School of Architecture, Science and Technology
Yashwantrao Chavan Maharashtra Open University
Detail Programme Rules
(2010 Pattern)
3 – Part Essential Reference Document
Dr Manoj Killedar
2010
AST, YCMOU, Nashik – 422 222, MS, India
CONTENTS
Open Education .......................................................................................................................... 2
Historical Background............................................................................................................. 2
Open Universities of India ...................................................................................................... 2
Distance Education ..................................................................................................................... 2
Introduction ........................................................................................................................... 3
Brief History ........................................................................................................................... 3
Media Strategy ....................................................................................................................... 4
Essential Attributes ................................................................................................................ 4
Industry Model for Education ................................................................................................. 5
Customers of Education System .............................................................................................. 5
Products of Education System ................................................................................................ 5
Generations of Distance Education ......................................................................................... 6
Total Quality ............................................................................................................................... 6
Total Quality Management (TQM) .......................................................................................... 7
Just In Time (JIT) ..................................................................................................................... 7
TQM, JIT and Distance Education ............................................................................................ 8
Model for Total Quality .......................................................................................................... 8
ELearning .................................................................................................................................. 10
ELearning at YCMOU ............................................................................................................ 11
Learning Management System (LMS) .................................................................................... 12
Blended Learning ................................................................................................................. 12
ELearning and Time Efficiency............................................................................................... 12
Disadvantages of ELearning .................................................................................................. 12
Future Trends ....................................................................................................................... 13
About University ....................................................................................................................... 14
Jurisdiction and Revision of Rules ......................................................................................... 15
For Study Centers Outside Maharashtra ............................................................................... 15
Some Definitions....................................................................................................................... 15
General ................................................................................................................................ 15
Programmes and Courses ..................................................................................................... 16
Study Center ........................................................................................................................ 16
Admission ............................................................................................................................ 16
Counseling ........................................................................................................................... 18
Examination ......................................................................................................................... 18
ELearning ............................................................................................................................. 19
About Us
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ABOUT US
OPEN EDUCATION
From last 40 years, many changes have swept through educational scenario of the world.
Conventional education system cannot reach to large population. Hence quality higher education
becomes the privilege of elite few. Open education system aims to liberate this quality higher
education for the large population in an informal way. Normally, minimal or no restrictions are put
for the admission, although same quality standards are maintained for the examination system.
HISTORICAL BACKGROUND
Now, Open University is quite old concept. The first Open University in the world was established in
United Kingdom in 1969. Even today it is very prestigious and reputed Open University in the
world. Now, many open universities are established in more than 30 countries in the world.
OPEN UNIVERSITIES OF INDIA
The first Open University of India was established at Hyderabad in 1982. "Open and Distance
Learning System (ODLS)" of India consist of following 14 Open Universities listed in order of their
establishment:
1. Dr. B.R. Ambedkar Open University (BRAOU), Hyderabad, A.P. (1982)
2. Indira Gandhi National Open University (IGNOU), Delhi (1985)
3. Vardhman Mahaveer Open University (VMOU), Kota, Rajasthan (1987)
4. Nalanda Open University (NOU). Patna, Bihar (1988)
5. Yashwantrao Chavan Maharahstra Open University (YCMOU), Nashik, Maharashtra
(1989)
6. Madhya Pradesh Bhoj Open University (MPBOU), Bhopal, M.P. (1993)
7. Dr. Babasaheb Ambedkar Open University (BAOU), Ahmedabad, Gujarath (1994)
8. Karnataka State Open University (KSOU), Mysore, Karnataka (1996)
9. Netaji Subhas Open University (NSOU), Kolkata, W.B. (1997)
10. U.P. Rajarshi Tandon Open University (UPRTOU), Allahabad, U.P.
11. Tamil Nadu Open University (TNOU), Chennai, Tamil Nadu
12. Pt. Sunderlal Sharma Open University (PSSOU), Bilaspur, Chhattisgarh
13. Uttaranchal Open University (UOU), Haldwani-263141, Nainital
14. K. K. Handique State Open University (KKHSOU),Guwahati, Assam
The ‘Degrees, Diplomas and Certificates' of these universities are recognized as equivalent to the
respective ‘Degrees, Diplomas and Certificates' awarded by any other statutory university in India,
for the purpose of employment, promotion and further higher education. In this respect, the legal
status of these universities is at par with all other statutory universities of India.
DISTANCE EDUCATION
This Open University normally uses distance education method for teaching and learning. In this
method, there is more emphasis on self-study by learner himself. Substantial self-study is expected
from all students at their convenient place and time. Distance education is remarkably different
from correspondence education. Much more additional academic inputs are provided in distance
education system. Latest computer, communication, audio-video and Internet technology
dramatically improves the effectiveness of distance education.
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INTRODUCTION
Distance learning is one of the most dramatic technology-based recent changes that occur in
education. Communication technology enables students to receive instruction despite geographic
and/or time separation, which makes traditional classroom learning impossible.
Distance Education is a method of instruction that utilize different communications technologies to
provide information, interaction, evaluation and feedback. Thus, it facilitates or enhances selflearning by students at different places. Distance education enable students and teachers to
interact with each other by means of computers, man-made satellites, telephones, radio or
television broadcasting, or other technologies like web.
Distance education is also sometimes called distance learning. While distance learning can refer to
either formal or informal learning experiences, distance education refers specifically to formal
instruction conducted at a distance by a teacher who plans, guides, coordinates and evaluates the
learning process. As new communications technologies become more efficient and more widely
available, increasing numbers of elementary schools, secondary schools, universities, and
businesses offer distance education programs.
Nearly every country in the world uses distance education. More than 20 countries in the world
now have national open universities in which almost all instruction is provided by distance
education methods. This method of education is especially valuable in developing countries. By
reaching a large number of students with relatively few teachers, it provides a cost-effective way of
using limited academic resources available with such countries. Many businesses use distance
education programs to train employees or to help them update skills or knowledge. Employees
may take such programs in the workplace or at home in their spare time.
BRIEF HISTORY
Distance education initially used the postal system, to open educational opportunities to people
who wanted to learn but were not able to attend conventional schools. People who most benefited
from such correspondence education included those with physical disabilities, women who were
not allowed to enroll in men only educational institutions, people who had jobs during normal
school hours, and those who lived in remote regions where schools did not exist.
The invention of the radio in the 1920s and the television in the 1940s are important milestones in
distance education. Educators used these new tools to broadcast educational programs to millions
of students, thus extending learning opportunities beyond the walls of conventional teaching
institutions.
The development of new teleconferencing technologies in the 1980s and 1990s, coupled with
already well developed telephone network, made it possible for teachers to talk with, hear, and see
their students in real time—that is, with almost no delays in the transmissions—even if they were
located across the country or around the world.
Distance education increasingly uses combinations of different communications technologies to
enhance the abilities of teachers and students to interact and communicate with each other.
Distance education also makes use of the World Wide Web, where teachers and students present
text, pictures, audio, and occasionally video. A conferencing method known as ‘one-way video /
two-way audio’ uses television pictures that are transmitted to particular sites, where people can
reply to the broadcasters with an audio link. Television pictures can also be simultaneously
transmitted in two directions, so that teachers and students in one place can see and hear teachers
and students in other places. This is called video-conferencing.
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MEDIA STRATEGY
Each media of communication carries certain advantages over the other. The most effective
distance education employs several media together so that students can harness benefits and
strengths of the appropriate media. But, geographic and/or time separation of the student and the
teacher is a fundamental characteristic of distance education.
Multimedia instruction with web, video systems, or television may be used to connect the local
classroom to students at a distance. Satellite, compressed video, and fiber-optic systems are
increasingly used for same-time, different-place education. This approach is also called
synchronous distance learning. Students can also learn at different times and in different places.
This approach is called asynchronous distance learning.
Distance education programs require teams of media producers, teaching specialists, and experts
in academic subjects to design effective teaching strategies. Other specialists plan and facilitate
interaction and communications with students. Because such programs can be expensive to
produce, institutions usually design distance education courses for relatively large audiences and
wide geographic areas.
Distance education is much more flexible and student centered in approach. By allowing students
to learn in more convenient locations and often at more convenient times, distance education
opens educational opportunity to previously unreached. It also enables students to extend the
period of their education from a limited number of schooling years to a lifelong learning process. It
also changes power and authority relationships between teachers and students, often encouraging
more equal and open communication than that occurs in conventional educational settings.
Because distance education enables institutions to reach students all over the world, students gain
increased opportunities to experience other cultures that enriches their educational experience.
Interactive instruction is possible because the technologies used permit the student to contact
databases, information sources, instructional expertise, and other students in real-time and
interactive ways. For example, individual students can use their computers to interact with other
students or individuals who have information they need. In interactive virtual classrooms, students
can participate and interact with teachers from remote place. An instructor can organize the
individual learning activities of students who collaborate with other students, with the teacher, and
with multimedia technology available locally or via the Internet. Distance learning encourages
collaboration without any time and location barriers.
The practice of distance education has dramatically changed since the early 1990s. Educators are
using technology to increase the distant student’s access to the local classroom, to improve access
of all students to resources, and to make the experience of the remote student comparable to that
of the local student. Distance education no longer relies as heavily as it used to on the delivery of
print and broadcast media technologies. Recent innovations in hardware, software, and Internet
technologies have made web-based distance education systems more available, easier to use, and
less costly. But, any new technology is not a panacea. It also has trade-offs.
ESSENTIAL ATTRIBUTES
Hence, ‘Open and Distance Education System (ODES)’ has following six essential attributes:
1. The teacher and the student are at distance. They are separated from each other by
geographic and/or time distance.
2. Two-way communication between student and teacher is possible through limited
number of face to face contact sessions, assignments and correspondence.
3. This system uses different forms of media such as print, audio video, multimedia CD,
World Wide Web, etc.
4. This system is student centered and student’s active participation is ensured through
practical activities, project or field work, discussion forum, Self-Test Center, etc.
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5.
6.
Self-Learning is emphasized in this system.
This system has accepted an industrial form of education and treats education as an
industry.
INDUSTRY MODEL FOR EDUCATION
Usually, distance education system is required to cater ‘Quality Education’ to large number of
simultaneous students, having wide variety of interests and background. Naturally, this system has
to explore many new effective methods of imparting clear information using various media and
technologies. But, more important than just a better communication, it also has to establish and
manage a virtual environment, which nurtures and facilitates ‘learning’ that is, development of
higher order mental abilities like comprehension, application, analysis, synthesis or evaluation
about the provided information, by allowing all distance students to actively ‘interact’ with each
other and teacher, irrespective of their place and time. Only then, the real task of making learning
possible can be achieved. Hence, the great challenge before this system is to consistently manage
this huge, still personalized human system and environment, for better learning with costeffectiveness. This challenge demands that this system is viewed as a ‘Service Industry’, which
provides ‘Quality Educational Services’ to students at a distance.
A comprehensive and systematic way of approaching and analyzing future trends, on the broadest
and most fundamental level, are now required. This can be provided by viewing the educational
process as a production process – which uses various resources to convert inputs into outputs.
Specific issues can then be discussed systematically in terms of:

Efficiency of resources utilized

Effectiveness of the quality of the output produced
Furthermore, once having described the education as production process, it can then be analyze
systematically in regards to efficiency, effectiveness and quality, in light of the principles and
concepts of ‘Total Quality Management (TQM)’, an integrated, internally consistent philosophy of
management and leadership.
CUSTOMERS OF EDUCATION SYSTEM
Universities are complex organizations with variety of customers making demands unparalleled in
society. But, then who are customers of the university? Prospective customers of the university
include:
1. Students, as they receive education services from the university
2. Affiliated colleges or study centers, as they receive various support services from the
university
3. Society at large, as it receives the product of university, that is, student with added
knowledge and skills.
The student is at center of education system and thus, is the major focus of the educational
process. Although the definition of the customer need not be reduced to single alternative and in
fact is the combination of all alternatives, the student clearly should be placed at the forefront of
this definition.
PRODUCTS OF EDUCATION S YSTEM
Once customer is defined, the next logical question is what is the product of an education system?
Answer to this question may be explored with following different views:
1. Student may be viewed as a customer who buys a product of an education system, that
is, an academic programme, in expectation of some type of life benefit.
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2.
The student himself is the product of an education system after being transformed by
the educational process from a ‘raw’ material into a person with added knowledge and
skills. With this view, the buyer is society; directly in terms of the employer and
indirectly as a funding agency.
Although, these two products of an education system are apparently different, product from the
first view, that is an academic programme, is nothing but encapsulation of the educational process
mentioned in the second view.
GENERATIONS OF DISTANCE EDUCATION
The evolution of distance education may be grouped in following 5 generations, where each
successive generation offers better quality educational services:

Zero Generation: External Students

First Generation: Correspondence Education

Second Generation: Self-Instructional Textbooks and limited face-to-face counseling
(that is, about 15-30 % of conventional education system) help at study centers

Third Generation: All features of second generation and additional audio video support
with cassettes, radio, television and teleconferencing. This where mostly distance
education in India today belongs.

Fourth Generation: All features of second generation and following additional features
offered through CD or Internet with an access at 256 kbps or better speed. This mode is
not truly “Online Education” but may be called as a “Web-Enabled Education”. Here,
face-to-face little counseling help at study centers is enhanced and enriched with CD
based prerecorded “Virtual Classroom Modules (VCM)” from master trainers. Internet is
primarily used as a back-up media for CD/DVD and to provide (1) interaction with
students or counselors, (2) formative feedback about learning effectiveness and (3)
Additional Learning Resource. Today, due to present technology limitations and cost of
Internet, only this generation is immediately feasible. Infrastructure required for this
generation is highly cost-effective and hence it is suitable for mass education. As use of
video is kept to minimum possible, it is easy to design, develop and maintain this
system. Hence, this university will implement model for only this generation of distance
education for all programmes on offer in a phased manner.

Fifth Generation: All features of fourth generation and following additional features
offered through CD or Internet with an access at very fast speed (2 Mbps or better)
using ADSL or other emerging technologies. This mode will be truly “Online Education”.
Here, face-to-face limited counseling help at study centers may be totally replaced by
truly distributed live Virtual Classroom with two-way video Interaction. Internet will be
primary media for delivery of all features of fourth generation and two-way video
Interaction, while CD will act as a back-up media for pre-recorded VCMs. It is estimated
that, at-least 5-10 years will be required to make this generation practically feasible in
India. As two-way video interaction will be used, it will be quite difficult to design,
develop and maintain this system. Hence, although as a future perspective it is just
mentioned here, the university will not immediately implement model for this
generation of distance education.
TOTAL QUALITY
‘Total Quality' is the totality of features, as perceived by the customers, of the product or service.
Totality of features includes stated as well as implied needs and expectations of all types of
customers. As it is the perception by the customers, in addition to conformance with preestablished quality standards, it may also include additional parameters like cost-effectiveness,
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conformance to time schedule, after sale service etc. Quality thus cannot be defined by the
supplier himself, but should always be defined by the customers. Then only quality ratings carry
meaning and retain validity.
TOTAL QUALITY MANAGEMENT (TQM)
Total quality management (TQM) is not a technique; it is a broad management approach or
methodology, dealing with processes and attitudes. TQM places quality as the primary objective for
the organization, as opposed to the traditional management objective of maximizing production
and subsequently controlling costs. Although, TQM was initially developed for the manufacturing
environment, it can be equally applicable to any environment, which involves inputs and outputs,
such as knowledge service industry like universities.
Principles of TQM may be summarized as follows:
1. There is a goal of ‘Continuous Improvement' against achieving some static level of
quality. It is about approaching excellence in an incremental way. Quality is a continuous
ongoing process. Quality is responsibility and mission of all. Hence all employees should
be continuously trained and motivate to consistently achieve better and better quality.
Even ‘Commitment of Top Management' should be visible and clear to all.
2. Instead of reactive and person dependent system, TQM is a ‘Proactive Systematic
Approach'. This means ‘prevention and immediate detection of errors and problems at
root source' is preferred over of ‘correction for problems after its occurrence'.
Responsibility for quality takes place at the source. This feature demands ‘Quality
Design' rather than inspection of quality after poor design.
3. TQM attempts to expose problems rather than hide or burry them. ‘Just in Time (JIT)'
concept described in next section will elaborate more on this. TQM identifies and
addresses causes of problems, not effects.
4. TQM creates, encourages and nurtures simplicity, instead of bureaucratic approach of
adding controls. It attempts to identify and eliminate non-value-added activities thus
naturally motivating people to use quality procedures.
The essence of TQM is the simple but extremely powerful belief that it is better and hence cheaper,
to do every process right at first time, rather than not to do it right and then correct it afterwards.
Doing things right at first time requires no money. Doing things wrong is what only costs money, as
time and resources are wasted by allowing defective products to get produced. Thus, longer it
takes to identify problem, more will be the cost incurred to correct it.
TQM is systematic way of guaranteeing that all activities within an organization happen as planned.
It is the management attitude that concerns with preventing problems at source, rather than
allowing problems to occur and then correcting them afterwards.
JUST IN TIME (JIT)
‘Just in Time (JIT)' is the philosophy which systematically enforces ‘Continuous Improvement' by
continual reduction of non-value-added inventory stocks to lower and then further lower levels.
Inventory stocks allow production process to continue even when some problem occurs. In a way,
inventory stocks act like a buffers to hide any problem that may occur. But, with JIT, there are no
buffers to hide problems and thus, occurrence of problem can shut down the entire production
process. Thus, JIT philosophy helps organization to prominently expose problems and thus, bring a
clear focus on removal of it at source, by eliminating the cause, rather than effects of the problem.
With JIT, it is believed that the root causes of most problems are due to faulty production process
design. Hence, with JIT, nothing is taken for granted, everything is subject to analysis. Each activity
is identified as either ‘Value-Added' or ‘Non-Value-Added'. The reduction of ‘Non-Value-Added'
activities is achieved mainly through increasing manufacturing flexibility and improved quality.
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Simplification of the production process is another key concept in JIT. Reusing existing components
in design of new products keeps variety of required components at minimum level and thus,
enhances cost-effectiveness and simplicity of the production process.
JIT is an extremely powerful tool to identify where improvements should be made. It helps you to
identify cause (not the effect) of problem and its elimination. Failures and exceptions are treated as
opportunities to improve the system. In fact, JIT initiates failures due to problems to expose them.
It is a system of trouble-shooting, within a culture of constant analysis and improvement. It is clear,
as an attitude and approach, JIT and TQM are perfectly complimentary to each other, to expose
and correct problems at source, so as to avoid wasting resources on production of defective
products or services.
TQM, JIT AND DISTANCE EDUCATION
TQM/JIT demands highly focused attention directly on those activities which are responsible for
‘Quality Costs'. Here, ‘Quality Costs' are defined as any cost incurred, because something is not
done right at first time. They are not the cost associated with the ‘Quality Department' or ‘Quality
Function'. Enormous productivity enhancement can be made as a result of exploring and
eliminating non-value added or waste activities, which exist because things were not done right at
the first time. In fact, quality is highly profitable only due to this.
TQM/JIT demands continuous improvement in definition of quality itself. Thus, attention is focused
on ‘Quality Costs', that is, on those activities which are responsible for problems and hence have
potential for improvement, resulting in great cost reduction. Accurate and reliable measurement of
‘Quality Costs' is the most important requirement for this improvement process. With TQM/JIT,
output of any organization can be described as below:
Output = Value-Added Activities + Non-Value-Added Activities
Hence, to maximize the output and efficiency, organization must continuously explore ways to
reduce and finally eliminate ‘Non-Value-Added Activities'. It can be done only when everything is
subject to analysis and examination. Most of ‘Non-Value-Added Activities' are often the result of
‘faulty or inefficient design', previously taken for granted. System design evaluation from this
perspective allows improvements or changes, so as to reduce and finally eliminate ‘Non-ValueAdded Activities'. The result is more efficient design which improves productivity and reduces
costs.
Well known quality expert like ‘Dr J M Juran' estimates that about 85% of the problems with a
product are designed into the product. Hence, one cannot expect significant quality improvement
in ‘Open and Distance Education System (ODES)', unless inefficiency and ineffectiveness are
removed from the design, delivery and assessment of courses and subjects.
Focus on simplification is the fundamental concept in TQM/JIT. Products and processes are
designed around existing families of standardized multipurpose components of minimum variety.
Mass education system like ODES cannot be achieved, without the development of standardized
modules, which have a recognized exchange value at inter university level. Along with the cost
reduction, flexibility can be significantly increased with this modular approach.
TQM/JIT continuously pushes the exposure of problems back, towards the starting point of the
process, until initiation point is reached which is prevention. Every problem has a cause and every
cause is preventable. Obviously, sooner the problem is detected, sooner it can be addressed.
MODEL FOR TOTAL QUALITY
Clear definition of the ‘Total Quality' in measurable terms is extremely important as no quality
improvement is possible without its unambiguous measurement. Hence, quality should be
expressed in clearly measurable parameters with appropriate importance. Not all features of
quality have equal importance. Weight-age or importance assigned to each quality parameter can
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vary as per organization mission and goal or even as per the type of customer. Quality is defined
not by the organization itself, but rather by the customers. Hence easily accessible quality feedback
systems are essential to sustain quality drive, with which, customers of the organization can define
quality. It is clear that definition of the quality will be dynamically changing with the changing
perceptions of customers, which is in conformance with ‘Continuous Improvement', an important
principle of the TQM/JIT philosophy. Thus, Quality parameters should be logically grouped together
at different levels with appropriate importance. Hierarchical tree of quality parameters for the
‘Total Quality' of ‘Open and Distance Education System' is as follows:

