookies
• Security
• Disclaimer
• College contact information
Example:
INTRODUCTION
Thank you for visiting the Pierce College District Web site and reviewing our Privacy Notice. This
statement addresses collection, use, security of and access to information that may be obtained through
use of Pierce College Web site. This notice covers the following topics:
•
•
•
•
•
•
•
•
Information Collected and How it is Used
Personal Information and Choice
Public Access to Information
Nondisclosure of Certain Personal Information
Cookies
Security
Disclaimer
Contact Information
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INFORMATION COLLECTED AND HOW IT IS USED
The information we automatically collect or store is logged and used by Pierce College District only to
improve the content of our Web site and educational services, and to help us understand how people
are using those services. District policy requires all applicable web pages have a link to this privacy
notice.
INFORMATION COLLECTED IF YOU ONLY BROWSE THIS SITE
Pierce College District analyzes the Web site logs to determine how our Web site is being used, so that
we may continually improve the site’s usefulness to the public. If you do nothing during your visit to our
Web site but browse, read pages, or download information, we will gather and store certain information
about your visit. This information does not identify you personally.
See “Information Collected“ for a list of what is currently being collected when you do nothing but
browse on the Pierce College District Web site.
WHAT WE COLLECT IF YOU VOLUNTEER INFORMATION
Volunteered information will be used only to improve educational services and/or further your
educational experience. If during your visit to our Web site you participate in a survey, send an e-mail,
or perform some other transaction on-line, the following additional information will be collected:
•
•
•
The e-mail address and contents of e-mail, for those who communicate with us via e-mail.
Information volunteered in response to a survey.
Information volunteered through an on-line form for any other purpose.
The information collected is not limited to text characters and may include audio, video, and graphic
information formats you send us.
We use your e-mail to respond appropriately. This may be to respond to you, to address issues you
may identify, to further improve our Web site, or to forward the e-mail to another agency for
appropriate action. Each survey or on-line form on the web site will identify how the information will be
used from that specific survey or online form.
See also the Disclaimer section of this document.
PERSONAL INFORMATION AND CHOICE
You may choose whether to provide personal information online. We are not responsible for the
accuracy of the information supplied by the user of our online forms.
Personal information is information about a natural person that is readily identifiable to that specific
individual. Personal information includes such things as an individual’s name, address, and phone number.
A domain name or Internet Protocol address is not considered personal information.
We collect no personal information about you unless you voluntarily provide it to us by sending us email, participating in a survey, or completing an on-line form. You may choose not to contact us by email, participate in a survey or to provide any personal information using an online form. Your choice to
not participate in these activities will not impair your ability to browse Pierce College District Web Site
and read or download any information provided on the site.
If personal information is requested on the Web site or volunteered by the user, state law and the
federal Privacy Act of 1974 may protect it. However, this information is a public record once you
provide it, and may be subject to public inspection and copying if not protected by federal or state law.
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If you believe that your personal information is being used for a purpose other than what was intended
when submitted, you may contact the Public Records Officer as shown in the Contact Information
section of this statement.
Pierce College web site is a general audience site and we do not knowingly collect any personal
information from children. Users are cautioned that the collection of personal information requested
from or volunteered by children online or by e-mail will be treated the same as information given by an
adult, and may be subject to public access.
PUBLIC ACCESS TO INFORMATION
In the State Of Washington, laws exist to ensure that government is open and that the public has a right
to access appropriate records and information possessed by state government. At the same time, there
are exceptions to the Public’s right to access public records that serve various needs including the
privacy of individuals. Both state and federal laws provide exceptions.
All of the information collected at this site becomes public records that may be subject to inspection
and copying by members of the public, unless an exemption in law exists. Statue RCW 42.17. 260(1)
states that:
Each agency, in accordance with published rules, shall make available for public inspection and copying all
public records, unless the record falls within the specific exemptions of subsection (6) of this section
[RCW 42.17.260(6)], RCW 42.17.310, 42.17.315, or other statute which exempts or prohibits
disclosure of specific information or records. To the extent required to prevent an unreasonable
invasion of personal privacy interests protected by RCW 42.17.310 and 42.17.315, an agency shall delete
identifying details in a manner consistent with RCW 42.17.310 and 42.17.315 when it makes available or
publishes any public record; however, in each case, the justification for the deletion shall be explained
fully in writing.
In the event of a conflict between this Privacy Notice and the Public Records Act or other law governing
the agency’s disclosure of records, the Public Records Act or other applicable law will control.
The complete Revised Code of Washington (RCW) is available at: http://wsl.leg.wa.gov/wsladm/rcw.cfm.
NONDISCLOSURE OF CERTAIN PERSONAL INFORMATION
You may be required to provide certain personal information when you use the Web-enabled
applications that are described below. See also the Security section of this document.
CREDIT CARD PAYMENT
Pierce College District may require you to provide certain personal information in order to pay tuition
and fees over the Web. The information is required in order to verify your identify and to verify your
credit card number and expiration date. You may choose not to provide this information, but if you
choose not to provide it we will be unable to apply tuition and fee payment over the Web, and you will
have to pay your tuition and fees in person.
The following laws and regulations may prevent Pierce College District from disclosing the personal
information about you except for directory information. Only directory information can be released
without student’s authorization. Students must sign a release in order to have any other information
disclosed or to withhold all information. Education information may be released to other institutions
that have requested the records and in which the student seeks or intends to enroll. Information may be
released to a third party without student’s consent if an emergency situation exists or if information is
requested officially by means of a subpoena, court order or legal report. Additionally, Congress requires
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student information to be released to military recruiters if officially requested. Directory information
may include student’s name, participation in officially recognized activities and sports, weight and height
of members of athletic teams, dates of attendance, degrees and awards received or enrollment status
information.
•
•
•
Family Educational Rights and Privacy Act of 1974 (FERPA)
Section 438, Public Law 90-247 Title IV, as amended, 88 Stat 571-574 (20 USC 1232g) otherwise
known as the Buckley Amendment Family Educational Rights and Privacy Act.
