WV ADULT EDUCATION IN-SERVICE CLASS VISIT REPORT
FOR EXPERIENCED INSTRUCTORS
Instructions
WVAdultEd practitioners may choose to visit another adult education class in order to receive three
hours of elective professional development credit. You may only take advantage of this opportunity
every other year, and you must visit a different class/program each time.
The purpose of this visit is to see how another program is structured and to exchange ideas with another
practitioner. Your task is not to evaluate the other teacher, but rather to see what new perspective you
can bring to your own classroom. Follow the process below:
 Decide with your local, regional, or institutional education coordinator whose class you should visit.
 If you need a recommendation, ask the state professional development coordinator to
recommend an instructor/program to visit.
 Contact the instructor yourself or ask the coordinator to make the contact to see if the person is
willing to be visited and observed. Discuss:
 Convenient days/times for a visit. (Can you meet with the instructor a few minutes before/after
class in order to talk? Will you be able to observe some class time and some intake or goalsetting activities?)
 Distance you will need to travel and directions to the site.
 Obtain permission to travel from your supervisor (county director, coordinator, institutional
education supervisor, etc.)
 Follow local procedures/policies regarding release time and travel reimbursement for
professional development activities.
 Bring the Class Visit Report Form along to the class visit.
 You may want to take notes on a hard copy and then complete the electronic form later.
 Save this file to your computer or data storage device before you begin answering questions.
 Go to the top left and select “Save As”.
 A dialog box will open. Select the location where you want the file saved (either My Documents,
Desktop, or to a data storage device location). Be sure you change the location. Otherwise, your
file will be saved to a temporary location and will not be able to be retrieved.
 Also in the dialog box, make sure the file name--Class Visit Report-- is showing. Click on “Save.”
 Make note of the location to which you saved the file so you will know where it is located when
you are ready to work on it.
 Fill-in the required information and click on “Save” again to save your work to your computer or
data storage device.
 Send your travel reimbursement form to your local program.
 Submit the Class Visit Report Form electronically to:
Cathy Shank, Coordinator
West Virginia Adult Education
Professional Development Office
cshank@k12.wv.us
In-Service Class Visit Report
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WV ADULT EDUCATION IN-SERVICE CLASS VISIT REPORT
Observer:
Date:
Instructor Observed:
Type:
Time:
Class Site:
Full-time
Part-time
General AE/HSE
English Language Acquisition
Institutional Ed
SPOKES/HTGR
Community College
Other:
Ask instructor about type of students present in classroom.
Notes:
Type:
Yes
No
Yes
No
General AdultEd/HSE
TANF Recipients
English Lang. Learners
Youth
Incarcerated
Ask students about the class:
 What do they like about
coming to this particular
class/learning center?
 What makes this program
different from schools they
attended before?
Ask students about barriers:
 What makes it hard to
attend at times?
 What special arrangements
(if any) do they have to
make in order to attend?
What type(s) of instructional strategies do you observe?
Notes:
Type:
Large Group
Small Group
Computer-assisted
One-on-One Tutorial
Individualized
Other:
In-Service Class Visit Report
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Observe or Ask the Instructor
About…
Describe What You
Observe or Discover
Compare To Your Own Class
The Class Structure:
 What is the sign-in procedure?
 What is the daily
schedule/routine?
 What is the weekly/monthly
schedule?
The Intake Process:
 Are there specific days/times
for entry/intake?
 How does the instructor handle
new students that arrive
unexpectedly?
 Is the intake paperwork done
paper/pencil or electronically?
 How are special needs/barriers
determined and addressed?
 How are learning styles
determined and addressed?
 What is used for career
exploration?
 Are students connected to
post-secondary opportunities
aligned with their interests?
 How is a private conversation
managed?
 How is this intake information
used after it is collected?
 When is the information
revisited?
In-Service Class Visit Report
3
Observe or Ask the Instructor
About…
Describe What You
Observe or Discover
Compare To Your Own Class
The File Management System:
What information is found in each
of these types of files?
 Permanent Program files
 Confidential files
 Student working files
Where are different files stored?
The Standardized Assessment
Schedule and Process:
 Are there specific days/times
for testing?
 Which standardized
assessment instruments are
used?
 How does the instructor
determine when to administer
an interim or exit post-test?
 How does the instructor keep
track of who needs to be
tested?
For classes that serve HSE
Diploma candidates:
 What is the process for those
who only want to take the
practice test to qualify for free
TASC testing?
 How are those being tested
scheduled?
In-Service Class Visit Report
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Observe or Ask the Instructor
About…
Describe What You
Observe or Discover
Compare To Your Own Class
Setting up the Instructional Plan
for Each Student:
 How are goals set?
 How are instructional materials
determined?
 How are assignments
determined?
 How does the instructor keep
track of completed
assignments?
 How are students assessed on
classroom learning?
Instruction in the Classroom:
 How is class time organized?
What are typical daily
activities? (Examples: daily
journal entry, math quiz,
pronunciation, spelling,
computer typing, group lesson,
etc.)
 How is the class divided for
group work? How are groups
organized?
 How does the instructor
manage activities for students
at various levels?
 How is UDL addressed? What
choices are available to
students for input, practice,
etc.?
In-Service Class Visit Report
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Please attach a list of educational materials (see last page).
Comment on why you selected them.
Collect information (title,
publisher, price, URL, etc.) of text
books, software, or other
educational materials you would
like to have in your own
classroom.
Suggestion: Give your supervisor
this list and ask to purchase.
What is working well that you
could adapt or change to use in
your own program or classroom?
What strategies, materials, or
procedures could you offer to
share or exchange with the
instructor?
How are you going to follow-up?
In-Service Class Visit Report
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EDUCATIONAL MATERIALS LIST
Title
In-Service Class Visit Report
Publisher
URL (if appropriate)
Apx. Price
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