CDC Meeting Notes
3:30pm Tuesday, June 3 2008
Present: Muhammad Al-Faruque, Rod Allen, Alvan Bregman, Laura Hanson, Cynthia Ingold, Betsy
Kruger, Mary Laskowski, Wendy Shelburne, Tom Teper, Katie Sumner
Absent: Claudia Iniguez, Tina Chrzastowski, Lisa Hinchliffe, Joann Jacoby, Anne Robbins, Diane Schmidt,
Sara Shreeves, John Wagstaff, Cherie Weible, Lynn Wiley
I. FY09 Budget Update (Tom Teper & Rod Allen)
Illinois Legislature proposed a 2.8% increase, however the State doesn’t have the funds,
therefore it’s unconstitutional for the Governor to sign it. (It would result in ~3.5% deficit
spending.) Stay tuned! Last year we didn’t have a budget until August, however it seems likely
we will have one approved prior to the Democratic National Convention in Chicago.
Rod met with Mike Andrecek to discuss fees, what the implications are and to glean the
Provost’s thoughts:
• Other than salary increases, any budget increases will be based upon the fee.
The fee is earmarked as a recurring income for now.
Last year 750K was considered as part of the base
• Mike thinks the fees are going to be with us forever.
• Our allocation is for all of our costs, however it does not include wages/salaries or
promotional increases.
• Google or Digitization will be a separate allocation
• There is a Memorandum of Understanding with the Law Library ($39,300). The
assumption is this will be permanent (it’s the Provost’s call).
• The way it works: There are 4 years of increasing Fee revenues, which becomes
stationary after the 4th year. Each year of the 4 brings in new money: Year 1=3.7 million,
Year 2=~3million (new, in addition to Year 1), etc. as groups are added to the fee
structure.
Recission: the amount for this year is $320K, adhered to this by limiting/holding off academic
searches. Mike & the Provost thought we could expect ~1.5-2.5% recission amount for the next
FY.
Questions:
Have we peaked in enrollment?
What is the impact of Freshman class size reduction?
II. CDC Representatives
• New terms start August 16, 2008 and run through August 15, 2010
• Representatives are needed for Arts & Humanities, Law, Special Collections and Social
Sciences. ***Get back to Tom with reps for these 4 areas by the end of the week***
• Interns: 2 will be appointed by EC. Need to be tenure-track faculty.
• Continuing Representatives:
Area Studies: Muhammad (FY08-FY09)
CPS: Jo Kibbee (FY09-FY10)
Life Sciences: Diane (FY08-FY09
Physical Sciences: Tina (Fy08-FY09)
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III. FY09 Inflation/Devaluation Projections
• Current figures (spreadsheet visual) do not include Elsevier (which is a set rate)
• FY09: No comments yet on the figures that were sent out. Exchange rates are based
upon Euro exchange, but do not include the Pound. See Katie for additional information.
• Inflation vs. currency fluxuation: amount to compensate for this is ~11K. There was a
question about what currency we are purchasing in, and if it makes a difference.
IV. FY08 End of Year
• We don’t know yet what’s going to be left for the EOY. Welcome ideas and comments
about what to do with any remaining funds, however must consider the time constraint
for spending.
• If recission funds are released, we will pay off notes (Chemistry @ 100K, Oak Street
@200K, and an inherited invoice ECHO @20K). These 3 notes come due next year,
therefore we would have the ~320K to allocate for the next fiscal year. We won’t have a
reasonably good idea bout the status of the recission until the middle of next week.
• Last year ~140K were returned, however this year probably not as much.
V. Sage and Subscription Updates (Wendy Shelburne)
• Wendy’s standing offer: she is available to come and explain the project to groups/units
before destroying print journals.
• There is a new working group of CIC: Wombat, which is a think-tank for the WileyBlackwell transition, which is a messy situation. July 1, Blackwell Synergy goes away,
and everything will then appear @ Wiley InnerScience. The timing is better than if it was
scheduled for September.
• Sage
o Available July 1, 2008, will be 1999/1997 backwards comprehensive (cost on this
was very reasonable)
o January 2009, Current Contents will be available, with more journals (485
subscriptions)
o Carly comes out late in the FY. This is the last year of this program.
VI. FY09 Discussion—Projections of what could happen if we tried?
• CIC Pool/Licensing Working Group: a set funded amount for each institution, used to
negotiate good deals.
• Sage e-journal package ~19K (See Tom’s spread sheet) is an unmet collections cost.
• What about commitment to Health information?
• Digitization: out-sourcing is ok (can’t spend it on staff)
• Note: The spread sheet presented is all State money.
• Get a handle on teaching class size: 6 or 10 student minimum.
• Teach small specialty classes across multiple campuses (example: lesser taught
languages)
• Cooperative Collections: other than political and personal interest issues, there’s no
reason why this can’t happen.
• Use-based inflation of resource allocation?
• There is disconnect between what we have inherited and what we are heading for.
• Small group (4 people): select scenario development.
• Scenario option: thinking every electronic journal means we can’t have this in print.
• CIC (consortium of 12 Libraries) = 100K agreement.
One-time purchases/resources
Must be non-recurring in nature
Can they agree about what strategic initiative needs to be met?
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