RCW 42.17.310 (a) and (ss) exempts the following from public inspection and copying: (a)
Personal information in any files maintained for students in public schools, patients or clients of
public institutions or public health agencies, or welfare recipients; (ss) Credit card numbers,
debit card numbers, electronic check numbers, card expiration dates, or bank or other financial
account numbers supplied to an agency for the purpose of electronic transfer of funds, except
when disclosure is expressly required by law.
WAC 132K-122-020(3) The Washington Administrative Code that defines directory
information and requirements of Pierce College.
FINANCIAL AID INQUIRY
Pierce College District may require you to provide certain personal information in order to obtain your
financial aid status over the Web. The information is required in order to verify your identity. You may
choose not to provide this information, but if you choose not to provide it we will be unable to give you
your financial aid status over the Web, and you will have to obtain this information in person, by phone,
or by mail.
The following laws and regulations may prevent Pierce College District from disclosing the personal
information about you except for directory information. Only directory information can be released
without student’s authorization. Students must sign a release in order to have any other information
disclosed or to withhold all information. Education information may be released to other institutions
that have requested the records and in which the student seeks or intends to enroll. Information may be
released to a third party without student’s consent if an emergency situation exists or if information is
requested officially by means of a subpoena, court order or legal report. Additionally, Congress requires
student information to be released to military recruiters if officially requested. Directory information
may include student’s name, participation in officially recognized activities and sports, weight and height
of members of athletic teams, dates of attendance, degrees and awards received, or enrollment status
information.
•
•
•
Family Educational Rights and Privacy Act of 1974 (FERPA)
Section 438, Public Law 90-247 Title IV, as amended, 88 Stat 571-574 (20 USC 1232g) otherwise
known as the Buckley Amendment Family Educational Rights and Privacy Act.
RCW 42.17.310 exempts the following from public inspection and copying: (a) Personal
information in any files maintained for students in public schools, patients or clients of public
institutions or public health agencies, or welfare recipients.
WAC 132K-122-020(3) The Washington Administrative Code that defines directory
information and requirements of Pierce College.
HOPE AND LIFETIME LEARNING TAX CREDIT
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Pierce College District may require you to provide certain personal information in order to allow you
to view and copy course enrollment and payment information. The information is required in order to
provide you with the tax information needed for compliance with the Internal Revenue Service
reporting requirements for the Hope and Lifetime Learning tax credits. You may choose not to provide
this information, but if you choose not to provide it, we will be unable to display your enrollment and
payment information and you will have to obtain a copy of your enrollment and payment records either
in person.
The following laws and regulations may prevent Pierce College District from disclosing the personal
information about you except for directory information. Only directory information can be released
without student’s authorization. Students must sign a release in order to have any other information
disclosed or to withhold all information. Education information may be released to other institutions
that have requested the records and in which the student seeks or intends to enroll. Information may be
released to a third party without student’s consent if an emergency situation exists or if information is
requested officially by means of a subpoena, court order or legal report. Additionally, Congress requires
student information to be released to military recruiters if officially requested. Directory information
may include student’s name, participation in officially recognized activities and sports, weight and height
of members of athletic teams, dates of attendance, degrees and awards received, or enrollment status
information.
• Family Educational Rights and Privacy Act of 1974 (FERPA)
Section 438, Public Law 90-247 Title IV, as amended, 88 Stat 571-574 (20 USC 1232g) otherwise
known as the Buckley Amendment Family Educational Rights and Privacy Act.
• RCW 42.17.310 exempts the following from public inspection and copying: (a) Personal
information in any files maintained for students in public schools, patients or clients or public
institutions or public health agencies, or welfare recipients.
• WAC 132K-122-020(3) The Washington Administrative Code that defines directory
information and requirements of Pierce College.
REGISTRATION
Pierce College District may require you to provide certain personal information in order to register for
classes over the Web. The information is required in order to verify your identity. You may choose not
to provide this information, but if you choose not to provide it you will be unable to register for classes
over the Web, and you will have to register for classes in person, by fax or by mail.
The following laws and regulations may prevent Pierce College District from disclosing the personal
information about you except for directory information. Only directory information can be released
without student’s authorization. Students must sign a release in order to have any other information
disclosed or to withhold all information. Education information may be released to other institutions
that have requested the records and in which the student seeks or intends to enroll. Information may be
released to a third party without student’s consent if an emergency situation exists or if information is
requested officially by means of a subpoena, court order or legal report. Additionally, Congress requires
student information to be released to military recruiters if officially requested. Directory information
may include student’s name, participation in officially recognized activities and sports, weight and height
of members of athletic teams, dates of attendance, degrees and awards received, or enrollment status
information.
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•
•
•
Family Educational Rights and Privacy Act of 1974 (FERPA)
Section 438, Public Law 90-247 Title IV, as amended, 88 Stat 571-574 (20 USC 1232g) otherwise
known as the Buckley Amendment Family Educational Rights and Privacy Act.
RCW 42.17.310 exempts the following from public inspection and copying: (a) Personal
information in any files maintained for students in public schools, patients or clients of public
institutions or public health agencies, or welfare recipients.
WAC 132K-122-020(3) The Washington Administrative Code that defines directory
information and requirements of Pierce College.
REGISTRATION APPOINTMENT
Pierce College District may require you to provide certain personal information in order to obtain your
registration appointment information over the Web. The information is required in order to verify your
identity. You may choose not to provide this information, but if you choose not to provide it we will be
unable to display your registration appointment information over the Web, and you will have to obtain
your registration appointment information address in person from your advisor.
The following laws and regulations may prevent Pierce College District from disclosing the personal
information about you except for directory information. Only directory information can be released
without student’s authorization. Students must sign a release in order to have any other information
disclosed or to withhold all information. Education information may be released to other institutions
that have requested the records and in which the student seeks or intends to enroll. Information may be
released to a third party without student’s consent if an emergency situation exists or if information is
requested officially by means of a subpoena, court order or legal report. Additionally, Congress requires
student information to be released to military recruiters if officially requested. Directory information
may include student’s name, participation in officially recognized activities and sports, weight and height
of members of athletic teams, dates of attendance, degrees and awards received, or enrollment status
information.