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Total Quality
 Academic Quality (50%)
o Academic Human Resource Quality (30%)
 Well Qualified and Experienced (20%)
 Self-Motivated and Properly Trained (20%)
 With good Knowledge (30%)
 With good Communication Skills (30%)
o Teaching Learning Process Quality (20%)
 Regular, Enjoyable and Flexible (20%)
 With Peer Group Interaction (20%)
 Effective, Efficient, Quick and Interactive (20%)
 Proper and Judicious Media Mix (20%)
 Use of Modern Interactive Multimedia Learning Tools (20%)
o Learning Material Quality (20%)
 Clear and simple Language (20%)
 Distance education Pedagogy (20%)
 Logical Presentation (30%)
 Generating Curiosity, Hence Engaging (20%)
 Well Illustrated (10%)
o Curriculum and Syllabus Quality (15%)
 Clear, Accurate, Up to date and Optimum (15%)
 Realistic Programme Calendar Design (15%)
 Communication, Self-Learning, Managerial and IT Skills (15%)
 Real Life Context, Relevance and Equivalence (25%)
 Modular and Flexible with Multiple Entry and Exit Points (30%)
o Academic Infrastructure Quality (15%)
 Library and Learning Resource Centre (40%)
 Laboratories (60%)
 Student Services Quality (20%)
o Services Quality (60 %)
 Programme Information Quality (10%)
 Pre and Post Admission Counseling Quality (10%)
 Learning Material Distribution Quality (10%)
 Counseling Session Quality (20%)
 Interaction Quality (20%)
 Evaluation Quality (20%)
 Learning Feedback Quality (10%)
o Infrastructure Quality (40%)
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






Basic Infrastructure Quality (30%)
Computing Infrastructure Quality (30%)
Communication Infrastructure Quality (30%)
Audio Video Infrastructure Quality (10%)
Management Quality (15%)
o Clear Quality Policy visible to all (10%)
o Continuous Ongoing Quality Training for All (20%)
o Accessible quality feedback systems for customers (20%)
o Proactive Systematic Approach (15%)
o Simple and Preventive System (15%)
o Accountability with Error Correction (20%)
Time Quality (10%)
o Right at First Time (20%)
o Right at Every Time (20%)
o Speed of Response to Query/Feedback received (30%)
o Time Efficiency of systems and processes (30%)
Cost Quality (5%)
o More Value for customers (40%)
o Less Cost for customers and organization (60%)
ELEARNING
ELearning is the learning with the help of web technology. It can deliver cost-effective,
personalized, relevant, interactive learning anytime anywhere. Everyone has learning needs; no
one has e-learning needs. Thus, e-learning is a solution not an end in itself. Implemented right, it
can be a powerful way of meeting learning needs.
Using the technology as enabler and process as a framework, e-learning has the power to
transform how students learn in the new world where knowledge is prized and change is constant.
E-Learning is the continuous assimilation of knowledge and skills by learners, stimulated by
synchronous and asynchronous learning events, which are authored, delivered, engaged with,
supported, and administered using web technologies. Some of the key terms used above are
explained below:

Stimulated: Real learning, that is, assimilation of knowledge and skills, usually happens
only when what has been 'learned' is applied. This application may happen during an
interactive exercise, simulation or discussions, which are parts of e-learning event, but
most likely it may happen in a real world context after learning event ends. E-learning
can only provide stimulus, but responsibility of 'real learning' is still with the learner
himself.

Synchronous: In this type of learning events, teacher and learners, although separated
by geographic distance, interact with each other in real time, with almost no time delay.
This interaction may be only audio like in telephonic talk or audio-visual like in video
conferencing or virtual class using instant messaging technologies. The learner can ask
the teacher a clarification to difficulties. The teacher can ask the virtual class whether
everyone understands a concept just explained. Synchronous learning happens at fixed
time. Hence, they must be scheduled well in advance, so that majority of learners can
participate.

Asynchronous: In this type of learning events, teacher and learners, interact with each
other always with some time delay. For example, email or discussion forum is an
asynchronous communication, as interaction between sender and receiver can never
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happen in real time. Asynchronous learning happens when the learner (and not the
author) wants. Hence, asynchronous learning is basically, anywhere, anytime, online
learning.
o
The flexibility of web technology creates Grey areas between synchronous and
asynchronous. While virtual class is a synchronous learning event, it can be
'recorded' and 'played back' at any time, even by the learners who were not
'present' at the original event. Thus, the teacher and the learners who participated
in the original class are author of this asynchronous learning event, which can be
viewed by other learners at any time and place, of their own choice.
o
Simulations are other example of this grey area. They are synchronous as there are
real time interactions. They are asynchronous as the simulation is defined before
the learner interacts with it. The learner cannot move outside the boundaries
already defined in the simulation.
ELearning and Knowledge Management (KM) do the same thing in slightly different ways. KM
provides raw or less processed knowledge. ELearning delivers processed knowledge where

Subject matter expertise is utilized.

Instructional design process is then applied.

The result is then presented in an obvious framework.
Web technologies and protocols are enablers of ELearning. Courses in ELearning mode are hosted
on web servers and always delivered in a web browser.
ELEARNING AT YCMOU
ELearning system at ‘Yashwantrao Chavan Maharashtra Open University (YCMOU)' consists of
following 3 major components:

Learning Modules (LM): These are "well prepared high quality multimedia lectures"
from the master trainer, which are followed by discussion and/or tutorial along with real
Counselor at each study center. These modules are developed on few selected difficult
topics/courses.

Discussion Forum (DF): It is a standard web application where a student or a Counselor
from any Study Center, can "post or write" queries or questions as new threaded
articles, or "reply" previously posted queries or questions about a course. It also allows
student to edit his own previous posts. Hence, it is an excellent place where student can
sharpen his writing skills, by refining his own previous posts, after receiving feedback
from other fellow students and online counselor. It also allows anyone to search all
previously posted questions, answers or comments, about a specific topic in a course,
using combination of few keywords.

Self-Test Center (STC): It is a web application which allows student to take online "SelfTest", using only "Multiple Choice Type of Questions". Question and option placement is
fully randomized. Next question in the "Self-Test" is randomly selected from the
"Question-Bank", using the adaptive algorithm which simultaneously challenges high
achievers and supports low achievers. This algorithm selects the next question which is
less difficult if student's response to previous question was wrong and the next question
which is more difficult if student's response to previous question was right. Immediate
feedback about student's learning is provided in the form of all those questions where
student's response was wrong. Exploratory learning style is promoted as correct
answers are disclosed at the end in the feedback.
Thus, ELearning framework consists of only few well organized components, which ensures
simplicity and thus, reduces learning time for the students to acquire skills required to use these
resource. Organization of this ELearning system is as shown below:
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LEARNING MANAGEMENT SYSTEM (LMS)
Most LMSs are web-based to facilitate "any time, any where, any pace" access to learning content
and administration. In addition to managing the administrative functions of online learning, some
systems also provide tools to deliver and manage instructor-led synchronous and asynchronous
online teaching. In essence, an LMS is a high-level, strategic solution for planning, delivering, and
managing most learning events, including online, virtual classroom, and instructor-led courses.
BLENDED LEARNING
It is the traditional instructor-led classes along with synchronous and asynchronous ELearning. It
allows learners to adopt ELearning from traditional classroom in small steps, making change easier
to accept.
ELEARNING AND TIME EFFICIENCY
ELearning uses time efficiently in following 4 ways:
1. Speed of Delivery: Content can be delivered anywhere in the world immediately when it
is developed and ready to use.
2. Efficiency of Delivery: ELearning enables the learner to learn 3 times faster by either
reducing time of learning by a three, or increasing the effectiveness of learning by three.
3. Continuous Delivery: ELearning is always available anywhere, anytime. It works across
the geographic continents and time zones.
4. Dynamic Delivery: ELearning is very responsive to the needs of learners.
DISADVANTAGES OF ELEARNING
Following are the some of the disadvantages of ELearning:
1. Cost: It requires significant initial investments to implement enterprise wide
implementation.
2. Integration: Integration is about making ELearning applications work together.
Integration needs details advance planning.
3. Absence of Killer ELearning Solution: Even today there is not a single world class endto-end ELearning solution that dominates the world market.
4. Supply Driven Market: Till date, ELearning remains a supply driven instead of needs
driven market.
5. Reduced Importance of Content Quality: There are many ELearning factors like
standards, interface design, browser versions, etc. Very often, while managing these all
factors, importance of the content quality is reduced.
6. Special Skills: ELearning requires special skills for developers as well as for students.
7. Infrastructure: It requires significant IT infrastructure and bandwidth to implement
enterprise wide implementation.
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FUTURE TRENDS
1.
Push to Pull: Instead of teacher pushing the content, learners are supposed to pull the
content from ELearning website. Normally, the appropriate reward system should be in
place, which will sustain and motivate this initiative by the learner.
2. Learner Centered Content: Content should be designed and delivered with a focus on
learner's needs. Learners want content that is available anytime, anywhere with
following qualities:
3. Personalized: Personalization of learning experience builds learner loyalty by engaging
them in whole new way. Some of the ways, customization can be introduced with
increasing level of implementation difficulties, are as follows:
o
Customize learning environment based on learner profile
o
Customize learning environment based on learner inputs
o
Customize curricula based on roles and responsibilities
o
Customize learning path based on skills assessment
o
Customize course path based on pre-assessment
o
Predictive customization based on learner behaviors
o
Dynamically created customized course based on needs assessment
4. Fresh: Fresh learning is about keeping content current.
5. Just-In-Time: Just-In-Time learning provides current content, just when learners need it.
There is no point in keeping content fresh if it is delivered late.
6. Authentic: Learning content needs to reflect reality of the work environment in form
and content.
7. Solution Centered: Learners can be engaged and motivated when learning delivers
solutions to everyday problems which they face. Whenever possible provide skills,
knowledge and information in the learning process itself.
8. Relevant: Unless content is relevant, it cannot engage the learner. Learners can only
find time to learn, what it is relevant for them.
9. Rich: Content should be rich in following attributes in order to be attractive for learners
to learn.
o
Value
o
Features
o
Functions
o
Interactivity
o
Presentation Styles
o
Media
10. Engaging: The ability to identify and understand learner's feelings or difficulties is the
key to create engaging content. Templates can be powerful tool in the development of
rich content. But, templates work at structural and presentation levels. As a result, it
also produces lot of unusable content. Preserving creativity during the development
ensures production of engaging content.
11. Interactive: 'Interactive' means evoking a response which is specifically tailored to that
particular student. Following are few ways how learners can interact:
o
Assess their competencies
o
Browse the content
o
Arrange the sequence
o
Download the tools
o
Save their notes
o
React to feedback
o
Record their progress
o
Consult with experts
o
Design their curriculum
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12.
13.
14.
15.
16.
o
Prioritize their needs
o
Skip the inessential
o
Study the context
o
Steer the simulations
o
Check their understanding
o
Revisit the perplexing
o
Collaborate with peers
o
Customize their environment
Granular: Granular learning presents content in small compact packets so that learning
is more flexible and digestible. Due to better flexibility, learner can take advantage of
even short period of free time and it also allows learners to skip the content which they
know and focus their efforts on the content which they don't know. With repository of
small learning objects, new courses can be quickly developed.
Integrated with their work: Learning content that views learning as an aspect of work
and not a separate activity. Content that merges distinction between learning and work
is attractive to learners because it supports the process of lifelong learning and many
other qualities discussed above.
Self-paced: Self-paced learning views quality of learning experience is more important
than speed. Course structure and navigation should be designed for self-paced learning.
There are 2 aspects to self-paced learning:
o
It allows learners to schedule their learning at a time and place convenient to
them and thus not constrained by the schedule of traditional classroom teaching.
o
It also allow learner to complete the study at the pace they find comfortable.
Self-directed: Self-directed learning allows learner to choose learning approach which is
comfortable to them.
Downloadable: Even with best IT infrastructure and bandwidth, learners may not have
continuous access to Internet due to travel, on site work, network congestion, etc.
Hence, learners should be able to download the learning content and work with it
offline. The download function should be granular which allows downloading the parts
which they want and should integrate offline performance data with the live personal
records during next logon event.
ABOUT UNIVERSITY
Yashwantrao Chavan Maharashtra Open University (YCMOU) was established in July 1989 by the
‘Act XX-(1989)’ of the Maharashtra State Legislature. This university is recognized by the
‘University Grants Commission (UGC)’ of India. ‘The Commonwealth of Learning (COL)’ Canada,
conferred the prestigious 'Award of Excellence for Institutional Achievement' for the year 2002 to
this university. YCMOU is the first Open University in India which is honored with this prestigious
award. It is the fifth Open University in the country. A recent amendment in the act allows this
university to establish study centers, even outside the state of Maharashtra. As per provisions of
the Act, this ‘Open University’ can also offer regular academic programmes (like B.Arch. or B.Des.)
in ‘Full Time Face-To-Face Mode of Education’.
The university provides relaxed entry procedures. However it does maintain its standards for
examinations. The university may admit a student even when he is studying in another university /
Board or is continuing his professional career. It also does not ask for documents like Transfer
Certificate at the time of admission. At the same time the university takes all precautions (just as
the other universities do) to ensure that the standards and quality of, education and exams, are
preserved.
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The Head office of the university is located at Nashik, India. The university operates through its
eight Regional Centers (RCs) at Amaravati, Aurangabad, Kolhapur, Mumbai, Nagpur, Nanded,
Nashik, Pune and several Study Centers (SCs).
JURISDICTION AND REVISION OF RULES
All legal disputes regarding study center and enrolled students shall be subject to Nashik
jurisdiction only. In order to cope up with unforeseen circumstances and to maintain high
academic quality of these programmes, the university reserves the right to change, revise, update,
add or delete any rule (including rules regarding programme fees) about these programmes, at
any time. These modifications will be applicable to all students, including previously admitted
students.
FOR STUDY CENTERS OUTSIDE MAHARASHTRA
Due to recent amendment in the act, this university is now allowed to establish study centers, even
outside the state of Maharashtra. However, the institute which is not located in the state of
Maharashtra, but applying for the ‘Study Center Recognition’, is required to get local government’s
‘Approval’ or ‘No Objection Certificate’, for establishing study center for academic programmes of
this university.
SOME DEFINITIONS
In this document, unless the context otherwise requires, following definitions shall apply.
GENERAL
1.
2.
3.
4.
5.
6.
"University" means - Yashwantrao Chavan Maharashtra Open University, located at
Nashik, Maharashtra, India.
"Act" means - Act XX-(1989) (Amended by Act No XII of 2003) of the Maharashtra State
Legislature.
"Academic Year" means - duration of 1 year which starts from 01-Aug and ends on
31-Jul.
"Semester" means - a group of some courses, which are offered during a time block of 6
months.
a.
Odd numbered semesters like 01, 03, 05, 07 and 09 starts from 01-Aug and
ends on 31-Jan.
b. Even numbered semesters like 02, 04, 06, 08 and 10 starts from 01-Feb and
ends on 31-Jul.
"Self-Instructional Material" means - the learning material which is specially designed
for the Open University students. This material is designed in such a manner that the
students are able to understand most of the subject matter even in the absence of a
teacher.
"Session" means - a time slot for a particular activity. Duration of counseling session
is either 45 or 180 minutes, while for end examination it is either 180 or 240 minutes.
Course Types
Theory Courses
Studio Courses
Practical Courses
Project-Work Courses
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Session Duration in Min
for Counseling Session
40 / 60
180
180
40 / 60
Session Duration in Min
for End Exam
180
180
180
180
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7.
"Batch" means - a group of students.
Course Types
Theory Courses
Studio Courses
Practical Courses
Project-Work Courses
Batch for Counseling Session
Architecture: 40
Science: 60
Technology: 60
Architecture: 20
Science: 30
Technology: 30
Architecture: 10
Science: 15
Technology: 15
Batch for End Exam
30
15
15
10
PROGRAMMES AND COURSES
1.
2.
3.
"Credit Point (CP)" means - number of study hours, in multiples of 30 clock hours that
an average learner has to devote for effective learning. Thus, for 1 CP, an average
learner has to devote 30 clock hours to complete the study of the course. Study includes
several activities like reading books, taking notes, solving problems, undergoing tests,
performing experiments in laboratories, thinking, etc.
"Academic Programme" means - a collection of correlated courses, which one must
successfully complete in order to earn a certification by the university. Certification may
be by certificate, diploma, advance diploma, graduate degree, postgraduate diploma,
postgraduate degree or doctoral degree.
"Courses" means - any single component of an academic programme (usually called as
subjects) which one has to successfully complete, in order to earn a certification by the
university. Courses may be of different types like theory, practical, Term-Work, studio
Viva or project work. Each course is given a unique course code.
STUDY CENTER
1.
2.
3.
"Study Center" means - a place where the students attend the counseling sessions and
get other relevant services like delivery of self-instructional books, Internet access,
admission, examination and communication with university head office.
"Programme Coordinator" means - a person in charge of the administrative and
academic affairs at the study center. He plans the availability of counselors, looks after
the distribution of self-instructional materials, arranges and coordinates counseling
sessions, etc.
"Study Center Head" means - the head of the study center who is normally the principal
of the institution, where study center is located. He may not participate in the day to
day activities of the study center, but will play an active role in case of any serious
problem at the study center.
ADMISSION
1.
2.
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"Fresh Admission" means - First admission to the academic programme. Normally, fresh
admission is given to the lowest numbered semester or in case of the direct admission,
to the specified higher semester of the programme. Students are required to apply for
fresh admission in the prescribed format along with the attested photocopies of
specified documents and payment of the specified fees for the programme.
"Further Admission" means - all next admissions (after first admission) to the each
successively higher numbered semester of the academic programme. Students are
required to apply for further admission, to each successively higher numbered semester
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3.
4.
5.
6.
7.
8.
About Us
of the academic programme, in the prescribed format along with the attested
photocopies of specified documents and payment of the specified fees for the
programme.
"Admission Form" means - the prescribed format of application for either fresh or
further admission. All admission forms must reach university only during the specified
duration for the admission.
"Student Registration" means - confirmation of the admission of the student to the
specified semester of the academic programme by the university, after submission of a
completed admission form along with photocopies of specified documents and payment
of the specified fees for the programme. Student registration is valid only during
registration period. The university assigns unique ‘Student ID' to each student. The
university also assigns unique ‘Permanent Registration Number (PRN)' to each student
when he/she is registered for the academic programme during fresh admission.
"Student Registration Data" means - complete information, excluding examination
performance data, about student like Student ID, Name, Address, Study center, Project
and Project Guide allotted, Fee payment status, course exemptions or Credit Transfer
status etc.
"Registration Period" means - consecutive 5 semesters (2½ years), which starts from the
semester to which student's admission is confirmed by the university. Only within valid
registration period, students are allowed to (1) attend counseling sessions at the
allotted study center and (2) appear in End Exam (as permitted by the end exam time
table) for all those courses where he/she is already admitted by the university.
Extension of registration period shall not be allowed. Hence, if student cannot
successfully complete any course, within maximum 5 attempts for end exam during the
valid registration period, then he/she is permanently dropped out from the respective
academic programme.
"Direct Admission" means - due to higher pre-qualification than specified minimum
eligibility, after receipt of the application in the prescribed format along with supporting
documents, students shall be directly admitted to (1) specified higher semester and (2)
all those courses at lower semesters which are not exempted. Even course exemptions
for specified courses at lower semesters shall be confirmed along with direct admission.
Students are allowed to apply for direct admission only once before the fresh
admission. Only within valid registration period, students are required to successfully
complete in end exam (as permitted by the end exam time table) all those courses at
lower semesters which are not exempted. Hence, total time duration of the academic
programme may be reduced and student is not required to pay fees for the lower
semesters. Direct admission shall be given only when student apply for it, in a
prescribed format along with (1) payment of specified fees and (2) attested photocopies
of specified documents.
"Course Exemption" means - the student who successfully complete with minimum
50% or better marks in specified subjects with similar syllabus but with different
evaluation pattern, in the exams conducted by the either Board or university, are
exempted from certain courses of these programmes. If course exemption is
sanctioned, the student need not appear in any examination for that course, as it is
treated as a successfully completed. But no previous performance is used for reporting
in Mark-Sheet. Only mark of exemption, that is ‘X', is put against exempted course.
Students are allowed to apply for course exemptions only once before the fresh
admission. Course Exemptions shall be given only when student apply for it, in a
prescribed format along with (1) payment of specified fees and (2) attested photocopies
of specified documents. Course exemptions are given only along with the direct
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admission. If student is not eligible for the direct admission, course exemptions shall not
be given for any course at any semester.
9. "Credit Transfer" means - the student who successfully complete specified subjects with
similar syllabus and evaluation pattern, in the exams conducted by the either Board or
university are exempted from certain courses of these programmes. If credit transfer is
sanctioned, the student need not appear in any examination for that course, as it is
treated as a successfully completed. Previous marks (or in case of grades, equivalent
mean marks of the grade range) are used as it is for reporting in Mark-Sheet. Students
are allowed to apply for credit transfers only once before the fresh admission. Credit
transfers shall be given only when student apply for it, in a prescribed format along with
(1) payment of specified fees and (2) attested photocopies of specified documents.
10. "DACECT Form" is the prescribed format of application for Direct Admission, Course
Exemptions and Credit Transfers. All "DACECT forms" must reach university only during
the specified duration for the admission.
COUNSELING
1.
2.
3.
"Counseling Sessions (CS)" means - sessions conducted at study centers, during which a
qualified person explains and clarifies doubts/difficulties of the students. During
counseling sessions, students also perform practical or studio activities or project work
in study center laboratory or studio. Last 4-5 hours of counseling for each course in a
semester are reserved for assessment and feedback about “Continuous Assessment
(CA)”.
"First Contact Session" means a session conducted on the first day of the semester for
distribution of learning material after collection of ‘Study Center Fee' and ‘Library
Deposit'.
"Counselor" means - a qualified and experienced person at SC, who conducts counseling
sessions and helps the students in solving their difficulties. He also helps the students to
perform practical or studio activities or project work in study center laboratory or
studio.
EXAMINATION
1.
2.
3.
4.
5.
About Us
"Continuous Assessment (CA)" means - 'Open-Book Formative Evaluation with no
supervision' by the Counselor for the respective course at each study center. CA for
each credit point block shall be for 5 marks only.
"CA Attempt" means - option offered by the university to the student, for choosing to
appear in any “Continuous Assessment (CA)” during the valid registration period. CA
attempts are counted for each option offered by the university to the student,
irrespective of whether student actually chooses to appear in end exam or not.
"End Examination (EE)" means - 'Closed-Book Summative Evaluation under
supervision', which is an examination conducted by the University at the designated
'Exam Centers' under supervised conditions, at the end of the each semester for all
courses. EE for each credit point block shall be for 20 marks only.
"EE Attempt" means - option offered by the university to the student, for choosing to
appear in any end examination during the valid registration period. EE attempts are
counted for each option offered by the university to the student, irrespective of
whether student actually chooses to appear in end exam or not.
"Long Answer type Question (LAQ)" means - a supply type question of 15 marks, which
requires typical answer of about 45 lines (≈ 1½ Pages) in about 24-30 minutes. This
question may be composed of smaller sub-questions without options, having marks in
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multiple of 5. Students shall have choice of answering 1 LAQ out of 2 LAQs on each
credit point block in end exam for any theory type of course.
6. "Short Answer type Question (SAQ)" means - a supply type question of 5 marks, which
requires typical answer of about 15 lines (≈ ½ Pages) in about 08-10 minutes. Students
do not have choice of answering as he/she is required to answer 1 SAQ out of 1 SAQ on
each credit point block in ‘Continuous Assessment (CA)’ and ‘End Exam (EE)’ for any
theory type of course.
7. Total Marks (TM): ‘Total Marks (TM)’ shall be sum of “Continuous Assessment (CA)”
marks and "End Examination (EE)" marks acquired by the student in each course.
8. "Grace Factor" means ratio of ‘Maximum Total Marks’ to ‘Maximum Total Marks
earned by any student in the given end exam’ of the respective course.
9. "Percentile Marks" means the marks computed and reported for the course in the
mark-statement, which is 'Total Marks (TM)' multiplied by the 'Grace Factor' rounded to
nearest integer.
10. "Successful Completion of the Course" means - either course is exempted or student
gets minimum 50% or better percentile marks, either in end examination of that course
or by credit transfer.
ELEARNING
1.
2.
3.
4.
5.
6.
"Learning Module (LM)" means - "well prepared high quality multimedia lectures" (in a
module form) from the master trainer, which are followed by discussion and/or tutorial
along with real Counselor. These modules will be developed on few selected difficult
topics/courses. These LMs will be offered through DVD/CD. Typically, about 5 LMs will
be developed in a phased manner for 1-CP course contents.
"Discussion Forum" means - a web site where a student or a Counselor from any Study
Center, can "post or write" threaded questions, answers or comments about a course or
Programme. It also allows student to edit his own previous posts. Hence, it is an
excellent place where student can sharpen his writing skills, by refining his own previous
posts, after receiving feedback from other students and online counselor. It also allows
anyone to search all previously posted questions, answers or comments, about a
specific topic in a course or Programme, using combination of few keywords.
"Online Counselor" means - a qualified and experienced expert appointed by the
university who interacts with the students, only through use of Learning Management
System (LMS), for clarifying their doubts/difficulties.
"Learning Management System (LMS)" means - a web application which facilitates and
administers 'Any Time, Any Where, Any Pace' online learning, either in synchronous or
asynchronous mode by an instructor.
"ELearning" means - the continuous assimilation of knowledge and skills by learners,
stimulated by synchronous and asynchronous learning events, which are authored,
delivered, engaged with, supported, and administered using web technologies.
"Learning Cycle" means - independent and dependent learning activities, which student
must perform in cyclic order for an effective learning.
END OF DOCUMENT
About Us
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CONTENTS
Curriculum Development (CD) ..................................................................................................... 2
CD: Objectives ........................................................................................................................ 2
CD: Time Schedules ................................................................................................................ 2
Review Schedule....................................................................................................................... 2
Launch and Withdrawal Schedule ............................................................................................ 2
Semester Schedule ................................................................................................................... 3
CD: Policies and Rules............................................................................................................. 3
Curriculum Objectives .............................................................................................................. 3
Programme Advisory Committee ............................................................................................. 4
Statutory Authority Approvals .................................................................................................. 4
Programme Codes .................................................................................................................... 4
Course Codes ............................................................................................................................ 4
Mode of Education ................................................................................................................... 5
Programme Duration ................................................................................................................ 5
Medium of Instruction.............................................................................................................. 6
Attendance ............................................................................................................................... 6
Study Efforts Requirement ....................................................................................................... 6
Equivalence Status ................................................................................................................... 6
Review and Update Policy ........................................................................................................ 7
Curriculum Features ................................................................................................................. 7
CD: Required Documents, Forms and Formats ...................................................................... 11
CD: Financial Rules ............................................................................................................... 11
CD: Quality Assurance .......................................................................................................... 11
Study Center Recognition (SCR) ................................................................................................. 12
SCR: Objectives .................................................................................................................... 12
SCR: Time Schedules ............................................................................................................. 12
Application for Recognition .................................................................................................... 12
Recognition Duration ............................................................................................................. 12
Recognition Review ................................................................................................................ 12
Backlog Clearing ..................................................................................................................... 12
Working Hours ....................................................................................................................... 13
SCR: Policies and Rules ......................................................................................................... 13
Essential Requirements .......................................................................................................... 13
Study Center Constraints ........................................................................................................ 18
Recognition Process ............................................................................................................... 18
Recognition Termination ........................................................................................................ 19
Study Center Committee ........................................................................................................ 19
Functions of Study Center ...................................................................................................... 20
SCR: Required Documents, Forms and Formats ..................................................................... 20
Where to Submit .................................................................................................................... 21
SCR: Financial Rules .............................................................................................................. 21
Processing Fee ........................................................................................................................ 21
Study Center Deposit.............................................................................................................. 22
Penalty Recovery .................................................................................................................... 22
Honorarium to SC Staff ........................................................................................................... 22
SCR: Quality Assurance ......................................................................................................... 23
Resource Expert Recognition (RER) ............................................................................................ 23
RER: Objectives .................................................................................................................... 23
RER: Time Schedules............................................................................................................. 23
RER: Policies and Rules ......................................................................................................... 23
RER: Required Documents, Forms and Formats ..................................................................... 23
RER: Financial Rules.............................................................................................................. 23
RER: Quality Assurance......................................................................................................... 23
Learning Resource Development (LRD) ...................................................................................... 24
LRD: Objectives .................................................................................................................... 24
LRD: Time Schedules............................................................................................................. 24
LRD: Policies and Rules ......................................................................................................... 24
LRD: Required Documents, Forms and Formats ..................................................................... 24
LRD: Financial Rules.............................................................................................................. 25
For Printed Learning Resource ............................................................................................... 25
For ELearning Resource .......................................................................................................... 25
LRD: Quality Assurance......................................................................................................... 25
Question-Bank Development (QBD) .......................................................................................... 26
QBD: Objectives ................................................................................................................... 26
QBD: Time Schedules............................................................................................................ 26
QBD: Policies and Rules ........................................................................................................ 26
QBD: Required Documents, Forms and Formats .................................................................... 26
QBD: Financial Rules............................................................................................................. 26
QBD: Quality Assurance........................................................................................................ 26
Programme Development Manual
Page 1
PROGRAMME DEVELOPMENT MANUAL
CURRICULUM DEVELOPMENT (CD)
CD: OBJECTIVES
The curriculum of these programmes shall be designed for

