MINUTES
WEST VIRGINIA BOARD OF EDUCATION
Capitol Building 7, Capitol Room
1900 Kanawha Boulevard, East
Charleston, West Virginia
December 10, 2014
I.
Call to Order
Following the welcome, Pledge of Allegiance and introductions, President Gayle C.
Manchin called the meeting of the West Virginia Board of Education (WVBE) to order at 10:10
a.m. on December 10, 2014, in the Capitol Room, Capitol Building 7, 1900 Kanawha Boulevard,
East, Charleston, West Virginia.
The following members were present: President Manchin, Vice President Michael I.
Green, Secretary Tina H. Combs, Thomas W. Campbell, Robert W. Dunlevy, Lloyd G.
Jackson II, L. Wade Linger Jr., and William M. White, and ex officios Michael J. Martirano,
State Superintendent of Schools, Paul L. Hill, Chancellor, West Virginia Higher Education
Policy Commission, and James L. Skidmore, Chancellor, West Virginia Council for Community
and Technical College Education.
II.
Recognitions
The Board recognized Woodsdale Elementary (Ohio County) and C. W. Shipley
Elementary (Jefferson County) as 2014-2015 National Blue Ribbon Schools.
III.
Delegations
Mr. Geoff Heeter and Mr. Randall Patterson (distributed information), citizens of Fayette
County, addressed the Board regarding the Fayette County Comprehensive Educational Facilities
Plan (CEFP). Mr. Dale Lee (distributed information), West Virginia Education Association,
addressed the Board regarding the WVEA's competitive pay campaign for teacher and education
support professionals. (Copies appended to Official Minutes, Attachment BB.)
IV.
Approval of Agenda
President Manchin requested that item X. A. West Virginia Schools for the Deaf and the
Blind Strategic Plan be removed from the agenda, noted that New Business item F. WVBE
Personnel Matters inclusive of Update and Discussion with Counsel regarding Pending Legal
Matters including Marple vs. West Virginia Board of Education and White vs. Randolph County
would be taken up at 3:00 p.m., and called for a motion to approve the amended agenda. Dr.
White moved that the agenda, as amended, be approved. Mr. Dunlevy seconded the motion and
upon the call for the question the motion was carried unanimously.
-2V.
Superintendent's Report
Superintendent Martirano (presentation and items distributed attached), assisted by
individuals as listed, provided an update on reform efforts in the West Virginia Department of
Education highlighting Next Generation Content Standards and Objectives - assisting with the
presentation were Ms. Teresa Hammond/WVDE, Ms. Juanita Spinks/Greenbrier County, and
Ms. Gail Adams/Ohio County); SMARTER Balanced (West Virginia's Assessment) - assisting
with the presentation was Ms. Wendy Imperial/Harrison County; Educator Evaluation - assisting
with the presentation were Ms. Christine Campbell/AFT-WV and Mr. Dale Lee/WVEA; and the
A-F Grading System/OEPA - assisting with the presentation were Ms. Susan O'Brien/OEPA, Mr.
Terry George/Randolph County, and Mr. Justin Raber/WVPTA. Chancellor Skidmore departed
the meeting. (Copies appended to Official Minutes, Attachment CC.)
VI.
Break
President Manchin called for a break for lunch at 12:20 p.m.
VII.
Call to Order
President Manchin called the meeting back to order at 1:11 p.m. and requested that the
remaining item under the Superintendent's Report (WVDE Personnel Matters) be taken up
during the executive session for WVBE personnel and legal matters. Dr. White moved approval
of the adjustment to the agenda. Mr. Campbell seconded the motion and upon the call for the
question the motion was carried unanimously.
VIII.
Update - WVBE Response to Governor's Education Agenda
Ms. Donna Hoylman Peduto (distributed information), WVBE Director of Operations,
provided an update regarding progress toward accomplishing the Governor's education agenda
including the key provisions of the Governor's request of the WVBE. (Copies appended to
Official Minutes, Attachment DD.)
WVBE Commission on School District Governance and Administration Regional
Model Recommendations. Mr. Campbell provided information regarding the Commission's
regional model recommendations.
WVBE Finance Committee. Mr. Campbell (distributed information - see Attachment
DD), assisted by Mr. Joe Panetta, Assistant State Superintendent, Division of Student Support
Services, provided a report on the behalf of the Finance Committee specifically counties in
deficit, plans to elimination the deficit, and monitoring by the WVDE.
WVBE Re-imagining Instructional Time Committee Recommendation for Pilot
Initiative. Dr. White (distributed information), assisted by Mr. Panetta, Mr. Clayton Burch,
Interim Associate State Superintendent, Division of Teaching and Learning, and Ms. Betty Jo
Jordan, Executive Assistant to the State Superintendent, presented the Re-imagining Instructional
Time Committee's recommendation for a pilot initiative for the Board's consideration. Following
-3discussion, Dr. White moved that the Board support a pilot initiative where selected counties will
re-imagine the instructional day inclusive of the waiver of WVBE Policy 2510, Section 7.2.d.3.).
Mrs. Combs seconded the motion and upon the call for the question the motion was carried
unanimously. (Copy appended to Official Minutes, Attachment B.)
IX.
Chancellor Reports
Chancellor Hill addressed the Board regarding the amendment of the HEPC's rule (Series
17) regarding the transferability of college credits and agreements across institutions.
X.
WVBE Coordinator of Board Agencies Report
Mr. Jason L. Butcher, WVBE Coordinator of Board Agencies, assisted by Mr. Jacob
Green, Special Assistant, WVDE Office of Institutional Education Programs, provided updates
regarding WVBE agencies.
XI.
WVBE RESA Liaison Report
Ms. Kelly Watts, Executive Director, RESA 3, provided a report regarding catalyst
schools in RESAs 2 and 3.
XII.
Capacity Building for Priority Schools and Intervention Counties
Ms. Michele Blatt, Assistant State Superintendent, Division of Educator Quality and
System Support, provided information regarding support services provided Logan County and
priority schools. (Copy appended to Official Minutes, Attachment C.)
Dr. Serena Starcher (distributed information), Superintendent, Fayette County Schools,
provided a status report regarding Fayette County Comprehensive Facilities Plan (CEFP)
deliberations and requested an amendment to the 2010-2020 CEFP to include the Major
Improvement Project that is before the School Building Authority that will replace Ansted
Middle School's heating and ventilation system, including replacement of the coal fired boiler.
Dr. White moved that the amendment to the 2010-2020 Fayette County CEFP, to replace
Ansted Middle School's heating and ventilation system, including replacement of the coal fired
boiler, be approved. Mr. Campbell seconded the motion and upon the call for the question the
motion was carried unanimously. (Copy appended to Official Minutes, Attachment D and
addendum.)
XIII.
Fayette County Community Participation Resolution
Heather Hutchens, General Counsel to the WVDE, presented a grant from the West
Virginia Development Office to purchase sports equipment for the boys and girls high school
basketball team the Board's consideration. A resolution is required of the WVBE to support this
grant provision.
-4Mr. Dunlevy moved that the resolution to accept the $10,000 grant from the West
Virginia Development Office for the purchase sports equipment for the boys and girls basketball
teams at Fayetteville High School in Fayette County be approved. Mrs. Combs seconded the
motion and upon the call for the question the motion was carried unanimously. (Copy appended
to Official Minutes, Attachment E.)
XIV.
Consent Agenda
Mr. Campbell moved that the Consent Agenda, as previously amended, be approved.
Mr. Linger seconded the motion and upon the call for the question the motion was carried
unanimously. (Copies appended to Official Minutes, Attachments F through T.)

