Tab 1a
REGULAR MEETING OF THE STATE BOARD FOR
COMMUNITY AND TECHNICAL COLLEGES
MEETING MINUTES
September 12, 2012
State Board Members
Sharon Fairchild (Chair), Spokane
Beth Willis (Vice Chair), Lakewood
Jim Bricker, Coupeville
Erin Mundinger, Omak
Shaunta Hyde, Lake Forest Park
Elizabeth Chen, Federal Way
Anne Fennessy, Seattle
Wayne Martin, Richland
Larry Brown, Auburn
Statutory Authority: Laws of 1967, Chapter 28B.50 Revised Code of Washington
State of Washington
STATE BOARD FOR COMMUNITY AND TECHNICAL COLLEGES
Olympia
ACTION INDEX
September 12, 2012
Resolution
Number
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12-09-30
12-09-31
12-09-32
12-09-33
12-09-34
12-09-35
12-09-36
12-09-37
12-09-38
12-09-39
Description
Page in
Minutes
Adoption of Regular Meeting Agenda
Adoption of Consent Agenda:
- Approval of State Board Meeting Minutes for June
21, 2012, August 2, 2012, August 8, 2012 and
August 10, 2012
- Wenatchee Valley College, Local Expenditure
Authority (LEA), Energy Service Project
- Green River CC, LEA, Trades and Industry
Replacement Project
- Pierce College Fort Steilacoom, LEA, Rainier
Building
- Olympic College, LEA, Remodel Automotive
Program Space
- Olympic College, Increase local match for Child
Development Center
- Olympic College, LEA, CSC Building Fire Sprinkler
- Olympic College, LEA, Humanities and Student
Services Project
- Highline CC, LEA, Noise Abatement Project
- Spokane Falls CC, LEA, Stadium Structural Repair
- Centralia College, LEA, Welding Air Scrubber
Project
1
1
1
1
1
1
1
1
1
2
2
12-09-40
Approval of 2013-15 Operating Budget Request
2
12-09-41
Approval of ctcLink Contract Negotiation
3
STATE OF WASHINGTON
STATE BOARD FOR COMMUNITY AND TECHNICAL COLLEGES
Olympia
Regular Business Meeting Minutes
September 12, 2012
State Board Office, Olympia
The State Board’s regular business meeting was preceded by a retreat held at the State Board
on September 10-11, 2012. Topics and issues discussed at the retreat included: 1) System
Direction update, 2) Student Achievement Initiative Update, 3) 2012 Efficiency Study Report
Update, 4) 2013-15 Operating Budget Request, 5) Update on ctcLink Acquisition Process. No
action was taken in the retreat sessions.
State Board Members Present: Sharon Fairchild (Chair), Erin Mundinger, Elizabeth Chen, Anne
Fennessy, Shaunta Hyde, Larry Brown, Jim Bricker, Wayne Martin
State Board Member Absent: Beth Willis
CALL TO ORDER & ADOPTION OF REGULAR MEETING AGENDA
Chair Sharon Fairchild called the meeting to order at 8:00 a.m., welcomed those present, and
thanked everyone who participated in the State Board retreat for their contributions.
MOTION: Moved by and Larry Brown seconded by Erin Mundinger that the State Board
adopt the agenda for its September 12, 2012 regular business meeting as presented.
MOTION CARRIED.
ADOPTION OF CONSENT AGENDA (Resolutions 12-09-30 to 12-09-39)
MOTION: Moved by Erin Mundinger and seconded by Elizabeth Chen that the State
Board adopt the consent agenda for its September 12, 2012 regular business meeting as
follows:
a) Approval of June 21, 2012, August 2, 2012, August 8, 2012 and August 10, 2012
State Board meeting minutes
b) Resolution 12-09-30: Wenatchee Valley College LEA, Energy Service Project
c) Resolution 12-09-31: Green River CC LEA, Trades and Industry Replacement
Project
d) Resolution 12-09-32: Pierce College Ft. Steilacoom LEA, Rainier Building
e) Resolution 12-09-33: Olympic College LEA, Remodel Automotive Program Space
f) Resolution 12-09-34: Olympic College, Increase local match for Child Development
Center
g) Resolution 12-09-35: Olympic College LEA, CSC Building Fire Sprinkler
h) Resolution 12-09-36: Olympic College LEA, Humanities and Student Services
Project
i) Resolution 12-09-37: Highline CC LEA, Noise Abatement Project
SBCTC Regular Meeting Minutes
September 12, 2012
Page 2
j) Resolution 12-09-38: Spokane Falls CC LEA, Stadium Structural Repairs
k) Resolution 12-09-39: Centralia College LEA, Welding Air Scrubber Project
MOTION CARRIED.