•
•
•
Family Educational Rights and Privacy Act of 1974 (FERPA)
Section 438, Public Law 90-247 Title IV, as amended, 88 Stat 571-574 (20 USC 1232g) otherwise
known as the Buckley Amendment Family Educational Rights and Privacy Act.
RCW 42.17.310 exempts the following from public inspection and copying: (a) Personal
information in any files maintained for students in public schools, patients or clients of public
institutions or public health agencies, or welfare recipients.
WAC 132K-122-020(3) The Washington Administrative Code that defines directory
information and requirements of Pierce College.
SCHEDULE PLANNER
Pierce College District may require you to provide certain personal information in order to check
requisites while using schedule planner. The information is required in order to access your academic
and testing records. You may choose not to provide this information, but if you choose not to provide it
we will be unable to verify your eligibility for enrollment into certain classes and you may be blocked
from enrolling into those classes.
The following laws and regulations may prevent Pierce College District from disclosing the personal
information about you except for directory information. Only directory information can be released
without student’s authorization. Students must sign a release in order to have any other information
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disclosed or to withhold all information. Education information may be released to other institutions
that have requested the records and in which the student seeks or intends to enroll. Information may be
released to a third party without student’s consent if an emergency situation exists or if information is
requested officially by means of a subpoena, court order or legal report. Additionally, Congress requires
student information to be released to military recruiters if officially requested. Directory information
may include student’s name, participation in officially recognized activities and sports, weight and height
of members of athletic teams, dates of attendance, degrees and awards received, or enrollment status
information.
•
•
•
Family Educational Rights and Privacy Act of 1974 (FERPA)
Section 438, Public Law 90-247 Title IV, as amended, 88 Stat 571-574 (20 USC 1232g) otherwise
known as the Buckley Amendment Family Educational Rights and Privacy Act.
RCW 42.17.310 exempts the following from public inspection and copying: (a) Personal
information in any files maintained for students in public schools, patients or clients of public
institutions or public health agencies, or welfare recipients.
WAC 132K-122-020(3) The Washington Administrative Code that defines directory
information and requirements of Pierce College.
STUDENT ADDRESS CHANGE
Pierce College District may require you to provide certain personal information in order to check
requisites while using schedule planner. The information is required in order to access your academic
and testing records. You may choose not to provide this information, but if you choose not to provide it
we will be unable to verify your eligibility for enrollment into certain classes and you may be blocked
from enrolling into those classes.
The following laws and regulations may prevent Pierce College District from disclosing the personal
information about you except for directory information. Only directory information can be released
without student’s authorization. Students must sign a release in order to have any other information
disclosed or to withhold all information. Education information may be released to other institutions
that have requested the records and in which the student seeks or intends to enroll. Information may be
released to a third party without student’s consent if an emergency situation exists or if information is
requested officially by means of a subpoena, court order or legal report. Additionally, Congress requires
student information to be released to military recruiters if officially requested. Directory information
may include student’s name, participation in officially recognized activities and sports, weight and height
of members of athletic teams, dates of attendance, degrees and awards received, or enrollment status
information.
•
•
•
Family Educational Rights and Privacy Act of 1974 (FERPA)
Section 438, Public Law 90-247 Title IV, as amended, 88 Stat 571-574 (20 USC 1232g) otherwise
known as the Buckley Amendment Family Educational Rights and Privacy Act.
RCW 42.17.310 exempts the following from public inspection and copying: (a) Personal
information in any files maintained for students in public schools, patients or clients of public
institutions or public health agencies, or welfare recipients.
WAC 132K-122-020(3) The Washington Administrative Code that defines directory
information and requirements of Pierce College.
STUDENT PIN CHANGE - FOR STUDENT ON-LINE SERVICES ONLY
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NOTE: This does NOT pertain to your “Registration Access Code”.
Pierce College District may require you to provide certain personal information in order to change your
personal identification number over the Web. The information is required in order to verify your
identity. You may choose not to provide this information, but if you choose not to provide it we will be
unable to change your PIN over the Web, and you will have to change your PIN in person.
The following laws and regulations may prevent Pierce College District from disclosing the personal
information about you except for directory information. Only directory information can be released
without student’s authorization. Students must sign a release in order to have any other information
disclosed or to withhold all information. Education information may be released to other institutions
that have requested the records and in which the student seeks or intends to enroll. Information may be
released to a third party without student’s consent if an emergency situation exists or if information is
requested officially by means of a subpoena, court order or legal report. Additionally, Congress requires
student information to be released to military recruiters if officially requested. Directory information
may include student’s name, participation in officially recognized activities and sports, weight and height
of members of athletic teams, dates of attendance, degrees and awards received, or enrollment status
information.
•
•
•
Family Educational Rights and Privacy Act of 1974 (FERPA)
Section 438, Public Law 90-247 Title IV, as amended, 88 Stat 571-574 (20 USC 1232g) otherwise
known as the Buckley Amendment Family Educational Rights and Privacy Act.
RCW 42.17.310 exempts the following from public inspection and copying: (a) Personal
information in any files maintained for students in public schools, patients or clients of public
institutions or public health agencies, or welfare recipients.
WAC 132K-122-020(3) The Washington Administrative Code that defines directory
information and requirements of Pierce College.
STUDENT SCHEDULE
Pierce College District may require you to provide certain personal information in order to check
requisites while using schedule planner. The information is required in order to access your academic
and testing records. You may choose not to provide this information, but if you choose not to provide it
we will be unable to verify your eligibility for enrollment into certain classes and you may be blocked
from enrolling into those classes.