Full time face-to-face mode enhanced with ELearning support

Equivalence, with respective similar academic programmes, offered by
o
other statutory universities or
o
Board of Technical Education (BTE), Maharashtra state.

Recognition by the respective statutory authorities like
o
Council of Architecture (CoA) {Only for Architecture programmes}
o
All India Council for Technical Education (AICTE) {Only for Technology
programmes}
o
Director General (Shipping), Government of India {Only for Marine
Engineering programmes}

Better Academic, Student Support and Total Quality

Relevance to present needs of students, Industries and society

Distance education pedagogy with better academic quality and cost effectiveness

Wider but basic level knowledge about more content areas, rather than deeper but
advance level knowledge about fewer content areas

Simple but effective programme implementation

Better flexibility with
o
Horizontal and vertical modularity
o
Multiple entry and exit points
o
Strong eLearning support on web
o
Web based student services
CD: TIME SCHEDULES
REVIEW SCHEDULE
Programmes after initial launch shall be reviewed and updated after every 5 years. Syllabus and
programme rules of the previous pattern shall be updated during 2nd year before the launch.
Recognition of study centers for the programme in new pattern shall be completed during 1 st year
before the launch. For Example:
SN
01
02
03
04
Activity
Update of Syllabus and programme rules
Recognition of new study centers
Update of Syllabus and programme rules
Recognition of new study centers
Scheduled Time
From Aug-2009 Till Jul-2010
From Aug-2010 Till Jul-2011
From Aug-2014 Till Jul-2015
From Aug-2015 Till Jul-2016
Pattern
2004
2010
2010
2015
LAUNCH AND WITHDRAWAL SCHEDULE
Programmes after initial launch shall be reviewed and updated after every 5 years. Updated
programmes shall be launched as a new programme with new programme code along with
simultaneous withdrawal of old programme, in sequential manner, starting from the first
semester of the first academic year. For example:
Programme Development Manual
Page 2
SN
01
02
03
04
05
06
07
08
Semester
Semester 01
Semester 03
Semester 05
Semester 07
Semester 01
Semester 03
Semester 05
Semester 07
From Month-Year
Aug-2010
Aug-2011
Aug-2012
Aug-2013
Aug-2015
Aug-2016
Aug-2017
Aug-2018
Withdrawal
2004 Pattern
2004 Pattern
2004 Pattern
2004 Pattern
2010 Pattern
2010 Pattern
2010 Pattern
2010 Pattern
Launch
2010 Pattern
2010 Pattern
2010 Pattern
2010 Pattern
2015 Pattern
2015 Pattern
2015 Pattern
2015 Pattern
SEMESTER SCHEDULE


Odd semesters like 01, 03, 05 and 07: From 01-Aug Till 31-Jan (26 Weeks)
o
Further Admission to Odd semesters: From 05-Jun Till 05-Jul (04 weeks)
o
Fresh Admission to Odd semesters: From 05-Jun Till 05-Aug (08 weeks)
o
Teaching - Learning: From 01-Aug Till 13 Nov (15 weeks)
o
Teaching–Learning Backlog Clearing: From 14-Nov to 04-Dec (03 weeks)
o
Continuous Assessment Submission by Students at SC: 01-30 Nov
o
Provisional Continuous Assessment (CA) Report by SCs: On or before 31-Dec
o
Final CA Report Submission by SCs at University: On or before 31-Jan
o
End Exam Form Submission by students at SC: On or Before 30-Sep
o
End Exam Form Submission by SCs at University: On or Before 05-Oct
o
End Examination: (04 weeks)

For Theory Courses: From 05-Dec Till 14-Dec (10 days)

For Practical, Studio or PW Courses: Immediately after the last day of
end exam for theory courses, but positively before 05-Jan (20 days)
o
Odd Semester End Vacation: From 08-Jan Till 31-Jan (03 Weeks)
Even semesters like 02, 04, 06 and 08: From Feb Till Jul (26 weeks)
o
Further Admission to Even semesters: From 05-Dec Till 05-Jan (04 weeks)
o
Fresh Admission to Even semesters: Not Offered
o
Teaching - Learning: From 01-Feb Till 16-May (15 weeks)
o
Teaching–Learning Backlog Clearing: From 17-May to 04-Jun (03 weeks)
o
Continuous Assessment Submission by Students at SC: 01-30 May
o
Provisional Continuous Assessment (CA) Report by SCs: On or before 30-Jun
o
Final CA Report Submission by SCs at University: On or before 31-Jul
o
End Exam Form Submission by students at SC: On or Before 31-Mar
o
End Exam Form Submission by SCs at University: On or Before 05-Apr
o
End Examination: (4 weeks)

For Theory Courses: From 05-Jun Till 14-Jun (10 days)

For Practical, Studio or PW Courses: Immediately after the last day of
end exam for theory courses, but positively before 05-Jul (20 days)
o
Even Semester End Vacation: From 08-Jul Till 31-Jul (03 Weeks)
CD: POLICIES AND RULES
CURRICULUM OBJECTIVES
1.
Architecture Programmes: The curriculum of architecture programmes aims to produce
a professionally competent Architect sensitive to humane, socially relevant, affordable,
sustainable development, appropriate and innovative technologies, aesthetically
sensitive, safe and comfortable built and natural environment, conservation of natural
resources, architectural and cultural heritage.
Programme Development Manual
Page 3
2.
3.
Engineering Programmes: The curriculum of these engineering programmes aims to
produce “Power User” or “Application Expert” of today’s technology, who can think
logically and creatively about the real problems encountered in a technical job, by
applying basic concepts, principles and skills.
Science Programmes: The curriculum of these science programmes aims to develop
understanding about basic facts, concepts, principles and procedures of various science
subjects as a tool to analyze and explore solutions to everyday real life problems by
pursuing further research.
PROGRAMME ADVISORY COMMITTEE
There shall be 'Programme Advisory Committee (PAC)' for each academic programme. PAC
members shall meet as and when necessary. But, mostly PAC members shall interact online on
website. After sufficient interaction on website, PAC members shall propose final 'Programme
Rules' and 'Syllabus' for each course at each semester for the respective programme. Minimum
single face-to-face physical meeting shall be essential for the final proposed 'Programme Rules' and
'Syllabus'. Constitution of each 'Programme Advisory Committee (PAC)' shall be as follows:

Director of 'School of Architecture Science and Technology’ shall be Chairman.

One academic staff member of 'School of Architecture Science and Technology’ shall be
Member-Secretary.

All academic staff of 'School of Architecture Science and Technology’ shall be members.

2-5 external academic experts of the respective discipline, from other universities / PG
or UG Colleges

2-5 external industry or professional experts of the respective discipline

1-2 external experts from the respective statutory councils
STATUTORY AUTHORITY APPROVALS
This section will be updated in Aug-2010.
PROGRAMME CODES
Three (3) character programme codes for all programmes shall start with a letter followed by 2
digit number.
COURSE CODES


Six (6) character course codes for all programmes shall start with “First Letter for
Discipline”, that is,
o
'A' for Architecture
o
'S' for Science
o
'T' for Technology,
which is followed by
o
2 digit ‘Elective Number’ where last digit shall be (1 - 3 or 4 - 6 or 7 - 9)
o
2 digit ‘Semester Number’ (01-10)
o
1 digit ‘Course Number’ at the semester. (1-9)
o
For example A01011, A02023, etc
For each programme discipline, allocated elective numbers range is as follows:
o
V21: 21-23
o
V22: 24-26
o
V23: 01-03
o
V24: 04-06
o
V25: 07-09
o
V26: 01-03
Programme Development Manual
Page 4



Hence, maximum 3 elective courses may be provided at the same semester and course
number position.
First semester number of this range shall always be '01'. For each programme
discipline, allocated semester numbers range is as follows:
o
V21: 01-08
o
V22: 01-08
o
V23: 01-08
o
V24: 01-08
o
V25: 01-08
o
V26: 01-06
There shall be 2 semesters in each academic year. Total number of semesters used for
the programme shall depend on the minimum duration specified by the respective
council for the discipline.
One (1) digit course number shall start with '1' and end with '9'. Hence, maximum 9
courses may be provided at the same semester but different course number position.
With maximum 3 electives at each course position for the same semester, maximum
9x3=27 courses may be planned at any single semester.
MODE OF EDUCATION
These programmes shall be offered in full time face-to-face mode enhanced with ELearning
support.
PROGRAMME DURATION
Minimum and maximum durations, allowed for successful completion of any one or more courses
at any given semester, are as follows:

Minimum duration shall be 1 semester.

Maximum duration shall be valid registration period which is consecutive 5 semesters
(2½ years), starting from the semester to which student‘s admission is confirmed by the
university.
Minimum duration required for successful completion of full academic programmes depends on
following factors:

Higher Academic Qualifications: students may get certain course exemptions due to
higher academic qualifications. Students may also get direct admission to specified
higher semester due to this.
Minimum duration required for successful completion of full academic programmes after typical
entry qualifications, is as given below.
Programme
Architecture Programmes
Any B.Arch. or B.Des.
Any M.Arch.
Science Programmes
Any B.Sc.
Any M.Sc.
Technology Programmes
Any Diploma
Any B.Tech.
Any M.Tech.
Programme Development Manual
Minimum Duration
4 years after HSC (12th) or Equivalent
2 years after B.Arch.
3 years after HSC (12th) or Equivalent
2 years after B.Sc.
3½ or 4 years after SSC (10th) or Equivalent
4 years after HSC (12th) or Equivalent
3 years after Diploma or Equivalent
2 years after B.Tech.
Page 5
MEDIUM OF INSTRUCTION
The medium of instruction used in the counseling, study materials, question papers and all modes
of communication shall be English. However, as per the convenience of the counselor and students,
counseling and discussion could be held in any local language and/or English.
ATTENDANCE
For all academic programmes regular and full attendance for all counseling sessions is highly
recommended for better chances of successful completion of the course. Minimum 80%
attendance shall be essential for counseling sessions for all courses. Attestation by the study
center on “End Exam Hall Ticket” shall certify this minimum attendance.
Successful completion of all specified Practical, Term-Work, Studio Viva or Project-Work activities
and its certification by the respective counselor at study center and Programme coordinator shall
be essential before the end exam of that Practical, Term-Work, Studio Viva or Project-Work.
STUDY EFFORTS REQUIREMENT
Required study efforts by students in each semester (Total 2 semesters in each academic year)
shall be total 720 Hrs.

Face-To-Face Teaching-Learning: 345 Hours in each semester

Interaction, Evaluation and Feedback: 240 Hours in each semester.

Self-Study: 135 Hours in each semester
Required study efforts by students in each week (Total 15 + 3 = 18 work-weeks in each semester)
shall be total 48 Hrs.

Face-To-Face Teaching-Learning: 23 Hours in each week

Interaction, Evaluation and Feedback: 16 Hours in each week.

Self-Study: 9 Hours in each week
Required study efforts by students in each day (Total 5 + 1 = 6 work days in each week) shall be
total 48 Hrs.

Face-To-Face Teaching-Learning: 3 Hours on each day for Theory courses on 5 days and
8 Hours on local weekly off day, for a Practical. Term-Work, Studio Viva or Project-Work
courses.

Interaction, Evaluation and Feedback: 2½ Hours on each day for Theory, Practical. TermWork, Studio Viva or Project-Work courses.

