July
Title I
District
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Schools
Collect semi-annual documentation from Title I funded
staff for the time period of Jan. 1- June 30
Collect monthly time and effort documentation for
individuals who work on multiple cost objectives (This
is collected monthly and the percentages of cost
objectives shall be adjusted quarterly). Make final
adjustment to payroll to reflect actual time recorded
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Submit ESEA Consolidate Application (July 1)
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Submit carryover waiver request (if applicable)
Assist schools in revising strategic plans and
developing a school-based professional development
plan
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Develop written contracts for individuals providing
contractual services funded by Title I
Attend the Office of School Finance meeting (TBD)
Begin update of strategic plan based on program
evaluation and multiple data collections -file copies of
agendas, sign-in sheets from schoolwide planning
meetings (this will be ongoing throughout the school
year)*
File electronic copies of agendas, sign-in sheets and
training materials for professional development
conducted (this will be ongoing throughout the school
year)*
File electronic copies of agendas, sign-in sheets and
training materials for parent meetings/trainings (this
will be ongoing throughout the school year)*
File electronic copies of agendas, sign-in sheets and
training materials for staff training on how to work
with parents (this may occur anytime throughout the
school year)*
File electronic copies of agendas, sign-in sheets and
training materials for professional development
conducted (year-long documentation)
File electronic copies of agendas, sign-in sheets and
training materials for staff training on how to work
with parents (year-long documentation)
File electronic copies of agendas, sign-in sheets for any
district wide parent meetings (year-long
documentation)
Title II and RLIS
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Complete the Title II and RLIS section of the ESEA Consolidated Application (July 1)
Receive and approve private school applications (if applicable)
Develop contracts for individuals providing services in private schools
Analyze the time and effort documentation for all Title II and RLIS funded staff for the April 1- July 30 quarter and
adjust pay accordingly
Title III
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Participate in Title III Informational Webinar.
File copies of agendas, sign in sheets and training materials for professional development conducted. (this may occur
throughout the school year).
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File copies of agendas, sign-in sheets and training materials for staff training on how to work with LEP students’
parents (this may occur anytime throughout the school year)
File copies of agendas, sign-in sheets for any district wide parent meetings (this may occur anytime throughout the
school year)
Check school enrollment form has home language survey
Review WESTELL draft result and notify Measurement Inc. of any reporting errors or missing reports
McKinney-Vento
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Receipt of USDE grant award notices for McKinney-Vento program
Neglected & Delinquent
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Title I, Part D, Subpart 1 planning meeting including state agency (SA) schools in Office of Institutional Education.
Title I, Part D, Subpart 1 planning meeting including SA schools in Office of Institutional Education.
Receipt of USDE grant award notices for N&D programs
August
Title I
District
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Collect monthly time and effort documentation for
individuals who work on multiple cost objectives
Assist schools in revising strategic plans. Submittal
date for the completed school plan will be determined
by the district
Review assessment data
Distribute the LEA parent involvement policy to all
students in Title I schools (document date and method
of distribution)
Schools
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Notify parents of their right to request the
qualifications of their child’s teacher, Parents’ Right to
Know
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File any requests from Parents’ Right to Know
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Identify teachers who are not highly qualified and
develop action steps for each to ensure progress is
being made towards becoming highly qualified
Notify principals of any teacher in their building who
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Continue update of strategic plan; include external
trend data, student achievement data, other student
outcome data and culture and climate data. Submittal
date for the completed plan will be determined by the
district. (document meetings)
Complete the school master schedule, clearly
indicating schedules of Title I funded staff and
paraprofessionals-file a copy for monitoring
documentation
Provide mentoring to new teachers and those
individuals new to building
Conduct a preschool/kindergarten transition activity
for incoming kindergarten students and parents
Arrange time for a collaborative meeting for preschool
teachers and kindergarten teachers to discuss pre-k
assessment data
Distribute school “parent involvement policy” to all
students (document date and method of distribution)
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does not meet the definition of highly qualified
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Update the district’s highly qualified teacher plan
Develop a schedule of meetings for the district parent
advisory committee to meet
Develop contracts for individuals providing services in
private schools
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Distribute “school-parent compact” to all students
(track and calculate percentage of returns)
Conduct “Title I annual meeting”. Discuss Title I
purpose, curriculum, assessment, parent involvement
policy, school compacts and school designation (file
notices, agenda, sign-in sheets, handouts)
Determine a schedule of additional parent
engagement opportunities to be offered during the
school year
Distribute “parents’ right to know” (document date of
distribution)*
File any requests from “parents’ right to know”*
Notify parents of extended day learning opportunities
File electronic documentation (agendas, sign-in sheets,
brochures, invitations, handouts, etc.)
