Western Illinois University – Quad Cities
Facilities
Consolidated Fiscal-Year 2014 Annual Report and
Fiscal-Year 2015 Planning Document
Submitted by:
William Brewer
Director of Facilities – Quad Cities
Mission statement:
The mission of WIU-Quad Cities Facilities is to maintain and enhance the campus
physical environment in support of academic and other related functions of the
university. We provide this support in two areas: Operations and Maintenance and
Planning and Construction.
I.
Accomplishments and Productivity for FY14
QC Facilities accomplished the following items as organized under goals advanced
by the Quad Cities, Planning and Technology Fiscal Year 2013 Annual Report:
Support expansion of academic programs and service operations

Facilities staff continued to ensure effective operation of WIU-QC 60th Street
location. Maintenance activities included main supply fan motor
replacement, various gas line rework, repair of parking lot drainage, exterior
lighting repairs, roof maintenance, replacement of cooling coils, and tree
trimming.

Unit staff continued to troubleshoot and refine operations of Riverfront
building systems, including repairs of several pieces of building equipment,
some via warranty. Additionally, provided new building amenities including
new picture display rail at second floor corridor, an exterior fuel storage
cabinet, installation of various exterior signage, and assembled/placed new
exterior furniture.

WIU-QC facilities managed external contractors at both 60th Street and
Riverfront facilities to provide building security, waste management,
electrical/HVAC/ plumbing maintenance, elevator as well as other life safety
inspections, and landscaping services.

Riverfront Phase II Construction project is still on track for substantial
completion in summer of 2014. This project will add approximately 100,000
square feet to the Riverfront campus and create a traditional university
campus experience for students, faculty and staff. Facilities staff worked
with contractor to complete and release two early parking lots for use by
students, faculty and staff thereby alleviating parking congestion at peak
operational times.

Facilities staff worked with City of Moline to open up University Drive prior
to start of Fall semester to permit access to new parking lots and provide
access to Phase II jobsite.

WIU-QC, in conjunction with the State of Illinois Capital Development Board,
has contracted with Holabird & Root to conduct a Phase III Riverfront
programming study. The study will determine the programs, facilities, and
site development that complete the Riverfront campus build out. Completion
of the study is scheduled for FY14.

WIU-QC has continued to work with the City of Moline, Illinois Department of
Transportation, Illinois Historical Preservation Agency, and the Moline
Historical Commission in pursuing an option to relocate a historical train
depot to the Riverfront campus. The structure, currently in the right of way
for the new I-74 bridge, will function as a WIU-QC student centered facility.
IDOT is currently preparing bids for its relocation to the southeast corner of
the Riverfront site.
Increasing opportunities for student, faculty, and staff engagement
 The Riverfront Phase II project has afforded Department of Recreation,
Parks, and Tourism Administration students learning opportunities as they
program what students might want in furniture for common areas. Master
planning, programming, design and construction of the new campus has also
been topics for other curriculums in the form of presentations and tours for
RPTA, CAS, Engineering, and Business classes.
 Steve Whan and crew continued the annual tradition of campus
beautification at both the 60th Street facility and Riverfront with Spring
Cleanup and Fall “We Care” activities utilizing student, faculty and staff
volunteers.
 Facilities staff continued to identify professional development opportunities
to develop job-related skills and expertise.
 Bill Brewer completed recertification of his Asbestos Designer
license and ongoing required education related to his
architecture license and LEED AP certification.
 Steve Whan and Joe Ackerman completed their yearly pesticide
training refresher and participated in a class to train the
trainers in the Global Harmonized system for material safety
data sheet management.
 Steve Whan successfully completed his probation as a Facilities
Manager.
 Joe Ackerman is a current participant in the Quad Cities
Professional Development Networks’ Professional Supervisor
certification program.
 Steve Whan attended Neocon in Chicago to gather information
on furniture for Riverfront Phase II and other future facilities
projects.
Increase community engagement, marketing, and public relations
 Facilities staff coordinated installation of marketing banners on light poles
along University Drive, in the new University Drive building parking lot and
in the 60th Street parking lot to enhance visibility of WIU events to
community.
 Staff also assisted with other campus/community events including WQPTs’
“Champagne on the Rocks”, “Brew HaHa” and Quad City Open concession
sales.
 Phase I Riverfront building received United States Green Building Council’s
LEED Silver Certification in acknowledgement of the commitment to
environmental sustainability in its design, construction and operation.
 The Riverfront building received a Lorraine Wright Construction award for
Excellence from the Quad Cities Chapter of the National Women In
Construction in recognition of the facility’s structure, beauty, and harmony
with the surrounding environment.
 WU-QC served as a project coordinator for Live United’s 2013 Day of Caring.
Community volunteers assisted facilities staff in various beautification
activities at the Riverfront property.
 Facilities staff provided room setups and event support for over 50 events at
60th street and approximately 160 events at Riverfront.
 The unit continued its active collaboration with City of Moline, Renew
Moline, Illinois Capital Development Board, local contractors and designers,
local utilities providers, Illinois Historical Preservation Agency, Illinois
Department of Transportation, QC Chamber of Commerce, local news media
and other community partners in advancing its new campus along the
Mississippi.
 WIU-QC facilities conducted many building tours for interested community
members and organizations.
Support university planning to the best of our abilities
 WIU-QC staff serve on QC-FIT (Facilities Implementation Team), an
operational committee charged with bridging the gap between Riverfront
Phase II finish of construction to the successful campus opening in 2014. The
Director of Facilities- QC serves on QC-FAT (Facilities Administration Team)
which is charged with orchestrating and implementing administrative
decisions in support of all campus facilities operations.
 The University Architect continued to support and coordinate the municipal
Rivertech Corridor development surrounding the new campus location,
including participation in the following projects:
 University Drive completion
 34th St Improvements
 River Dr parking Improvements
 Adjacent Private Development initiatives
Increase entrepreneurial activities and maintain efficiency


