Dean of Libraries records
RG.20.04.03
This finding aid was produced using the Archivists' Toolkit
May 19, 2015
Describing Archives: A Content Standard
Ball State University Archives and Special Collections
Alexander M. Bracken Library
2000 W. University Avenue
Muncie, Indiana, 47306
765-285-5078
libarchives@bsu.edu
Dean of Libraries records RG.20.04.03
Table of Contents
Summary Information ................................................................................................................................. 3
Biographical Note / Historical Note / Administrative History......................................................................4
Scope and Contents....................................................................................................................................... 4
Arrangement...................................................................................................................................................4
Collection Inventory...................................................................................................................................... 6
Series 1: Marion Grady records.............................................................................................................. 6
Series 2: Ross Johnson records............................................................................................................. 10
Series 3: Ray Suput records.................................................................................................................. 10
Series 4: Dean's Advisory council records........................................................................................... 11
Series 5: Library planning documents.................................................................................................. 13
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Dean of Libraries records RG.20.04.03
Summary Information
Repository
Ball State University Archives and Special Collections
Title
Dean of Libraries records
Date
1962-2010
Extent
3.0 Cubic feet 3 Boxes
Language
English
Language of Materials
Materials in English.
Preferred Citation
Dean of Libraries records, Archives and Special Collections, Ball State University Libraries
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Dean of Libraries records RG.20.04.03
Biographical Note / Historical Note / Administrative History
This collection includes records from the deanships of Dr. Marion Grady (from 1942-1969), Mr. Ross
Johnson (briefly in 1969), and Mr. Ray Suput (from 1969-1983).
Scope and Contents
This collection includes records from the Dean of Libraries in Muncie, Indiana ranging from 1942
to 2002 regarding correspondence with students, primarily related to library fines, admission to the
Department of Library Service, and course scheduling; Correspondence with university administrators
and faculty; ACRL (Association of College and Research/Reference Libraries) organization information,
including meeting minutes, committee descriptions, leadership nominations, conference planning, and
organization related correspondence; Indiana School Library Training Council information, including
meeting minutes, newsletters, licencing guidelines and regulations, conference planning, and organization
related correspondence; Dean's Advisory Council meeting minutes; Library staff vacancy listings, with
hiring prospect information and correspondence; and general resource and budgetary planning for the
University Library, branch libraries, and library departments.
Arrangement
Arranged in the following series:
Series 1: Marion Grady records
Series 2: Ross Johnson records
Series 3: Ray Suput records
Series 4: Dean's advisory council records
Series 5: Library planning documents
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Dean of Libraries records RG.20.04.03
Administrative Information
Publication Information
Ball State University Archives and Special Collections
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Dean of Libraries records RG.20.04.03
Series 1: Marion Grady records
Collection Inventory
Series 1: Marion Grady records
ACRL (Association of College and Research/Reference Libraries)
Box
Folder
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1
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1
6
Committee on Audio-Visual Work, 1951-1952
ACRL (Association of College and Research/Reference Libraries)
conference/meeting agendas; committee appointment, nomination, and
description; and general organization information, 1951-1961, 1965-1966
ACRL (Association of College and Research/Reference Libraries)
Conference on the use of Audio-Visual Materials for Instructional
Purposes review report and correspondence, 1967
ACRL (Association of College and Research/Reference Libraries)
Nominating Committee correspondence, committee descriptions, and
leadership roster, 1954-1955
ACRL (Association of College and Research/Reference Libraries)
Research Committee correspondence, and funding and finance reports,
1952
ALA (American Library Association) Teaching Training Instruction
Session conference/meeting schedule, officer nomination suggestions, and
general organization information, 1942-1964