Approved minutes of November 12, 2014 (Attachment F)

Received notification, per W. Va. Code §18A-4-7a(l)(3), Transfer of Person
Employed in a Professional Position after the Twentieth Day Prior to the
Beginning of the Instructional Term, from Logan and Ritchie County Schools
(Attachment G)

Approved amendment of the Berkeley County Comprehensive Educational
Facilities Plan (2010-2020) to construct the addition of six new classrooms at
Potomack Intermediate School due to the increased enrollment (Attachment H)

Approved amendment of the Braxton County Comprehensive Educational
Facilities Plan (2010-2020) to include HVAC renovations at Braxton County
Middle School (Attachment I)

Approved amendment of the Gilmer County Comprehensive Educational
Facilities Plan (2010-2020) to include the replacement of HVAC units and
improvements at Gilmer County High School (Attachment J)

Approved amendment of the Hampshire County Comprehensive Educational
Facilities Plan (2010-2020) to include an addition for Springfield Green Spring
Elementary School (Attachment K)

Approved amendment of the Logan County Comprehensive Educational
Facilities Plan (2010-2020) to include the addition of a gymnasium at Holden
Elementary School instead of a multi-purpose room identified in the current
CEFP and that the West Chapmanville Elementary School be changed to grades
2-4 instead of grades 3-4 and West Elementary School be changed to grades
PK-1 instead of PK-2 (Attachment L)

Approved amendment of the Marion County Comprehensive Educational
Facilities Plan (2010-2020) to include major renovations at the Marion County
Technical Center (Attachment M)
-5-
XV.

