Optional Local Bid Language
Please address the following county options in your bid document.
Milk
Page 6, Special Instruction, Line 3 and Page 10, Product Requirements, Line 2:
What USDA Milk Marketing Index (MMI) Zone will you use for your county?
Page 6, General Instructions, Line 2:
Does your county require letters of reference or just the opportunity to request them if needed.
Page 6, General Instructions, Line 3 and Page 11, Contract Section III, Line 2:
Change month of USDA Milk Marketing Index(MMI) based on bid opening date. Set to month
prior to bid opening month.
Page 8, General Instructions, Line 10, Section I:
Does your county offer Whole and Lowfat Milk?
Page 8, General Instructions, Line 12:
Does your county require the vendor to supply milk coolers?
Page 8, General Instructions, Line 13, Section C:
How many days does your county require for submitting payment?
Add county maps and school direction to Attachment A.
Add school calendar to Attachment B.
Bread
Page 6, Special Instruction, Line 4:
Does your county have a SFSP? If so, do you offering additional estimates to the vendor?
Page 6, General Instructions, Line 2:
Does your county require letters of reference or just the opportunity to request them if needed.
Page 8, General Instructions, Line 10, Section A:
Does your county accept weekend deliveries?
Page 9, General Instructions, Line 11, Section D:
How many days does your county require for submitting payment?
Add county maps and school direction to Attachment A.
Add school calendar to Attachment B.
Food Bid – Firm Price
Page 3, Contract Section I:
Are you putting a Firm Price Bid or an Escalation/De-escalation Bid on the street? Are you
using the correct document?
Page 5, Contract Section I:
Label bid sections according to local bid make up?
Page 8, Contract Section II, General Instructions, Line B:
Do you want to offer Computer Technology Option to the Vendor? Do you want to offer the
product descriptions and item estimates on disk to the Vendor?
Page 10, Contract Section II, General Instructions, Line M:
Do you want to offer a “Prompt Payment Discount”?
Page 10, Contract Section II, General Instructions, Line 2:
Do you want to guarantee the vendor that you will fully utilize all products that is brought into
inventory specifically for this contract?
Page 10, Contract Section II, General Instructions, Line 10:
Review all delivery conditions. Do you want a specific delivery frequency? Do you have a
central drop location? What is your delivery policy for snow days?
Add Attachments
Food Bid – Escalation/Descalation
Page 5, Contract Section I:
Label bid sections according to local bid make up?
Page 7, Contract Section II, Line 4:
Do you want to include fresh produce in your bid?
Page 8, Contract Section II, General Instructions, Line B:
Do you want to offer Computer Technology Option to the Vendor? Do you want to offer the
product descriptions and item estimates on disk to the Vendor?
Page 10, Contract Section II, General Instructions, Line M:
Do you want to offer a “Prompt Payment Discount”?
Page 10, Contract Section II, General Instructions, Line 2:
Do you want to guarantee the vendor that you will fully utilize all products that is brought into
inventory specifically for this contract?
Page 10, Contract Section II, General Instructions, Line 10:
Review all delivery conditions. Do you want a specific delivery frequency? Do you have a
central drop location? What is your delivery policy for snow days?
Add Attachments
Extension of Contract Language
Page 3, Contract Section I, Contract Period
Extension of Contract: Any contract resulting from this solicitation may be extended for a
period not to exceed (1 or 2) year in total, upon mutual agreement of both parties. Pricing shall
be applied as follows. Contract extension will be negotiated in (Insert 2 months prior to contract
end date).