West Virginia School Counseling Protocol
Utilizing PLAN Results Protocol 10th Grade
School Counselor Performance Standard 2: The professional school counselor facilitates delivery of the WV Comprehensive Developmental School Counseling Program for all students. Function 2D: Individual student planning: the professional school counselor coordinates an ongoing systemic approach to assist individual students in establishing personal goals and developing future plans. Indicator 2D1: The professional school counselor facilitates a collaborative approach to student academic and career planning. GOAL: To assist students/parents/teachers in interpreting ACT PLAN results for educational and
career planning purposes.
Activity Description: The school counselor will assist students/parents/teachers in interpreting ACT PLAN results for individual, educational and career planning purposes. Rationale: The vision of the West Virginia Board of Education is “all West Virginia students will exceed national educational standards and prepare for higher learning and the world of work through the programs, services and offerings of West Virginia’s thorough, efficient, safe and nurturing education system”. PLAN is the assessment administered statewide in the 10th grade that yields a national measurement of academic performance. It is vital for students, parents and teachers to understand the relationship between PLAN results and academic and career planning. Additionally WVBE 2340: West Virginia Measures of Academic Progress §126‐14‐4.5 states the following: All public school students enrolled in the 10th grade, except who meet the criteria to participate in APTA, shall participate in the ACT PLAN with accommodations as determined by their respective IEP Teams, Section 504 Committees, or LEP Committees. Materials: CR = Counselor Resource (These resources are posted in the resource section of the Protocols.) CR1 Sample PLAN student score report http://wvde.state.wv.us/oaa/pdf/Sample%20PLAN%20Student%20Report.pdf CR2 ACT College Readiness Benchmarks http://wvde.state.wv.us/oaa/pdf/06‐
07%20College%20Readiness%20Stds.pdf CR3 Utilizing EXPLORE and PLAN Results to Improve Student Performance http://wvde.state.wv.us/oaa/pdf/Using%20EXPLORE%20and%20PLAN%20Results.pdf See page 38 & 39 for letter to parents: COMMUNICATING EXPLORE RESULTS TO PARENTS CR4 LINKS Lessons http://wvde.state.wv.us/counselors/links/advisors/lesson‐plans.html CR4a Lesson 10.9 Introducing the 3‐Year Plan (ISTP) CR4b Lesson 10.19 Using PLAN Results 1 Lead Developers: Dr. Beth Cipoletti, Assessment Assistant Director – WVDE; Dr. John Tomaszewski, Counselor – Valley High School; Lori Helmick, Counselor –
St. Mary’s High School – Approved April 2011 at the State Protocol Task Force Meeting – Finalized by Barbara Ashcraft, WVDE School Counseling Coordinator – June 2011 West Virginia School Counseling Protocol
CR5 Excerpt from West Virginia Code §18‐1‐4. Vision 2020: an Education Blueprint for Two Thousand Twenty http://www.legis.state.wv.us/WVCODE/ChapterEntire.cfm?chap=18&art=1&section=4#01 CR6 Excerpt from WVBE Policy 2510: Assuring the Quality of Education http://wvde.state.wv.us/policies/p2510.pdf CR7 West Virginia State‐Level Financial Aid Programs http://www.cfwv.com/Financial_Aid_Planning/Scholarships/Scholarships.aspx CR8 Sample PLAN Predictions of AP Success School Roster http://wvde.state.wv.us/oaa/pdf/Sample%20PLAN%20%20Predictions%20of%20AP%20Success
%20School%20Roster.pdf CR9 Using PLAN to Determine Academic Readiness for Advanced Placement (AP) Courses https://docs.google.com/viewer?a=v&pid=sites&srcid=d3ZkZS5rMTIud3YudXN8b2Fhci1maWxlL
WNhYmluZXR8Z3g6Mzg2YjJlZTg5ZmI4M2IwMg CR10 College Foundation of WV‐‐ Cash for College, Financial Aid, PROMISE, etc. http://www.cfwv.com Procedures: 1. The counselor will read, become familiar with, and follow guidelines from the WVDE booklet Utilizing EXPLORE and PLAN Results to Improve Student Performance. http://wvde.state.wv.us/oaa/pdf/Using%20EXPLORE%20and%20PLAN%20Results.pdf 2. The counselor will read, become familiar with the following LINKS lessons to assist students (and staff) in understanding the purpose of, preparing for, and understanding the PLAN. http://wvde.state.wv.us/counselors/links/advisors/lesson‐plans.html a. CR4a Lesson 10.9 Introducing the 3‐Year Plan (ISTP) b. CR4b Lesson 10.19 Using PLAN Results 3. In a classroom guidance lesson, the school counselor will explain the components of the student score report. a. explain what the numerical scores mean using CR1 Sample PLAN Results b. explain how PLAN scores predict ACT Scores c. explain what scores mean in relationship to course selections, college admissions, and future success i. give example of cutoff ACT scores for various types of colleges ii. provide resources for students to look up admissions information and recommend students research at least two schools in which they are interested d. discuss the student’s educational goals and career plans 2 Lead Developers: Dr. Beth Cipoletti, Assessment Assistant Director – WVDE; Dr. John Tomaszewski, Counselor – Valley High School; Lori Helmick, Counselor –
St. Mary’s High School – Approved April 2011 at the State Protocol Task Force Meeting – Finalized by Barbara Ashcraft, WVDE School Counseling Coordinator – June 2011 West Virginia School Counseling Protocol
e. explain the relevance of the World of Work map, compare with EXPLORE results and discuss implications for student’s career plan, including how selected concentration matches career interests f. review/make available graduation requirements and programs of study information g. explain the relevance of PLAN scores and any implications for AP, Honors, IB or other course selections in the 11th and 12th grades h. discuss ways to prepare to take the ACT i.