Self-Study: 2 Hours on each day for 5 days
EQUIVALENCE STATUS
Due to statutory powers conferred by an act “XX (1989)” of Maharashtra state legislature and the
recognition by the “University Grants Commission of India”, this university is fully empowered to
award various academic certifications like certificates, diplomas, and graduate, post-graduate,
doctoral degrees. This university also takes all precautions, at all programme stages from
“Curriculum Design” to “Examination”, to ensure that the standards and quality of, education and
examinations are preserved. The curriculum of these programmes is designed for Equivalence, with
respective similar academic programmes, offered by other statutory universities of various states.
All architecture graduate and post-graduate programmes are duly recognized and approved by the
“Council of Architecture (CoA)”. Hence, after successful completion of the undergraduate degree
programme (that is, B.Arch.), student can register with the “Council of Architecture (CoA)” after
specified duration of professional training. Student shall be entitled to practice as an architect after
such registration.
All these degree and post-graduate degree programmes are duly recognized and approved by the
“Distance Education Council (DEC)” and the “University Grant Commission (UGC)”. Hence, these
Programme Development Manual
Page 6
programmes are equivalent to the respective programmes offered by any other statutory
university in India, for the purpose of employment, promotion and further education. In this
respect, the legal status of this university is at par with all other statutory universities of India.
REVIEW AND UPDATE POLICY
1.
Normally, syllabus and programme rules for each programme shall be updated at least
once in each block of 5 years.
2. 'Programme Advisory Committee (PAC)' shall initiate and complete the update of
syllabus and programme rules for the respective programme in the academic year
starting from the month of August of the year where last digit is either 9 or 4 (like 2009,
2014 etc).
3. 'Study Center Committee (SCC)' shall initiate and mostly complete the recognition of
new study centers for the respective programme with new syllabus and programme
rules in the academic year starting from the month of August of the year where last digit
is either 0 or 5 (like 2010, 2015 etc).
4. Normally, first semester of each programme with previous old syllabus, shall be
withdrawn in the academic year starting from the month of August of the year where
last digit is either 1 or 6 (like 2011, 2016 etc).
5. Hence, admissions to the first semester of each programme with previous old syllabus,
shall be close in the academic year starting from the month of August of the year where
last digit is either 1 or 6 (like 2011, 2016 etc).
6. Admissions to the each successively higher numbered semester of each programme
with previous old syllabus shall be close during each next semester.
7. Even recognition to study centers of each programme with previous old syllabus shall be
automatically terminated along with the withdrawal of the last semester.
8. Normally, first semester of each programme with next new syllabus, shall be launched in
the academic year starting from the month of August of the year where last digit is
either 1 or 6 (like 2011, 2016 etc).
9. Hence, admissions to the first semester of each programme with next new syllabus,
shall be open in the academic year starting from the month of August of the year where
last digit is either 1 or 6 (like 2011, 2016 etc).
10. Admissions to the each successively higher numbered semester of each programme
with next new syllabus shall be open during each next semester.
11. Even recognition for the study centers of each programme with next new syllabus shall
start fresh along with the launch of the first semester.
CURRICULUM FEATURES
SEMESTER PATTERN
Curriculum shall adopt semester pattern for these programmes due to following reasons:
1. Better quality of study due to reduced learning load as student has to learn fewer
courses at each semester
2. Better probability of successful completion due to 2 (Two) attempts for end exams in
each year and
3. Easy fee installments in each year, without complicating financial procedures, for all
students from economically weaker sections of society.
PROGRAMME STRUCTURE
Architecture UG Programmes:
Year 01: Semester 01 and 02
Fundamental courses of all Architecture Disciplines
Common for all Architecture programmes
Programme Development Manual
Page 7
Architecture UG Programmes:
Year 02: Semester 03 and 04
Architecture UG Programmes:
Year 03: Semester 05 and 06
Architecture UG Programmes:
Year 04: Semester 07 and 08
Architecture PG Programmes:
Year 01: Semester 01 and 02
Architecture PG Programmes:
Year 02: Semester 03 and 04
Science UG Programmes:
Year 01: Semester 01 and 02
Science UG Programmes:
Year 02: Semester 03 and 04
Science UG Programmes:
Year 03: Semester 05 and 06
Science PG Programmes:
Year 01: Semester 01 and 02
Science UG Programmes:
Year 02: Semester 03 and 04
Technology UG Programmes:
Year 01: Semester 01 and 02
Technology UG Programmes:
Year 02: Semester 03 and 04
Technology UG Programmes:
Year 03: Semester 05 and 06
Technology UG Programmes:
Year 04: Semester 07 and 08
Technology PG Programmes:
Year 01: Semester 01 and 02
Technology PG Programmes:
Year 02: Semester 03 and 04
Fundamental courses of all Architecture Disciplines
Common for all Architecture programmes
Fundamental courses of all Architecture Disciplines
Common for all Architecture programmes
Basic courses of the programme specialization
Basic courses of the programme specialization
Advance courses of the programme specialization
Fundamental Courses of all Science Disciplines
Common for all Science programmes
Basic Courses of the programme specialization
Few courses may be Common for all related science programme
specializations
Advance courses of the programme specialization
Basic Courses of the programme specialization
Advance courses of the programme specialization
Fundamental Courses of all Technology Disciplines
Common for all Technology programmes
Fundamental Courses of related Technology Disciplines
Few courses may be Common for all related Technology
Disciplines
Basic
Courses
of
the
programme
specialization
Few courses may be Common for all related Technology
programme specializations
Advance courses of the programme specialization
Basic Courses of the programme specialization
Advance courses of the programme specialization
DURATION
This curriculum shall ensure following time durations for effective learning and smooth programme
implementation:
1. Study Time: Curriculum shall provide 15-weeks’ time duration in each semester for
teaching-learning process consisting of
o
Self-study
o
Online Counseling on the web
o
Face-to-Face counseling at study center
o
Interaction with learning activities
o
Continuous Assessment.
Programme Development Manual
Page 8
2.
3.
4.
Backlog Clearing Time: Curriculum shall provide 3-weeks’ time duration in each
semester for clearing face-to-face counseling session’s backlog (if any).
Examination Time: Curriculum shall provide 4-weeks’ time in each semester for the
conduct of end exam of all courses.
Vacation Time: Curriculum shall provide 4-weeks’ time duration for vacation at the end
of each semester.
BETTER ACADEMIC QUALITY
This curriculum includes course contents which are as per present needs and focus of society,
industries and relevant to today’s thrust areas. Size of course contents is trimmed by deleting
obsolete topics so as to provide enough time for effective self-learning efforts for relevant topics.
This curriculum specifies high quality good text or reference books with clear detailed syllabus for
each course, as it motivates students for effective self-study.
BETTER EMPLOYMENT OPPORTUNITIES
This curriculum ensures much better employment opportunities in private / government industry
or institution due to clear focus on

Relevant latest topics

High academic and implementation quality

Clear equivalence and recognition status

Emphasis on needs of majority of job positions and

Wider but basic level knowledge about more content areas of respective discipline
BETTER SELF-EMPLOYMENT OPPORTUNITIES
Carefully planned courses provide ample self-employment opportunities as detailed below:

Architecture
o
Architectural Draftsman (while learning)
o
Architectural Assistantship (while learning)
o
Interior Design (while learning)
o
Professional Architectural Services

Electronics Engineering
o
Trading in electronics components and equipment
o
Assembling and Manufacturing of Electronic Project Kits
o
PCB Drafting, Manufacturing and Assembly
o
Computer Up-gradation and Maintenance
o
Repair and Maintenance of:

Digital Electronics & µP based equipment

Power Electronics Equipment

Mechanical Engineering
o
Trading in mechanical engineering materials and equipment
o
Service Bureau for engineering and machine drawing
o
Mechanical Engineering Workshop
o
Repair and Maintenance of:

Hydraulic machines and systems

Cars

Air-Conditioning and Refrigeration

Science
o
Guidance to school students for science subjects
Programme Development Manual
Page 9
RELEVANT COURSE CONTENTS
Focus of society changed significantly during the recent past. Due to globalization of Indian
economy, more and more companies are easily importing latest technology from abroad and thus
focus is shifting from ‘Research and Development’ to other departments. These industries need
most of the manpower in Marketing and Sales, Purchase, Stores, Production, Testing and
Troubleshooting, Quality, Repairs and Maintenance departments. Thus, focus on present needs of
industries and society is maintained in this curriculum development.
OPTIMUM COURSE CONTENTS
The hardest thing about any curriculum design is a decision of what not to include, as it is very
tempting to include (at-least on paper) more than what other institutions offer. There are 2 major
ill effects of this.

First: Too much of course contents get jammed into a course which students are still
expected to learn during the same time span. Naturally students get frightened and
most of topics are learned superficially due to lack of required time and learning efforts.

Second: Course contents include many obsolete topics. Learning obsolete topics is a
waste of student’s time and efforts. Even worse, due to this, students cannot put
required learning efforts on topics that do matter.
Hence, only 16-24 credit point course contents are planned for each semester.
This curriculum expects typically 30 hours of self-study from the students, for 1 credit point of
course contents. It is estimated that, for effective self-learning, an average student has to read
each page 2-3 times with sufficient thinking and problem solving in between. These learning efforts
will require about 45 minutes for each page. This corresponds to average 40 pages (80 pages for IT
related course due to much lower information density) for 1-credit point course contents. This
estimate may vary between 40 ± 10 pages (80 ± 20 pages for IT related course) as per

Information Density of Pages and

Difficulty Level of the course contents
EMPHASIS ON BASIC CONCEPTS AND SKILLS
No education can impart all the specialized knowledge and skills required in the world of work.
Education can equip student with clear understanding of only basic concepts, principles and skills.
With logical and creative application of these, student can explore further specialized knowledge
and develop required skills and expertise, as and when needed. This is how experience gets built
up. Hence this curriculum put emphasis on clear understanding of wider but basic level knowledge
about more content areas, rather than deeper but advance level knowledge about fewer content
areas.
EMPHASIS ON FUNDAMENTALS OF MATHEMATICS
In practical life, very few job opportunities (like R & D Engineer) exist, where this knowledge and
skill of mathematics can be more useful. In remaining 90% of job opportunities (like in Marketing
and Sales, Purchase, Stores, Production, Testing and Troubleshooting, Quality, Repairs and
Maintenance departments), mathematical knowledge and skills are relatively less useful. As
mathematics is much more abstract and difficult course to learn, students have to spend
substantial learning time for it which results in less emphasis and learning efforts on other vital
basic concepts, principles and skills. This approach produces a student who cannot function
without formulas. Modern companies are looking for a student, who can think logically and
creatively about the real problems encountered in a technical job, by applying basic concepts,
principles and skills. Thus allowing students to put maximum learning efforts on basic concepts,
principles and skills should be the prime objective of this curriculum design. Thus, in this
curriculum, emphasis is given only on the mathematics fundamentals, which are just enough for
Programme Development Manual
Page 10
proper understanding of basic concepts, principles and skills. This curriculum puts special emphasis
on Testing, Troubleshooting, Repair and Maintenance related skills.
EMPHASIS ON QUALITY CONCEPTS
In today’s scenario of globally competitive economy, “Total Quality” of the products and services,
will be the key factor for survival in future. As quality is a collective endeavor, training of all
employees, about different quality concepts, is essential to achieve better “Total Quality”.
BETTER COMMUNICATION SKILLS
These programmes provide ample opportunity for students, to enhance their presentation and
communication skills. In end exam of every studio with Viva and project-work type of course, each
student has to give presentation and face viva-voce, which helps in improvement of his
presentation and interview skills. These inputs equip students to face real life challenges with more
impressive personality.
BETTER FLEXIBILITY
This curriculum properly integrates modularity with horizontal and vertical mobility. Multiple entry
and exit points are carefully designed so as to accommodate maximum number and variety of
aspiring students. Strong eLearning support and web based student services greatly enhances the
flexibility for the students.
EFFECTIVE PROGRAMME IMPLEMENTATION
This curriculum ensures uniform structure at each semester for simple and effective
implementation. This ensures significant reduction in exam related efforts and expense, while
maintaining requirement of student’s learning efforts at the same level.
CD: REQUIRED DOCUMENTS, FORMS AND FORMATS
Visit here for
1. Typical format used for syllabus of the course (subject)
CD: FINANCIAL RULES
This section will be updated in Aug-2010.
CD: QUALITY ASSURANCE
1.
2.
3.
4.
5.
“Programme Advisory Committee (PAC)” shall include external experts from both, that
is from academic institutions and the world of work.
Better honorarium rates to attract world class academic talent to create world class
learning resource.
Acceptance of the learning resource only after Quality Check List conformance and Peer
/ Students Review Feedback.
Strong focus is maintained on ELearning with rich multimedia, animation, simulation
and interactivity for the students along with conformance to world ELearning standard
SCORM 1.2.
Periodical review and update of curriculum and programme rules.
Programme Development Manual
Page 11
STUDY CENTER RECOGNITION (SCR)
SCR: OBJECTIVES
Study center recognition process shall try to ensure:

True and effective delegation of functions among the university and study centers

Retention of present university control on study center activities

Clear, transparent and simple systems and procedures which are easy to implement
along with elimination of unproductive activities and bureaucratic delays

Attracting best institutions for high quality professional educational services to the
students

Creating the system where study center will “own” YCMOU students

Cost-effective but high quality programme implementation, with minimum manpower

Recognizing only those institutions as a study center, which have the required
willingness, infrastructure and resources.
SCR: TIME SCHEDULES
APPLICATION FOR RECOGNITION
This “Programme Development Manual” which contains detail information along with “Application
Form” for new study center will be made available in e-Book format on the website. An
“Application Form” for new study center is given in “SCR: Required Documents, Forms and
Formats” section of this document. Every year, “School council (Science and Technology)” will
decide policy about new study center identification. If this policy permits, then only, duly filled and
signed “Application Form” along with non-refundable “Processing Fee”, for the recognition of new
study center starting from August of the next calendar year will be accepted for scrutiny and
further processing, normally from “01-Nov” onwards till “31-Dec” of the previous calendar year.
RECOGNITION DURATION
The study center shall be recognized always for maximum time block of 5 academic years starting
from Aug-2010 onwards. Hence, recognition period shall always end on 31-July. If study center is
recognized during the time block, then recognition shall be only for the remaining period of the
respective time block. Even recognition for the study centers of each programme with next new
syllabus shall start fresh along with the launch of the first semester. Recognition to study centers of
each programme with previous old syllabus shall be automatically canceled along with the
withdrawal of the last semester.
RECOGNITION REVIEW
Recognition shall be renewed or terminated after review. The study center recognition shall be
reviewed as and when necessary, but at least once in 5 years.
BACKLOG CLEARING
During each semester, study center shall organize counseling for each course for minimum
specified hours. Each study center shall clear backlog of counseling sessions, if any, by following
mode:
1. Weekly Clearing: On local weekly off days or holidays during the same week
2. Semester End Clearing: During 3 weeks before “05-Dec” or “05-Jun”
Programme Development Manual
Page 12
WORKING HOURS
For ensuring minimum specified Face-To-Face counseling support, study centers are expected to
ensure minimum specified working hours in each week. Study center may arrange Face-To-Face
counseling on specified number of wording days in each week, for at least 15 + 3 = 18 weeks in
each semester. As per the convenience of majority of students, study centers shall be allowed to
arrange more hours of counseling on local weekly off days and holidays. Study center must
prominently display their normal working hours on the notice board. It must be informed to the
university, so that it can be published on the official web site of the university.
SCR: POLICIES AND RULES
Study Center Committee” is responsible for the careful selection after necessary scrutiny based on
the minimum specified specifications and requirements. Study center is recognized only when the
respective institution enters into legal contract (in the prescribed format) with the university, for
providing all the specified academic services of proper quality. A prescribed format for legal
contract is given in “SCR: Forms and Formats” section of this document.
ESSENTIAL REQUIREMENTS
ELIGIBILITY CRITERIA
Any government or private organization and/or Institution, capable of providing specified
1. Basic Infrastructure
a.
Building with enough “Counseling Session Rooms” and / or “Laboratories”
having proper seating, lighting and fan arrangement with black or white
board, electricity, water, sanitary facilities, Notice Board, etc.
b. Computing Infrastructure like LAN of specified number of Internet ready,
multimedia computer systems, web cams, multifunction device like
integrated “Print Scan Copy Fax” device using inkjet or laser technology,
specified software, etc
c.
Communication Infrastructure like phone, Fax, Email, Internet Access
Account
2. Academic Infrastructure
a.
Laboratory for specified subjects, with the specified equipment, instruments,
consumables and proper furniture, lighting, fan arrangement with black or
white board, electricity, etc.
b. Library with minimum specified copies of textbooks and/or reference books,
which shall be procured by the respective institution
3. Human Resource
a.
Academic: Counselors complying with the specified educational qualification
and experience norms of the respective statutory council / authority or
“University Grants Commission (UGC)”.
b. Administrative Staff
can be recognized as a Study Centre for these programmes only after receipt of application in a
prescribed format and non-refundable “Processing Fee”.
REGISTRATION AND RECOGNITION CRITERIA
Any government or private organization and/or Institution applying for recognition as a study
center for these programmes should be
1. Registered with government under any one following acts like
Programme Development Manual
Page 13
2.
a.
Society Act,
b. Trust Act,
c.
Company Act, etc.
Recognized by the applicable statutory authority like
a.
Council of Architecture for all Architecture programmes
b. AICTE for engineering / technology programmes
c.
Director General (Shipping), Government of India for Marine Engineering and
Nautical Science programmes
FOR STUDY CENTERS OUTSIDE MAHARASHTRA
Due to recent amendment in the act, this university is now allowed to establish study centers, even
outside the state of Maharashtra. However, the institute which is not located in the state of
Maharashtra, but applying for the “Study Center Recognition”, shall be required to submit local
government “Approval” or “No Objection Certificate” positively before final approval for
establishing study center for academic programmes of this university. All legal disputes regarding
study center and enrolled students shall be subject to Nasik jurisdiction only.
INFRASTRUCTURE REQUIREMENTS
Essential requirements
for the study center of any Academic Programme
from the school of science and Technology
SN
Description
1.1 Basic Infrastructure: Building
1
Rooms for counseling sessions, with enough
(1) windows for proper ventilation and natural light,
(2) Electric Lights and Fans,
(3) 1 (One) Black or White Board and
(4) Proper furniture for seating and writing
2
Drinking water arrangement with water filter
3
Toilet for boys
4
Toilet for girls
5
Notice Board
6
Room for Office
7
Sign Board
8
Contact Information Board
1.2 Basic Infrastructure: Computing
1
Servers: Intel Core 2 Quad or AMD Phenon processor @ 2.4 GHz or
better, 3 GB RAM, 500 GB 7200 rpm SATA HDD, 1 GBPS LAN card,
19” wide LCD Monitor, DVD Writer, Keyboard, Optical Mouse, All-InOne (Print, Scan, Copy, Fax) Laser Printer, 750 VA UPS, and Windows
7 or Ubuntu Linux with all latest security patches, latest Edition of
Avast Antivirus, Office, Acrobat Reader, Flash Player, Burn Aware
2
Clients: Intel Core 2 Duo or AMD Athlon X2 processor @ 2.4 GHz or
better, 2 GB RAM, 500 GB 7200 rpm SATA HDD, 1 GBPS LAN card,
19” wide LCD Monitor, Keyboard, Optical Mouse, 500 VA UPS, and
Windows 7 or Ubuntu Linux with all latest security patches, latest
Edition of Avast Antivirus, Office, Acrobat Reader, Flash Player
Programme Development Manual
UG /
Diploma
PG
1 room for 1 room for
2
2
semesters, semesters,
with 60
with 20
students
students
capacity
capacity
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
15
15
Page 14
Essential requirements
for the study center of any Academic Programme
from the school of science and Technology
SN
Description
3
16 port, 1 GBPS DLink Switch
4
Minimum 1 GBPS LAN of total 16 computers
1.3 Basic Infrastructure: Communication
1
Telephone
2
Mobile
3
Fax: All-In-One (Print, Scan, Copy, Fax) Laser Printer may be used as a
fax. Hence, separate fax machine shall not be essential.
4
Internet Access: Broadband Internet Access like DataOne, Triband
etc, of Minimum 2 mbps or higher speed, shared across LAN
2.1 Academic Infrastructure: Laboratories / Studios
1
Laboratory/studio with enough
(1) windows for proper ventilation and natural light,
(2) Electric Lights and Fans
(3) 1 (One) Black or White Board and
(4) All the required equipment, instruments, consumables, proper
furniture for performing all the specified Laboratory/studio or
Project-Work activities for each Lab/studio or Project-Work course
Complete list of all specified studio activities for each
‘Laboratory/Studio or ‘Project-Work’ course in an academic
programme can be found in its ‘Syllabus’, which is also available in EBook format for free download on university web site.
2.2 Academic Infrastructure: Library
1
Minimum Number of sets of all specified books for each course
(subject) in Library
UG /
Diploma
1
1
PG
1
1
-
1
1
-
1
1
1
1
1 room for 1 room for
2
2
semesters, semesters,
with 40
with 20
students
students
capacity
capacity
Minimum 20% of the
sanctioned Student
In-Take Capacity
3.1 Human Resource: Academic
1
Minimum number of counselors, with qualification and experience as Minimum 1 Minimum
per the respective statutory council’s norms for the post of Assistant counselor
1
Professor. But normally 1 (one) counselor should be appointed on
for 2
counselor
clock hour basis for each course (subject).
semesters
for 2
semesters
2
Minimum number of Lab/Studio Assistants
Minimum 1 Minimum
But normally 1 (one) Lab/Studio Assistant should be appointed on Assistant 1 Assistant
clock hour basis for each course (subject).
for 2
for 2
semesters semesters
3.2 Human Resource: Administrative
1
Study Centre Head
1
1
2
Programme Coordinator
1
1
3
Clerk
1
1
4
Attendant
1
1
4. Document’s Verification Check List
4.1 Attested photocopies of following documents in ‘A4 Size’ must be enclosed in the given order.
4.2 Original copies of the following documents must be available during the inspection visit.
1
Duly filled and signed ‘Application Form for the Study Centre Essential Document
Recognition’ in the prescribed format
Programme Development Manual
Page 15
Essential requirements
for the study center of any Academic Programme
from the school of science and Technology
SN
Description
2
3
Resolution of the Society/Trust duly signed by concerned authorities
Memorandum of understanding duly signed by concerned
authorities
Crossed Demand Draft of any nationalized bank for the specified
amount towards payment of non-refundable Processing Fee, drawn
in favor of ‘The Finance Officer, Yashwantrao Chavan Maharashtra
Open University’ payable at Nashik
Registration of the Institution under Society or Trust or Company Act
etc
Recognition and Approval of the Institution by the statutory Council /
Authority, as applicable for the given academic programme
Quality Rating of the Institution by the NAAC/NBA/ISO etc
The 7/12 Extract for the land of the Institutional Premises
Purchase, Ownership and Possession Proof for Land/Building of the
Institution
Purchase Proof or Ownership Declaration for all the specified
computing infrastructure
Last paid Telephone and Mobile Bills
Last paid Broadband Internet Access Account Charges
Last paid DTH Access Account Charges
Bio-Data along with attested photocopies of all supporting
documents for all counselors for each course or subject
Laboratories/Studio Equipment Verification Check List
Detail proposed schedule and time table of the specified counseling
sessions for all courses at either odd numbered semesters like 1, 3, 5,
7 or even numbered semesters like 2, 4, 6, 8. This document should
also include the name of the proposed counselor for each course and
location like lecture hall or Lab/studio name or number.
4
5
6
7
8
9
10
11
12
13
14
15
17
UG /
PG
Diploma
Essential Document
Essential Document
Essential Document
Essential Document
Essential Document
Desirable Document
Essential Document
Essential Document
Essential Document
Essential Document
Essential Document
Essential Document
Essential Document
Essential Document
Essential Document
STAFF REQUIREMENTS
Study centers are required to submit, resumes of the all prospective staff members for the
university‘s consent and approval. Only approved experts are allowed to work as “Study Center
Staff”. Study center are not allowed to appoint any new staff member, without prior consent and
approval of the university. If study center appoints any new staff member, without prior consent
and approval of the university, then recognition awarded, will be automatically stands, null and
void. The organization chart for study centers of these programmes is as given in following Chart:
Programme Development Manual
Page 16
SC H EAD
He is administrative in-charge of the study center. He motivates, supports, monitors and controls
overall working of, and financial matters related to, all programmes at study center. Only single
post is planned for each SC. Normally he is present as and when required by SC Programme
Coordinator. Normally a SC Head should be the head of the institution running the study centre or
in exceptional case, a senior person nominated by him. SC Head must comply with the applicable
statutory authority norms about educational qualification or experience, for the “Principal” or
equivalent post. For all payments by the study center, “SC Head” and “SC Programme Coordinator”
must sign together as an approving authority. Hence, same person is not allowed to simultaneously
work as “SC Head” and “SC Programme Coordinator”.
SC P ROGRAMME C OORDINATOR
He is execution in-charge at the SC for these programmes. He is the main information source for
students about all aspects of programme implementation. His principal responsibilities include

Programme Promotion

Planning, coordinating, controlling and preparing Time Table, for all academic activities
like counseling sessions, end examination of all Practical or project-work courses etc.

