WABERS Snapshot
Data Dictionary
Updated: 12.16.14
The Washington Adult Basic Education Reporting System (WABERS+) is an on-line
application used to facilitate the data collection and reporting of students in Basic Education
for Adults Programs. Community Based Organizations and community and technical
colleges in the State of Washington that provide adult education services are required to
report data at least quarterly using WABERS+.
The data elements included in the current version of WABERS+ meet all federal and state
reporting requirements. Future funding decisions will be based on each basic skills
provider’s performance, calculated using data in WABERS+. This information is also used for
research, planning and the development of new programs. In addition, WABERS+ data
supports the progress of students and their success in the workplace and other educational
areas.
Each quarter, a snapshot is taken of the data in WABERS+. This information is then made
available to the CBOs and colleges.
This data dictionary is meant to assist users in identifying and using the data and reports
available in this database.
If you have question regarding the WABERS Database,
please contact Lou Sager at:
lsager@sbctc.edu
360.704.4321
WABERS Snapshot
Data Dictionary
Table of Contents
Tables .....................................................................................................3
tblCourses ....................................................................................................................3
tblCourseEnrollments ................................................................................................4
tblEntryStatus..............................................................................................................5
tblCohorts ....................................................................................................................5
tblHours .......................................................................................................................7
tblPersonnel .................................................................................................................8
tblSpecialPrograms...................................................................................................11
tblSpecialProgramsDetail ........................................................................................12
tblStudent ..................................................................................................................13
tblTesting ...................................................................................................................18
tlkpAgeGroupings....................................................................................................19
tlkpEntryStatus .........................................................................................................20
tlkpEthnicity ..............................................................................................................20
tlkpLevelOfSchooling ..............................................................................................20
tlkpMajorProgram ....................................................................................................21
tlkpOrganization ......................................................................................................21
tlkpProgramLevel .....................................................................................................23
tlkpReportData .........................................................................................................24
tlkpRural ....................................................................................................................25
tlkpSpecialPrograms ................................................................................................26
tlkpSpecialProgramsDetail ......................................................................................26
tlkpTypeOfSchooling ...............................................................................................28
Queries .................................................................................................29
Reports .................................................................................................30
Data Reporting/Matching Deadlines ..............................................31
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Data Dictionary
tblCourses
One record per Course, OrgCode, for each Quarter (QUARTERCODE) and ProgramLevelCode
COURSE_ID (PK)
COURSE
ORG
CODE
QUARTER
CODE
PROGRAM
LEVEL
CODE
Data Type: Number
Size: Long Integer
Definition:
Data Type: Text
Size: 15
Definition: Course identification. Combination of course name and item number.
Data Type: Text
Size: 3
Definition: A three-digit code used to identify each organization. College codes begin
with the two-digit district code. Community Based Organizations (CBOs) are alpha.
Lookup/Crosswalk: tlkpOrganization
Valid Codes: see tlkpOrganization
Data Type: Number
Size: Long Integer
Definition: Quarter that course is offered.
Valid Codes:
1 Summer
3 Winter
2 Fall
4 Spring
Data Type: Number
Size: Long Integer
Definition: Federal program level descriptors. In this table, additional codes are included
for I-BEST.
Lookup/Crosswalk: tlkpProgramLevel
Valid Codes: GED 1 and 2 changed to HSE 1 and 2 as of B451.
1
2
3
4
5
6
ESL Beginning Literacy
ESL Low Beginning
ESL High Beginning
ESL Intermediate Low
ESL Intermediate High
ABE Beginning Literacy
12
13
14
15
16
17
7
ABE Beginning Basic
Education
ABE Intermediate Low
ABE Intermediate High
ESL Advanced
GED Low
18
GED High
High School Prep Low
High School Prep High
EXIT ESL
EXIT GED
Educational
Interviewing
I-BEST
19
20
21
22
DOC
HSE 1
HSE 2
EXIT HSE
8
9
10
11
YEAR
Data Type: Text
Size: 3
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Definition: A three-character field identifying the academic year of the enrollment. The
academic year begins with Summer Quarter and ends with Spring Quarter.
Examples of Valid Codes:
990 1999-2000
A67 2006-2007
A01 2000-2001
B12 2011-2012
COURSE TITLE
INSTRUCTOR
Data Type: Text
Size: 50
Definition: Title of course.
Data Type: Text
Size: 100
Definition: Instructor name that is assigned to the particular course.
tblCourseEnrollments
SID (PK)
ORGCODE (PK)
COURSEID (PK)
TOTALHOURS
F2FHOURS
DISTHOURS
Data Type: Text
Size: 9
Definition: Student identification number. A nine-character field used to uniquely
identify a student.
Data Type: Text
Size: 3
Definition: A three-digit code used to identify each organization. College codes begin
with the two-digit district code. Community Based Organizations (CBOs) are alpha.
Lookup/Crosswalk: tlkpOrganization
Valid Codes: see tlkpOrganization
Data Type: Number
Size: Long Integer
Definition:
Data Type: Number
Size: Decimal (6,2)
Definition: Total of F2F and Distance contact and attendance hours entered for the course.
Data Type: Number
Size: Decimal (6,2)
Definition: Contact and attendance hours from face-to-face instruction entered for the
course.
Data Type: Number
Size: Decimal (6,2)
Definition: Contact and attendance hours from instruction delivered at a distance entered
for the course.
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tblEntryStatus
One record per student [SID], OrgCode and EntryStatusCode. Contains the entry status of each student at the
time of intake into the program.
SID (PK)
ORG
CODE (PK)
ENTRY
STATUS
CODE (PK)
YEAR
Data Type: Text
Size: 9
Definition: Student identification number. A nine-character field used to uniquely
identify a student.
Data Type: Text
Size: 3
Definition: A three-digit code used to identify each organization. College codes begin
with the two-digit district code. Community Based Organizations (CBOs) are alpha.
Lookup/Crosswalk: tlkpOrganization
Valid Codes: see tlkpOrganization
Data Type: Number
Size: Long Integer
Definition: Status of student at intake into the program.
