FMS Implementation Notes
January 22, 2001
Contents
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General Instructions
General FMS Updates
o BM1628 – Third Party Sponsorship Screen
o BM1600 – Cashiering Screen
o BM1602 – Sales Activity Screen
o FG095R – Auto Application of FinAid
o DataExpress – SLEDG database
o DataExpress – BM1741J (Unofficial Enrollment Report)
Job Documentation
General Instructions and Information
The following information pertains to the general software implementation effective January 22, 2001.
General FMS Updates
BM1628 – Third Party Sponsorship Screen
Minor enhancement. Added a new 10-character field to BM1628 for entering contract numbers. The
new field is preceded by the # symbol. The contract numbers will be displayed on the pending billing list
and will be printed on billing documents.
BM1600 – Cashiering Screen
Minor enhancement. Modified refunding in cashiering to process the "non-refund" amount only when
the refundable portion of the refund is completed. Cashiers will now be able to complete payments for
charges not related to a refund without forfeiting the "non-refund" portion.
BM1602 – Sales Activity Screen
Minor enhancement. Added two new fields, TOTAL TENDERED and CHANGE RETURNED, to the duplicate
receipt created on BM1602 to make the duplicated receipt an exact copy of the original receipt created
on BM1600.
FG095R – Auto Application of FinAid
Minor enhancement. Modified Auto Application of Financial Aid to enable scheduling the job for
financial aid payments only, sponsorships only, or for both. The following parameter was added:
BM1707-FIN-PROG
F – Process Financial Aid Only
S – Process Sponsorship Only
Blank – Process All
DataExpress – SLEDG database
Added a new field in SLEDG that will display the actual amount of a charge with the corresponding sign,
(minus) credit, and (blank) debit, for DataExpress reports. The new field name is Actual Amount.
DataExpress – BM1741J (Unofficial Enrollment Report)
This is an SMS minor enhancement from 1998. The Unofficial Enrollment Report was modified to
optionally produce a file accessible through DataExpress instead of the printed report. There is a new
run time parameter called BM1741-OUT-OPT. If colleges have scheduled this job as a daily copy-over,
they will need to delete and re-schedule. Click on Unoffical Enrollment Report documentation to go to
the SMS Web page to access the documentation for running this report.
Job Documentation
Job Group: FG095R – Auto Application of FinAid
Contacting SBCTC-ITD for Help
If you have any questions or concerns, call Linda Stokes at (425) 803-9755.