EXECUTIVE DIRECTOR’S REPORT




Washington Student Achievement Council
Canvas Contract
Parent Education Waiver
ABE Enrollment History
MOTION: Moved by Shaunta Hyde and seconded by Elizabeth Chen that the Executive
Director be appointed as the State Board for Community and Technical Colleges
representative to the Student Achievement Council.
MOTION CARRIED
APPROVAL OF 2013-15 OPERATING BUDGET REQUEST (Resolution 12-09-40)
Denise Graham and Nick Lutes of the State Board staff presented that beginning in February,
the Board worked with stakeholders on the development of the 2013-15 Operating Budget
Request, which contains $197,846,000 in policy level enhancements.
The 2013-15 Budget will be considered by the Governor and Legislature over the next six
months. Many external factors are in play that will impact the outcome of this biennial budget.
MOTION: Moved by Jim Bricker and seconded by Shaunta Hyde that the State Board
adopt Resolution 12-09-40 approving the SBCTC 2013-15 Operating Budget request for
submittal to Office of Financial Management in September and giving the Executive
Director authority to make necessary adjustments and changes as necessary to meet
changing conditions consistent with the Board’s Direction.
MOTION CARRIED.
APPROVAL OF ctcLink CONTRACT NEGOTIATIONS (Resolution 12-09-41)
Mike Scroggins of the State Board staff presented that a process has been underway since
summer 2011 by State Board staff and the Gartner consultancy to identify functional, technical,
and business process requirements. Hundreds of college participants have been involved in the
evaluation of vendor proposals. Vendors were asked to respond in their proposals as to how
their software and approach address the State Board and college requirements. The request
for proposals was released in June 2012; vendor responses have been evaluated; onsite
vendor demonstrations completed; and apparent successful vendors have been selected for
recommendation to the Board.
SBCTC Regular Meeting Minutes
September 12, 2012
Page 3
The Office of Chief Information Officer (OCIO) has statutory authority over all state information
technology projects. SBCTC staff worked with OCIO staff in the development of the ctcLink
RFP, the evaluation of vendor responses, and evaluation of vendor demonstrations. The OCIO
has approved the apparent successful vendors and will participate in contract negotiations.
MOTION: Moved by Shaunta Hyde and seconded by Wayne Martin that the State Board
adopt Resolution 12-09-41 delegating authority to the Executive Director to begin
contract negotiation with the selected vendors.
MOTION CARRIED.
LEGISLATIVE AND COMMUNICATIONS UPDATE
Laura McDowell of the State Board staff presented that the SBCTC’s communications plan calls
for community and technical colleges to use consistent, system-wide messages that resonate
with the legislature and the public. The focus is on over-arching messages, tailored for individual
audiences. The current plan is rooted in research conducted for our system in 2004 by Doug
Gould and Associates. We are currently working with Gould again to gauge public perceptions
given the dramatic changes in our economy. The findings will influence updates to the statewide
plan as well as impacting our messaging to the legislature during the upcoming session.
Deb Merle of the State Board staff presented that with the primaries behind us, it is clear that
the Democrats will maintain their majority in the House. There are several close races in the
Senate. The race for governor between Democrat Jay Inslee and Republican Rob McKenna is
also expected to be close. Staff will discuss these and other races of interest.
She presented “one-pagers" that were developed by State Board staff in consultation with
presidents, trustees, and public information officers. System participants use these materials
during the Summer and Fall when they meet or correspond with their local legislators. The
information in the one-pagers lays the foundation for issues we believe will be relevant during
session. Our final Comprehensive Legislative Agenda flyer will be produced, much closer to
session, after the Board has approved the final budget request and the college system has
settled on any policy issues for the legislative session.
ADJOURNMENT/NEXT MEETING
There being no further business, the State Board adjourned its regular meeting of September
12, 2012 at 10:03 a.m. The next regular meeting of the State Board is scheduled for October
24-25 at Grays Harbor College.
_____________________________
Sharon Fairchild, Chair
ATTEST:
______________________________
Marty Brown, Secretary