Lookup/Crosswalk: tlkpEntryStatus
Valid Codes:
1 Employed
4 Disabled
2 Unemployed
5 Public Assistance
3 Not in Labor Force
12 Learning Disabled
Data Type: Text
Size: 3
Definition: A three-character field identifying the academic year of the enrollment. The
academic year begins with Summer Quarter and ends with Spring Quarter.
Examples of Valid Codes:
990 1999-2000
A67 2006-2007
A01 2000-2001
B12 2011-2012
tblCohorts
One record per student [SID], OrgCode and cohort status. Contains each student’s status as being in a cohort
and whether the student had a cohort completion. Inclusion in a cohort is based on each student’s intake
information, GED testing, or inclusion in a Special Program. Completion is based on data matching.
tblCohorts replaced tblGoals effective B231.
SID (PK)
ORGCODE (PK)
Data Type: Text
Size: 9
Definition: Student identification number. A nine-character field used to
uniquely identify a student.
Data Type: Text
Size: 3
Definition: A three-digit code used to identify each organization. College codes
begin with the two-digit district code. Community Based Organizations (CBOs)
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ObtainHSE_Status
(aka ObtainGED_Status
prior to B451)
ObtainHSC_Status
EnterPostSec_Status
EnterEmployment_Status
are alpha.
Lookup/Crosswalk: tlkpOrganization
Valid Codes: see tlkpOrganization
Data Type: Text
Size: 1
Definition: Status of achieving a HSE Certificate during this academic year based
on data match. If student is not in this cohort, the result is blank/null. Student
must complete all GED/HSE tests within the program year to be included in the
cohort. Student must earn HSE credential within program year to have a cohort
completion.
Valid Codes:
I Student is in cohort
A Student has a cohort completion
Data Type: Text
Size: 1
Definition: Status of achieving a high school diploma this academic year based
on data match. If student is not in this cohort, the result is blank/null. Student
must be identified as being in a basic skills funded high school special program
in the program year and working on their last few (1-4) credits to be included in
the cohort. Student must earn high school diploma to have a cohort completion.
Lookup/Crosswalk: tlkpSpecialPrograms
Valid Codes:
I Student is in cohort
A Student has a cohort completion
Data Type: Text
Size: 1
Definition: Status of entering a post-secondary program this academic year
based on data match. Student must have level of schooling at high school
credential/equivalent or above, or earn it during the program year, to be included
in this cohort. Student must enroll in a Dev Ed or 100 and above course to have a
cohort completion.
Lookup/Crosswalk: tlkpLevelOfSchooling
Valid Codes:
I Student is in cohort
A Student has a cohort completion
Data Type: Text
Size: 1
Definition:. Status of being in this cohort. If student is not in this cohort, the
result is blank/null. Student must have entry status of unemployed to be
included in this cohort. Due to timing of external data matching, this cohort
completion is not reflected in the college databases.
Lookup/Crosswalk: tlkpEntryStatus
Valid Codes:
I Student is in cohort
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RetainEmployment_Status
YEAR
Data Type: Text
Size: 1
Definition: Status of being in this cohort. If student is not in this cohort, the
result is blank/null. Student must have entry status of employed, or became
employed during the program year, to be included in this cohort. Due to timing
of external data matching, this cohort completion is not reflected in the college
databases Lookup/Crosswalk: tlkpEntryStatus
Valid Codes:
I Student is in cohort
Data Type: Text
Size: 3
Definition: A three-character field identifying the academic year of the
enrollment. The academic year begins with Summer Quarter and ends with
Spring Quarter.
Examples of Valid Codes:
990 1999-2000
A67 2006-2007
A01 2000-2001
B23 2012-2013
tblHours
One record per student [SID], OrgCode and ProgramLevelCode. Contains all entries of each student's contact
and attendance hours by level. Educational Interviewing (often called Orientation or Goal Setting) hours can
be submitted without selecting a level.
SID (PK)
ORGCODE (PK)
PROGRAMLEVEL
CODE (PK)
YEAR
Data Type: Text
Size: 9
Definition: Student identification number. A nine-character field used to uniquely
identify a student.
Data Type: Text
Size: 3
Definition: A three-digit code used to identify each organization. College codes begin
with the two-digit district code. Community Based Organizations (CBOs) are alpha.
Lookup/Crosswalk: tlkpOrganization
Valid Codes: see tlkpOrganization
Data Type: Number
Size: Long Integer
Definition: Federal program level descriptors. In this table, additional codes are
included for I-BEST.
Lookup/Crosswalk: tlkpProgramLevel
Valid Codes: 1-19 see tlkpProgramLevel
Data Type: Text
Size: 3
Definition: A three-character field identifying the academic year of the enrollment. The
academic year begins with Summer Quarter and ends with Spring Quarter.
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HOURS
F2FHOURS
DISTHOURS
Examples of Valid Codes:
990 1999-2000
A67 2006-2007
A01 2000-2001
B12 2011-2012
Data Type: Number
Size: Decimal (6,2)
Definition: Contact and attendance hours for a specific program level.
Data Type: Number
Size: Decimal (6,2)
Definition: Contact and attendance hours from face-to-face instruction.
Data Type: Number
Size: Decimal (6,2)
Definition: Contact and attendance hours from instruction delivered at a distance.
tblPersonnel
One record per OrgCode and SnapshotYRQ. Contains counts of organization personnel entered by the
organization staff and aggregated by function, job type, experience and certification.
Added effective B233
SnapshotYRQ (PK)
ORGCODE (PK)
AdminPart
AdminFull
Data Type: Text
Size: 4
Definition: A four-digit code used to identify the year and quarter of the information
contained in the record.
Data Type: Text
Size: 3
Definition: A three-digit code used to identify each organization. College codes begin
with the two-digit district code. Community Based Organizations (CBOs) are alpha.
Lookup/Crosswalk: tlkpOrganization
Valid Codes: see tlkpOrganization
Data Type: Number
Size: Integer
Definition: Count of part-time local-level administrative, supervisory or ancillary
services personnel.