Any corrective actions, if required

Records Maintenance

Library operation and maintenance

Local Industry Interaction

Conduct of examinations, etc.
Only one post is planned for each of these programmes at the SC. Normally he is present on all
days when any activity about these programmes is organized at SC. “SC Programme Coordinator”
should be the person with good marketing and managerial capabilities with some exposure from
related discipline. For all payments by the study center, “SC Head” and “SC Programme
Coordinator” must sign together as an approving authority. Hence, same person is not allowed to
simultaneously work as “SC Head” and “SC Programme Coordinator”.
C OUNSELOR
He is a resource person at the counseling session of any course. He helps and guide students to

Find solutions to problems.

Perform Practical or studio activities in Laboratory or studio

Complete project work course
Following number of posts are planned for each course (subject):
1. For Theory Type of Course: Minimum 1 (One) counselor for 40-60 students
2. For Practical or studio Type of Course: Minimum 1 (One) counselor for 20 students
3. For Project-Work Type of Course: Minimum 1 (One) counselor for 10 students
He is present on his counseling session day. Counselor must comply with the applicable statutory
authority norms about educational qualification or experience, for the “Assistant Professor” or
equivalent post.
L AB OR S TUDIO A SSISTANT
He assists the counselor during counseling session of a Practical or studio course. He helps to
perform Practical or studio activities. Only one post for each Practical or studio course is planned.
He is present on his counseling session day. “Lab or Studio Assistant” must comply with the
applicable statutory authority norms about educational qualification or experience, for the similar
or equivalent post in the conventional system.
Programme Development Manual
Page 17
C LERK
He helps the SC Programme Coordinator for all clerical work like correspondence, record
maintenance etc. Only one post for each of these programmes is planned. He is present on all days
when any activity about these programmes is organized at SC.
A TTENDANT
He helps the SC Programme Coordinator for all other miscellaneous work like examination
preparation, cleaning, books collection and distribution etc. Only one post for each of these
programmes is planned. He is present on all days when any activity about these programmes is
organized at SC.
STUDY CENTER CONSTRAINTS
RECOGNITION FOR EACH PROGRAMME
Study centers are not allowed to enroll students for any specific academic programme unless final
recognition as a study center for that academic programme is provided by the university. The study
center may be recognized for any one or more academic programmes. Hence, it is the
responsibility of the student to verify study center recognition for respective academic programme,
for which he intends to take admission. Except for marine engineering and nautical science
programme, any institution offering similar education programme in conventional system is
allowed to simultaneously work as a study center for an open university, and thus offer these
programmes.
STUDENT IN-TAKE
For each study center, as per the available infrastructural facilities, university may sanction
maximum “Student Intake Capacity” of specified number of Fresh Admissions at each semester.
Normal Student Intake Capacity specified for different academic programmes is as follows:
Programme
Architecture
Science
Technology
Student Intake Capacity for UG
40
60
30 or 60
Student Intake Capacity for PG
20
20
20
EXCLUSIVE USAGE
All infrastructures shown by the study center for these courses will be exclusively used only for
these courses during the specified working hours. This infrastructure shall not be used for any
other academic programmes or courses during the specified working hours.
NON-TRANSFERABLE RECOGNITION
“Study Center Recognition” awarded by the university is non-transferable. In case, without prior
consent and approval of the university, respective institution directly transfers the management,
recognition awarded, will be automatically stands, null and void.
RECOGNITION PROCESS
Recognition process shall consist of necessary scrutiny of application and inspection visit by the
“Study Center Committee”. Normally, each inspection visit will require ½ (Half) day. Depending on
the availability of the infrastructure and other facilities, maximum student intake capacity of
students shall also be specified. Distance education expert from the YCMOU shall verify following
aspects during this inspection visit:
Programme Development Manual
Page 18

IT infrastructure available at the institution for scanning and broadband Internet
connectivity on LAN and

Proficiency of each expert about Internet use and ELearning skills.
Discipline expert shall verify the availability of required infrastructure (including studio,
laboratories and library) and human resource which is qualified and experienced as per the
specified guidelines for the respective programme. Typical format of the inspection report is given
in the “SCR: Forms and Formats” section of this document. If the inspection report is not
satisfactory, then recognition will be directly rejected. But, on receipt of satisfactory inspection
report from the “Study Centre Committee”, university will provisionally recognize the institution as
a study center for specific Programme and Student Intake. University will confirm this provisional
recognition and provide final recognition only after receipt of attested photocopy of following
documents:

Declaration by the study center, confirming proper display of the (1) Sign Board for the
Study Center Name (2) Contact Information Board and (3) Notice Board

Proof of opening a bank account in the ‘Bank of Maharashtra’ which is jointly operated
by the “Study Center Head” and “Programme Coordinator”.

Demand draft for the payment of the specified amount for Study Center Deposit

Undertaking in the prescribed format regarding the purchase of Text-Book copies, equal
to 20% of the sanctioned “Student In-Take”.

Any other document specified in the inspection report of the ‘Study Centre Committee’.
RECOGNITION TERMINATION
The University shall have full right to terminate recognition of study center at any time without
giving any reason, but only after a chance is given for natural justice to express their point of view.
But before termination of study center recognition, the university shall make proper alternate
study center arrangement, for all students attached there.
Recognition termination process shall consists of review of study center performance, in past, by
Study Centre Committee. Recognition shall be renewed or terminated after review. Only after
chance for natural justice is given, recognition may be terminated for following reasons:

Low Student Enrollment: If any study center cannot enroll at least ⅓ of the sanctioned
‘Student In-Take’ during the last consecutive 2 academic years.

Serious Issue: If any issue is reported about study center which confirms serious threat
to academic quality, human dignity and rights, prevalent legal framework of India.

Financial Exploitation of the students: If study center have collected more amount of
fees than specified by the university from the students.

Noncooperation of Study Center Staff In Exam Related Activities: If study center staff
(academic as well as administrative) do not cooperate in any one of the following
examination related activities:
o
Question-Bank Development (QBD)
o
Continuous Assessment (CA)
o
End Examination (EE)
o
Central Assessment Programme (CAP)
STUDY CENTER COMMITTEE
A study center committee shall be responsible for recognition or its termination process. Study
Centre Committee shall consist of

The Director, School of Science and Technology, or his nominee, Chairman

The respective Regional Director or his nominee

Maximum One external expert from the discipline of the respective academic
programme
Programme Development Manual
Page 19
Study Centre Committee shall meet as and when necessary and the quorum for the meeting shall
be minimum two members, which must include external expert and the chairman or his nominee.
FUNCTIONS OF STUDY CENTER
Functions of each recognized study center is as follows:

Payment of honorarium to all academic and administrative staff members

Organizing local Programme Advertisement and Publicity

Payment of TA/DA to the study center staff or charges for 'Speed Post with AD', for
sending Admission and Exam forms to the University, so as to reach before the specified
last day.

Payment of Internet Charges, for providing total 30 hours free graphic access in each
semester to each student for Internet or Email. This includes:
o
Online counseling and communication with the university and ‘Online
Counselors’ through discussion forum on web.
o
Access to open source ELearning resource on web and Research using web

Conduct of minimum specified number of counseling sessions for each course.

Local Information and communication center for students for the matter related to
university and programme.

Provide required infrastructure, Laboratory facilities

Provide required Laboratory consumable, water & electricity etc.

Provide charges for Depreciation, maintenance and repair of Laboratory set-up

Provide quality educational services from motivated, talented & qualified academic staff
SCR: REQUIRED DOCUMENTS, FORMS AND F ORMATS
Attested photocopies of following documents are required along with application for study center
recognition. Original copies of following documents are required for verification during inspection
visit.
1. Duly filled and signed ‘Application Form for the Study Centre Recognition’ in the
prescribed format
2. Resolution of the Society/Trust duly signed by concerned authorities
3. Memorandum of understanding duly signed by concerned authorities
4. Crossed Demand Draft of any nationalized bank for the specified amount towards
payment of non-refundable Processing Fee, drawn in favor of ‘The Finance Officer,
Yashwantrao Chavan Maharashtra Open University’ payable at Nashik
5. Registration of the Institution under Society or Trust or Company Act etc
6. Recognition and Approval of the Institution by the statutory Council / Authority, as
applicable for the given academic programme
7. Quality Rating of the Institution by the NAAC/NBA/ISO etc
8. The 7/12 Extract for the land of the Institutional Premises
9. Purchase, Ownership and Possession Proof for Land/Building of the Institution
10. Purchase Proof or Ownership Declaration for all the specified computing infrastructure
11. Last paid Telephone and Mobile Bills
12. Last paid Broadband Internet Access Account Charges
13. Bio-Data along with attested photocopies of all supporting documents for all counselors
for each course or subject
14. Laboratories/Studio Equipment Verification Check List
15. Detail proposed schedule and time table of the specified counseling sessions for all
courses at either odd numbered semesters like 1, 3, 5, 7 or even numbered semesters
like 2, 4, 6, 8. This document should also include the name of the proposed counselor
for each course and location like lecture hall or Lab/studio name or number.
Programme Development Manual
Page 20
WHERE TO SUBMIT
Documents should be arranged in above specified sequence and should be clearly separated by
suitable markers. In above documents, all attested photocopies should be enlarged or reduced (as
appropriate) to only “A4 Size”. Single copy (Two copies in case of Architecture programmes) of
“Application for Study Centre Recognition” with “Spiral or Comb Binding” should be submitted as
per following details:
First Copy
Second Copy
(Only for Architecture programmes)
The Director, School of Architecture, Science and
Technology, Yashwantrao Chavan Maharashtra
Open University, Nashik – 422 222, MS, India
Phone: 0253-2231714, 2231715, 2231473
Fax: +91-253-2231716
Email: manoj.killedar@ycmou.com
Website: www.ycmou.com/
Council of Architecture
Core 6-A, 1st Floor, India Habitat Centre,
Lodhi Road, New Delhi-110003, India
Phone: 011-24648415, 24654172
Fax: 011-24647746
Email: coa@ndf.vsnl.net.in
Website: http://www.coa.gov.in/
SCR: FINANCIAL RULES
PROCESSING FEE
Any institution or organization, applying for study centre of these programmes, has to pay
nonrefundable “Processing Fee” along with “Study Center Application Form”. In addition to the
‘Processing Fee”, applicant ‘Institution’ is also required to pay separately for following expenses,
for each member of “Study Center Committee” consisting of maximum 2 members. All following
expenses shall be paid by applicant institution, in advance before the inspection visit, directly to
the Chairman of the “Study Center Committee”, against submission of necessary documents like (1)
‘Photocopy of Journey Ticket’ or ‘Estimated kilometers of Road Travel’ (2) Duly filled and signed TA
/ DA / IA forms for each member of the “Study Center Committee”. The Chairman of the “Study
Center Committee” shall be responsible for further distribution of this amount as per the approved
prevalent rules, among members of the “Study Center Committee”.

Traveling Expense: shall be paid by the applicant institution, before the inspection visit,
against the ‘Photocopy of Journey Ticket’ or ‘Estimated kilometers of Road Travel’,
directly to the Chairman of the “Study Center Committee”, who shall be responsible for
travel arrangements. Journey shall be planned using appropriate mode of travel as given
below in table, by shortest route, so as to ensure minimum expense for the applicant
institution. University shall also try to combine inspection visits for multiple institutions,
so that traveling expense can be shared among those institutions and thus, can be
further minimized.

Local Conveyance: shall be directly arranged by the applicant institution.

Local Hospitality: shall be directly arranged by the applicant institution.

Dearness Allowance (DA) as per the approved YCMOU rules, to be paid by the
applicant institute

Special Allowance (SA) as per the approved YCMOU rules, to be paid by the
applicant institute

