CREATING AND
UNDERSTANDING DATA
SETS AND REPORTS
This session focuses on locating data sets
and understanding the content within each
set in order to create a customized report
OUTCOMES FOR THE SESSION
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A broad overview of how reports from Accountability, Finance, and
other areas are arranged on the NCDPI website.
General answers for the following questions:
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How do business rules determine the content included in student performance reports?
Why and how are reports different.
How do you manage the result differences when the accountability model changes?​
How can you merge results from several reports to create a customized report you wish to produce.
**This session will examine different applications like Excel, Access, SQL, PowerPoint, and
Word.
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Which application will assist you best in building reports?
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What are the advantages of each tool?
DATA AND REPORTS FOR
STUDENT ACCOUNTING
Common types of data used in reports from Accounting
http://www.ncpublicschools.org/fbs/accounting/data/
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Principals Monthly Report​
Average Daily Attendance (ADA)​
Average Daily Membership(ADM)​
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Reports with number of students by grade, ethnicity, gender
All of the reports listed above provide the number of students a district or school serves and is
filtered by date and grade
NORTH CAROLINA STATISTICAL
PROFILE HUB
http://apps.schools.nc.gov/pls/apex/f?p=1:1:0
(Provides general statistical data on public school pupils, personnel, and finances)
Four Parts
Part I State Summary
Part II Local Education Agencies
Part III Charter and Regional Schools
Part IV Monthly Student Accounting
STATE TESTING RESULTS FROM
THE DIVISION OF
ACCOUNTABILITY
Accountability currently provides 3 major summary systems
1. The Report Card with School Performance Grades located at
http://www.ncpublicschools.org/src/ provides school performance grades and
data on student achievement, school safety and technology, teacher quality
and more for schools, districts and the state.
2. Historical DISAG, now in the form of a spreadsheet, located
at http://www.ncpublicschools.org/accountability/reporting/leaperformancearc
hive/ provides school and subgroup detail of End-of-Grade and End-ofCourse test results.​
3. The Greenbook located
at http://www.ncpublicschools.org/accountability/testing/reports/archive
provides unfiltered testing results with no special reporting rules applied​.
ADDITIONAL REPORTS
• SAT Summary Reports​
• ACT Summary Reports
• Multiple Summary Spreadsheets
REPORT BUILDING TOOLS !!
WHAT TO USE ???​
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Excel Allows for data manipulation,
sort, filter, create reports. Has file
size limits​
PowerPoint Presentation tool,
provides outlines​
MYSQL "FREE“
Database management
system. Join files by a unique key,
not many other tools have this
ability. This tool can provide same
utility as Excel but requires
experience in command line
expressions.
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Access
Word
HTML development tools
SAS
Questions
• Questions
• Questions