Approved amendment of the Morgan County Comprehensive Educational
Facilities Plan (2010-2020) to include the installation of HVAC systems, ceiling
tile and lighting improvement at Berkeley Springs High School (Attachment
Mc)

Approved amendment of the Preston County Comprehensive Educational
Facilities Plan (2010-2020) to include the replacement of HVAC units and
improvements to the vocational school at the Comprehensive Preston High
School (Attachment N)

Approved amendment of the Putnam County Comprehensive Educational
Facilities Plan (2010-2020) to include the addition of three new standard
classrooms, one computer lab and a set of restrooms at West Teays Elementary
School to alleviate overcrowding problems in the existing building (Attachment
O)

Approved amendment of the Upshur County Comprehensive Educational
Facilities Plan (2010-2020) to include changing the grade configuration from
5-8 to 6-8 and the construction of a new 6-8 middle school with additions and
renovations at all of the elementary schools and the high school (Attachment P)

Approved amendment of the South Branch Career and Technical Center
Comprehensive Educational Facilities Plan (2010-2020) to include renovations
to the welding shop, increased campus security measures and additional campus
safety measures (Attachment Q)

Received the 2014 Elementary and Middle School Alternative Education Pilot
Project Legislative Report (Attachment R)

Withdrew Policy 4110, Attendance, from public comment

Placed Policy 2520.13, Next Generation Standards for Career and Technical
Education in West Virginia Schools on comment for 30 days (Attachment S)