Inspection Allowance (IA) as per the approved YCMOU rules, to be paid by the
applicant institute
Programme Development Manual
Page 21
Type of Applicant
Indian
Indian State or Central
Institution:
Government Owned
Payment Responsibility: Applicant Institution
Processing Fee
INR 5000
Nil
Dearness Allowance (DA)
As per the prevailing approved YCMOU rules.
As on 05-Jul-2010, it is INR 87/-.
Special Allowance
As per the prevailing approved YCMOU rules.
As on 05-Jul-2010, it is INR 100/-.
Inspection Allowance (IA)
INR 300/- for each Institution
Foreign
USD 500
USD 75 for each day
including traveling
USD 25 for each day
including traveling
USD 75 for each day
including traveling
For each day of inspection visit including traveling
Medical and accident
insurance cover
Traveling Expense: For
Using Air, Road or Railway mode, chosen as per the convenience.
both, forward and return Economy Class Air Fare or AC car at current prevailing market rate or
journey
AC 3/2 Tier Railway Fare shall be applicable for each member.
Local Conveyance
By AC car, from and to the nearest
Railway Station or Airport, as applicable.
Local Hospitality
Lodging and boarding at decent and clean
Rest House or Guest House or Hotel.
STUDY CENTER DEPOSIT
Each recognized study center will have to keep interest free but refundable “Study Centre Deposit”
with the university. “Study Centre Deposit” shall be refundable only when study center is derecognized. Before refunding, University shall have full right to recover any penalty from this
deposit. ‘Study Center Deposit’ shall be refunded back only against original university receipt for
the same. Hence, all study centers are advised to properly preserve the original university receipt
for ‘Study Center Deposit’. Following equation shall be used to calculate ‘Study Center Deposit’ for
each academic programme:
Study Center Deposit = (Sanctioned Student In-Take) x (Total number of odd or even Semesters,
whichever is higher) x (0.01) x (Study Center Fee + Additional Services Fee)
PENALTY RECOVERY
If a study center does not submit attendance records of students, during counseling sessions for all
courses or if, university receives serious complaints about the study center then, university will
have full right to penalize the study center with penalty and/or de-recognition. Before refunding,
this penalty will be recovered from the ‘Study Centre Deposit’.
HONORARIUM TO SC STAFF
Payment of the honorarium to the study center staff shall be the joint responsibility of the
respective “Study Centre Head” and “Programme Coordinator”. University shall not be responsible
for this payment. University separately pays honorarium for only examination-related activities to
respective staff members at the exam center, which may be a study center. Rules for this are given
in the “Programme Implementation Manual”. Except for this, for what so ever reason, university
does not pay any amount directly to the study center or any staff member at the study center. As
full time academic faculty members are expected at all study centers, as per the norms and
standards prescribed by the applicable statutory council like University Grants Commission (UGC),
Distance Education Council (DEC), All India Council for Technical Education (AICTE), Council of
Architecture (CoA) etc., following recommended rates are applicable only for few academic faculty
members / experts hired on clock hour basis.
Programme Development Manual
Page 22
Clock Hour Rates
For “Theory”, “Studio with TermWork” / “Studio with Viva” Courses
For “Practical” / “Project-Work”
Courses
Assistant Professor
200
Associate Professors
300
Professors
400
100
150
200
Honorarium Rates for each Semester Study Center
Head
2,000
For Administrative Staff at Indian
Study Center, in INR
Programme
Coordinator
6,000
Clerk
Attendant
1,600
1,400
Foreign study centers may vary honorarium rates as per the local conditions prevailing in their
country. But, these honorarium rates must be approved in advance by the university. University
shall publish these approved honorarium rates on its official web site.
SCR: QUALITY ASSURANCE
1.
2.
3.
4.
5.
Discipline expert as a member of the study center committee.
Exhaustive and clear documentation for simplicity and transparency of the study center
recognition system.
During each year, orientation programme is organized for study center staff.
Students Discussion Forum allows students to provide timely anonymous quality feedback
about each study center to other peer students and the university.
Students are allowed to change study center during each further admission, which naturally
enforce each study center to provide better quality of academic and student support services
to enrolled students.
RESOURCE EXPERT RECOGNITION (RER)
This section will be updated in Aug-2010.
RER: OBJECTIVES
This section will be updated in Aug-2010.
RER: TIME SCHEDULES
This section will be updated in Aug-2010.
RER: POLICIES AND RULES
This section will be updated in Aug-2010.
RER: REQUIRED DOCUMENTS, FORMS AND F ORMATS
This section will be updated in Aug-2010.
RER: FINANCIAL RULES
This section will be updated in Aug-2010.
RER: QUALITY ASSURANCE
This section will be updated in Aug-2010.
Programme Development Manual
Page 23
LEARNING RESOURCE DEVELOPMENT (LRD)
This section will be updated in Aug-2010.
LRD: OBJECTIVES
1.
2.
3.
4.
5.
Normally, subject to availability in local book store, following 4 (Four) types of learning
resource shall be prescribed for each course
a.
Text-Books
b. Reference-Books
c.
CDs / DVDs
d. Web-Links
Normally, subject to availability in local book store, university shall prescribe books as a
Text-Books and Reference-Books, which are authored by renowned authors and
published by renowned publishers.
Greater emphasis shall be placed on using
a.
Open source learning resource available on the web.
b. Rich multimedia eLearning resource with video lectures, animations and
simulations.
University shall develop in a phased manner, rich multimedia eLearning resource with
video lectures animations and simulations, on difficult topics of the syllabus for each
course.
a.
Each ELearning resource shall comply with SCORM 1.2 standard.
b. Duration of each SCORM module shall be about 20-30 minutes.
c.
Each SCORM module shall have following sections in the given order:
i. Learning objectives using action verbs (as per Bloom’s Taxonomy)
ii. Introduction to arouse students curiosity
iii. Audio lecture synchronized with PPT / Animation or Video or
simulation to deliver learning resource
iv. Interactive Self-Test with immediate feedback
v. Summary for quick review
ELearning resource (which is developed by the university) shall be distributed as and
when available, among students using
a.
Learning Management System (LMS) on Web-site for online use
b. DVD with open source SCORM viewer for offline use
LRD: TIME SCHEDULES
This section will be updated in Aug-2010.
LRD: POLICIES AND RULES
This section will be updated in Aug-2010.
LRD: REQUIRED DOCUMENTS, FORMS AND F ORMATS
This section will be updated in Aug-2010.
Programme Development Manual
Page 24
LRD: FINANCIAL RULES
FOR PRINTED LEARNING RESOURCE
University has already approved these honorarium rates as per the resolution number A100/09/110 dated 06-Nov-2009 (D-300/09-10/24 dated 20-Oct-2009).
1. Honorarium For Writer / Translator :
a.
One Credit Point Book: Rs. 20,000 (Rs. Twenty Thousand Only), for each Book on 1
(One) Credit Point block, of about 30,000 – 40,000 words in about 50 – 60 pages or
b. Single Unit: Rs. 5,000 (Rs. Five Thousand Only) for each unit of 15-20 pages
c.
For Revision or Revised Edition: 50% of above rates are payable.
2. Content or Language Editor:
a.
One Credit Point Book: Rs. 7,000 (Rs. Seven Thousand Only), for each Book on 1
(one) credit point block, of about 30,000 – 40,000 words in about 50 – 60 pages or
b. Single Unit: Rs. 2,500 (Rs. Two Thousand Five Hundred only) for each unit of 15-20
pages
c.
For Revision or Revised Edition: 50% of above rates are payable.
3. Copyright Fee: Rs. 1,500 (Rs Fifteen Hundred only) or as approved in advance by Hon.
Vice Chancellor, for each insertion in the text-book to respective copyright owner.
4. Academic Coordinator-Consultant: He/she shall be responsible for programme
development, Counselor’s Training and Question-Bank Development related tasks, as
specified by the Director of the respective School. Honorarium of Rs. 3,000 (Rs. Three
Thousand only) for each credit point block, is payable. TA/DA as per the prevalent
approved rules of the University shall be payable for all members of meetings conveyed
by him/her, with the prior approval of the Director of the respective School.
FOR ELEARNING RESOURCE
1.
SCORM Development: ELearning resource shall be developed which confirms to SCORM
1.2 (Sharable Content Object Reference Model) standard. Each SCORM module must
include Presentation along with synchronized audio lecture and interactive activities for
study. About 4-5 SCORM modules shall be developed on each credit point block.
a.
Honorarium for Each SCORM: Rs. 20,000 (Twenty Thousand Only), for each
SCORM Module, payable to either to individual or firm, without any quotation or
tender process. Further decomposition of this honorarium shall be as follows :
i. Content Expert: Rs. 8,000 (Rs. Eight Thousand Only)
ii. Content Editior: Rs. 2,000 (Rs. Two Thousand Only)
iii. Technical Expert: Rs. 8,000 (Rs. Eight Thousand Only)
iv. Sound Narrator: Rs. 2,000 (Rs. Two Thousand Only)
LRD: QUALITY ASSURANCE
1.
2.
SCORM Development Manual shall provide detail information about development
process, quality norms and standards, to all members of development team.
University shall develop in a phased manner, rich multimedia eLearning resource with
video lectures animations and simulations, on difficult topics of the syllabus for each
course.
a.
Each ELearning resource shall comply with SCORM 1.2 standard.
b. Duration of each SCORM module shall be about 20-30 minutes.
c.
Each SCORM module shall have following sections in the given order:
i. Learning objectives using action verbs (as per Bloom’s Taxonomy)
ii. Introduction to arouse students curiosity
Programme Development Manual
Page 25
iii.
3.
Audio lecture synchronized with PPT / Animation or Video or
simulation to deliver learning resource
iv. Interactive Self-Test with immediate feedback
v. Summary for quick review
ELearning resource (which is developed by the university) shall be distributed as and
when available, among students using
a.
Learning Management System (LMS) on Web-site for online use
b. DVD with open source SCORM viewer for offline use
QUESTION-BANK DEVELOPMENT (QBD)
This section will be updated in Aug-2010.
QBD: OBJECTIVES
This section will be updated in Aug-2010.
QBD: TIME SCHEDULES
This section will be updated in Aug-2010.
QBD: POLICIES AND RULES
This section will be updated in Aug-2010.
QBD: REQUIRED DOCUMENTS, FORMS AND FORMATS
This section will be updated in Aug-2010.
QBD: FINANCIAL RULES
This section will be updated in Aug-2010.
QBD: QUALITY ASSURANCE
This section will be updated in Aug-2010.
END OF DOCUMENT
Programme Development Manual
Page 26
CONTENTS
Publicity...................................................................................................................................... 2
Publicity: Objectives ............................................................................................................... 2
Publicity: Time Schedules ....................................................................................................... 2
Publicity: Policies and Rules .................................................................................................... 2
Publicity: Required Documents, Forms and Formats ............................................................... 3
Publicity: Financial Rules ........................................................................................................ 3
Publicity: Quality Assurance ................................................................................................... 3
Direct Admission, Course Exemptions and Credit Transfers (DACECT) .......................................... 3
DACECT: Objectives ................................................................................................................ 3
DACECT: Time Schedules ........................................................................................................ 4
DACECT: Policies and Rules ..................................................................................................... 4
DACECT Committee .................................................................................................................. 5
DACECT: Required Documents, Forms and Formats ................................................................ 5
Where to Submit ...................................................................................................................... 6
DACECT: Financial Rules ......................................................................................................... 6
DACECT: Quality Assurance .................................................................................................... 6
Admission ................................................................................................................................... 6
Admission: Objectives ............................................................................................................ 6
Admission: Time Schedules .................................................................................................... 7
Admission: Policies and Rules ................................................................................................. 7
Merit Order Criteria .................................................................................................................. 9
Admission: Required Documents, Forms and Formats ........................................................... 11
Where to Submit .................................................................................................................... 12
Admission: Financial Rules.................................................................................................... 13
Admission: Quality Assurance............................................................................................... 17
Learning Resource Distribution (LRD) ........................................................................................ 18
LRD: Objectives .................................................................................................................... 18
LRD: Time Schedules............................................................................................................. 18
LRD: Policies and Rules ......................................................................................................... 18
LRD: Required Documents, Forms and Formats ..................................................................... 19
LRD: Financial Rules.............................................................................................................. 19
Learning Resource Distribution Charges (LRDC) ..................................................................... 19
LRD: Quality Assurance......................................................................................................... 19
Counseling ................................................................................................................................ 20
Counseling: Objectives ......................................................................................................... 20
Counseling: Time Schedules .................................................................................................. 20
Counseling: Policies and Rules .............................................................................................. 20
Counseling: Required Documents ......................................................................................... 21
Counseling: Financial Rules ................................................................................................... 21
Honorarium for Counselor at Study Center ............................................................................ 21
Honorarium for Online Counselor .......................................................................................... 21
Counseling: Quality Assurance .............................................................................................. 22
Student Evaluation.................................................................................................................... 22
Continuous Assessment (CA) ................................................................................................ 23
CA: Objectives ........................................................................................................................ 23
CA: Time Schedules ................................................................................................................ 23
CA: Policies and Rules ............................................................................................................. 24
CA: Required Documents, Forms and Formats ....................................................................... 24
CA: Financial Rules.................................................................................................................. 24
CA: Quality Assurance ............................................................................................................ 25
End Examination (EE)............................................................................................................ 25
EE: Objectives ......................................................................................................................... 25
EE: Time Schedules ................................................................................................................. 25
EE: Policies and Rules ............................................................................................................. 26
End Exam Form and Hall Ticket .............................................................................................. 27
EE: Required Documents ........................................................................................................ 27
EE: Financial Rules .................................................................................................................. 27
EE: Quality Assurance ............................................................................................................. 29
Convocation ......................................................................................................................... 29
Convocation: Objectives ......................................................................................................... 29
Convocation: Time Schedules ................................................................................................. 29
Convocation: Policies and Rules ............................................................................................. 29
Convocation: Required Documents ........................................................................................ 29
Convocation: Financial Rules .................................................................................................. 29
Convocation: Quality Assurance ............................................................................................. 29
Programme Implementation Manual
Page 1
PROGRAMME IMPLEMENTATION MANUAL
PUBLICITY
PUBLICITY : OBJECTIVES
1.
2.
3.
Frequent effective publicity using multimedia to maximize student enrolment
Publicity is collaborative endeavor between the university and each study center
Publicity expense recover from the enrolled (rather than prospective) students
PUBLICITY : TIME SCHEDULES
Normally, schedule for total 16 ad insertions will be as follows:
Published By
YCMOU
By Each Study Center
On following Days
in Jun
5, 7, 9
6, 8, 10
On following Days
in Jul
3, 5, 7
4, 6, 8
On following Days
in Aug
1, 3
2, 4
PUBLICITY : POLICIES AND RULES
1.
2.
3.
4.
5.
Frequent Advertisement: Advertisement will be frequently repeated in all major
newspapers. Newspapers are selected as per their reach among target group of
prospective students. Advertisement schedule is matched with the admission schedule,
so that admissions can be maximized. Advertisement days in each month are matched
with normal salary days so its impact is maximized.
Prospectus Policy: University shall adopt policy of using prospectus as a basic tool for
advertisement and publicity by ensuring following steps:
a.
Minimum Prospectus Price: The policy of ―Minimum Prospectus Sale Price,
on no loss no profit principle, shall be adopted for these programmes.
Electronic version of prospectus shall be available for free download on the
university website. But, application for the “Fresh Admission” shall be
included only in the print copy of the prospectus.
Enrolment Linked Honorarium: The University shall ensure timely payment of attractive
enrolment linked honorarium, to staff and study centers for these programmes, to
sustain and improve their interest in these programmes. Thus, each study centers for
these programmes shall directly collect ‘Study Centre Fee (SCF)’ and ‘Additional Services
Fee (ASF)’ component of the ‘Total Tuition Fee’ from the each enrolled student, as per
the schedule and the procedures as laid down by the university.
Exclusive Fee Component: The University shall adopt policy of recovering major portion
of “publicity and advertisement expenses” from the enrolled students (rather than from
prospective students) by allocating the exclusive component for this purpose in
“University Fee” and “Study Centre Fee”.
Free Posters and Information Brochures: The University shall provide 200 free copies of
posters and information brochures to each recognized study center. These free copies
will be supplied during May of each year. Each “Programme Coordinator” is expected to
display poster on notice board of all higher secondary schools or polytechnics in nearby
area. They are also expected to organize small PowerPoint presentation about these
programmes in these institutions. This PowerPoint presentation shall be available for
free download at official web site of university. During such presentations, information
Programme Implementation Manual
Page 2
brochures can be distributed among prospective students. These efforts will
complement the advertisement publicity during next few months and thus helps to
boost the admissions.
PUBLICITY : REQUIRED DOCUMENTS, FORMS AND FORMATS
Following documents shall be available in the print as well as web versions:
1. Specimen for Advertisement by University
2. Specimen for Advertisement by study center
3. Prospectus
4. Posters
5. Information Brochures
6. PowerPoint Presentation (Only web version for free download)
7. Advertisement Film
PUBLICITY : FINANCIAL RULES
1.
2.
University shall be responsible for expense towards advertisements which are
published by YCMOU. University shall not be responsible for expense towards
advertisements which are published by study center.
Each study center shall be responsible for expense towards advertisements which are
published by that respective study center. Study center shall not be responsible for
expense towards advertisements which are published by other study centers or
university.
PUBLICITY: QUALITY ASSURANCE
1.
2.
3.
Exclusive fee component for advertisement and publicity in “University Fee” and “Study
Center Fee” allows separate budget head with appropriate fund allocation at the
university and each study center.
Schedule of publicity by the university and each study center synchronized with each
other and salary week of each month for admission to maximize its impact on the
student enrollment.
Frequent effective publicity using multimedia like print and web
DIRECT ADMISSION, COURSE EXEMPTIONS AND CREDIT TRANSFERS
(DACECT)
DACECT: OBJECTIVES
1.
2.
3.
Recognition of successful completion of other courses from other statutory university
or Board and granting
a.
Course Exemptions (CE), if syllabus is similar, but evaluation pattern is
different
b. Credit Transfer (CT), if syllabus and evaluation, both are similar
Before first fresh admission, clear DACECT status shall be provided to student
No change in DACECT status after first fresh admission to ensure simplicity and
promoting better learning
Programme Implementation Manual
Page 3
DACECT: TIME SCHEDULES
1.
Time Slot for Direct Admission, Course Exemption and Credit Transfer (DACECT): For
Direct Admission, Course Exemption and Credit Transfer, specified duration shall be
from 05-Jun till 25-Jul. Direct Admission, Course Exemption and Credit Transfer shall be
processed only for those forms received at the university during this duration. Direct
Admission, Course Exemption and Credit Transfer shall not be given during further
admissions.
2.
Minimum Time Required for Processing: Minimum 5 (Five) working days are required
for the processing of "DACECT Forms" after its receipt at the university.
DACECT: POLICIES AND RULES
1.
Apply Only Once Before the Fresh Admission: Students are allowed to apply for
DACECT only once before the fresh admission. DACECT status of any student, shall not
be modified or changed for what so ever reasons, after his / her fresh admission.
2.
No Automatic Processing: Direct Admission, Course Exemption and Credit Transfer shall
be given only when student apply for it, in a prescribed format along with (1) payment
of specified fees and (2) attested photocopies of specified documents. Without such
application, automatic processing of "DACECT Forms" shall not be done.
3.
Successful completion of full Academic Year is Essential: Student performance at only
those academic years (or all the semesters / trimesters which constitute the full
academic year) which are successfully completed by the student, will be considered
while processing of DACECT forms. Student performance at partially completed
academic years (or all the semesters / trimesters which constitute the full academic
year) will not be considered while processing of DACECT forms.
4.
No Course Exemptions without Direct Admission: Course exemptions shall be given
only along with the direct admission. Course exemptions shall not be given for what so
ever reasons, if student is not eligible for direct admission.
5.
No ‘Course Exemptions’ and ‘Credit Transfers’ at Final Academic Year: Irrespective of
any higher qualification(s), course exemptions or credit transfers shall not be given for
any course at final reporting academic year (or at any semester, which constitute final
academic year).
6.
No ‘Direct Admission’ beyond the First Semester of the Final Academic Year:
Irrespective of any higher qualification(s), direct admission shall not be given beyond the
first semester of the final reporting academic year.
7.
Independent Processing from Admission: Processing of "DACECT Forms" shall be
independent and separate from the processing of "Admission Forms". Students are
allowed to apply separately either for (1) Direct Admission, Course Exemptions and
Credit Transfers (but positively before the fresh admission) or (2) Admission or can
apply for both.
Programme Implementation Manual
Page 4
DACECT COMMITTEE
1.
2.
DACECT Committee: Committee for Direct Admission, Course Exemption and Credit
Transfer shall consist of minimum 3 and maximum 5 members. Constitution of this
committee shall be as follows:
o
Director, School of Architecture, Science and Technology, Yashwantrao
Chavan Maharashtra Open University shall be chairman.
o
An academic staff at School of Architecture, Science and Technology,
Yashwantrao Chavan Maharashtra Open University, who is responsible for
the coordination of the respective academic programme, shall be second
member.
o
An administrative staff at School of Architecture, Science and Technology,
Yashwantrao Chavan Maharashtra Open University, shall be third member.
o
Maximum 2 (two) external (not from the university) experts from the
discipline of the respective academic programme, who are nominated by the
Director, School of Architecture, Science and Technology, Yashwantrao
Chavan Maharashtra Open University shall be fourth / fifth member. As per
the availability of the experts, these external experts may change during each
meeting of the committee.
Meeting of this committee will be scheduled as and when required for the processing of
DACECT forms.
DACECT: REQUIRED DOCUMENTS, FORMS AND FORMATS
1.
Documents Required for Direct Admission, Course Exemption and Credit Transfer:
Attested photocopies of following documents are required only once, along with the
DACECT Form.
o
Syllabus and Mark statement for each 'semester or year' of the University /
Board or Equivalent Exam which is higher qualification than specified in the
admission eligibility, confirming successful completion of all courses.
o
Final Mark statement and the 'Certificate or Degree or Diploma' of the
University / Board or Equivalent Exam which is higher qualification than
specified in the admission eligibility, confirming successful completion of it.
o
If student attach above documents of Equivalent Exam (not of the University
/ Board Exam), then Equivalence Certificate from the appropriate authority
must be attached.
o
Photo Identity issued by government authorities (like PAN Card, Driving
License, Election Card, Passport), one for the student
o
Payment Proof (like (1) original and photocopy of the Demand Draft (issued
only by the nationalized bank and not from any other banks). Demand Draft
(DD) must be crossed and drawn in favor of "The Finance officer,
Yashwantrao Chavan Maharashtra Open University, Nashik" which must be
payable at Nashik-422 222, MS, India.
Programme Implementation Manual
Page 5
WHERE TO SUBMIT
1.
Where to Submit: Student should directly submit (Only by Speed Post AD and not by
private courier) "DACECT forms" only to the "Dr Manoj Killedar, Director, School of
Architecture, Science and Technology, Yashwantrao Chavan Maharashtra Open
University, Nashik - 422 222, Maharashtra, India".
2.
Student Responsibility: Submission of all the specified documents along with "DACECT
Form" is the responsibility of the student. If any of these documents are not submitted
by the student along with the form, then university may reject the application. No
further chance is given to any student for resubmission of the missing document.
Students are expected to attach attested photocopies of following all documents in the
same order, along with appropriate tags, identifying each one of them. Student should
not attach attested photocopies of any other document which is not specified above.
DACECT: FINANCIAL RULES
1.
DACECT Processing Fee (DPF): Each student is required to pay INR 1000 (INR One
Thousand Only) towards payment of “DACECT Processing Fee (DPF)” for each
application for DACECT in any academic programme.
2.
Honorarium to DACECT Committee Members: Each member (external as well as
internal members, who are in the service of the university) of the DACECT Committee,
shall be paid INR 1000 (Rs One Thousand Only) honorarium, for each day of the
meeting to process DACECT forms. Normally (although, not essential) meeting duration
shall be more than 4 hours.
DACECT: QUALITY ASSURANCE
1.
2.
3.
Before first fresh admission, clear DACECT status shall be provided to student
No change in DACECT status after first fresh admission to ensure simplicity and
promoting better learning
Processing of “DACECT Forms” positively within 5 working days from its receipt.
ADMISSION
ADMISSION: OBJECTIVES
1.
2.
3.
4.
5.
6.
Reservation policy and merit order applicable only for fresh admission.
Students are provoked and motivated for timely and successful completion of all
courses in natural and logical order, due to requirement of successful completion of all
courses at semester ‘x’, before admission to semester ‘x+4’.
In case chosen academic programme do not match with the student’s interest and
aptitude, students are not allowed to waste their time, money and study efforts, due
to policy of permanent drop-out after valid registration period and no extension of valid
registration period.
No late fee to promote timely admissions within specified time durations.
Better effectiveness and efficiency of the admission process due to well defined clear
admission rules and time slots.
‘Fresh Admissions’ offered only once at the beginning of each academic year.
Programme Implementation Manual
Page 6
7.
‘Fresh Admissions’ offered till first week of the semester without any academic loss, as
first semester starts with 3-weeks delay, but without 3-weeks for clearing backlog of
minimum specified counseling sessions.
8. Students are required to take further admissions to next higher semester before
declaration of end exam results for the previous semester.
9. Processing of “Further Admissions” before “Fresh Admissions” maintains precedence of
already enrolled students over prospective new students.
10. Processing of “Further Admissions without Study Center Change” before “Further
Admissions with Study Center Change” maintains precedence of already enrolled
students at any given study center over prospective new students.
ADMISSION: TIME SCHEDULES
1.
Time Slot for Odd Numbered Semesters: For odd numbered semesters (like 01, 03, 05
and 07), specified normal duration for admission shall be from “05-Jun” till
“05-Aug”. Admission to odd number semesters (like 01, 03, 05 and 07) shall be
given only for those admission forms received at the university during this duration.
Admission to even number semesters (like 02, 04, 06 and 08) shall not be given during
this duration.
2.
Time Slot for Even Numbered Semesters: For even numbered semesters (like 02, 04, 06
and 08), specified duration for admission shall be from “05-Dec” till “05-Jan”. Admission
to even number semesters (like 02, 04, 06 and 08) shall be given only for those
admission forms received at the university during this duration. Admission to odd
numbered semesters (like 01, 03, 05 and 07) shall not be given during this duration.
3.
Fresh and Further Admission Time Slot: Fresh admissions shall not be offered “from
05-Dec till 05-Jan". Further admissions shall not be offered “from 06-Jul till 05-Aug”.
Admission shall be given only during specified duration to each sequentially higher
numbered semester.
4.
o
Fresh admissions Time Slot: Fresh admissions shall be offered “from 05-Jun
till 05-Aug".
o
Further admissions Time Slot: Further admissions shall be offered from
"05-Jun till 05-Jul" and "05-Dec till 05-Jan".
Admission Rounds: There shall be 2 (Two) admission round.
o
First Admission Round: Admission forms (for “Fresh” as well as “Further”
admission) received at university on or before “05-Jul” or “05-Jan” shall be
processed during “First admission Round”.
o
Second Admission Round: This round shall be only for “Fresh” admissions.
Admission forms (for only “Fresh” admission) received at university on or
before “05-Aug” shall be processed during “Second admission Round”.
ADMISSION: POLICIES AND RULES
1.
Admission Eligibility Verification: Admission eligibility of the student is "checked and
verified" by the "Admission Committee" at each respective study center only during the
fresh admission. Admission eligibility of the student will not be "checked and verified"
by the "Admission Committee" during each of the further admissions.
Programme Implementation Manual
Page 7
2.
No Automatic Admission: Admission shall be given only when student apply for it, in a
prescribed format along with (1) payment of specified fees and (2) attested photocopies
of specified documents. Hence, even when student is already admitted to the any one
semester of the programme, application for the next higher semester of the programme
is essential. Without such application, automatic admission shall not be given for next
higher semester.
3.
Sequential Admission: Student shall not be allowed to skip any one semester during
admission to next higher semester of the programme. For example, if student is already
admitted to semester 01, then admission to next higher semester must be for semester
02. Without admission to semester 02, student shall not be eligible for admission to
semester 03. If student do not apply for the admission to next higher semester of the
programme within the specified duration for that admission, then student has to wait
for 1 (One) full year for admission to that semester. For example, if student have taken
admission to semester 01 during Jul-2010, then student must take admission to
semester 02 during Jan-2011. If student skip admission to semester 02 during Jan-2011,
then student shall not be eligible for admission to semester 03 during Jul-2011. In such
event, only during Jan-2012, student can again take admission to semester 02.
Effectively, student will have 1 (One) full year loss due to this. Hence, in order to ensure
minimum programme duration, student should regularly take admission to next higher
semester of the programme within the specified duration for that admission.
4.
Merit Order and Reservation Policy: During each round, admission forms for only
“Fresh Admissions” shall be processed as per the merit order, reservation policy and
vacant seats in the “Sanctioned student In-Take” specified for the each study center.
Merit order and reservation policy shall not be applicable for any “Further Admission”,
but vacant seats in the “Sanctioned student In-Take” specified for the each study center
shall still be essential requirement.
5.
Processing of “Further Admissions” Before “Fresh Admissions”: During each admission
round, admission forms for “Further Admissions” shall be processed before processing
of any admission forms for “Fresh Admission”, without any considerations to the merit
order, reservation policy but subject to “Sanctioned student In-Take” specified for the
each study center.
6.
Processing of “Further Admissions with no study center change” Before “Further
Admissions with study center change”: During each admission round, admission forms
for “Further Admissions with no study center change” shall be processed before
processing of any admission forms for “Further Admission with study center change”,
without any considerations to the merit order, reservation policy but subject to
“Sanctioned student In-Take” specified for the each study center.
7.
Change of Study Center during “Further Admissions”: For what so ever reasons, no
change in allotted study center shall be allowed during the semester. Already enrolled
students are allowed to change study center during each further admission. But,
admission to new study center shall be confirmed, only when the “Sanctioned student
In-Take” and respective statutory council’s norms allows it. Otherwise, admission shall
be confirmed automatically to the previous study center.
8.
No Loss of academic Year, if Student Successfully completes Semester 'x', within the
First 3 EE Attempts, offered by the University: No Loss of academic Year, if Student
successfully completes Semester 'x', within the single Continuous Assessment (CA)
attempt and first 3 (out of maximum 5) End Exam (EE) Attempts offered by the
Programme Implementation Manual
Page 8
University, as student must attach attested photocopy of mark statement for the
semester 'x' confirming successful completion of all courses at semester 'x', along with
the admission form for the semester 'x+4'.
9.
Loss of academic Year, if Successful Completion of Semester 'x' requires 4th or 5th
“EE” Attempts, offered by the university: If student requires 4th or 5th (out of
maximum 5) End Exam (EE) attempts offered by the university, for successful
completion of all courses at semester 'x', then student is required to wait for 1 (One) full
year for admission to semester 'x+4' as student must attach attested photocopy of mark
statement for the semester 'x' confirming successful completion of all courses at
semester 'x', along with the admission form for the semester 'x+4'.
10. Permanent Drop Out, if student cannot successfully complete Semester 'x' within
maximum 5 “CA or EE” Attempts, offered by the University: If student cannot
successfully completes of all courses at semester 'x' in allowed single attempt for
Continuous Assessment (CA) and maximum 5 attempts for End Exam (EE), then student
is permanently dropped out from the respective academic programme.
11. Reservation Policy: Prevalent reservation policy of the Government of Maharashtra
shall be applicable for the admission.
12. Scrutiny and Verification by the Study Center: All admission forms must be submitted
only after scrutiny and attached document verification by your first choice of study
center. Study center should provide stamp and signature on admission forms only after
due scrutiny and verification of all documents attached along with each admission
form.
MERIT ORDER CRITERIA
1.
All percentage stated below shall be computed and rounded to nearest 2 decimal digits.
2.
If in addition to the specified qualification, an "entrance test / aptitude test / qualifying
test" is also stated in the minimum admission eligibility for the respective programme
then
o
Percentage scored by the applicant student, in the examination for the
qualification stated in the minimum admission eligibility for the respective
programme shall have 50% weightage in the "Aggregate Total Percentage".
o
Percentage scored by the applicant student, in the "entrance test / aptitude
test / qualifying test" stated in the minimum admission eligibility for the
respective programme shall have 50% weightage in the "Aggregate Total
Percentage".
3.
If only the specified qualification is stated and an "entrance test / aptitude test /
qualifying test" is not stated in the minimum admission eligibility for the respective
programme then percentage scored by the applicant student, in the examination for the
qualification stated in the minimum admission eligibility for the respective programme
shall have 100% weightage in the "Aggregate Total Percentage".
4.
"Aggregate Total Percentage" which shall be calculated as follows:
o
4.1 Percentage scored by the applicant student, in the examination for the
qualification stated in the minimum admission eligibility for the respective
programme, shall be computed and rounded to 4 decimal digits.
Programme Implementation Manual
Page 9
o
4.2 Percentage scored by the applicant student, in the "entrance test /
aptitude test / qualifying test", if stated in the minimum admission eligibility
for the respective programme, shall be computed and rounded to 4 decimal
digits.
o
4.3 In case of 100% weightage (as explained above in 3), Percentage
computed above in step 4.1 shall be "Aggregate Total Percentage".
o
4.4 In case of 50% weightage (as explained above in 2), "Aggregate Total
Percentage" shall be computed as follows:

4.4.1 Percentage computed above in step 4.1, shall be divided by
2 and rounded to 4 decimal digits.

4.4.2 Percentage computed above in step 4.2, shall be divided by
2 and rounded to 4 decimal digits.

4.4.3 Percentage computed above in step 4.4.1 and 4.4.2 shall be
added together and rounded to nearest 4 decimal digits, which
shall be "Aggregate Total Percentage".
5.
First Criteria for Merit Order: Aggregate Total Percentage shall be the first criteria for
the merit order. If few students rank at the same level on first criteria, then second
criteria shall be applied to find merit order among them.
6.
Second Criteria for Merit Order: "Percentage scored by the applicant student in
'entrance test / aptitude test / qualifying test', if stated in the minimum admission
eligibility for the respective programme" shall be the second criteria for the merit order.
If few students rank at the same level on second criteria, then third criteria shall be
applied to find merit order among them.
7.
Third Criteria for Merit Order: "Percentage scored by the applicant student in
Mathematics and / or Biology (as applicable for the respective programme)" in the
examination for the qualification stated in the minimum admission eligibility for the
respective programme shall be the third criteria for the merit order. If few students rank
at the same level on third criteria, then fourth criteria shall be applied to find merit
order among them.
8.
Fourth Criteria for Merit Order: "Percentage scored by the applicant student in Physics"
in the examination for the qualification stated in the minimum admission eligibility for
the respective programme shall be the fourth criteria for the merit order. If few
students rank at the same level on fourth criteria, then fifth criteria shall be applied to
find merit order among them.
9.
Fifth Criteria for Merit Order: "Percentage scored by the applicant student in
Chemistry" in the examination for the qualification stated in the minimum admission
eligibility for the respective programme shall be the fifth criteria for the merit order. If
few students rank at the same level on fifth criteria, then sixth criteria shall be applied
to find merit order among them.
10. Sixth Criteria for Merit Order: "Percentage scored by the applicant student in English"
in the examination for the qualification stated in the minimum admission eligibility for
the respective programme shall be the sixth criteria for the merit order. If few students
rank at the same level on sixth criteria, then seventh criteria shall be applied to find
merit order among them.
Programme Implementation Manual
Page 10
11. Seventh Criteria for Merit Order: "Aggregate Percentage scored by the applicant
student in qualification stated in the minimum admission eligibility for the respective
programme" shall be the seventh criteria for the merit order. If few students rank at the
same level on seventh criteria, then eighth criteria shall be applied to find merit order
among them.
12. Eighth Criteria for Merit Order: "Aggregate Percentage scored by the applicant student
at SSC (10th)" shall be the eighth criteria for the merit order. If few students rank at the
same level on eighth criteria, then all those students shall be given admission
irrespective of the sanctioned student intake specified for the study center.
ADMISSION: REQUIRED DOCUMENTS, FORMS AND FORMATS
1.
Documents Required for Fresh Admission: Attested photocopies of following
documents are required only once, along with admission form for the fresh admission.
These documents are not required during further admissions to each next semester.
o
Mark statement for each 'semester or year' of the University / Board /
Entrance or Equivalent Exam specified in the admission eligibility, confirming
successful completion of all courses.
o
Final Mark statement and the 'Certificate or Degree' of (1) the University /
Board or Equivalent Exam specified in the admission eligibility and (2) SSC
(10th) or equivalent exam, confirming successful completion of these exams.
o
If student attach above documents of Equivalent Exam (not of the University
/ Board / Entrance Exam), then Equivalence Certificate from the appropriate
authority must be attached.
o
Validity Proof: If student attached attested photocopy of the 'mark
statement' / 'score card' for any one of the specified entrance exam like CET,
AIEE, JEE, NATA or YET and the duration of the validity is specified on it, then
that 'mark statement' / 'score card' must be valid as on 01-Aug of the year of
admission. If nothing is written about validity of the 'mark statement' /
'score card' of any such entrance exam then it will be presumed that the
reported score is valid as on 01-Aug of the year of admission.
o
Only for the reserved category students, following documents from the
appropriate authority must be submitted.



Caste Certificate
Non-Creamy Layer Certificate
Caste Validity Certificate
o
DACECT Status Paper generated and printed from the website after approval
of the DACECT committee. This document is required only when student is
applying for “Direct Admission, Course Exemptions and Credit Transfers
(DACECT)”.
o
Photo Identity issued by government authorities (like PAN Card, Driving
License, Election Card, Passport), one each for (1) student, (2) student's
Father and (3) Student's Mother
Programme Implementation Manual
Page 11
2.
o
Date of Birth Certificate for the student, issued by the Municipal or
appropriate authority or by Secondary School Certificate (only if it contains
the record of Date of Birth for the student)
o
Domicile Certificate (By Birth / Permanent Resident only) for the student,
issued by the appropriate authority
o
Address Proof (like Electricity Bill, Telephone Bill, Bank Passbook or
statement, Passport, etc)
o
Change of Name Proof (like Marriage Certificate), if applicable, as in case of
married girl student.
o
Payment Proof like university part of the original copy of the Bank Challan
(Not photocopy) which is stamped and signed by the competent authority at
any branch of the Bank of Maharashtra after receipt of the specified fees for
the respective programme.
Documents Required for Further Admission: Attested photocopies of following
documents are required along with admission form for each further admission. These
documents are not required during the fresh admission to the programme.
o
Printout of the “Previous Semester Admission Confirmation” from the
YCMOU. For example, while applying for semester 03, student must attach
printout of his/her name in the “Confirmed Admission List” for the semester
02.
o
Student must attach attested photocopy of mark statement for the semester
'x' confirming successful completion of all courses at semester 'x', along with
the admission form for the semester 'x+4'. For example, student must attach
attested photocopy of mark statement for the
o

Semester 01, along with the admission form for the semester 05,

Semester 02, along with the admission form for the semester 06,

Semester 03, along with the admission form for the semester 07,

Semester 04, along with the admission form for the semester 08.
Payment Proof like university part of the original copy of the Bank Challan
(Not photocopy) which is stamped and signed by the competent authority at
any branch of the Bank of Maharashtra after receipt of the specified fees for
the respective programme.
WHERE TO SUBMIT
1.
Where to Submit:
o
Student should submit "Admission Form" (either for Fresh or Further
Admission) only to the "First Choice of Study Center" which is chosen by the
student on the "Admission Form" for scrutiny and verification by the
“Admission Committee” at the study center. Only after successful scrutiny
and verification by the “Admission Committee” at the study center, the
Programme Coordinator at the study center shall provide stamp and
signature on the "Admission Form".
Programme Implementation Manual
Page 12
2.
o
Only after successful scrutiny and verification at the study center, student
should submit "Admission Form" (either for Fresh or Further Admission)
along with the original copy of the 4-part Bank Challan (Not photocopy) only
to any branch of the Bank of Maharashtra. Only after the receipt of the
specified University Fee (UF), bank shall provide stamp and signature on
each part of the 4-part Bank Challan.
o
After stamp and signature as a token of the receipt of the specified fees,

Bank shall retain the part for the bank of the 4-part Bank Challan.

Bank shall forward to the university the “Admission Form” along
with the part for the university of the 4-part Bank Challan.

Bank shall returned back to the student, the 2 (Two) parts, first for
the study center and second for the student, of the 4-part Bank
Challan.
o
Student is required to submit the part for the study center (of the 4-part
Bank Challan) to the "First Choice of Study Center" which is chosen by the
student on the "Admission Form".
o
Student must keep photocopy of (1) the admission form, (2) All the
documents submitted along with Admission Form and (3) "Payment Proof" as
an "Acknowledgement Copy".
Student Responsibility: Submission of all the specified documents along with admission
form is the responsibility of the student. If any of these documents are not submitted by
the student along with the admission form, then university may reject the admission. No
further chance is given to any student for resubmission of the missing document.
Students are expected to attach attested photocopies of following all documents in the
same order, along with appropriate tags, identifying each one of them. Student should
not attach attested photocopies of any other document which are not specified. A
student should properly preserve photocopies of all correspondence, Admission Forms,
DACECT Form, Demand Drafts, Exam Forms and university or Study Centre fee receipts
in a single file until successful completion of the programme.
ADMISSION: FINANCIAL RULES
Following abbreviations are used below in the table:

UF: University Fee typically required for each semester. Payable to university along
with ‘Admission Form’.

EF: Exam fee is specified for each attempt of each course, for which student have
applied for end exam on the exam form. Hence, actual exam fee amount may
change, as per the number of courses, selected by the student in the exam form.
Payable to university along with ‘Exam Form’.

SCF: Study Center Fee typically required for each semester. Payable to allotted
study center after admission confirmation by the university.

ASF: Additional Services Fee typically required for each semester. Payable to
allotted study center after admission confirmation by the university.

TTF: Total Tuition Fees typically required for a single semester.

LD: Library Deposit which is refundable without interest (indicated in bold blue)
after return of books. Payment of the ‘Library Deposit’ is optional for the student
Programme Implementation Manual
Page 13
and it is required only when student wish to use books from library at the study
center. Payable to allotted study center after admission confirmation by the
university.
1.
Total Tuition Fee (TTF): Total Tuition Fee (TTF) for each semester consists of following 4
(Four) components:
o
o
o
o
2.
University Fee (UF), Essential Component
Examination Fee (EF), Essential Component
Study Centre Fee (SCF) , Essential Component
Additional Services Fee (ASF), Essential Component
Fee Pattern in INR: Proposed Fees for each semester in Indian Rupee (INR) (Only for
Indian Citizen students at Study Center within India) for different programmes on offer
from the School of Architecture, Science and Technology is as follows:
SN Fee Desc
3.
1
UF
2
EF
3
4
5
6
SCF
ASF
TTF≈
LD
Fee Pattern in USD: Proposed Fees for each semester in US Dollar (USD) (For Foreign
national students, or at study Center outside India) for different programmes on offer
from the School of Architecture, Science and Technology is as follows:
SN Fee Desc
4.
For Programmes
For Programmes For Programmes For Programmes
T03, T05, T06, T07,
V21, V22
V24, V25
V23, V26
T24, T50, T51, T52
5,400
1,750
6,500
1500
150/T
130/T
130/T
150/T
250/STW
300/P
300/P
400/P
400/SV
21,000
8,000
24,000
5600
8,000
1,000
65,000
1000
36,000
12,000
97,000
8900
2,000
2,000
2,000
2000
1
UF
2
EF
3
4
5
6
SCF
ASF
TTF≈
LD
For Programmes
V21, V22
540
15/T
25/STW
40/SV
2,100
800
3,600
200
For
Programmes
V24, V25
175
13/T
30/P
800
100
1,200
200
For Programmes
For Programmes
T03, T05, T06, T07,
V23, V26
T24, T50, T51, T52
650
150
13/T
15/T
30/P
40/P
2,400
6500
9700
200
560
100
890
200
University Fee (UF): Each student has to pay University Fee (UF), directly to the
university, along with Admission form. UF covers following activities of the university:




Curricula development and study centre identification
Programme advertisement and publicity by the university
Student registration and SANWAD subscription
Student Welfare and Services
Programme Implementation Manual
Page 14

Learning material Development. As and when ready, learning material will be
available at an extra cost for students and study center. Some of the learning
material may be delivered only through Internet.

Online Counseling and Continuous Assessment for all courses

Study center management for minimum specified academic activities

Web site Support and Common miscellaneous services
Break-up of the “University Fee” for accounting purpose is given in the following table:
SN
01
02
03
04
05
06
07
08
09
10
11
5.
Description
Advertisement and Publicity Fee (APF)
Admission Fee (AF)
Sanvad Subscription Fee (SSF)
Student Welfare & Services Fee (SWSF)
Online Counseling Fee (OCF)
Continuous Assessment Fee (CAF)
Study Center Management Fee (SCMF)
Web Site Fee (WF)
Common School Services Fee (CSSF)
Common University Services Fee (CUSF)
University Fee (UF) for each Semester
% of UF
16 %
2%
2%
5%
10 %
10 %
5%
5%
10 %
35 %
100%
Study Centre Fee (SCF): Each student has to pay SCF directly to the respective study
centre, during first contact session after the university confirms his/her admission. SCF
covers following activities and expenses of the study center:



Payment of honorarium or salary to all academic and administrative staff members

Payment of Internet Charges, for providing total 30 hours free web access in each
semester to each student for Internet or Email. This includes:
Organizing local Programme Advertisement and Publicity
Payment of TA/DA to the study center staff or charges for 'Speed Post with AD', for
sending Admission and Exam forms to the University, so as to reach before the
specified last day.
o

Online counseling and communication with the university and ‘Online
Counselors’ through discussion forum on web.
o Access to open source ELearning resource on web and Research using
web
Conduct of minimum specified number of counseling sessions for each course for
specified duration.

Local Information and communication centre for students for the matter related to
university and programme.



Provide required infrastructure, laboratories, studio facilities
Provide required Lab / studio consumable, water & electricity etc.
Provide charges for Depreciation, maintenance and repair of physical
infrastructure

Provide quality educational services from motivated, talented and qualified
academic staff
Break-up of the “Study Centre Fee” for accounting purpose is given in the following
table:
Programme Implementation Manual
Page 15
SN
01
02
03
04
05
06
07
08
6.
Description
Honorarium to Administrative Staff at the study center
Honorarium to Academic Staff at the study center
Expenditure by the Study center on Programme Advertisement &
Publicity
Library Fee, Retained by the study center
Lab Fee, Retained by the study center
Depreciation, Maintenance, Repair & Misc. Fee, Retained by the
study center
Internet Charges for min 30 hours/semester

Online Counseling & communication

Access to open source ELearning resource
Study Center Fee (SCF) for each Semester
% of SCF
10 %
35 %
15 %
10 %
10 %
10 %
10 %
100 %
Additional Services Fee (ASF): Each student has to pay ASF directly to the respective
study center, during first contact session after the university confirms his/her admission.
These events may be common for regular students and YCMOU students. ASF covers
following activities and expenses of the study centre:
o
For All Programmes: Arrange at least once in each year (1) Seminar (2)
Sports Event (3) Cultural Event.
o
Only For Architecture Programmes: In addition to the above, for all
architecture programmes, study center shall arrange at least once in each
year (1) Study Tour and (2) Guest Lecture by the leading practicing
professional.
o
Only For Marine Engineering and Nautical Science Programmes: In addition
to the above, for “Marine Engineering and Nautical Science Programmes”, as
per the norms of Directorate General of Shipping, Government of India,
student is required to