Data Type: Number
Size: Integer
Definition: Count of full-time local-level administrative, supervisory or ancillary
services personnel.
AdminUnpaid
Data Type: Number
Size: Integer
Definition: Count of unpaid volunteer local-level administrative, supervisory or
ancillary services personnel.
CounselorPart
Data Type: Number
Size: Integer
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CounselorFull
CounselorUnpaid
ParaPart
ParaFull
ParaUnpaid
TeacherPart
TeacherFull
TeacherUnpaid
LessThanOnePart
LessThanOneFull
OneToTwoPart
OneToTwoFull
OverThreePart
Definition: Count of part-time local counselors
Data Type: Number
Size: Integer
Definition: Count of full-time local counselors
Data Type: Number
Size: Integer
Definition: Count of unpaid volunteer local counselors
Data Type: Number
Size: Integer
Definition: Count of part-time local paraprofessionals
Data Type: Number
Size: Integer
Definition: Count of full-time local paraprofessionals
Data Type: Number
Size: Integer
Definition: Count of unpaid volunteer local paraprofessionals
Data Type: Number
Size: Integer
Definition: Count of part-time local teachers
Data Type: Number
Size: Integer
Definition: Count of full-time local teachers
Data Type: Number
Size: Integer
Definition: Count of unpaid volunteer local teachers
Data Type: Number
Size: Integer
Definition: Count of part-time teachers with less than one year of experience in Adult
Education
Data Type: Number
Size: Integer
Definition: Count of full-time teachers with less than one year of experience in Adult
Education
Data Type: Number
Size: Integer
Definition: Count of part-time teachers with one to two years of experience in Adult
Education
Data Type: Number
Size: Integer
Definition: Count of full-time teachers with one to two years of experience in Adult
Education
Data Type: Number
Size: Integer
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OverThreeFull
CertNotReportedPart
CertNotReportedFull
CertAECPart
CertAECFull
CertK12Part
CertK12Full
CertSECPart
CertSECFull
CertTESOLPart
CertTESOLFull
Definition: Count of part-time teachers with over three years of experience in Adult
Education
Data Type: Number
Size: Integer
Definition: Count of full-time teachers with over three years of experience in Adult
Education
Data Type: Number
Size: Integer
Definition: Count of part-time teachers with no certifications reported
Data Type: Number
Size: Integer
Definition: Count of full-time teachers with no certifications reported
Data Type: Number
Size: Integer
Definition: Count of part-time teachers with Adult Education Certification
Data Type: Number
Size: Integer
Definition: Count of full-time teachers with Adult Education Certification
Data Type: Number
Size: Integer
Definition: Count of part-time teachers with K-12 Certification
Data Type: Number
Size: Integer
Definition: Count of full-time teachers with K-12 Certification
Data Type: Number
Size: Integer
Definition: Count of part-time teachers with Special Education Certification
Data Type: Number
Size: Integer
Definition: Count of full-time teachers with Special Education Certification
Data Type: Number
Size: Integer
Definition: Count of part-time teachers with TESOL Certification
Data Type: Number
Size: Integer
Definition: Count of full-time teachers with TESOL Certification
tblSpecialPrograms
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One record per student [SID], OrgCode and SpecialProgramCode. Contains special programs and/or funding
sources through which each student was served.
SID (PK)
ORG
CODE (PK)
SPECIAL
PROGRAM
CODE (PK)
Data Type: Text
Size: 9
Definition: Student identification number. A nine-character field used to uniquely
identify a student.
Data Type: Text
Size: 3
Definition: A three-digit code used to identify each organization. College codes begin
with the two-digit district code. Community Based Organizations (CBOs) are alpha.
Lookup/Crosswalk: tlkpOrganization
Valid Codes: see tlkpOrganization
Data Type: Number
Size: Long Integer
Definition: Special programs and/or funding sources.
Lookup/Crosswalk: tlkpSpecialProgram
Valid Codes: 2, 3, and 21 were removed starting B451
2
3
5
15
18
19
20
21
22
23
24
25
26
YEAR
Family Literacy Program
Workplace Literacy Program
English Literacy/Civics
Volunteer Literacy Program
Distance Education
High School Completion
I-BEST
Learning Disability
On-Ramp to I-BEST
HS 21
I-BEST at Work
I-DEA
Skill Link
Data Type: Text
Size: 3
Definition: A three-character field identifying the academic year of the enrollment. The
academic year begins with Summer Quarter and ends with Spring Quarter.
Examples of Valid Codes:
990 1999-2000
A67 2006-2007
A01 2000-2001
B12 2011-2012
tblSpecialProgramsDetail
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One record per student [SID] and OrgCode. Contains modes of distance education, citizenship status and
credit/credit equivalency status. Completion of citizenship is self-reported by the student. Credit/credit
equivalency status is used for data matching high school completions.
Special Program Detail Codes 2-4 and 13-15 are not currently being used.
SID (PK)
ORG
CODE (PK)
SPECIAL
PROGRAM
DETAIL
CODE (PK)
YEAR
Data Type: Text
Size: 9
Definition: Student identification number. A nine-character field used to uniquely
identify a student.
Data Type: Text
Size: 3
Definition: A three-digit code used to identify each organization. College codes begin
with the two-digit district code. Community Based Organizations (CBOs) are alpha.
Lookup/Crosswalk: tlkpOrganization
Valid Codes: see tlkpOrganization
Data Type: Number
Size: Long Integer
Definition: Identifies the mode of distance learning for students identified as being in
the Distance Education, citizenship status, and the credit/credit equivalency status for
High School Completion and HS 21+ students. This status is used to determine which
students should be data matched for a high school completion.
Lookup/Crosswalk: tlkpSpecialProgramsDetail
Valid Codes: 2, 3, 4, 13, 14, and 15 are not active as of B451.
