Preparations for Hurricanes and Tropical Storms
10/07
Generally:
All departments maintain current department call tree and contact lists of staff, including office
phone numbers, home phone numbers, cell phone numbers, home email addresses, and names
and numbers of emergency contacts.
Dean’s office maintains UHLC Emergency Team list and distributes to all team members and
department heads.
Each department manager at all times maintains and keeps at home department call tree,
department contact lists, and UHLC Emergency Team list.
When storm is imminent, each staff member is given emergency packet to take home, with a
copy of department contact list and UH emergency information webpage url
( www.uh.edu/emergency ).
Student Services maintains list of offsite email addresses for all students.
When a storm appears imminent, all outdoor furniture, newspaper dispensers, trash cans and
similar objects will be removed by the UH Labor Shop no less than one day before expected
landfall of storm. Contact person: Robert Gonzalez.
Instructions to close the campus and to return will come from UH administration. All staff should
check UH emergency information web site for updates. www.uh.edu/emergency
When the order comes to shut the campus down Robert Gonzalez will change the programming
for all doors to remain locked until notice is given to return to the buildings.
Once the campus is shut down, no one is allowed on campus except for UHPD and essential
maintenance crews. The UH police department will patrol all buildings to make sure they are
secure and to ensure no unauthorized person has stayed behind.
If the Law Center must shut down due to storm damage, temporary office space will be available
in the Pavilion.
To ensure that classes and operations may continue with minimal interruption, contact the UH
Emergency Management Team (David Irvin, head) to arrange for classrooms and office space. If
additional space is needed, contact:
1) South Texas College of Law and Texas Southern College of law;
2) Local law firms, particularly for space for skills classes, especially for classes taught
by adjuncts from those firms;
3) HISD for larger classrooms
Basement Offices, SOS:
Note: the HVAC tunnel has been fitted with submarine doors and the risk of flooding is
considered much reduced. If there is flooding of the basement, UH Facilities has sole
responsibility for recovery procedures.
In event of imminent storm, student organization and journal staffs will be instructed to remove
files and computers from the SOS, for storage in BLB 109.
Clean out refrigerators.
Ground floor Offices:
All records, files, books elevated off floor sufficiently to be clear of surface water.
Computers, printers, fax, machines, servers, and other electronic and electrical devices turned
off, unplugged, and, if normally kept on floor, elevated sufficiently to be clear of surface water.
Those wishing to store files or other items outside their offices may bring them in boxes clearly
marked with the number of their office to BLB 109. UH will not be responsible for damage to or
loss of personal effects.
Clean out refrigerators.
Library:
Offices and staff areas: The library offices are subject to the same conditions as the other
ground floor offices and the directions are the same as those above:
All records, files, books elevated off floor sufficiently to be clear of surface water.
Computers, printers, fax, machines, servers, and other electronic and electrical devices turned
off, unplugged, and, if kept on floor, elevated sufficiently to be clear of surface water.
Clean out refrigerators.
Main floor public area and Krost Foyer:
All records, files, books elevated off floor sufficiently to be clear of surface water.
Computers, printers, fax, machines, servers, and other electronic and electrical devices turned
off, unplugged, and, if kept on floor, elevated sufficiently to be clear of surface water.
Floors 1 and 2, Faculty and Organization offices:
Since intruding water might spread throughout floors, all records, files, and books should be
elevated off the floor sufficiently to be clear of surface water.
Computers, printers, fax, machines, servers, and other electronic and electrical devices turned
off, unplugged, and, if kept on floor, elevated sufficiently to be clear of surface water. Computers
in perimeter offices with windows should be covered with large plastic garbage bags.
Those wishing to store files or other items outside their offices may bring them in boxes clearly
marked with the number of their office to the following rooms. UH will not be responsible for
damage to or loss of personal effects.
Floor 1 BLB offices
Floor 2 BLB offices
Floor 1 TUII offices
Floor 2 TUII offices
Clean out refrigerators.
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BLB 115
BLB 213
TUII 121
TUII 215