The following laws and regulations may prevent Pierce College District from disclosing the personal
information about you except for directory information. Only directory information can be released
without student’s authorization. Students must sign a release in order to have any other information
disclosed or to withhold all information. Education information may be released to other institutions
that have requested the records and in which the student seeks or intends to enroll. Information may be
released to a third party without student’s consent if an emergency situation exists or if information is
requested officially by means of a subpoena, court order or legal report. Additionally, Congress requires
student information to be released to military recruiters if officially requested. Directory information
may include student’s name, participation in officially recognized activities and sports, weight and height
of members of athletic teams, dates of attendance, degrees and awards received, or enrollment status
information.
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•
•
•
Family Educational Rights and Privacy Act of 1974 (FERPA)
Section 438, Public Law 90-247 Title IV, as amended, 88 Stat 571-574 (20 USC 1232g) otherwise
known as the Buckley Amendment Family Educational Rights and Privacy Act.
RCW 42.17.310 exempts the following from public inspection and copying: (a) Personal
information in any files maintained for students in public schools, patients or clients of public
institutions or public health agencies, or welfare recipients.
WAC 132K-122-020(3) The Washington Administrative Code that defines directory
information and requirements of Pierce College.
UNOFFICIAL TRANSCRIPT
Note: If you have unpaid fees/fines you will not be granted Web Access to unofficial transcripts.
Pierce College District may require you to provide certain personal information in order to check
requisites while using schedule planner. The information is required in order to access your academic
and testing records. You may choose not to provide this information, but if you choose not to provide it
we will be unable to verify your eligibility for enrollment into certain classes and you may be blocked
from enrolling into those classes.
The following laws and regulations may prevent Pierce College District from disclosing the personal
information about you except for directory information. Only directory information can be released
without student’s authorization. Students must sign a release in order to have any other information
disclosed or to withhold all information. Education information may be released to other institutions
that have requested the records and in which the student seeks or intends to enroll. Information may be
released to a third party without student’s consent if an emergency situation exists or if information is
requested officially by means of a subpoena, court order or legal report. Additionally, Congress requires
student information to be released to military recruiters if officially requested. Directory information
may include student’s name, participation in officially recognized activities and sports, weight and height
of members of athletic teams, dates of attendance, degrees and awards received, or enrollment status
information.
•
•
•
Family Educational Rights and Privacy Act of 1974 (FERPA)
Section 438, Public Law 90-247 Title IV, as amended, 88 Stat 571-574 (20 USC 1232g) otherwise
known as the Buckley Amendment Family Educational Rights and Privacy Act.
RCW 42.17.310 exempts the following from public inspection and copying: (a) Personal
information in any files maintained for students in public schools, patients or clients of public
institutions or public health agencies, or welfare recipients.
WAC 132K-122-020(3) The Washington Administrative Code that defines directory
information and requirements of Pierce College.
REVIEW AND CORRECTION OF PERSONALLY IDENTIFIABLE INFORMATION
You can review any personally identifiable information the Pierce College District collects about you by
using the information in the Contact Information section at the end of this Notice. You may recommend
changes to your personally identifiable information you believe to be inaccurate by submitting a written
request that credibly shows the inaccuracy. We will take reasonable steps to verify your identity before
granting access or making corrections (RCW 43.105.310).
COOKIES
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Some web sites use “cookies” to customize your browsing experience. Cookies are simple text files
stored on your computer by your Web browser.
For a list of instances where Pierce College District currently uses cookies, see Current uses of
“cookies” on the Pierce College Web site.
We are not using cookies on any other part of the District Web site. If we decide to implement
additional uses of cookies in the future, this section will be updated accordingly.
ADVERTISER COOKIES
Pierce College works with an advertising agencies which assists us in advertising our website. In
connection with their marketing efforts on our behalf, those agencies utilize “cookies” and other
tracking technologies and it may also permit selected third parties to do so. For the most part, the
agencies only use what are referred to as “session cookies”, which are cookies that expire upon the
conclusion of your visit to our site. These types of cookies are widely used to facilitate a consumer’s
interaction with a website. These agencies also use cookies or permits its third party partners to use
cookies that enable them to show you advertisements for our site when you visit other sites in the
agencies network or in third-party networks. This is the sole use of the Advertising Cookies-they are
not being used to track you in any other way. Moreover, these agencies do not link the information in
the Advertising Cookies or any other cookie to any personal information that you may have provided.
SECURITY
The Pierce College District, as developer and manager of Pierce College District Web Site, has taken
several steps to safeguard the integrity of its data and prevent unauthorized access to information
maintained by Pierce College District. These measures are designed and intended to prevent corruption
of data, block unknown or unauthorized access to our systems and information, and to provide
reasonable protection of private information in our possession.
This information should not be construed in any way as giving business, legal, or other advice, or
warranting as fail proof, the security of information provided via Pierce College Web sites.
DISCLAIMER
The Pierce College District Web site has many links to other Web sites. These include links to Web
sites operated by other government agencies, nonprofit organizations and private businesses. When you
link to another site, you are no longer on the Pierce College Web site and this Privacy Notice will not
apply. When you link to another Web site, you are subject to the privacy policy of that new site.
Neither the State of Washington, nor any agency, officer, or employee of the State of Washington
warrants the accuracy, reliability or timeliness of any information published by this system, nor endorses
any content, viewpoints, products, or services linked from this system, and shall not be held liable for
any losses caused by reliance on the accuracy, reliability or timeliness of such information. Portions of
such information may be incorrect or not current. Any person or entity that relies on any information
obtained from this system does so at his or her own risk.
Pierce College District cannot be responsible for the accuracy of information voluntarily submitted via
web surveys or on-line forms.
Pierce College reserves the right to revise and update this Privacy Notice at any time by posting such
revised Privacy Notice at the Pierce College home page.
See also Public Access to Information.