2 Promote Family Members Growth and
11
Web-Enhanced
Development (not active)
3 Meet Family Needs and Responsibilities (not
12
Earned Citizenship
active)
4 Strengthen the Family System (not active)
13
One-on-one (not
active)
5 Telecourse
14
Group Instruction (not
active)
6 Correspondence
15
In-Class (not active)
7 Online
16
16-19 Credits
8 ITV
17
Assessment Phase of
EDP
9 Teleclass
18
16-19 Credit
Equivalence
10 Hybrid
Data Type: Text
Size: 3
Definition: A three-character field identifying the academic year of the enrollment. The
academic year begins with Summer Quarter and ends with Spring Quarter.
Examples of Valid Codes:
990 1999-2000
A67 2006-2007
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COMPLETED
A01 2000-2001
B12 2011-2012
Data Type: Yes/No
Size: 1
Definition: This field is currently not being used as the Special Program Codes that would use
this field (2-4 and 13-15) are not currently in effect.
Valid Codes: None at this time
-1
Yes
0
No
tblStudent
One record per student [SID] and OrgCode. Contains demographic information; the federal and state
reportable status; federal and state minimum entry level; and federal and state level and subject completions
for each student. The federal and state minimum entry level is based on the student’s lowest CASAS pre-test.
SID (PK)
ORG
CODE (PK)
YEAR
SSN
NAME
ADDRESS
CITY
Data obtained as follows:
Community and technical colleges – imported from SMS file upload
Community based organizations – manual data entry
Data Type: Text
Size: 9
Definition: Student identification number. A nine-character field used to uniquely
identify a student.
Data Type: Text
Size: 3
Definition: A three-digit code used to identify each organization. College codes begin
with the two-digit district code. Community Based Organizations (CBOs) are alpha.
Lookup/Crosswalk: tlkpOrganization
Valid Codes: see tlkpOrganization
Data Type: Text
Size: 3
Definition: A three-character field identifying the academic year of the enrollment. The
academic year begins with Summer Quarter and ends with Spring Quarter.
Examples of Valid Codes:
990 1999-2000
A67 2006-2007
A01 2000-2001
B12 2011-2012
Data Type: Text
Size: 9
SSN removed from tblStudent effective B123
Definition: Social security number
Data Type: Text
Size: 50
Definition: Last name, first name, and middle initial of student.
Data Type: Text
Size: 50
Definition: Address of student. Not currently being imported or entered.
Data Type: Text
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STATE
ZIPCODE
BIRTH_DATE
PHONE_
DAY
PHONE_
EVENING
SEX
AGE
ETHNICITY
FEDERAL_
ETHNICITY
Size: 20
Definition: Component of student’s address. Not currently being imported or entered.
Data Type: Text
Size: 2
Definition: Two character state abbreviation. Not currently being imported or entered.
Data Type: Text
Size: 5
Definition: Nine-digit ZIP code.
Data Type: Text
Size: 15
Definition: Student date of birth.
Data Type: Text
Size: 12
Definition: Student day phone. Not currently being imported or entered.
Data Type: Text
Size: 12
Definition: Student evening phone. Not currently being imported or entered.
Data Type: Text
Size: 1
Definition: A one-character field identifying the student’s gender.
Valid Codes: Student gender
F
Female
M Male
Data Type: Number
Size: Long Integer
Definition: The age of the student as of the first day of the year and quarter being
reported.
Data Type: Number
Size: Long Integer
Definition: Student ethnicity. Colleges—CensusHispCode from SMS is converted to
valid codes for reporting. CBOs manually enter.
Lookup/Crosswalk: tlkpEthnicity
Valid Codes:
0
Other
6 White
2
Black not Hispanic
8 Asian
3
Native American
9 Native Hawaiian
4
Hispanic
10 Two or more races
Data Type: Number
Size: Long Integer
Definition: Ethnicity code used for federal reports. If value from Ethnicity column is 0 or
"Other" then value is determined based on ethnicity percent by program area, otherwise
equals value from Ethnicity column. Only calculated for federally reportable students.
Lookup/Crosswalk: tlkpEthnicity
Valid Codes:
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2
3
4
EMAIL
FEDERALLY
REPORTABLE
FEDERAL_
MINENTRY
LEVEL
FEDERAL_
ADVANCED
MORE
THAN
ONE
SEPARATED
Black not Hispanic
Native American
Hispanic
6
8
9
10
White
Asian
Native Hawaiian
Two or more races
Data Type: Text
Size: 25
Definition: Student email address. Not currently being imported or entered.
Data Type: Yes/No
Size: 1
Definition: A student is coded as “Yes” if they have valid:
 Gender
 Date of Birth (age 16 and above)
 Ethnicity
 Employment status
 Level and type of schooling
 CASAS Pre-test score within the federal eligible range
 12 or more contact or attendance hours
Valid Codes:
-1 Yes
0 No
Data Type: Text
Size: 50
Definition: Student federal minimum entry level as determined by lowest CASAS pretest score.
Valid Codes: GED 1 and 2 changed to HSE 1 and 2 as of B451.
ESL 1
ABE 1
HSE 1 (GED 1)
ESL 2
ABE 2
HSE 2 (GED 2)
ESL 3
ABE 3
ESL 4
ABE 4
ESL 5
ESL 6
Data Type: Yes/No
Size: 1
Definition: Completed more than one federal level. Student post-tested into a program
level range that is more than one program level, or rank, above the pre-test.
Valid Codes:
-1 Yes
0 No
Data Type: Yes/No
Size: 1
Definition: This field is not calculated until after the end of the program year, so it will always
show as “No”.
Valid Codes:
-1 Yes
0 No
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LAST
QUARTER
ENROLLED
FEDERAL
LEVEL
GAIN
SIGNIFICANT
GAIN
MOMENTUM
_POINTS
DW_KEY
SDA
Data Type: Text
Size: 1
Definition: Last quarter that the student is enrolled
Valid Codes:
1 Summer
3 Winter
2 Fall
4 Spring
Data Type: Yes/No
Size: 1
Definition: Achieved when a student advances to a higher order rank from their lowest
pre-test compared to their last post-test in the same subject area.
Valid Codes:
-1 Yes
0 No
Data Type: Text
Size: 3
Definition: Based on the difference between a student’s pre-test scaled score and their
highest post-test scaled score in the same subject area using the following definition.