Title II and RLIS
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Identify each class for which a highly qualified teacher has not been hired and develop actions steps to obtain a
highly qualified teacher for those classes
For those classes which are being taught by a teacher that is not highly qualified develop a plan for each, in
consultation with those teachers to become highly qualified
Notify principals of any teacher who does not meet the definition of highly qualified
Update the district’s highly qualified teacher plan
Collaborate with other county leadership to develop a schedule of meetings for the district parent advisory
committee
Identify each class for which a highly qualified teacher has not been hired and develop actions steps to obtain a
highly qualified teacher for those classes
For those classes which are being taught by a teacher that is not highly qualified develop a plan for each, in
consultation with those teachers to become highly qualified
Notify principals of any teacher who does not meet the definition of highly qualified
Update the district’s highly qualified teacher plan
Collaborate with other county leadership to develop a schedule of meetings for the district parent advisory
committee
Title III
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Send out WESTELL test result to the parents of LEP students
Meet with ESL teachers and plan for school year
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Identify (screen) the LEP students and send parent notification letters. (within 30 days from the first day of school)
Schedule LEP meeting with parents, classroom teachers and ESL teachers
McKinney-Vento
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Start of school for each student enrolled in each County McKinney-Vento Homeless Brochure entitled “You can still
enroll in school!” to be included in their back-to-school information
Electronic grant submission for state agency (SA) and LEAs in receipt of McKinney-Vento programs grants
Neglected & Delinquent
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Electronic grant submission for both state agency SA and LEAs in receipt of N&D programs grants
September
Title I
District
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Collect monthly time and effort documentation for
individuals who work on multiple cost objectives.
Continue to assist schools in revising strategic plans
and provide feedback. Submittal date for the
completed school plan will be determined by the
district
Ensure all free and reduced lunch data is entered into
WVEIS by the food service director.
Ensure principals complete the “principal’s
attestation” for highly qualified staff. (file a copy)
Send a letter to parents whose child has been taught
for four or more consecutive weeks by a non-highly
qualified teacher*
Attend WVDE School Leadership Team Conference;
September 30 & October 1; Stonewall Resort (county
office representatives will be determined by
superintendent)
Schools
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Continue update of strategic plan including external
trend data, student achievement data, other student
outcome data and culture and climate data. Submittal
date for the completed plan will be determined by the
district. (document meetings)
Send a letter to parents whose child has been taught
for four or more consecutive weeks by a non-highly
qualified teacher*
Review and file Title I funded teacher schedules
Update teacher schedules and highly qualified status in
WVEIS
Complete “principal’s attestation” (file a copy, send
one copy to county Title I director)
Develop schedule and begin extended day programs (if
applicable)
Distribute prior year assessment results to parents (file
a copy of the letter sent with the assessment results)
Priority Schools:
representatives of the school
leadership team to attend the WVDE School
Leadership Team Conference (Sept. 30 & Oct. 1;
Stonewall Resort)
File electronic documentation (agendas, sign-in sheets,
brochures, invitations, handouts, etc.)
Title II and RLIS
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Collect time and effort documentation for all Title II and RLIS funded staff for July 1- September 30
Title III
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Participate in Title III Informational Webinar
Enter LEP students’ information into WVEIS
McKinney-Vento
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McKinney-Vento Homeless grantees (three-year grant period, one for each year) Final Report, a narrative
report to be filed at the end of the grant year to describe what activities have taken place, the number of
participants involved, what has been accomplished, what impact the grant made and how the money was
expended. September 30
Reminder to McKinney-Vento grantees of grant obligation period. September 30
Neglected & Delinquent
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N&D Grant Application for Title I, Part D, Subpart 1 along with budgets are due by electronic submission by 4:00 p.m.
on October 1st
Competitive N&D Grant Application for Title I, Part D, Subpart 2 along with budgets are due by electronic submission
by 4:00 p.m. on October 1st
October
Title I
District
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Collect monthly time and effort documentation for
individuals who work on multiple cost objectives.
Make adjustment to payroll to reflect actual time
recorded.