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PIERCE COLLEGE DISTRICT CONTACT INFORMATION
You may contact Pierce College District as follows:
To review your personal information, or request correction of your personal information:
Joann Wiszmann, Public Records Officer
Pierce College District
9401 Farwest Drive S.W., Lakewood, WA 98498
(253) 964-6506 phone
(253) 964-6382 fax
jwiszmann@pierce.ctc.edu
To offer comments about Pierce College District District’s Web site or about the information
presented in this Privacy Notice:
Andrew Glass, Web Manager
Pierce College District
(253) 864-3233
aglass@pierce.ctc.edu
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Requirement: Publication disclaimer
Citation: Under the direction from the Office of the Attorney General
Frequency: Continuous
Location: Schedule, catalog, website
Description: Legal disclaimer
Example:
Seattle Central College has made reasonable efforts to ensure the accuracy of the information
throughout this web site. However, the college reserves the right to make appropriate changes in
procedures, policies, calendars, requirements, programs, courses and fees. When feasible, changes will
be announced prior to their effective dates, but the college assumes no responsibility for giving any
particular notice of any such changes. Changes may apply not only to prospective students, but also to
those who are currently enrolled. Nothing contained in this website shall be construed to create any
offer to contract or any contractual rights.
We encourage readers to contact the college or appropriate office to obtain current information.
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Requirement: Sexual harassment policies and procedures
Citation: RCW 28B.110.030
Frequency: Continuous and annually
Location: Website
Description:
Each institution shall develop and distribute policies and procedures for handling complaints of sexual
harassment. Colleges must also post online information regarding the institution’s compliance with
sexual violence confidentiality and reporting requirements for current and prospective students,
employees and parents of students.
Example:
Sexual harassment policy (continuous)
Sexual harassment is illegal under Title VII of the Civil Rights Act and Title IX of the Educational
Amendment and is against Highline Community College's policies and will not be tolerated in any form.
It shall be the policy of Highline Community College, consistent with its efforts to respect the dignity
and integrity of employees, students and the general public, to provide an environment free of sexual
harassment.
Sexual harassment is any unwanted verbal or physical sexual attention that is repetitive and one-sided.
Report sexual harassment to:
Executive Director of Human Resources
MS 99-200, P.O. Box 98000
Des Moines, WA 98198-9800(206) 878-3710, ext. 3812
College compliance with sexual violence confidentiality (annually)
New law effective 7/24/2015. No example available yet.
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Requirement: Veteran status on admissions applications
Citation: RCW 28B.15.910
Frequency: Continuous
Location: Admissions application
Description:
College admissions application must provide an opportunity for students to indicate if they are a military
veteran.
Example:
Requirement fulfilled in “Section 5 — Residency Information” on the uniform admission application:
Veterans and/or their dependents may qualify for educational benefits. Please check here
you would like additional information.
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Required publication elements: Human Rights
Requirement: Annual non-discrimination statement
Citation: Department of Education Office of Civil Rights: Guidelines for Vocational Education
Programs: Public Notification
Frequency: Annually (before the start of fall quarter)
Location: Local media and/or community-based organizations as determined by college. It is not
required to be published on the website, unless it is evident that this is the best way to disseminate the
Annual notice of non-discrimination. Research must backup the avenues in which the college chooses to
advertise the annual notice.
Description:
Colleges must advise students, parents, employees, and the general public that all vocational
opportunities will be offered without regard to race, color, national origin, sex, or handicap.
The annual notice must include a brief summary of the program offerings and admission criteria, and the
names, title, address, and phone number of person(s) designated to coordinate compliance under Title
IX and section 504.
Announcement of this policy of non-discrimination may be made, for example, in local newspapers,
recipient publications, and/or other media that reach the general public, program beneficiaries,
minorities (including national origin minorities with limited English language skills), women, and
handicapped persons.
The college should perform a study of the service area to determine if it contains a “community of
national origin minority persons with limited English language skills”.
The notice must include specific point of contact and that individual’s contact information.
Example:
Green River College offers career and technical education programs in accounting, administrative
assistant, aerospace and advanced manufacturing, auto body technology, automotive technology, aviation
technology, business application specialist, business management, carpentry technology, computer
reporting technologies, criminal justice, design drafting technology, early childhood education, forensic
technology, fundamentals of caregiving, geographic information systems, information technology, legal
administrative assistant, machining & manufacturing technology, medical office assistant, natural
resources, nursing, occupational therapy, physical therapist assistant, water-wastewater technology and
welding technology.
Green River College does not discriminate on the basis of race, creed, color, national origin, sex, sexual
orientation, age, marital status, religion, disability, genetic information or on any other unlawful basis.
The college is committed to preventing and stopping discrimination, including harassment of any kind
and any associated retaliatory behavior. The following person has been designated to handle inquiries
regarding the non-discrimination policies: Vice President of Human Resources, 12401 SE 320th Street,
Auburn, WA 98092, (253) 288-3320. To receive this information in an alternative format,
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please contact Disability Support Services at (253) 833-9111, ext. 2631; TTY (253) 2883359.
Green River College will take steps to assure that the lack of English language skills will not be a barrier
to admission and participation in all educational and vocational education programs.
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Requirement: Continuous non-discrimination statement
Citation: Department of Education Office of Civil Rights: Guidelines for Vocational Education
Programs: Public Notification
Frequency: Continuous
Location: College publications and website. The continuous statement must be easy and intuitive to
find. It must also be accessible to people with sensory impairments such as blindness, hard of hearing
and deafness.
Description:
• Notice available in alternate formats if requested: Braille; international languages.
• Must include specific point of contact and that individual’s contact information.
• Print the full non-discrimination statement with contacts in each of these publications:
o Class Schedule
o Catalog
o Student/Staff handbooks
o College website
o Disability Services materials
o Athletic program handbooks
• Print the grievance procedure in student & employee handbook, college website, and college
catalog.
• Print the non-discrimination statement on the college application. Don’t ask questions that
identify a person’s protected status.
• Posters for musical/theatrical performances are not required to include the non-discrimination
statement. However, if accommodations are available to the audience, it is helpful to print
contact information for these services.
• Posters providing campus information for services (tutoring/advising/rooms/times etc.) do not
require a non-discrimination statement.
Example:
Green River College does not discriminate on the basis of race, creed, color, national origin, sex, sexual
orientation, age, marital status, religion, disability, genetic information or on any other unlawful basis.