Valid Codes:
L1
5-point gain
L2
3-point gain
GED
No 3- or 5-point gain, but earned GED
Data Type: Number
Size: 4
Definition: Calculated by Subject Area (Reading, Math, Listening) as follows:
 If Pre-Test Scaled Score <= 210
o Highest Post-Test scaled score - Pre-Test scaled score / 5
 If Pre-Test Scaled Score > 210
o Highest Post-Test scaled score – Pre-Test scaled score / 3
 Results are rounded down (1.8 = 1)
 One point if student completed their GED Battery or High School Completion
in the academic year.
Data Type: Text
Size: 13
Definition: The DW_KEY from the Data Warehouse. Any student who has been enrolled
in a CTC will have a DW_KEY value.
Data Type: Text
Size: 2
Definition: two-digit code indicating the service area of the college the student is
attending. Also known as WDC (Workforce Development Council).
Valid Codes:
SDA Service District
College
01
Olympic
Peninsula, Olympic
02
Pacific Mountain
Grays Harbor, Centralia, South Puget
Sound
03
Northwest Washington
Whatcom, Bellingham, Skagit
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04
05
Snohomish
Seattle-King County
06
07
Tacoma-Pierce County
Southwest Washington
08
09
10
North Central Washington
South Central (formerly
Tri-County)
Eastern Washington
11
12
Benton-Franklin
Spokane Area
Everett, Edmonds
Lake Washington, Shoreline, Seattle
District, Highline, Bellevue, Green River,
Renton, Cascadia
Pierce, Tacoma, Bates, Clover Park
Lower Columbia, Clark (Clark included
ifstudent county_cd not 30)
Wenatchee Valley, Big Bend
Yakima Valley, Clark (Clark included
ifstudent county_cd = 30)
Walla Walla, Spokane District (Spokane
District included if student county_cd
=01,10, 26, 33, or 38)
Columbia Basin
Spokane District (unless student is
included in SDA 10)
HIGHEST LEVEL
OF SCHOOLING
Data Type: Number
Size: Long Integer
Definition: Indicates the student’s highest level of schooling completed
Lookup/Crosswalk: tlkpLevelOfSchooling
Valid Codes:
0 Unknown
1 No schooling
2 Grades 1-5
3 Grades 6-8
4 High school diploma or alternate
5 GED
6 Some college, no degree
7 College or professional
8 Grades 9-12 (no diploma)
99 Not Reported
TYPE OF
SCHOOLING
Data Type: Number
Size: Long Integer
Definition: Indicates the type of school the student previously attended
Lookup/Crosswalk: tlkpTypeOfSchooling
Valid Codes:
0 Unknown
1 U.S. based schooling
2 Non-U.S. based schooling
Data Type: Text
Size: 4
Definition: A four-digit code used to identify the year and quarter of the information
contained in the record.
SnapshotYRQ
(PK)
17 of 31
WABERS Snapshot
Data Dictionary
tblTesting
Contains testing information for each student, including CASAS form, test date, score, level, and hours
recorded at time of test entry. This information is specific to your site only.
SnapshotYRQ
(PK)
REC
NO (PK)
YEAR
SID
ORG
CODE
FORM
ID
TEST
DATE
SCALE
SCORE
PROGRAM
LEVEL
CODE
Data Type: Text
Size: 4
Definition: A four-digit code used to identify the year and quarter of the information
contained in the record.
Data Type: Number
Size: Long Integer
Definition: Record ID
Data Type: Text
Size: 3
Definition: A three-character field identifying the academic year of the enrollment. The
academic year begins with Summer Quarter and ends with Spring Quarter.
Examples of Valid Codes:
990 1999-2000
A67 2006-2007
A01 2000-2001
A78 2007-2008
Data Type: Text
Size: 9
Definition: Student identification number. A nine-character field used to uniquely
identify a student.
Data Type: Text
Size: 3
Definition: A three-digit code used to identify each organization. College codes begin
with the two-digit district code. Community Based Organizations (CBOs) are alpha.
Lookup/Crosswalk: tlkpOrganization
Valid Codes: see tlkpOrganization
Data Type: Text
Size: 9
Definition: CASAS Test Form Numbers
Valid Codes: CASAS Forms
R Reading
M Math
L Listening
Data Type: Date/Time
Definition: Test date
Data Type: Number
Size: Long Integer
Definition: Test score
Data Type: Number
Size: Long Integer
Definition: Federal program level descriptors. In this table, additional codes are
included for assessments above the federal eligibility requirements.
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WABERS Snapshot
Data Dictionary
Lookup/Crosswalk: tlkpProgramLevel
Valid Codes: GED 1 and 2 changed to HSE 1 and 2 as of B451.
1
2
3
4
5
6
ESL Beginning Literacy
ESL Low Beginning
ESL High Beginning
ESL Intermediate Low
ESL Intermediate High
ABE Beginning Literacy
12
13
14
15
16
17
7
ABE Beginning Basic
Education
ABE Intermediate Low
ABE Intermediate High
ESL Advanced
GED Low
18
GED High
High School Prep Low
High School Prep High
EXIT ESL
EXIT GED
Educational
Interviewing
I-BEST
19
20
21
22
DOC
HSE 1
HSE 2
EXIT HSE
8
9
10
11
PRETEST
VALID
TEST
Data Type: Yes/No
Size: 1
Definition: CASAS pre-test
Valid Codes:
A Anomalous
P Pre-test
O Post-test
Data Type: Yes/No
Size: 1
Definition: Field is not currently used.
Valid Codes:
-1 Yes
0 No
tlkpAgeGroupings
Identifies eligible ages and age groupings used for reporting.
AGE (PK)
AGE
GROUPING
Data Type: Number
Size: Long Integer
Definition: Eligible ages for federal and state reporting.
Valid Codes: see table
Data Type: Text
Size: 12
Definition: Age group descriptions as listed with corresponding codes above.