II.
Implement the lessons learned in opening Phase I of Riverfront in all Phase II
activities.
Bill Brewer participated in WIU-Macomb Master Planning process as a
member of the Implementation Team. Additional cross campus committee
service include University Wellness and ADA Advisory committees
Budget Enhancement Outcomes for FY14:

III.




Replaced three aging vehicles in WIU-QC fleet with 3 new Ford C-Max
Hybrids.
Major Objectives and Productivity Measures for FY15
Facilities staff will strive to effectively integrate Phase II complex into our
campus setting. Staff will pay particular attention to developing new
operational protocols that promote both efficiency and quality of service.
Work with project designers of Phase II to acquire LEED accreditation, at a
Gold level.
Implement the lessons learned in opening Phase I of Riverfront in all Phase II
activities.
Continue to coordinate and partner with external organizations to enhance or
augment campus services and operations, including the coordination of
Metrolink transportation services, support relocation of Moline’s historical
train depot to the Riverfront site, and active involvement in the City of
Moline’s development of property immediately to the west of the Riverfront
site.
IV.
Technology Goals and Objectives
Quad Cities Facilities will actively support technology infrastructure projects,
including the impending move to the Riverfront campus. (Higher Values in Higher
Education, Goal 1, Action 3)



Provide for flexible technology access and modifications in design and
construction of new Riverfront projects
Support site access and point of presence of ICN at Riverfront
Assist in documentation of all wiring closets, server racks and schematics of
network equipment, and VoIP network for all QC facilities
V.
Internal Reallocations and Reorganizations, WIU-Macomb: None.
VI.
Internal Reallocations and Reorganizations, WIU-Quad Cities: None.
VII.
New Operating Resources:
$185,000 for Utilities
The utilization of the new Riverfront Phase II building will require a permanent
funding increase for additional utilities costs beginning Fall semester 2015.
$100,000 for (1) Building Services Worker and (1) Grounds Gardener
Campus expansion to Riverfront Phase II will require additional daily cleaning and
operational support to maintain and support effective facilities maintenance of
Riverfront property. Although existing facilities staff from our 60th Street location
have been relocated to the Riverfront campus, present staffing is still insufficient to
cover cleaning and operations for additional square footage and landscape
maintenance.
$75,000 for Operations and Maintenance
Current staffing in QC Facilities does not include necessary trades such as security,
electricians, plumbers, lawncare/snow plowing personnel, and mechanical service
professionals to ensure all required operations and servicing of facilities.
Permanent funding will need to be added to existing 60th street funding to utilize
unit price contracts from local service companies to provide these services for the
new larger Phase II complex. In addition, funding will provide for necessary
supplies for janitorial and other facilities consumables.
$50,000 for opening of Riverfront Phase I Building
(remainder of $200,000 one time request)
Capital Development Board funding will be utilized to outfit the new building with
the majority of required furniture and equipment for building utilization. Additional
dollars are required to support activities and supplies outside the allowable rules of
use for these CDB funds. Moving costs, external trades labor support, and external
technology support are examples of use of these one-time funds.
VIII.
Facilities Requests: None.
Questions about this Annual Report may be directed to:
William Brewer
University Architect and Director of Facilities – Quad Cities
309.762.9481 x62253
WE-Brewer@wiu.edu