Student Management System
Schedule25/25E
Overview
Center for Information Services
Supporting Washington State’s community and Technical Colleges
March 2001
Center for Information Services
3101 Northup Way, Suite 100
Bellevue, WA 98004-1449
Phone 425.803.9700
http://www.cis.ctc.edu
March 2001
Introduction
Schedule25 is a bulk classroom scheduling software system from
Universal Algorithms, Inc. Schedule25 quickly and automatically assigns
rooms to classes using a unique and powerful optimization algorithm. This
algorithm maximizes the number of classes placed while considering room
characteristics, class size, and department location preferences.
25E is a supplementary program to Schedule25. It is a multi-user online
scheduling system that determines suitable space for one-at-a-time
bookings of both academic and non-academic events, such as faculty
meetings, makeup exams, student activities, and athletic events.
Schedule25 room placement information can be fed directly into 25E to
become the starting database for all other campus scheduling. 25E can
provide valuable space information for administrators, faculty,
maintenance personnel, and so on. There is a limit of five 25E users
logged on at any one time.
Schedule25 can be used with or without 25E. 25E can be used by itself
if you only need to schedule events into rooms that are not used as
classroom space.
Room Scheduling Campus Profile (RSCP) software is used to create
ASCII campus profile files for use with Schedule25 and 25E. These files
contain descriptive information about a college, such as the physical
characteristics of rooms and spaces. Campus profile files can also contain
various codes used by 25E that describe types of events, dates, time periods,
and so on. RSCP is not required, but it makes it much easier to create
campus profiles for both Schedule25 and 25E.
Resource25 is software from Universal Algorithms, Inc. that will
eventually replace 25E. Resource25 provides campus-wide integration of
academic and event management. Special event planners can book,
manage, and price events for campus activities. Academic schedulers can
place classes into lecture halls, classrooms, and labs. Resource25 allows
authorized users across the campus to access, share, and coordinate all
scheduling information.
Center for Information Services
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March 2001
Schedule25 and 25E Data Flow
The following chart illustrates the flow of data between the Student
Management System, Schedule25, and 25E. Refer to the following page for
a step-by-step description of the data flow.
2
1
Extract Class
Data
SG170R
SMS
Course
Master
Class
Descriptor
File
datain.dat
Schedule25
Campus
Profile
Data
Room
Scheduling
Campus Profile
(PC software)
3
Schedule25
Room
Schedule
Update Rpt.
IS1205
Errors
HP3000
4
Upload Room
Assignments
IS1205J
Unassigned
Classes
notposs.dat
losers.dat
Assigned
Classes
sortrm.dat
5
6
Room
Schedule
Update Rpt.
IS1209A
25E
Campus
Profile
Data
25E
Exceptions
Report
IS1209B
Room
Scheduling
Campus Profile
(PC software)
HP3000
7
Upload
Changed Classes
IS1209J
Center for Information Services
Changed
Class and
Event Data
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Errors
March 2001
Schedule25/25E Data Flow Description
1
2
3
4
5
6
7
With job group SG170R (Schedule25 Room Assignment), classes to
be assigned rooms are selected and a class descriptor file (datain.dat)
is created in a format that can be read by Schedule25.
With Room Scheduling Campus Profile (RSCP) software on a PC,
Campus Profile files are created that describe the following:
• Physical features and characteristics of rooms
• Campus partitions (room categories and groupings)
• Departments/sponsors and their location preferences and feature
requirements
• Rooms/spaces: room name, seating capacities, partition locations,
features, blackout times, and minimum fill requirements
• Control file (a CIS-maintained file)
Schedule25 on the HP3000 is used to process the datain.dat file
and the Campus Profile files to create an assigned classroom file
(sortrm.dat) and two unassigned classroom files (notposs.dat and
losers.dat).
With job IS1205J (Update Schedule25 Room Assignment), the
assigned classroom file (sortrm.dat) is uploaded to the SMS database.
With Room Scheduling Campus Profile (RSCP) software on a PC,
Campus Profile files are created that describe the items listed above in
step 2, plus the following to be used in 25E:
• Date codes for each calendar year (optional)
• Time codes for pre-defined day and time patterns (optional)
• Hold names for events or classes with no room assignments
• Type codes that categorize types of departments or sponsors
requesting an event
• Content codes that describe an event
• Services that might be required by an event (optional)
• Supplementary layout (a CIS-maintained file)
The assigned classroom file (sortrm.dat) is loaded into 25E on the
HP3000. If necessary, the unassigned classroom files (notposs.dat and
losers.dat) are also loaded. 25E is then used to schedule one-at-a-time
bookings of academic and non-academic events.
With job IS1209J (Update 25E Room Assignment), certain changed
classroom assignments are uploaded to the SMS database. (In order to
keep their SMS data as current as possible, most users prefer to update
the SMS database manually rather than run this batch job.)
Center for Information Services
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March 2001
This page inserted for back-to-back printing.
Center for Information Services
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March 2001