The college is committed to preventing and stopping discrimination, including harassment of any kind
and any associated retaliatory behavior.
The following person has been designated to handle inquiries regarding the non-discrimination policies:
Vice President of Human Resources
12401 SE 320th Street
Auburn, WA 98092
(253) 288-3320
To receive the following information in an alternative format, please contact Disability Support Services
at: (253) 833-9111, ext. 2631; TTY (253) 288- 3359.
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Requirement: Website accessibility
Citation: Department of Education & Washington State Human Rights Commission
Frequency: Continuous
Location: Link to page from website footer
Description: Americans with Disabilities Act of 1990 (ADA), Section 508 of the Rehabilitation Act of
1973, RCW 28B.10.910 through 28B.10.914.
Example:
Accessibility by all is a top priority at Renton Technical College (RTC). This website has been designed
to use Cascading Style Sheets (CSS) for layout where possible. Due to limitations of CSS, there are still
portions of the layout that require the use of tables. The site has been designed and coded with
accessibility in mind.
RTC provides space for departments and instructors to host webpages. These webpages may not be
accessible. RTC does make recommendations about how to make these sites accessible but ultimately it
is up the developer to ensure compliance. RTC will do everything possible to ensure that pages
developed by the college are accessible and make every effort to be in compliance with Section 508.
This website has been tested at http://www.cynthiasays.com/ and http://bobby.watchfire.com to
determine its level of accessibility. If you are experiencing issues with accessibility on this website please
email websiteaccessibility@RTC.edu.
For additional information on Disability Services at Renton Technical College, visit the Disability Services
webpage.
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Required publication elements: Accreditation and reporting
Requirement: Accreditation eligibility requirements
Citation: NWCCU
Frequency: Continuous
Location: Website or catalog
Description: The institution publishes in a catalog and/or on a website current and accurate
information regarding: its mission and core themes; admission requirements and procedures; grading
policy; information on academic programs and courses; names, titles and academic credentials of
administrators and faculty; rules and regulations for student conduct; rights and responsibilities of
students; tuition, fees, and other program costs; refund policies and procedures; opportunities and
requirements for financial aid; and the academic calendar.
Example:
Requirement
Example
Mission and core themes
Walla Walla Community College
Admission requirements and procedures
Renton Technical College
Grading policy
Grays Harbor College
Information on academic programs and courses
Program descriptions: Spokane Community College
Course descriptions: Spokane Community College
Names, titles and academic credentials of
administrators and faculty
South Puget Sound Community College
(pages 113-115)
Rules and regulations for student conduct
Skagit Valley College
Rights and responsibilities of students
Bellevue College
Tuition, fees and other program costs
Whatcom Community College
Refund policies and procedures
Wenatchee Valley College
Opportunities and requirements for financial aid
Opportunities: North Seattle College
Requirements: Bellevue College
Academic calendar
Yakima Valley College
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Requirement: Gainful employment
Citation: Department of Education rule
Frequency: Continuous
Location: Website
Description:
Federal regulations require academic institutions to disclose to prospective students certain information
about the institution’s Gainful Employment (GE) Programs, and about students who enrolled in those
programs eligible for Title IV funding that lead to gainful employment in a recognized occupation.
Example:
South Puget Sound Community College
Gainful Employment Disclosure
The following documents contain the required National Student Loan Data System gainful employment
information for all Title IV certificate programs at South Puget Sound Community College.
• Accounting
• Dental Assisting
• Architectural Drafting
• Financial Services
• Baking and Pastry Arts
• Human Resource Assistant
• BIM - Building Information Modeling
• Mechanical Drafting
• Business Operations
• Medical Assisting
• Civil Drafting
• Mechanical Drafting
• CNC - Computerized Numerical
• Office Assistant
Control Technician
• Practical Nursing
• Culinary Arts
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Example landing page
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Requirement: Published statement on accredited status
Citation: NWCCU
Frequency: Continuous
Location: Website, catalogs, brochures, advertisements, etc.
Description: The commission asks that the following statement be used by the institution for disclosing
its accredited status on its website and in catalogues, brochures, advertisements, etc. The following
statement, in its entirety, must be used when an institution includes within its website, catalogue or
other material a statement which will give the public a better idea of the meaning of regional
accreditation
Example:
Bellingham Technical College (BTC) is accredited by the Northwest Commission on Colleges and
Universities (NWCCU), an institutional accrediting body recognized by the Council for Higher
Education Accreditation and the United States Department of Education. BTC’s accreditation was
reaffirmed in 2012. The next full-scale accreditation evaluation for BTC will take place in fall 2014.
Accreditation by NWCCU indicates that BTC meets or exceeds criteria for the assessment of
institutional quality evaluated through a peer review process. An accredited college or university is one
which has available the necessary resources to achieve its stated purposes through appropriate
educational programs, is substantially doing so, and gives reasonable evidence that it will continue to do
so in the foreseeable future.
Accreditation by NWCCU applies to the institution as a whole. It provides reasonable assurance about
the quality of opportunities available to students who attend the institution. As such, it is not a
guarantee of every course or program offered, or the competence of individual graduates.
Inquiries regarding BTC’s accredited status should be directed to BTC’s administrative staff or by
contacting:
Northwest Commission on Colleges and Universities
8060 165th Avenue NE, Ste. 100
(425) 558-4224
www.nwccu.org
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Requirement: Student Right to Know Act
Citation: Federal Student Right-to-Know and Campus Security Act (P.L. 101-542)
Frequency: Continuous
Location: Website
Description:
The Department of Education defines what colleges must include in Student Right to Know.
Example:
Clark College provides the following information and has made it available to the general public as well
as students, faculty and prospective students. The state, federal laws and college policy under the HEA
of 1965 dictates the criteria for this information. Follow the links to open topic details. You may also
view all of our college policies and procedures online. If you prefer to have the information in paper
format, call or email each office listed.