discuss how test scores help identify academic strengths and weaknesses and show the student how to use the PLAN results and the PLAN test booklet to address academic weakness in preparation for taking the ACT College Entrance Exam. j.
identify resources that address academic deficiencies aimed at helping each student achieve optimal potential 4. The school counselor will meet with students and use the student’s PLAN results when reviewing the ISTP pathways, concentrations, and future courses (i.e. conceptual or applied for skilled pathway). See CR4a Lesson 10.9 Introducing the 3‐Year Plan (ISTP). 5. After explaining the components of the score reports and describing what the test results mean, the counselor will ensure that each student has an individual meeting to review his/her results. This process will vary depending on the school. Some examples are: 1) The counselor meets with students in the classroom after the score report presentation; 2) The counselor holds individual meetings with students in another setting; or 3) The counselor trains and coordinates with teacher/advisors to ensure each student has an individual EXPLORE consultation within the school advisory program. The school counselor will develop a process to document the following has occurred during the consultation: a. student will explain what his/her scores mean in relation to his or her academic goals (If it is evident that the student is unable to do so, the counselor or advisor will explain significance and relevance to student.) b. discuss graduation requirements, course selections, and Program of Studies relating the relevance of the World‐of‐Work Map and PLAN/ACT scores. c. assist each student in understanding the relationship of his/her career interests to the World‐of‐Work Map and the relationship with future career plans and selection of Career Cluster and Concentration. d. discuss the educational goals and career plans and resources to assist with career planning and exploration e. identify resources that address the reported needs for assistance. 3 Lead Developers: Dr. Beth Cipoletti, Assessment Assistant Director – WVDE; Dr. John Tomaszewski, Counselor – Valley High School; Lori Helmick, Counselor –
St. Mary’s High School – Approved April 2011 at the State Protocol Task Force Meeting – Finalized by Barbara Ashcraft, WVDE School Counseling Coordinator – June 2011 West Virginia School Counseling Protocol
f.
explain, if appropriate, how the student’s PLAN scores compare to the ACT PLAN College Readiness Benchmarks. g. discuss the student’s academic preparedness to pursue the student’s educational goals and career plans. 6. The school counselor will create a process to communicate with ALL parents to interpret the PLAN results (Parent Nights, appointments, ISTP meetings, etc.). The school counselor will discuss the following: a. explain the relationship between the student’s estimated ACT scores based on his/her PLAN results and the PROMISE Scholarship requirements. b. explain the Using PLAN to Determine Academic Readiness for Advanced Placement (AP) Courses brochure to assist the student/parent identify AP courses for which the student has the potential for success. c. describe available sources of financial aid in West Virginia and standardized test considerations. d. explain the relationship between the student’s estimated ACT scores based on his/her PLAN results and college entrance requirements. 7. The school counselor will use the student’s PLAN results and other available information (i.e., Programs of Study, personal interests, course prerequisites, college course catalogs, etc.) when revising the Individualized Student Transition Plan (ISTP – 3 Year Plan)) with the student/parent in order that the student will be fully prepared for post‐secondary education or gainful employment upon graduation. a. discuss with the student/parent the academic strengths and weaknesses as indicated by the PLAN scores. b. Discuss educational requirements related to the student’s postsecondary education and career goals. 8. The counselor will provide staff/advisor training to ensure staff understands the significance of the PLAN to best advise students regarding course selection, seeking academic supports, and career planning. 9. The counselor will explain to staff how to use PLAN results to identify areas of weakness in specific content areas, describe how to assist students in setting academic improvement goals for the 10th grade PLAN, and to drive course selection when updating the ISTP. 10. If possible, the school will make a third copy of the PLAN results along with copies of the students’ improvement objectives and share with advisors/homeroom teachers for placement in student portfolio for ongoing student planning. Student improvement objectives will also be shared with core teachers. 4 Lead Developers: Dr. Beth Cipoletti, Assessment Assistant Director – WVDE; Dr. John Tomaszewski, Counselor – Valley High School; Lori Helmick, Counselor –
St. Mary’s High School – Approved April 2011 at the State Protocol Task Force Meeting – Finalized by Barbara Ashcraft, WVDE School Counseling Coordinator – June 2011 West Virginia School Counseling Protocol
11. Counselors will retain a copy of results in student ISTP folders for use during scheduling and annual revisions to the ISTP (3 Year Plan) in the 11th and 12th grade. Limitations: Space, technology, teacher cooperation, administrative support, parent participation, counselor motivation and time management Additional Resources: http://actstudent.org/explore/index.html www.CFWV.com www.CareerCruising.com State Board Strategic Plan http://wvde.state.wv.us/strategic‐plan/ Evaluation: Counselor monthly calendars Daily classroom visitation schedule PLAN/EXPLORE correlations/comparisons World of Work Map – School summations Identified Student Needs – Documentation of Alignment of Services Student/parent forums Student sign‐in sheets Parent meeting/conference lists Student individual meeting lists Documentation on ISTP Plans – student/parent signatures 5 Lead Developers: Dr. Beth Cipoletti, Assessment Assistant Director – WVDE; Dr. John Tomaszewski, Counselor – Valley High School; Lori Helmick, Counselor –
St. Mary’s High School – Approved April 2011 at the State Protocol Task Force Meeting – Finalized by Barbara Ashcraft, WVDE School Counseling Coordinator – June 2011