Submit N and D plan and agency agreement for Title I,
Part D, Subpart 2 funds to SEA by October 1 to Rebecca
Derenge rderenge@access.k12.wv.us (if applicable)
Continue to provide feedback to schools on strategic
plans
Attend Fall Federal Programs Directors’
Conference.(TBD)
Schools
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Continue update of strategic plan including external
trend data, student achievement data, other student
outcome data and culture and climate data. Submittal
date for the completed plan will be determined by the
district (document meetings)
File electronic documentation (agendas, sign-in sheets,
brochures, invitations, handouts, etc.)
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Both the school and district plans are due November
1st
Title II and RLIS
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Attend the Fall Federal Programs Directors’ Conference
Analyze the time and effort documentation for all Title II and RLIS funded staff for the July 1- September 30
quarter and adjust pay accordingly
Title III
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Attend the Fall Federal Programs Directors’ Conference
McKinney-Vento
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October 1-30 –All counties (attendance directors) including McKinney-Vento Homeless grants submit the USDE
required data regarding homeless students via survey at https://wveis.k12.wv.us/wveisweb/wveismainmenu.asp
Neglected & Delinquent
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N&D Grant Application for Title I, Part D, Subpart 1 along with budgets are due by electronic submission by 4:00 p.m.
on October 1st
Competitive N&D Grant Application for Title I, Part D, Subpart 2 along with budgets are due by electronic submission
by 4:00 p.m. on October 1st
Distribute Annual Count Surveys to state agencies (SAs) and LEAs
SAs and LEAs count eligible students within selected count windows
November
Title I
District
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County submission of the district strategic plan due
November 1st.
Submit established MOU for Title I Priority schools to
Elizabeth McCoy eamccoy@access.k12.wv.us
Collect monthly time and effort documentation for
individuals who work on multiple cost objectives
Begin review of personnel budgeting for next fiscal
year
Prepare comparability report
Schools
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Make strategic plan available to parents and
community.
File electronic documentation (agendas, sign-in sheets,
brochures, invitations, handouts, etc.)
Title II and RLIS
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Review personnel budget for the next fiscal year
Begin collaboration process for developing the next update of the strategic plan by collecting and analyzing data for
each of the Standards for High Quality Schools, and data generated through the collection of data to plan
professional development for meeting needs identified in the WV Professional Educator Evaluation program and,
monitoring the implementation of the existing plan
Title III
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Receive AMAO report from WVDE, if the district does not meet AMAO target, send out a letter to all LEP students’
parents
McKinney-Vento
Neglected & Delinquent
December
Title I
District
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Schools
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Collect monthly time and effort documentation for
individuals who work on multiple cost objectives
Submit the Annual Report of Children in Institutions
for Neglected and Delinquent Children, Adult
Correctional Institutions, and Community Day
Programs for Neglected or Delinquent Children (This
report must be filed by all districts even if there are no
identified N & D students within the district) to Becky
Derenge rderenge@access.k12.wv.us)
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Review strategic plan and the implementation of the
action steps (document meetings)
File electronic documentation (agendas, sign-in sheets,
brochures, invitations, handouts, etc.)
Submit annual comparability report to Elizabeth
McCoy eamccoy@access.k12.wv.us (Dec 1)
Title II and RLIS
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Collect the time and effort documentation for all Title II and RLIS funded staff for the October 1- December 31.
Title III
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Participate in webinar for administration of the WESTELL
McKinney-Vento
Neglected & Delinquent
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December 1 – LEA Annual Child Count for Title I, Part D, Subpart 1 (Title I Directors) following an e-mail to include
guidance and count forms
January
Title I
District
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Schools
Collect semi-annual documentation from Title I funded
staff for the time period of July 1- December 31
Collect time and effort documentation for individuals
who work on multiple cost objectives for the time
period of October 1 – December 31. Make adjustment
to payroll to reflect actual time recorded.
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Review strategic plan and the implementation of the
action steps.
Complete semi-annual documentation for staff
working in Title I only (send signed copies to county
Title I director)
Review strategic plan and the implementation of the
action steps (document meetings)
File electronic documentation (agendas, sign-in sheets,
brochures, invitations, handouts, etc.)
Title II and RLIS
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Ensure that any issues impacting Title II and RLIS funded staff that need to be addressed to meet the
requirements of 18A-2 and other WV Code are completed and communicated to the Superintendent and the
Board prior to their required personnel meeting dates (Most but not all of the required personnel action dates
before February 1 annually)
Analyze the time and effort documentation for all Title II and RLIS funded staff for the October 1- December 31
quarter and adjust pay accordingly
Title III
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Review and correct student demographic information on Measurement Inc. website
Order WESTELL Materials
McKinney-Vento
Neglected & Delinquent
February
Title I
District
Schools
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Collect monthly time and effort documentation for
individuals who work on multiple cost objectives
Review strategic plan and the implementation of the
action steps (document meetings)
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Attend WVDE School Leadership Team Conference
(county office representatives will be determined by
superintendent) TBD
Priority Schools: representatives of the school
leadership team to attend the WVDE School
Leadership Team Conference (Stonewall Resort; date
to be determined) TBD
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File electronic documentation (agendas, sign-in
sheets, brochures, invitations, handouts, etc.)