Approved Policy 1471, Education in West Virginia's Correctional Institutions:
Mission and Goals (Attachment T).
WVBE Personnel Matters inclusive of Update and Discussion
with Counsel regarding Pending Legal Matters including
Marple vs. West Virginia Board of Education and
White vs. Randolph County Board of Education, et al.
and Superintendent's Report (Continued)
President Manchin requested a motion to enter into executive session to discuss WVDE
and WVBE personnel matters. Mr. Campbell moved, as provided in W. Va. Code
§6-9A-4(b)(2)(A) [personnel exception] for WVDE and WVBE personnel matters, and §6-9A-4
-6[matters involving attorney-client privilege per Peters v. County Commission, 205 W. Va. 481
(1999)] for WVBE legal matters, that the Board enter into executive session. Mrs. Combs
seconded the motion and upon the call for the question the motion was carried unanimously.
The Board moved into executive session at 3:20 p.m. Chancellor Hill departed the meeting.
Mr. Campbell and Mrs. Combs departed executive session at 3:38 p.m. and re-entered executive
session at 3:52 p.m.
XVI.
Return from Executive Session
Mr. Dunlevy moved that the Board return from executive session. Mr. Green seconded
the motion and upon the call for the question the motion was carried unanimously. The Board
returned from executive session at 4:29 p.m. at which time President Manchin announced that no
action was taken or decisions were made.
President Manchin called for a motion to approve the Board's personnel attachment.
Mr. Jackson moved that the Board's personnel attachment be approved. Mr. Dunlevy seconded
the motion and upon the call for the question the motion was carried unanimously. (Copy
appended to Official Minutes, Attachment Z.)
XVII.
Office of Education Performance Audits (OEPA) Director’s Information
Ms. Susan O'Brien, Director, Office of Education Performance Audits, provided brief
remarks regarding her various experiences and how they will complement her work and reported
that the OEPA has completed RESA 7 visits; are completing RESA 6 visits; RESA 2 visits begin
January 12; January Team Leadership Training is planned for January 7-8; and regular monthly
meetings with Superintendent Martirano are scheduled through December 2015.
XVIII.
Policy 2520.3C, Next Generation Science Content Standards
and Objectives for West Virginia Schools
Mr. Dewayne Duncan, Executive Director, WVDE Office of Secondary Learning,
presented Policy 2520.3C for the Board's consideration. In October, WVBE placed Policy
2520.3C on comment for a period of 30 days. Fifty-five separate comments were received from
fifty-one individuals. The comments resulted in no changes to the intent of the proposed NxG
Science CSOs; however, one copy and paste error and three typographical errors were corrected.
Mr. Dunlevy moved that Policy 2520.3C be approved effective July 1, 2016. Mr. Linger
seconded the motion and upon the call for the question the motion was carried unanimously.
(Copies appended to Official Minutes, Attachment U-1 and U-2.)
XIX.
Amendment - Cedar Lakes Conference Center
Comprehensive Educational Facilities Plan (2010-2020)
Mr. Panetta, assisted by Dr. Kathy D'Antoni, Associate State Superintendent, Division of
Technical, Adult and Institutional Education, and, Mr. Adam Canter, General Manager, Cedar
Lakes Conference Center, presented the amendment of the Cedar Lakes Conference Center
-7Comprehensive Educational Facilities Plan (2010-2020) for the Board's consideration. The
Cedar Lakes Conference Center requests an amendment to its 2010-2020 Ten Year
Comprehensive Educational Facilities Plan (CEFP) to include the replacement of the dry fire
suppression system with a wet fire suppression system per the recommendation of the Board of
Risk and Insurance Management (BRIM). This amendment will allow this multi-county facility
to offer programs in an environment that meets current codes and standards.
Mr. Linger moved that the amendment to the ten year CEFP for Cedar Lakes Conference
Center be approved. Mrs. Combs seconded the motion and upon the call for the question the
motion was carried unanimously. (Copy appended to Official Minutes, Attachment V.)
XX.
Innovation Zone Recommendations
Ms. Blatt (distributed information) presented a second round of Innovation Zone awards
for the Board's consideration. 2014-2015 Innovation Zone awards were approved at the October
WVBE meeting. As funds remained following the initial approval of awards; a second round of
applications were accepted through December 1, 2014.
Mr. Green moved that the second round of Innovation Zone awards for 2014-2015 (as
found in the attachment) be approved. Mr. Linger seconded the motion and upon the call for the
question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment
W.)
XXI.
Policy 3233, Establishment and Operation of
Regional Education Service Agencies
Ms. Mary Catherine Funk, General Counsel to the WVBE, presented Policy 3233 for the
Board's consideration. Revisions to Policy 3233 include clarification of composition of RESAs
and responsibilities of each RESA. The role of the WVBE as a supervising entity is
strengthened. Duties and responsibilities of regional councils are outlined, specifically as to
personnel oversight and evaluation of executive directors. This strengthened policy allows
RESAs to effectuate both their original intent and increase economic sustainability to foster
enhanced programming. Students will continue to benefit from RESA services, including
increased programmatic offering and improved educator services supported by professional
development initiatives. Twenty-nine individuals provided comments during the comment
period resulting in one change to the policy.
Mr. Jackson moved that Policy 3233 be approved as amended. Mrs. Combs seconded the
motion and upon the call for the question the motion was carried unanimously. (Copies
appended to Official Minutes, Attachment X-1 and X-2.)
XXII.
Medicaid Reimbursement Status Report
to the West Virginia Board of Education FY14
Ms. Ghaski Browning, Assistant Director, Ms. Vickie Mohnacky, Medicaid
Specialist/Coordinator, WVDE Office of Special Programs, Mr. Butcher and Ms. Funk presented
-8the FY14 Medicaid Status Report for the Board's information. W. Va. Code §18-2-5b authorizes
the WVBE to be a Medicaid provider for the purpose of providing school-based Medicaid and
related services to students with disabilities who are eligible for Medicaid and special education
services under the Individuals with Disabilities Education Act (IDEA). Since 1990, the WVDE
has implemented this reimbursement program through the county school districts and RESAs. A
report for the FY-14 Medicaid reimbursement is provided for informational purposes. These
funds provide additional financial resources for the county school district educational services.
Discussion ensued regarding billing and the cost to the counties. The costs incurred by Braxton
County for Medicaid billing will be brought before the Board for informational purposes at a
future meeting. (Copy appended to Official Minutes, Attachment Y.)
XXIII.
Items for Future Consideration
President Manchin requested that future agenda items be provided to her as soon as
possible. (Copy appended to Official Minutes, Attachment AA.)
XXIV.
Future Meetings
The next regular meeting of the WVBE will be held January 14, 2015, in Charleston,
West Virginia. The meeting will continue on January 15, 2015, if the agenda is not completed on
January 14, 2015.
XXV.
Adjournment
Mr. Campbell moved that the meeting be adjourned. Mr. Green seconded the motion and
upon the call for the question the motions was carried unanimously. The meeting was adjourned
at 5:22 p.m.
Minutes approved by the Board on January 14, 2015.
______________________________________________
Gayle C. Manchin, President
______________________________________________
Tina H. Combs, Secretary
Minutes were recorded by
Virginia M. Harris
Secretary to the Board
WVBEMinutes12/10/14