PPMS Meeting Minutes
February 28, 2014
Edmonds Community College
1. Welcome
a. Mark Cassidy – Acting President
2. PPMS Business Information
a. Fall Meeting Minutes approved
b. Spring Meeting Date: May 8-9
i. Columbia Basin PPMS Business Information
c. DRS Advisory Committee – Sheryl Gordon
i. No update – Sheryl Gordon sent email February 14th.
d. Health Care Authority Advisory Committee – Patsy Rammel
i. ACA Codes
ii. SBCTC will do default:
1. Admin/Exempt, Classified and Faculty to Y2
2. Hourly and Students to N2
3. Adjunct Faculty will not be coded due to the flexibility and work load.
75% rule for Adjunct – Y2
Presume for a full 12 month period less than 75% - N2
Code as per the Fed’s definition of “Educational Organization”
Do worksheet for each new hire
PS0035 – code 74
3. Group broke up into 3 groups – roundtable discussions
Benefits – 2 year averaging process; determinations & notifications; part-time faculty
eligibility process; insurance/benefits eligibility: best practices for all employees
Payroll – Automating payroll processes; TLR; Fiscal Year reporting of health premiums;
reconciliations: Health Equity/HAS, HCA
HR/Other – Recruiting, unemployment process; employee classifications
4. ctcLink Update
a. See attached power point
5. John Boesenberg – SBCTC
a. Various House and Senate bills – most are clean-up bills – nothing of major concern for
our system.
b. Revenue forecast is flat – more than likely no salary increase. Could have budget
reduction.
c. Employer health care premium – lower for 2014/2015 – but still withinthe percentage
acceptable for the unions.
d. Surcharges adopted by legislature – helped close the budget.
i. $50.00 spousal surcharge – other insurance must be equal to Uniform Medical
Classic cost.
ii. $25.00 tobacco surcharge per employee – if employee or dependent smokes
1. Marijuana is not included as a tobacco product
iii. Surcharges are affective as of July 1, 2014
iv. Health Incentive - $125.00 deducted from the employee’s annual deductible for
2015.
1. Attest to tobacco and spouse through My Account online or paper
2. HCA will track people
3. New code on PS0005
a. Pretax charge
4. Daily Tran log – to capture the changes daily
5. Enrollment forms will have the attestation of smoking and spouse
surcharge.
6. Make sure everyone attests to the 2 questions
7. If no response – default and will be surcharged
8. There will be a 60 day amnesty – to have employees answer before
defaulted
9. Charge will be billed 2 times a month
v. ACA codes
1. Do worksheets
a. If status changes – change code on screen PS0035
b. Code 74- Y2 and N2
2. SBCTC is asking for a standard methodology across board
a. This is only a reporting mechanism – does not change how we
establish their eligibility for benefits. Our eligibility rule is less
than 75% - so adjunct faculty is covered by the Fed rule.
6. HCA – Amy Corrigan
a. See attached Power Point
i. Surcharges for tobacco and spouse
ii. Wellness incentive – have to be approved by legislature
1. Work with the Wellness Program at your individual college
2. Lying at attestation – HR issue
7. Spring Meeting – possible breakout sessions
a. HCA
b. ACA – Best Practices
c. HR-Recruiting
d. Payroll – short topics – lead person
e. Benefits – samples
f. Modeling HRMC – Qtr or Monthly meetings