Cataloging Working Group Meeting
October 14, 2010
Present: Gail Hueting (Presiding); Patricia Rosario (Minutes);
Atoma Batoma, Andy Bendel, Martha Degutis, Diana Eynon, Fang
Gao, Barb Henigman, Robin Hess, Diana Long, Bridgette LeSure,
Kevin McLaughlin, Jane Menkhaus, Muzhgan Nazarova, Michael
Norman, Lyn Petrie, Lesley Purnell, Jianying Shou, Janet Weber,
Lynn Wiley, Lin Yang.
1) Gail Hueting called the meeting to order at 9:30 a.m.
2) Gail Hueting moved that the minutes of July 8, 2010 be
approved; Lesley Purnell seconded, and the motion was
carried.
3) Lynn Wiley gave a PowerPoint presentation on Shelf Ready
Experiments. Here are some of the highlights:
a) Several staff members at the UIUC Library have retired,
and the library cannot hire people to replace them, so
they have begun using automated processes to get the
books on the shelves.
b) YBP handles all of the UIUC Library’s domestic
monographs, and the vendor works off of the library’s
subaccounts. The library has five workflows based on the
subaccounts and they are related to how books are
ordered.
c) YBP does not have access to the library’s catalog, so
they cannot check for duplicate call numbers.
d) YBP will charge for the production of call numbers,
labels, and barcoding.
e) There are different processes for five workflows:
(1) Slip orders not shelf ready (Default process)
(2) Slip orders shelf ready DDC (Only Science enabled)
(3) Slip orders shelf ready LC (Music and Performing
Arts)
(4) Autoslips not shelf ready (Default process)
(5) Autoslips shelf ready DDC
They are different processes, and records are loaded
differently.
f) There have been some issues with getting books shelf
ready:
(1) The biggest problem has been duplicate call numbers.
(2) There is now way for YBP to give the same call number
for previous editions.
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g)
h)
i)
j)
k)
l)
(3) YBP was using the wrong Cutter Table.
(4) Workmarks are not being supplied.
(5) No distinction is being made for oversize books.
60% of the call numbers are as they should be.
Catalogers will apply the shelf ready call numbers when
they can and revise the rest.
Books that are shelf ready will have labels for call
numbers instead of handwritten call numbers.
The UIUC Library will be moving to LC, and it will be a
multiyear process.
Catalogers will not be writing the location by hand in
books anymore; shelf ready books will have a label for
the location applied to the inside of the front cover.
Diana Long noted that Jennifer Hain Teper and her team in
Preservation and Conservation might be concerned about
the adhesives that will be applied to books.
4) Lynn Wiley’s PowerPoint is now saved to G:\AcqCatPres\
Cataloging\shelfready.
5) Gail Hueting made a motion to dispense with location on the
cataloger’s page. Michael Norman seconded, and the motion
was carried.
6) Kevin McLaughlin moved that the prefix on UN folios be
changed from FUN to UNF. Atoma Batoma seconded, and the
motion was carried.
7) Gail Hueting spoke briefly about the progress being made on
RDA, a new set of cataloging rules being tested in national
libraries from October to December. GSLIS is participating
in a project with other schools, and several librarians from
CAM are working with students. Gail encourages everyone to
look at the RDA Toolkit and the upcoming Webinars.
8) Recently, there was a catalogers’ workshop on subject
headings.
9) There will be another series of NACO training, probably in
November.
10) Kevin McLaughlin suggested a catalogers’ workshop on LC.
11) There were some questions about Voyager holdings and
replacing and relinking records. Janet Weber is going to
find a document related to this.
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12) Michael Norman pointed out that
Local on the UIUC Library’s Web
Local, you can search Libraries
Libraries, and the UIUC Library
there is a link for WorldCat
page for CAM. At WorldCat
Worldwide, I-Share
for materials.
13) The meeting was adjourned at 11:00 a.m.
Meeting minutes created by Patricia Rosario on October 20, 2010;
modified on November 3, 2010.