Title II and RLIS
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Continue collaboration process for developing the next update of the 5 year plan by collecting and analyzing data for
each of the Standards for High Quality Schools, and data generated through the collection of data to plan
professional development for meeting needs identified in the WV Professional Educator Evaluation program and,
monitoring the implementation of the existing plan
Title III
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Attend Webinar for WESTELL assessment coordinators’ training
McKinney-Vento
Neglected & Delinquent
March
Title I
District
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Schools
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Collect monthly time and effort documentation for
individuals who work on multiple cost objectives
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Attend the Spring Federal Programs Directors’ meeting
(TBD)
Review strategic plan and the implementation of the
action steps (document meetings)
File electronic documentation (agendas, sign-in sheets,
brochures, invitations, handouts, etc.)
Title II & RLIS
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Attend the Spring Federal Programs Directors’ meeting (TBD)
Analyze the time and effort documentation for all Title II and RLIS funded staff for the January 1- March 31 quarter
and adjust pay accordingly
Title III
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Schedule WESTELL assessment for LEP students
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Receive WESTELL materials, check materials and secure
Send overage request form to WVDE if necessary
Administer the WESTELL
Attend the Spring Federal Programs Directors’ meeting (TBD)
Provide written notice to all private schools in the district of the provision of services available from Title III (keep
documentation of letter sent – registered mail with return receipt is recommended)
McKinney-Vento
Neglected & Delinquent
April
Title I
District
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Schools
Review strategic plan and the implementation of the
action steps
Collect monthly time and effort documentation for
individuals who work on multiple cost objectives Make
adjustment to payroll to reflect actual time recorded
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Review strategic plan and the implementation of the
action steps (document meetings)
Begin annual evaluation of Title I school program
File electronic documentation (agendas, sign-in sheets,
brochures, invitations, handouts, etc.)
Assist schools to begin annual evaluation of Title I
school programs
Provide written notice to all private schools in the
district notifying them of the provision of services
available from Title I. Documentation includes: copy of
letter and registered mail return receipt
Conduct consultation meeting with private school
officials. Obtain written affirmation from private
school officials that timely and meaningful
consultation has occurred
Distribute a copy of the LEA complaint procedures to
private school officials
Title II and RLIS
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Conduct consultation meeting with private school officials for Title II
Distribute a copy of the LEA complaint procedures to private school officials
Title III
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Complete WESTELL
Collect all WESTELL tests from schools
Conduct consultation meeting with private school officials
McKinney-Vento
Neglected & Delinquent
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USDE announces preliminary awards
May
Title I
District
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Schools
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Collect monthly time and effort documentation for
individuals who work on multiple cost objectives
Complete annual evaluation of Title I school programs
Begin review/revision of LEA parent involvement policy
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Complete annual evaluation of Title I school programsubmit to the district Title I director
Begin review/revision of school parent involvement
policy
Begin review/revision of school-home compacts
Begin planning process for professional development
for next year
File electronic documentation (agendas, sign-in sheets,
brochures, invitations, handouts, etc.)
Title II and RLIS
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Begin review/revision of LEA parent involvement policy
Title III
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Send all the WESTELL materials to Measurement Inc.
Review and correct student demographic information
McKinney-Vento
Neglected & Delinquent
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Release Part D Applications to eligible State Agency (SA) schools and LEAs
June
Title I
District
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Schools
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Collect monthly time and effort documentation for
individuals who work on multiple cost objectives
Complete Title I County Performance Report for
private school services (online submission –June 30)
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Complete semi-annual documentation for staff
working solely in Title I for the time period January 1 –
June 30 (send signed copies to county Title I director)
File electronic documentation (agendas, sign-in sheets,
brochures, invitations, handouts, etc.)
Title II and RLIS
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Analyze the time and effort documentation for all Title II and RLIS funded staff for the April 1- June 30 quarter and
adjust pay accordingly
Title III
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Expend State ESL funding by 6/30
McKinney-Vento
Neglected & Delinquent
*year-long documentation