Valid Codes: see table
19 of 31
WABERS Snapshot
Data Dictionary
tlkpEntryStatus
ENTRY
STATUS
CODE (PK)
ENTRY
STATUS
DESC
Entry status of each student at the time of intake into the program.
Data Type: Number
Size: Long Integer
Definition: Status of student at intake into the program.
Valid Codes:
1 Employed
4 Disabled
2 Unemployed
5 Public Assistance
3 Not in Labor Force
12 Learning Disabled
Data Type: Text
Size: 50
Definition: Entry status descriptions as listed with corresponding codes above.
tlkpEthnicity
Ethnicity codes used for reporting.
ETHNICITY (PK)
ETHNICITY
NAME
Data Type: Number
Size: Long Integer
Definition: Student ethnicity. Colleges—CensusHispCode from SMS is converted to
valid codes for reporting. CBOs manually enter.
Valid Codes:
0
Other
6 White
2
Black not Hispanic
8 Asian
3
Native American
9 Native Hawaiian
4
Hispanic
10 Two or more races
Data Type: Text
Size: 25
Definition: Ethnicity descriptions as listed with corresponding codes above.
tlkpLevelOfSchooling
Identifies student’s highest level of schooling.
LEVEL OF
SCHOOLING
CODE (PK)
Data Type: Number
Size: Long Integer
Definition: Indicates the highest level of schooling the student has had
Valid Codes:
0
Unknown
1
No schooling
2
Grades 1-5
3
Grades 6-8
4
High school diploma or alternate
5
GED
6
Some college, no degree
20 of 31
WABERS Snapshot
Data Dictionary
LEVEL OF
SCHOOLING
NAME
SORT ORDER
7
College or professional
8
Grades 9-12 (no diploma)
99
Not Reported
Data Type: Text
Size: 50
Definition: Level of schooling detail descriptions as listed with corresponding codes
above.
Data Type: Number
Size: Long Integer
Definition: Sort order for reporting
tlkpMajorProgram
Identifies ABE program components.
MAJOR
PROGRAM
CODE (PK)
Data Type: Number
Size: Long Integer
Definition: ABE program components.
Valid Codes:
1 GED
2 ESL
3 ABE
4 HSC
8 IBS
MAJOR
PROGRAM
DESC
Data Type: Text
Size: 5
Definition: Major program descriptions as listed with corresponding codes above.
tlkpOrganization
Identifies each ABE provider’s organization code and name.
ORG
CODE (PK)
Data Type: Text
Size: 3
Definition: A three-digit code used to identify each organization. College codes begin
with the two-digit district code. Community Based Organizations (CBOs) are alpha.
Valid Codes:
Community and Technical Colleges
010
020
030
040
050
PENINSULA
GRAYS HARBOR
OLYMPIC
SKAGIT VALLEY
EVERETT
140
150
160
170
171
CLARK
WENATCHEE VALLEY
YAKIMA VALLEY
SPOKANE DISTRICT
SPOKANE COMMUNITY
060
SEATTLE DISTRICT
172
SPOKANE FALLS
062
SEATTLE CENTRAL
180
BIG BEND
063
SEATTLE NORTH
190
COLUMBIA BASIN
21 of 31
WABERS Snapshot
Data Dictionary
064
SEATTLE SOUTH
200
WALLA WALLA
065
070
080
SEATTLE VOC INSTITUTE
SHORELINE
BELLEVUE
210
220
230
WHATCOM
TACOMA
EDMONDS
090
100
110
111
112
121
130
HIGHLINE
GREEN RIVER
PIERCE DISTRICT
PIERCE / STEILACOOM
PIERCE / PUYALLUP
CENTRALIA
LOWER COLUMBIA
240
250
260
270
280
290
300
SOUTH PUGET SOUND
BELLINGHAM
LAKE WASHINGTON
RENTON
BATES
CLOVER PARK
CASCADIA
Community Based Organizations (CBOs)
CPR
ELC
LAC
CIELO PROJECT/RADIO RANCH (not active) NIC
HOPELINK
NRR
LITERACY SOURCE
SCC
LCK
LCV
SJE
TCH
ST JAMES ESL PROGRAM (not active)
TACOMA COMMUNITY HOUSE
TRM
TACOMA RESCUE MISSION
LITERACY COUNCIL OF KITSAP
LEWIS CLARK VALLEY LITERACY
COUNCIL (not active)
MCL MASON COUNTY LITERACY
ORG
NAME
CORRECTIONAL
FACILITY
OTHER
INSTITUTION
NORTHWEST INDIAN COLLEGE
RURAL RESOURCES (NEWRRDA)
SKAGIT COUNTY COMMUNITY ACTION AGENCY
Data Type: Text
Size: 50
Definition: Names of organizations as listed with corresponding codes above.
Data Type: Yes/No
Size: 1
Definition: Correctional Facility
Correctional Facilities:
AHC
AVC
CBC
AIRWAY HEIGHTS CORRECTIONS CENTER
AHTANUMN VIEW CORRECTION CENTER (not active)
CLALLAM BAY CORRECTIONS CENTER
CCC
CRC
GHE
LCC
MCC
MIC
OCC
PLP
STC
TRC
WCW
WSP
CEDAR CREEK CORRECTIONS CENTER
COYOTE RIDGE CORRECTIONS CENTER
WASHINGTON CORRECTIONS CENTER
LARCH CORRECTIONS CENTER
MISSION CREEK CORRECTIONS CENTER
MCNEIL ISLAND CORRECTIONS (not active)
OLYMPIC CORRECTIONS CENTER
PINE LODGE CORRECTIONS CENTER FOR WOMEN (not active)
STAFFORD CREEK CORRECTION CENTER
MONROE CORRECTIONAL COMPLEX
WASHINGTON CORRECTIONS CENTER FOR WOMEN
WASHINGTON STATE PENITENTIARY
Valid Codes:
-1 Yes
0 No
Data Type: Yes/No
Size: 1
Definition: Institutions other than colleges, CBOs, and correctional facilities.
Other Institutions:
22 of 31
WABERS Snapshot
Data Dictionary
WSH
Western State Hospital - Pierce College (not active)
Valid Codes:
-1 Yes
0 No
tlkpProgramLevel
Identifies program level.