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Dean of Libraries records RG.20.04.03
Series 1: Marion Grady records
Correspondence - ACRL (Association of College and Research/Reference
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1
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Libraries) Committee to Study Materials for Instruction in the use of the
Library, 1949-1951
Correspondence - ACRL (Association of College and Research/Reference
Libraries) Program Planning Committee, 1949
Correspondence - ACRL (Association of College and Research/Reference
Libraries) related, 1951-1961, 1965-1966
Correspondence - ACRL (Association of College and Research/Reference
Libraries) State Representative, 1953-1954
Correspondence - ALA (American Library Association) Teaching Training
Instruction Session related, 1942-1964
Correspondence - Burkhardt, Dean Richard W., 1950-1968
Correspondence - Emens, President John R., 1947-1948, 1961-1968
Correspondence - Non-student (administrative, faculty, personal, and
general library business) A-C, 1950-1968
Correspondence - Non-student (administrative, faculty, personal, and
general library business) D-E, 1952-1968
Correspondence - Non-student (administrative, faculty, personal, and
general library business) F-G, 1950-1968
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Dean of Libraries records RG.20.04.03
Series 1: Marion Grady records
Correspondence - Non-student (administrative, faculty, personal, and
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general library business) H, 1950-1968
Correspondence - Non-student (administrative, faculty, personal, and
general library business) I-K, 1950-1968
Correspondence - Non-student (administrative, faculty, personal, and
general library business) L-P (1 of 2), 1950-1968
Correspondence - Non-student (administrative, faculty, personal, and
general library business) L-P (2 of 2), 1950-1968
Correspondence - Non-student (administrative, faculty, personal, and
general library business) Q-S (1 of 2), 1950-1968
Correspondence - Non-student (administrative, faculty, personal, and
general library business) Q-S (2 of 2), 1950-1968
Correspondence - Non-student (administrative, faculty, personal, and
general library business) T-V, 1950-1968
Correspondence - Non-student (administrative, faculty, personal, and
general library business) W-Z, 1950-1968
Correspondence - Students, A-C, 1950-1968
Correspondence - Students, D-E, 1952-1968
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Dean of Libraries records RG.20.04.03
Series 1: Marion Grady records
Correspondence - Students, F-G, 1950-1968
Correspondence - Students, H, 1950-1968
Correspondence - Students, I-K, 1950-1968
Correspondence - Students, L-P, 1950-1968
Correspondence - Students, Q-S, 1950-1968
Correspondence - Students, T-V, 1950-1968
Correspondence - Students, W-Z, 1950-1968
Indiana School Library Training Council guidelines, regulations, and
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30
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2
1
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3
statistical information on library material availability and use, 1952-1955
Indiana School Library Training Council meeting minutes, conference
planning and conference invitation correspondence, 1950-1958
Indiana School Library Training Council meeting minutes and
recommendations; and school library certification standards and evaluation
forms, 1949-1954
Indiana School Library Training Council newsletters, licence
requirements, revised certification rules and regulations, and suggestions
for basic material selection, 1951, 1954-1955
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Dean of Libraries records RG.20.04.03
Series 2: Ross Johnson records
Staff vacancy listings and hiring prospect information and correspondence,
2
4
2
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2
6
2
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2
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2
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Box
Folder
2
11
1957-1963
Staff vacancy listings and hiring prospect information and correspondence,
1963-1964
Staff vacancy listings and hiring prospect information and correspondence,
1964-1965
Staff vacancy listings and hiring prospect information and correspondence,
1965-1966
Staff vacancy listings and hiring prospect information and correspondence,
1966-1967
Staff vacancy listings and hiring prospect information and correspondence,
1967-1968
Staff vacancy notices (job descriptions, qualifications, and salary
information) 1964-1968
Series 2: Ross Johnson records
Correspondence - (administrative, faculty, and general library business) AZ, 1969
Series 3: Ray Suput records
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Dean of Libraries records RG.20.04.03
Series 4: Dean's Advisory council records
Correspondence - (administrative, faculty, personal, and general library
Box
Folder
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Box
Folder
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business) A-F, 1969-1983
Correspondence - (administrative, faculty, personal, and general library
business) G-L, 1969-1983
Correspondence - (administrative, faculty, personal, and general library
business) M-R, 1969-1983