TOPICS:
•
•
•
•
•
•
•
•
•
•
•
•
Accreditation
Articulation Agreements (High
Schools & Higher Education
Partnerships)
Athletics
o Equity in Athletics Report
(EADA)
o Graduation Rate for Athletes
Bookstore/Textbook Information
Campus Maps
College Navigator
Computer Use, Peer-to-Peer File
Sharing & Copyright Policies
Consumer Protection Grievance
Process
Degree & Certificate Programs
Directory: Faculty & Staff
Disability Access
Family Educational Rights and Privacy
Act (FERPA)
•
•
•
•
•
•
•
•
•
•
•
•
Financial Aid (Availability & Contact
Information)
Health and Safety / Vaccinations
Net Price Calculator
Security/Campus Information including:
o Clery Act
o Drug - Free Schools and
Campuses
o Emergency Response & Fire
Safety
State Support for Higher Education
Student Activities
Student Complaint Process
Student Diversity
Student Outcomes / Graduation Rates
Sources of College Revenue and
Expenditures Disclosure
Transfer of Credit Policies
Voter Registration
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Requirement: Washington State Quality Awards Standards
Citation: RCW 143.17.390
Frequency: Annually by November 15
Location: Website
Description:
• Each college will post its most recent full accreditation report on its website. Information
will be updated per accreditation review cycle.
• Each college will post a brief list of NWCCU accreditation commendations and
recommendations related to its most recent accreditation visit on its college website.
• Colleges will complete an annual status report on accreditation progress and submit the
status report to SBCTC by November 15 of each year.
• SBCTC will post Student Achievement Initiative outcomes for each college by November 15 of
each year.
Example:
•
•
Peninsula College accreditation, commendations and recommendations website
Annual status reports
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Required publication elements: Other
Requirement: Constitution Day promotion
Citation: Consolidated Appropriations Act, 2005, Public Law 108-447, 118 Stat. 2809, Div. J, Title I,
Section 111, Dec. 8, 2004, currently codified in 36 USC 106
Frequency: Annually on Sept. 17, or the week prior of the day falls on a weekend or holiday
Location:
Description:
Each educational institution that receives Federal funds for a fiscal year is required to hold an
educational program about the U.S. Constitution for its students.
Example:
Resources and ideas:
•
U.S. Department of Education
•
Bill of Rights Institute
•
Constitution Day
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Requirement: Disability awareness month promotions
Citation: RCW 28B.10.918
Frequency: Continuous
Location: Website
Description:
In 2008, the Washington State Legislature enacted Senate Bill 6313 Recognizing disability history in the
public education system.
Each October, public schools, colleges, and universities must conduct and promote educational activities
that provide instruction, awareness, and understanding of disability history and people with disabilities.
The activities may include school assemblies or guest speakers.
Visit Washington Disability History Month for resources and ideas.
Disability Rights Washington has additional information and resources.
Example:
From KOMO News:
Bellevue College to hold Disability Pride Fair Oct. 30
Knowing how proactive Bellevue College (BC) is in so many spheres, it is no surprise to learn that it as
invested in a variety of technologies, including voice recognition and text-to-speech software, to help
students with disabilities succeed in their classes.
To learn about this and other technologies used at the college, come celebrate the college’s Disability
Employment Awareness Month Disability Pride Fair hosted by the Disability Resource Center (DRC) on
Tuesday, Oct. 30 from 12 – 2 p.m. Free and open to the public, the fair will be held in Building D, room
106 on the campus of Bellevue College.
Accessibility through technology will be the theme, with hands-on exhibits demonstrating adaptive
technology employed by the DRC and other organizations to help disabled students here and elsewhere
succeed in the classroom.
Each year, Bellevue College’s DRC provides accommodation services to approximately 900 students
with a variety of visible and non-apparent disabilities to help them meet their academic and professional
goals.
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Requirement: Public disclosure
Citation: RCW 42.56 and WAC 44-14 (pdf version)
Frequency: Continuous
Location: Website
Description:
State law requires government entities to make certain records available to the public upon request.
Colleges must publish their public records officer’s name and contact information in the State Register.
Colleges are encouraged to post the officer’s name and contact information on their websites along with
the following information:
•
•
•
•
•
•
•
The (name of agency) (describe services provided by agency). The (name of agency's) central
office is located at (describe). The (name of agency) has field offices at (describe, if applicable).
Any person wishing to request access to public records of (agency), or seeking assistance in
making such a request should contact the public records officer of the (name of agency):
o Public Records Officer
o (Agency)
o (Address)
o (Telephone number)
o (fax number)
o (e-mail)
Information is also available at the (name of agency's) web site at (website address).
An agency must publish its public records policies, organizational information, and methods for
requestors to obtain public records.
A state agency must publish its procedures in the Washington Administrative Code.
An agency should post its public records rules on its website.
An agency cannot invoke a procedure if it did not publish or display it as required (unless the
party had actual and timely notice of its contents).
Example:
Request a Public Record
In 1972, Washington enacted the Public Records act to assure citizens of the state transparency and
access to government. As a state agency, we are subject to the provisions of the Washington state
public disclosure laws (RCW 42.56) governing access to public records and will respond accordingly.
There may be exemptions to disclosure that may prohibit the college from releasing certain documents.
The college will provide a brief explanation for any exemption to disclosure.
How do I make a request?
•
Submit a Request Online or
•
Send a written request to us which should include:
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•
•

Your name, full mailing address, email address and telephone number;

A detailed information of the requested record(s); and
Indicate in what format you would like to receive the documents:

Review records at the college; or

Have paper copies mailed; or

Receive documents mailed via DVD; or

Have documents emailed, when appropriate.
Send your request by:

Email: SCCDPublicRecordsRequest@seattlecolleges.edu

Fax: (206) 934-5523

Mail to:
Public Records
Seattle College District Office
1500 Harvard Ave
Seattle, WA 98122
What happens after you receive my request?