PROGRAM
LEVEL
CODE (PK)
Data Type: Number
Size: Long Integer
Definition: Federal program level descriptors. Additional codes are included for I-BEST
and assessments above the federal eligibility requirements.
Valid Codes: GED 1 and 2 changed to HSE 1 and 2 as of B451.
Description
PROGRAM
LEVEL
DESCSHORT
PROGRAM
LEVEL
DESCLONG
RANKING
MAJOR
PROGRAM
CODE
CIP
Description
CODE SHORT
LONG
CODE
SHORT
LONG
1
ESL 1
ESL Beginning Literacy
12
GED 2
GED High
2
ESL 2
ESL Low Beginning
13
HSC 1
High School Prep
Low
3
ESL 3
ESL High Beginning
14
HSC 2
High School Prep
High
4
ESL 4
ESL Intermediate Low
15
EXIT ESL
EXIT ESL
5
ESL 5
ESL Intermediate High
16
EXIT GED
EXIT GED
6
ABE 1
ABE Beginning Literacy
17
EDI
Educational
Interviewing
7
ABE 2
ABE Beginning Basic Education 18
IBE
I-BEST
8
ABE 3
ABE Intermediate Low
19
DOC
DOC
9
ABE 4
ABE Intermediate High
20
HSE 1
HSE Low
10
ESL 6
ESL Advanced
21
HSE 2
HSE High
11
GED 1
GED Low
22
EXIT HSE
EXIT HSE
Data Type: Text
Size: 50
Definition: Short program level descriptions as listed with corresponding codes above.
Data Type: Text
Size: 50
Definition: Long program level descriptions as listed with corresponding codes above.
Data Type: Number
Size: Byte
Definition: Ranking of program levels. Used for educational goal completions in
WABERS.
Data Type: Number
Size: Long Integer
Definition: ABE program components.
Lookup/Crosswalk: tlkpMajorProgram
Data Type: Text
23 of 31
WABERS Snapshot
Data Dictionary
ROW
ORDER
Size: 6
Definition: CIP codes used with program levels.
Data Type: Number
Size: Byte
Definition: Row order for reporting.
tlkpReportData
Identifies instructional quarters for the academic year.
ORG
CODE (PK)
Data Type: Text
Size: 3
Definition: A three-digit code used to identify each organization. College codes begin with
the two-digit district code. Community Based Organizations (CBOs) are alpha.
Valid Codes:
Community and Technical Colleges
010
020
030
040
050
PENINSULA
GRAYS HARBOR
OLYMPIC
SKAGIT VALLEY
EVERETT
140
150
160
170
171
CLARK
WENATCHEE VALLEY
YAKIMA VALLEY
SPOKANE DISTRICT
SPOKANE COMMUNITY
060
SEATTLE DISTRICT
172
SPOKANE FALLS
062
SEATTLE CENTRAL
180
BIG BEND
063
SEATTLE NORTH
190
COLUMBIA BASIN
064
SEATTLE SOUTH
200
WALLA WALLA
065
070
080
SEATTLE VOC INSTITUTE
SHORELINE
BELLEVUE
210
220
230
WHATCOM
TACOMA
EDMONDS
090
100
110
111
112
121
130
HIGHLINE
GREEN RIVER
PIERCE DISTRICT
PIERCE / STEILACOOM
PIERCE / PUYALLUP
CENTRALIA
LOWER COLUMBIA
240
250
260
270
280
290
300
SOUTH PUGET SOUND
BELLINGHAM
LAKE WASHINGTON
RENTON
BATES
CLOVER PARK
CASCADIA
Community Based Organizations (CBOs)
CPR
ELC
LAC
CIELO PROJECT/RADIO RANCH (not active) NIC
HOPELINK
NRR
LITERACY SOURCE
SCC
LCK
LCV
SJE
TCH
ST JAMES ESL PROGRAM (not active)
TACOMA COMMUNITY HOUSE
TRM
TACOMA RESCUE MISSION
LITERACY COUNCIL OF KITSAP
LEWIS CLARK VALLEY LITERACY
COUNCIL (not active)
MCL MASON COUNTY LITERACY
ORG
NAME
QUARTER
NORTHWEST INDIAN COLLEGE
RURAL RESOURCES (NEWRRDA)
SKAGIT COUNTY COMMUNITY ACTION AGENCY
Data Type: Text
Size: 50
Definition: Names of organizations as listed with corresponding codes above.
Data Type: Text
24 of 31
WABERS Snapshot
Data Dictionary
CORRECTIONAL
FACILITY
OTHER
INSTITUTION
Size: 20
Definition: Quarter for reporting
Data Type: Yes/No
Size: 1
Definition: Correctional Facility
Correctional Facilities:
AHC
AVC
CBC
AIRWAY HEIGHTS CORRECTIONS CENTER
AHTANUMN VIEW CORRECTION CENTER (not active)
CLALLAM BAY CORRECTIONS CENTER
CCC
CRC
GHE
LCC
MCC
MIC
OCC
PLP
STC
TRC
WCW
WSP
CEDAR CREEK CORRECTIONS CENTER
COYOTE RIDGE CORRECTIONS CENTER
WASHINGTON CORRECTIONS CENTER
LARCH CORRECTIONS CENTER
MISSION CREEK CORRECTIONS CENTER
MCNEIL ISLAND CORRECTIONS (not active)
OLYMPIC CORRECTIONS CENTER
PINE LODGE CORRECTIONS CENTER FOR WOMEN (not active)
STAFFORD CREEK CORRECTION CENTER
MONROE CORRECTIONAL COMPLEX
WASHINGTON CORRECTIONS CENTER FOR WOMEN
WASHINGTON STATE PENITENTIARY
Valid Codes:
-1 Yes
0 No
Data Type: Yes/No
Size: 1
Definition: Institutions other than colleges, CBOs, and correctional facilities.
Other Institutions:
WSH
Western State Hospital - Pierce College (not active)
Valid Codes:
-1 Yes
0 No
tlkpRural
Identifies rural zip codes.