Correspondence - (administrative, faculty, personal, and general library
business) S-Z, 1969-1983
Correspondence - Wurster, Dr. Stephen, 1975-1979
Correspondence - Wurster, Dr. Stephen, 1980-1981
Series 4: Dean's Advisory council records
Director's Council meeting minutes, 1973-1974
Director's Council meeting minutes, 1974-1975
Director's Council meeting minutes, 1975-1976
Director's Council meeting minutes, 1976-1977
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Dean of Libraries records RG.20.04.03
Series 4: Dean's Advisory council records
Dean's Council meeting minutes, 1982-1983
Library Management Group meeting minutes, 1983-1984
Library Management Group meeting minutes, 1984-1985
Library Management Group meeting minutes, 1985-1986
Library Management Group meeting minutes, 1986-1987
Library Management Group meeting minutes, 1987-1988
Library Management Group meeting minutes, 1988-1989
Library Management Group meeting minutes, 1989-1990
Dean's Advisory Council meeting minutes, 1990-1991
Dean's Advisory Council meeting minutes, 1991-1992
Dean's Advisory Council meeting minutes, 1992-1993
Dean's Advisory Council meeting minutes, 1993-1994
Dean's Advisory Council meeting minutes, 1994-1995
Dean's Advisory Council meeting minutes, 1995-1996
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Dean of Libraries records RG.20.04.03
Series 5: Library planning documents
Dean's Advisory Council meeting minutes, 1996-1997
Dean's Advisory Council meeting minutes, 1997-1998
Dean's Advisory Council meeting minutes, 1998-1999
Dean's Advisory Council meeting minutes, 1999-2000
Dean's Advisory Council meeting minutes, 2000-2001
Dean's Advisory Council meeting minutes, 2001-2002
Dean's Advisory Council meeting minutes, 2002
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Box
Folder
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Series 5: Library planning documents
"Academic Planning, 1979-1980, Department of Library Service,"
1979-1980
Department of Library Service Maintainance of Library Resources report
and planning outline, 1979-1980
Draft, "Academic Planning, 1979-1980, Department of Library Service;"
proposed budget disbursement; and resource request justification,
1979-1980
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Dean of Libraries records RG.20.04.03
Series 5: Library planning documents
Draft outlines of the University Library planning and budgeting
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documents, 1979-1980
Library academic planning and ranking of priorities from the "BSU
Library Five Year Plan," 1978-1979
Library Planning Advisory Council meeting minutes, 1979
"Library Planning Documents, 1980-1981, Planning for the Period
1981-1987," 1980-1981
Library planning for the Branch Libraries (Architecture, Music, Library
Science, and Science-Health Science) (budgets, requests, reports, and
correspondence) 1980
Library planning for the Division of Collection Development (budgets,
requests, reports, and correspondence) 1979-1980
Library planning for the Division of Continuations (budgets, requests,
reports, and correspondence) 1979-1980
Library planning for the Division of General Collections (budgets,
requests, reports, and correspondence) 1979-1980
Library planning for the Division of Information Sources (budgets,
requests, reports, and correspondence) 1979-1980
Library planning for the Division of Processing (budgets, requests, reports,
and correspondence) 1979-1980
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Dean of Libraries records RG.20.04.03
Office of the Dean budgetary planning for the University Libraries; and "A...
Library planning for Educational Resources (budgets, requests, reports,
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Box
3
Folder
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and correspondence) 1980
Library planning for the Office of Library Instruction (budgets, requests,
reports, and correspondence) 1979
Library resource requests (budget, building and faculty needs, library
materials and program expansion/improvement) 1978-1979
Library resource request forms, 1979-1980
"Five Year Plan: A Preliminary Report," master copy, 1977
Office of the Dean budgetary planning for the University Libraries;
and "Analysis and Summary of University Publication Costs,"
1982-1983
Office of the Librarian and University Librarians Council budgetary
planning drafts and correspondence, 1981-1982
"Planning Documents for the Department of Library Service by the
University Librarian in Consultation with Library Planning Advisory
Council," 1979
"Planning Proposal: Improvement of Library Services," 1987
Recommended changes for Library resources, 1980
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Dean of Libraries records RG.20.04.03
Office of the Dean budgetary planning for the University Libraries; and "A...
Revisions, "Academic Planning, 1979-1980, Department of Library
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Service," 1979-1980
Task Force on Planning and Budgeting meeting agendas, 1980
University Library planning related correspondence, departmental
annual reports, problems and suggested solutions, and resource requests,
1979-1980
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