Within 5 business days of receiving a request the college will:
•
Provide the requested documents
•
Notify that no record exists
•
Acknowledge the request and ask for additional clarification(s); or
•
Acknowledge the request and provide an estimated timeline by which the records
will be provided
Notification
Records not exempt may contain personal or other information which may require us to notify
affected individual(s) of the request. We may provide affected individual(s) a reasonable opportunity
to seek court protection from disclosure.
Are there costs?
There generally is little cost for electronic copies. However, not all documents are available
electronically. Current costs for documents include:

$0.15 per page for paper copies

$0.04 for scanning hard copies

Cost of postage for copies or CD/DVD’s sent through the mail

Cost of CD/DVD if electronic records are too large to be sent through email system or if
documents are requested in this format
What are my options if a request is denied?
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•
Provide a written request for review to the Records Officer.
•
The request will be reviewed by the college president or his/her designee.
Exemptions and Limitations
Some records are exempt from public disclosure law. Following are some examples:
1. Student Records
The Family Educational Rights & Privacy Act of 1974, 20 U.S.C. § 1232g, prohibits the
disclosure of personally identifiable information in student education records without the
student's written consent. Records (or portions of records) marked [1] are student records
protected from disclosure under RCW 42.56.070(1) and 20 U.S.C. §1232g.
2. Attorney-Client Privilege
RCW 5.60.060(2)(a) protects communications between an attorney and the attorney's
client(s) for the purpose of obtaining or providing legal advice. The attorney-client privilege
also protects communications within a client agency to gather information for obtaining legal
advice or to convey attorney-client communications. Records (or portions of records)
marked [2] are privileged attorney-client communications protected from disclosure under
RCW 42.56.070(1) and 5.60.062(2)(a).
3. Attorney Work Product
RCW 42.56.290 protects attorney work product, consisting of drafts, notes, memoranda,
research, attorney-client communications, and other records prepared, collected, or
assembled in litigation or in anticipation of litigation that reveal factual or investigative
information or that reflect the opinions or mental impressions of an attorney or attorney's
agent(s). Records (or portions of records) marked [3] consist of attorney work product
protected from disclosure under RCW 42.56.290.
4. Public Employees - Applications
RCW 42.56.250(2) protects applications for public employment, including the names of
applicants, resumes, and other related materials submitted with respect to an applicant for
public employment. Records (or portions of records) marked [4] are public employee
application materials protected from disclosure under RCW 42.56.290.
5. Public Employees - Personal Information
RCW 42.56.250(3) protects the personal addresses, phone numbers, email addresses, social
security numbers, and emergency contact information of public employees and volunteers,
as well as the names, birthdates, addresses, phone numbers, and social security numbers of
dependents. Records (or portions of records) marked [5] are exempt from disclosure as
personal employee information protected under RCW 42.56.250(3).
6. Public Employees - Personnel Files
RCW 42.56.250(2) and 42.56.050 protect personal information in files maintained for public
employees to the extent that disclosure would violate their right to privacy. Records (or
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portions of records) marked [6] are exempt from disclosure as containing private
information in employee files protected under RCW 42.56.250(2) and 42.56.050.
7. Personal Financial Information
RCW 42.56.230(6) protects personal financial information, including credit/debit card
numbers, electronic check numbers, credit expiration dates, or bank or other financial
account numbers. Records (or portions of records) marked [7] are withheld as containing
personal financial information protected under RCW 42.56.230(6).
8. Social Security Numbers
Portions of public records marked [8] are withheld as containing individual Social Security
Numbers protected from disclosure under RCW 42.56.070(1) and 5 U.S.C. § 552(a).
9. Systems Security
RCW 42.56.420(4) protects information regarding the infrastructure and security of
computer and telecommunications networks, including security passwords, security access
codes and programs, and access codes for secure software applications. Records (or
portions of records) marked [9] are withheld as containing systems security information
protected from disclosure under RCW 42.56.420(4).
Information for Vendors
All information that you provide Seattle Colleges, even your email communications, are
considered public records. As a public organization, Seattle Colleges is required to respond to
public records requests and disclose information from its purchasing records that may consist of
other vendors’ confidential information. Therefore, please do not include any sensitive
information or materials such as trade secrets or proprietary in your official bids, proposals,
quotations, or correspondences. If you do so and do not want disclosure of such information,
you must hire an attorney to file an injunction.
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Requirement: Voter registration
Citation: RCW 29A.08.310
Frequency: Continuous
Location: Website
Description:
Each institution of higher education shall put in place an active prompt on its course registration web
site, or similar web site that students actively and regularly use, that, if selected, will link the student to
the secretary of state’s voter registration website. The prompt must ask the student if he or she wishes
to register to vote.
Example:
“Register to Vote” in website footer with link to “http://www.sos.wa.gov/elections/Print-VoterRegistration-Forms.aspx?footer”
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Requirement: Whistleblowers
Citation: RCW 42.40
Frequency: Continuous
Location: Website
Description:
State law encourages state employees to report improper governmental actions to the Office of the
State Auditor.
Example:
The Whistleblower Act, enacted by the Washington State Legislature in 1982 and significantly amended
by Chapter 361 Laws of 1999, provides an avenue for state employees to report suspected improper
governmental activity.
Any Washington state employee may report a suspected improper governmental action through the
Whistleblower Program. This includes temporary employees, classified and exempt civil service
employees and elected officials. The Act does not cover employees of state contractors and does not
authorize the State Auditor’s Office to investigate personnel actions for which other remedies exist,
such as employee grievances.
Under the 1999 legislation, the asserted improper activity(ies) must have occurred within one year of
the filing of the assertion(s).
Improper governmental activity is defined as any action by an employee undertaken in the performance
of the employee’s official duties which:
•
•
•
Results in mismanagement or gross waste of public funds or resources.
Is in violation of federal or state law or rule, if the violation is not merely technical or of a
minimum nature.
Is of substantial and specific danger to the public health or safety.
Complete information and procedures for the disclosure and investigation of improper
governmental action can be found on the State Auditor’s website Washington State Whistleblower
Program.
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