ZIP
CODE (PK)
ZIP
CODE
NAME
Data Type: Text
Size: 5
Definition: Nine-digit ZIP code
Valid Codes: view table
Data Type: Text
Size: 50
Definition: Cities identified by zip codes.
25 of 31
WABERS Snapshot
Data Dictionary
tlkpSpecialPrograms
Identifies special programs and/or funding sources.
SPECIAL
PROGRAM
CODE (PK)
Data Type: Number
Size: Long Integer
Definition: Special programs and/or funding sources.
Valid Codes: 2, 3, and 21 were removed starting B451
2
3
5
15
18
19
20
21
22
23
24
25
26
Family Literacy Program
Workplace Literacy Program
English Literacy/Civics
Volunteer Literacy Program
Distance Education
High School Completion
I-BEST
Learning Disability
On-Ramp to I-BEST
HS 21+
I-BEST at Work
I-DEA
Skill Link
SPECIAL
PROGRAM
DESC
Data Type: Text
Size: 50
Definition: Special program descriptions as listed with corresponding codes above.
ACTIVE
Data Type: Text
Size: 1
Definition: Field is not being used.
Valid Codes: Y (yes) or N (no)
Added B234
tlkpSpecialProgramsDetail
Represents special program details.
SPECIAL
PROGRAM
DETAIL
CODE (PK)
Data Type: Number
Size: Long Integer
Definition: Achievements for Work-based Project Learner and Family Literacy.
Valid Codes: 2, 3, 4, 13, 14, and 15 are not active as of B451.
2 Promote Family Members Growth and
11
Web-Enhanced
Development (not active)
3 Meet Family Needs and Responsibilities (not
12
Earned Citizenship
active)
4 Strengthen the Family System (not active)
13
One-on-one (not
active)
26 of 31
WABERS Snapshot
Data Dictionary
SPECIAL
PROGRAMDETAIL
DESC
SPECIAL
PROGRAM
CODE
5
Telecourse
14
6
7
8
Correspondence
Online
ITV
15
16
17
9
Teleclass
18
Group Instruction (not
active)
In-Class (not active)
16-20 Credits
Assessment Phase of
EDP
16-20 Credit
Equivalence
10 Hybrid
Data Type: Text
Size: 50
Definition: Special program detail descriptions as listed with corresponding codes
above.
Data Type: Number
Size: Long Integer
Definition: Special program codes as listed with corresponding codes above.
Lookup/Crosswalk: tlkpSpecialProgram
Valid Codes: 2, 3, and 21 were removed starting B451
2
3
5
15
18
19
20
21
22
23
24
25
26
Family Literacy Program
Workplace Literacy Program
English Literacy/Civics
Volunteer Literacy Program
Distance Education
High School Completion
I-BEST
Learning Disability
On-Ramp to I-BEST
HS 21
I-BEST at Work
I-DEA
Skill Link
27 of 31
WABERS Snapshot
Data Dictionary
tlkpTypeOfSchooling
Identifies type of schooling details.
TYPE OF
SCHOOLING
CODE (PK)
Data Type: Number
Size: Long Integer
Definition: Indicates the type of school the student previously attended
Valid Codes:
CODE
DESCRIPTION
SORT ORDER
0
Unknown
0
1
U.S. based schooling
1
2
Non-U.S. based schooling
2
TYPE OF
SCHOOLING
NAME
Data Type: Text
Size: 50
Definition: Type of schooling detail descriptions as listed with corresponding codes
above.
Data Type: Number
Size: Long Integer
Definition: Sort order for reporting
SORT ORDER
28 of 31
WABERS Snapshot
Data Dictionary
Queries
Federally Reportable
Returns a listing of students who are federally reportable with the same information found in
tblStudent
Federally Reportable Pre Testers w/No Post Test
Returns a listing of students who are federally reportable that pretested, but did not posttest
Hours greater than 12 w/demographics
Returns a listing of students who are federally reportable with 12 or more hours with the same
information found in tblStudent and total hours for the student
Hours greater than 45 w/demographics
Returns a listing of students who are federally reportable with 45 or more hours with the same
information found in tblStudent and total hours for the student
Hours less than 12 w/demographics
Returns a listing of students who are federally reportable with less than 12 hours with the same
information found in tblStudent and total hours for the student
Hours less than 45 w/demographics
Returns a listing of students who are federally reportable with less than 45 hours with the same
information found in tblStudent and total hours for the student
Not-Federally Reportable
Returns a listing of students who are not federally reportable (must have at least one hour) with the
same information found in tblStudent
Post Testers
Returns a listing of students who are federally reportable that post-tested
Special Programs Federally Reportable
Returns a listing of students who are federally reportable and the special program(s) in which each
student was enrolled
Special Programs Not-Federally Reportable
Returns a listing of students who are not federally reportable and which special program(s) in which
each student was enrolled
29 of 31
WABERS Snapshot
Data Dictionary
Reports
All of the reports have been removed temporarily as new reports are designed.
Federal Reports – Use the WABERS+ application
30 of 31
WABERS Snapshot
Data Dictionary
Data Reporting/Matching Timelines
Quarterly Snapshot
The quarterly WABERS Snapshot is taken on the day the community and technical colleges report
their quarterly data to the State Board and can be accessed through Resources in WABERS or the
Quarterly Snapshot database distributed to the colleges. This is typically after the 10th day of
September (for Summer Qtr), January (for Fall Qtr), April (for Winter Qtr) and July (for Spring Qtr).
For exact dates see the MIS Reporting Calendar.
Department of Corrections (DOC) Hours Match
The DOC Hours are reported on the first weekend of each month.
WABERS / GED / Post Secondary Match
WABERS students with valid SSN’s are matched to the GED database to pull testing information and
the SBCTC Data Warehouse to pull college level enrollments after the 10th day of September, January,
April and July.
WABERS Employment Match for Federal Report Table 5
A match to employment data is performed each summer in November. Only students with valid
SSN’s are included in this data match.
31 of 31