Stay fulltime in College Hostel
Visit factories and ships on port
Participate in many sports, physical exercises
Wear proper uniform
In addition to ‘Additional Services Fee (ASF)’ mentioned above, each student
of these programmes shall be required to pay extra amounts to the
prescribed contractor for (1) hostel mess charges and (2) one time uniform
charges. Each year, after submission from each study center about their
prescribed amounts for yearly hostel mess charges and one time uniform
charges, YCMOU shall publish approved charges for each study center on the
its website.
7.
Important Information about SCF and LD: Students should note following important
information about maximum “Study Centre Fee (SCF)” and “Library Deposit (LD)”:
o
Every enrolled student shall have to pay both fees, that is, “University Fee”
and “Study Centre Fee”.
o
The university shall not accept any liability for any financial expenses
incurred by either study center or student, on any “Studio”, “Practical” or
“Project Work” course of these programmes.
Programme Implementation Manual
Page 16
8.
o
Study centers are allowed to collect the specified “Study Centre Fee (SCF)”,
and ‘Additional Services Fee (ASF)’ and “Library Deposit (LD)” for each
semester, only after university confirm admission for it.
o
Study centers are allowed to collect “Library Deposit (LD)” only when their
library issue Text-Books to the student.
o
Students may choose to either purchase Text-Books from any local BookStores or subject to availability, issue Text-Books from library at the study
center against “Library Deposit (LD)”.
o
Study centers are not allowed to collect any extra amount other than
specified “Study Centre Fee (SCF)”, ‘Additional Services Fee (ASF)’ and
“Library Deposit (LD)”. Study centers are allowed to charge less than the
specified amounts for each of the above.
o
Students are advised to pay same amounts which are mentioned in
prospectus, towards the payment of “Study Centre Fee”, ‘Additional Services
Fee (ASF)’ and “Library Deposit (LD)” against proper receipt only.
o
Study center receipts shall be only for same specified amounts of “Study
Centre Fee (SCF)”, ‘Additional Services Fee (ASF)’ and “Library Deposit (LD)”
for a single semester.
o
University will not be responsible if student pays more or study center
receives less than, the amount mentioned in prospectus for “Study Centre
Fee (SCF)”, ‘Additional Services Fee (ASF)’ and “Library Deposit (LD)”.
o
Study center will collect “Study Centre Fee”, ‘Additional Services Fee (ASF)’
and “Library Deposit (LD)” against their own receipt and will maintain its
records of receipt. Respective study center is responsible for refund of
“Library Deposit (LD)” when due.
Rules of Refund:
o
University Fee (UF) will be refunded only if a student is not eligible for the
admission or the study center preferred by the student is not sanctioned by
the University. After confirmation of admission and student registration,
university will not refund any part of “University Fee (UF)” to any student for
any other reason.
o
After confirmation of admission and student registration, study center will
not refund any part of “Study Centre Fee” and ‘Additional Services Fee (ASF)’
to any student, for what so ever reason.
ADMISSION: QUALITY ASSURANCE
1.
2.
3.
4.
Students are provoked and motivated for timely and successful completion of all
courses in natural and logical order, due to requirement of successful completion of all
courses at semester ‘x’, before admission to semester ‘x+4’.
In case chosen academic programme do not match with the student’s interest and
aptitude, students are not allowed to waste their time, money and study efforts, due
to policy of permanent drop-out after valid registration period and no extension of valid
registration period.
No late fee to promote timely admissions within specified time slots.
Better effectiveness and efficiency of the admission process due to well defined clear
admission rules and time slots.
Programme Implementation Manual
Page 17
5.
6.
7.
Students must able to browse directly on web, detail admission history for his/her all
present and previous admissions
Students must able to browse directly on web, time schedule and all details about
his/her all expected further admissions.
Students must able to post his/her query or support request directly on web, where
university staff can reply.
LEARNING RESOURCE DISTRIBUTION (LRD)
LRD: OBJECTIVES
6.
Normally, subject to availability in local book store, following 4 (Four) types of learning
resource shall be prescribed for each course
a.
Text-Books
b. Reference-Books
c.
CDs / DVDs
d. Web-Links
7. Normally, subject to availability in local book store, university shall prescribe books as a
Text-Books and Reference-Books, which are authored by renowned authors and
published by renowned publishers.
8. Greater emphasis shall be placed on using
a.
Open source learning resource available on the web.
b. Rich multimedia eLearning resource with video lectures, animations and
simulations.
9. University shall develop in a phased manner, SCORM 1.2 compliant rich multimedia
eLearning resource with video lectures animations and simulations, on difficult topics of
the syllabus for each course.
10. ELearning resource (which is developed by the university) shall be distributed as and
when available, among students using
a.
Learning Management System (LMS) on Web-site for free online use
b. DVD with open source SCORM viewer for pre-paid offline use
LRD: TIME SCHEDULES
1.
2.
3.
Students are expected to either separately purchase from local Book-Shop or issue
against Library Deposit from the library at the allotted study center, all the specified
learning resource like Text-Books, Reference-Books, CD or DVDs, positively during
a.
First week of Aug, for odd numbered semesters like 01, 03, 05 and 07
b. First week of Feb, for even numbered semesters like 02, 04, 06 and 08
Students may use open source ELearning resource available on the web and ELearning
resource (which is developed by the university and distributed among students using
Learning Management System (LMS) on Web-site) for free 24x7 online usage.
Students may choose to purchase ELearning resource (which is developed by the
university and distributed among students using DVD with open source SCORM viewer
for pre-paid 24x7 offline usage.
LRD: POLICIES AND RULES
1.
Students may choose to separately purchase all the specified learning resource like TextBooks, Reference-Books, CD or DVDs from local Book-Shop.
Programme Implementation Manual
Page 18
2.
Students may choose to issue all the specified learning resource like Text-Books,
Reference-Books, CD or DVDs from the library at the study center, against the Library
deposit.
3.
Each recognized study center shall be required to purchase specified number of copies
of all the specified Text-Books and make them available for issue through their library to
all enrolled students. This specified number shall be 20% of the sanctioned “Student
In-Take”. Before final recognition as a study center, applicant institution has to submit
undertaking in the prescribed format regarding this purchase, which must be signed by
the study center authorities.
4.
University shall not be responsible for the supply of any specified learning resource
like Text-Books, Reference-Books, CD or DVSs.
LRD: REQUIRED DOCUMENTS, FORMS AND F ORMATS
1.
2.
Details of all specified learning resource shall be available in the syllabus for each
course.
The prescribed format of the undertaking by the study center, regarding the purchase of
Text-Books copies, equal to 20% of the sanctioned “Student In-Take”.
LRD: FINANCIAL RULES
University shall not be responsible for any expense incurred either by any study center or
student, towards purchase of any specified learning resource like Text-Books, Reference-Books,
CD or DVSs.
LEARNING RESOURCE DISTRIBUTION CHARGES (LRDC)
For few selected courses university has already developed ELearning resource. University also plans
to develop ELearning resource in a phased manner for all courses. This ELearning resource shall be
available through Learning Management System (LMS) on Web-site for free online use. But, to
distribute it by normal postal system on “CD / DVD with open source SCORM viewer” for pre-paid
offline use, “Learning Resource Distribution Charges (LRDC)” will be charged as per the following
details:
SN Description
1 Learning
Resource
Charges (LRDC)
Distribution
For Indian Student at SC
within India in INR
For Foreign Student or at
SCs Outside India in USD
100.00
10.00
Learning Resource Distribution Charges (LRDC) includes following costs:
1. CD / DVD Media Cost
2. Copying Charges
3. Packaging and Forwarding Charges
4. Normal Postage Charges
LRD: QUALITY ASSURANCE
1.
2.
Normally, subject to availability in local book store, university shall prescribe books as a
Text-Books and Reference-Books, which are authored by renowned authors and
published by renowned publishers.
University shall develop in a phased manner, SCORM 1.2 compliant rich multimedia
eLearning resource with video lectures animations and simulations, on difficult topics of
the syllabus for each course.
Programme Implementation Manual
Page 19
3.
24 x 7 availability of specified essential learning resource before first counseling session.
COUNSELING
COUNSELING: OBJECTIVES
1.
2.
3.
4.
Peer group interaction and collaborative learning opportunities for students
Direct face-to-face mode learning support and help to explore answers to difficulties
from the subject experts
Provoking and motivating students for regular and better study
Anytime, anywhere access to online counseling using “Learning Management System
(LMS)” on web.
COUNSELING: TIME SCHEDULES
1.
2.
3.
4.
Specified ELearning resource from the “Online Counselor” shall be available from the
beginning of each semester, as an “Online Self-Test” using “Learning Management
System (LMS)” on web.
Normally for each credit point, minimum 10+1=11 hours of counseling are planned
during evening hours of each work day of ‘Aug-Nov’ or ‘Feb-May’, for each theory
course in a semester.
Normally for each credit point, minimum 14+1=15 hour counseling is planned during
weekly off days of ‘Aug-Nov’ or ‘Feb-May’, for each Practical, Studio Term-Work, Studio
Viva, Project-Work type of course in a semester.
Last 4-5 hours of counseling for each course in a semester are reserved for assessment
and feedback to students about “Continuous Assessment (CA)”.
COUNSELING: POLICIES AND RULES
1.
Before beginning of each semester, the Director of the respective school shall appoint
“Online Counselor” for each subject for the development of specified ELearning
resource (that is, minimum 4 SAQs and 4 LAQs on each credit point block of the
course).
2.
This ELearning resource shall be made available as an “Online Self-Test” using
“Learning Management System (LMS)” on web. After click, random questions from the
Question-Bank are used to generate new “Online Self-Test”.
3.
Only after student submits answers to “Online Self-Test”, “Model Answers along with
Marking Scheme” shall be provided as a feedback to the student. This strategy
provokes students to submit their own answers to “Online Self-Test”.
4.
Each study center shall be responsible for arranging specified hours of counseling
sessions for each course in each semester, using counselors who are qualified and
experienced as per the respective statutory authority norms and standards.
5.
Each counselor must be available at the study center for the students, during specified
time duration on the counseling session day.
6.
Counselor must comply with the prevalent applicable statutory authority norms and
standards about educational qualifications and experience, for the ‘Assistant Professor’
or equivalent post.
7.
Each counselor shall not provide counseling for more than 4 hours during a single day.
Programme Implementation Manual
Page 20
8.
Following Counselor-Students Ratio shall be maintained at each study center:
a.
For Theory Type of Course: 1 counselor for 40-60 students
b.
For Practical or Studio with TW Type of Course: 1 counselor for 20 students
c.
For PW or Studio with Viva Type of Course: 1 counselor for 10 students
COUNSELING: REQUIRED DOCUMENTS
Each “Online Counselor” is required to submit specified ELearning resource using following:
1. Microsoft Word Template for ELearning resource specified for “Online Counselor”.
Each study center is required to display on notice board and submit to the university following
documents.
1. Bio-Data (in the prescribed format) of each Counselor for each course (subject) at each
semester
2. Time-Table for counseling sessions for each course (subject) at each semester along
with details like venue, time duration and Name of the subject experts appointed as a
Counselor.
3. Monthly student’s attendance record for each counseling session for each course
(subject) at each semester
COUNSELING: FINANCIAL RULES
1.
2.
Payment of the honorarium to all study center staff shall be the joint responsibility of
the respective “Study Center Head” and “Programme Coordinator”.
University shall not be responsible for the payment of the honorarium to any study
center staff.
HONORARIUM FOR COUNSELOR AT STUDY CENTER
As full time academic faculty members are expected at all study centers, as per the norms and
standards prescribed by the applicable statutory council like University Grants Commission (UGC),
Distance Education Council (DEC), All India Council for Technical Education (AICTE), Council of
Architecture (CoA) etc., following recommended rates are applicable only for few academic faculty
members / experts hired on clock hour basis.
Clock Hour Rates
For “Theory”, “Studio with TermWork” / “Studio with Viva” Courses
For “Practical” / “Project-Work”
Courses
Assistant Professor
200
Associate Professors
300
Professors
400
100
150
200
Honorarium Rates for each Semester Study Center
Head
For Administrative Staff at Indian
2,000
Study Center, in INR
Programme
Coordinator
6,000
Clerk
Attendant
1,600
1,400
HONORARIUM FOR ONLINE COUNSELOR
The ‘Online Counselor’ is required to submit in Microsoft Word format (doc or docx file, along with
all the required scanned figures, images, equations and after spell check) following important
ELearning resource for each credit point block of each course in each semester:
1. Questions: Minimum 4 SAQs and 4 LAQs on each credit point block of the course.
Normally, submitted questions should not be from Question-Bank.
Programme Implementation Manual
Page 21
2.
Model Answers: Complete model answers to all 4 SAQs and 4 LAQs on each credit point
block of the course.
3. Marking Scheme: List of main topics in the model answers along with the marks allotted
for each main topic.
The honorarium of ‘Online Counselor’ for each course in each semester shall be Rs 5,000/- (Rs Five
Thousand only). The honorarium paid to the “Online Counselor” shall be exclusive of the cost
incurred towards the usage of his/her computer system, phone and Internet account. Thus, in
addition to the honorarium, he/she shall be reimbursed with the fixed amount of Rs 5,000/(Rs Five Thousand only) for each course in each semester, against these expenses.
In addition to the regular salary, this honorarium and reimbursement is payable, even to the full
time employed academic staff members of the university. This honorarium and reimbursement are
payable to the respective “Online Counselor” only after receipt of the specified ELearning resource
and its verification by the university.
COUNSELING: QUALITY ASSURANCE
1.
2.
Only after student submits answers to “Online Self-Test”, “Model Answers along with
Marking Scheme” shall be provided as a feedback to the student. This strategy provokes
students to submit their own answers to “Online Self-Test”.
Advance display of time-table for counseling sessions for each course (subject) at each
semester along with details like venue, time duration and Name of the subject experts
appointed as a Counselor.
3.
Counselor must comply with the prevalent applicable statutory authority norms and
standards about educational qualifications and experience, for the ‘Assistant Professor’
or equivalent post.
4.
Once in a year, counselor’s orientation and training is conducted at the university.
5.
Each counselor shall not provide counseling for more than 4 hours during a single day.
6.
Each counselor should use ELearning resource and PowerPoint Presentation for
counseling to enhance its quality and interactivity.
7.
Following Counselor-Students Ratio shall be maintained at each study center:
a.
b.
c.
For Theory Type of Course: 1 counselor for 40-60 students
For Practical or Studio with TW Type of Course: 1 counselor for 20 students
For PW or Studio with Viva Type of Course: 1 counselor for 10 students
STUDENT EVALUATION
For each credit point of any course, total evaluation shall consist of following 2 (two) separate and
independent components:
1.
Continuous Assessment (CA): This shall be “Open Book Formative Evaluation without
Supervision” by the Counselor for the respective course at each study center. Aim of
this component is not to assess student’s learning but to provoke and motivate students
for regular and better study. CA for each credit point shall carry 5 marks.
2.
End Examination (EE): This shall be “Closed Book Summative Evaluation under
Supervision” conducted by the university at the designated Exam Centers. Aim of this
component is to assess student’s learning. Normally, EE shall be conducted during 5th
month of each semester. EE for each credit point shall carry 20 marks.
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Total Marks (TM): ‘Total Marks (TM)’ shall be sum of “Continuous Assessment (CA)” marks and
"End Examination (EE)" marks acquired by the student in each course. “Grace Factor” and “Total
Marks (TM)” shall be used in computation of Percentile marks. Only percentile marks shall be
reported for each course in the mark-statement.
CONTINUOUS ASSESSMENT (CA)
CA: OBJECTIVES
1.
Provoking and motivating students for regular and better study
CA: TIME SCHEDULES
1.
2.
3.
4.
Students are allowed to browse “Continuous Assessment (CA)” on website for any
course at
a.
Odd Number Semesters (Like Semester 01, 03, 05 and 07): Only from
“01-Aug” till “30-Nov”.
b.
Even Number Semesters (Like Semester 02, 04, 06 and 08): Only from
“01-Feb” till “31-May”
Students are allowed to submit their answers to “Continuous Assessment (CA)” for any
course at
a.
Odd Number Semesters (Like Semester 01, 03, 05 and 07): Only from
“01-Nov” till “30-Nov”.
b.
Even Number Semesters (Like Semester 02, 04, 06 and 08): Only from
“01-May” till “31-May”
The Counselor for the respective course at each study center shall assess answers to
“Continuous Assessment (CA)” from each student, provide feedback about “Continuous
Assessment (CA)” to each student and prominently display on the ‘Notice Board’,
provisional ‘Assessment Report’ in the prescribed format, positively on or before
a.
“31-Dec” for any course at Odd Number Semesters (Like Semester 01, 03, 05
and 07).
b.
“30-Jun” for any course at Even Number Semesters (Like Semester 02, 04, 06
and 08).
Students are expected to confirm inclusion of his/her CA result in the provisional
‘Assessment Report’ displayed on the ‘Notice Board’ at the allotted study center. In case
of any discrepancy, students should immediately inform the Counselor for the
respective course. After resolving issues, if any, the Counselor for the respective course
at each study center shall submit final ‘Assessment Report’ in the prescribed format so
as to reach university positively on or before
a.
“31-Jan” for any course at Odd Number Semesters (Like Semester 01, 03, 05
and 07).
b.
“31-Jul” for any course at Even Number Semesters (Like Semester 02, 04, 06
and 08).
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CA: POLICIES AND RULES
1.
CA for each credit point block of each Theory type of course shall consist of 1 (One)
“Short Answer Question (SAQ)”. Students do not have choice of answering as he/she is
required to answer 1 SAQ out of 1 SAQ on each credit point block in ‘Continuous
Assessment (CA)’ for any theory type of course.
2.
CA for each (1) “Studio with Term-Work” type of course or (2) “Studio with Viva” type of
course or (3) “Practical” type of course or (4) “Project-Work” type of course shall consist
of Submission of Report in the prescribed format about all activities performed in Studio
or Laboratory, regarding each credit point block of the course.
3.
Single CA Attempt: University shall provide only single attempt for “Continuous
Assessment” during the first semester (first 6 months) of valid registration period. For
what so ever reason, no additional attempts shall be provided to any student, for CA
submission. Hence, student must successfully complete CA within this single attempt
only; otherwise student is required to score minimum 50 marks out of 80 marks in end
exam, for successful completion of the course.
No Separately Reported Marks for CA: No separate marks shall be reported for the CA.
Actual CA and EE marks shall be used in computation of “Total Marks (TM)”. “Grace
Factor” and “Total Marks (TM)” shall be used in computation of Percentile marks. Only
percentile marks shall be reported for each course in the mark-statement.
Zero Marks for No Attempt: Zero marks shall be given to the student for no attempt to
“Continuous Assessment”.
Zero Marks in case of non-receipt of Final “Assessment Report” of CA at University
before specified date: Zero marks shall be given to all students, in case of non-receipt of
final “Assessment Report” of CA at University before specified date. Hence, it is
extremely important that
a.
Student must confirm inclusion of his/her CA result in the provisional
‘Assessment Report’ displayed on the ‘Notice Board’ at the allotted study
center. In case of any discrepancy, students should immediately inform the
Counselor for the respective course.
b. After resolving issues, if any, the Counselor for the respective course at each
study center must dispatch final ‘Assessment Report’ for CA by ‘SPEED POST
AD’ so as to reach university on or before last specified date.
c.
Students and study centers must confirm about receipt of Final “Assessment
Report” of CA at University before specified last due date.
4.
5.
6.
CA: REQUIRED DOCUMENTS, FORMS AND FORMATS
Each study center is required to display on notice board and submit to the university following
documents.
1. Provisional ‘Assessment Report’ for CA
2. Final ‘Assessment Report’ for CA
The prescribed format for the Report of Activities, which student is required to use for CA
submission for (1) “Studio with Term-Work” or (2) “Studio with Viva” or (3) “Practical” or (4)
“Project-Work” type of course
CA: FINANCIAL RULES
1.
Honorarium for CA: “Honorarium for CA” is already included in the “Honorarium for
Counseling” for last 5 sessions, which is directly payable to each counselor by the
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respective study center. University shall not be responsible for payment of
“Honorarium for CA” to any counselor.
2.
When Payable: “Honorarium for Counseling” is payable at the end of each semester
but only after counselor submit on or before specified due date, the duly signed print
copy of the final ‘Assessment Report’ for CA for the assigned course to the university.
CA: QUALITY ASSURANCE
After click, random questions from the Question-Bank are used to generate new online
“Continuous Assessment (CA)”. Counselor at each study center are expected to use this facility to
generate new online “Continuous Assessment (CA)”.
END EXAMINATION (EE)
EE: OBJECTIVES
1.
Assessment of student’s learning
EE: TIME SCHEDULES
END EXAM TIME-TABLE
End examination shall be arranged in 2 sessions on each day. Normal dates and timings shall be as
given below. All students and study centers are expected to note following “End Exam Time-Table”
as no separate notice or intimation regarding it shall be given to any student or study center.
Students are allowed to choose only those courses (where student is admitted and registration
period is valid) for end examination, which are permitted by this “End Exam Time-Table”. Only
under exceptional conditions, these dates may be changed with appropriate notice on website.
Day and Date
Morning Session
Afternoon Session
Semester 01, 02, 05, 06
Semester 03, 04, 07, 08
Time: 10:30 to 13:30 Hrs
Time: 14:30 to 17:30
End Exam for only Theory Type of Courses, where last 3 characters of the course code are
01st Day: Course 01
011, 051
031, 071
05-Dec or 05-Jun
02nd Day: Course 01
021, 061
041, 081
06-Dec or 06-Jun
03rd Day: Course 02
012, 052
032, 072
07-Dec or 07-Jun
04th Day: Course 02
022, 062
042, 082
08-Dec or 08-Jun
05th Day: Course 03
013, 053
033, 073
09-Dec or 09-Jun
06th Day: Course 03
023, 063
043, 083
10-Dec or 10-Jun
07th Day: Course 04
014, 054
034, 074
11-Dec or 11-Jun
08th Day: Course 04
024, 064
044, 084
12-Dec or 12-Jun
09th Day: Course 05
015, 055
035, 075
13-Dec or 13-Jun
10th Day: Course 05
025, 065
045, 085
14-Dec or 14-Jun
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EE: POLICIES AND RULES
End examination shall be conducted in totally face-to-face mode at exam centers under full
supervision and control of university. Student shall not be allowed to refer any text or reference
book or his/her own notes during end examination. 80% attendance shall be essential prerequisite
for appearing in end exam. Certification by the study center Head / Coordinator on the “End Exam
Hall Ticket” shall automatically certify this minimum 80% attendance. Proportional gracing due to
relative marking and separate assessors for each section, regular (1) moderation of answer books,
(2) gracing and (3) condo nation rules shall not be used for these programmes.
 Theory Type of Courses: EE shall have total 20 marks and 45 minutes duration for each
credit point block of each course. For successful completion, minimum 50% marks shall
be essential. Block size for EE shall be 30 students. There shall be separate section A for
the first 50% credit point blocks of the course and Section B for last 50% credit point
blocks of the course in end exam question paper. 1 SAQ of 05 marks and 2 LAQs, each of
15 marks, shall be asked on any one or more chapters from the respective credit point
block. Students shall have choice of answering any 1 LAQ from 2 LAQs on each credit
point block, while SAQ shall not have any options. Separate answer book shall be used
for section A and B. Each answer book shall be bar coded. Each section shall be assessed
by separate assessor. Only percentile marks shall be reported for each student.

Studio with Term-Work Type of Courses: EE shall have total 20 marks and 90 minutes
duration for each credit point block of each course. For successful completion,
minimum 50% marks shall be essential. Batch size for EE shall be 20 students. Only
percentile marks shall be reported for each student. There shall be internal and external
examiner. Internal examiner shall be the respective academic staff at the respective
study center. External examiner shall be appointed by the university, who must be
external to the respective study center. Internal as well as external examiner shall have
50% weightage in the assessment of each student. Each examiner shall assess each
student based on following criteria:
o
o

Studio with Viva Type of Courses: EE shall have total 20 marks and 90 minutes duration
for each credit point block of each course. For successful completion, minimum 50%
marks shall be essential. Batch size for EE shall be 10 students. Only percentile marks
shall be reported for each student. There shall be internal and external examiner.
Internal examiner shall be the respective academic staff at the respective study center.
External examiner shall be appointed by the university, who must be external to the
respective study center. Internal as well as external examiner shall have 50% weightage
in the assessment of each student. Each examiner shall assess each student based on
following criteria:
o
o
o

Term-Work submission by the student
Continuous Assessment submission by the student
Term-Work submission by the student
Continuous Assessment submission by the student
Viva on studio Activities
Practical Type of Courses: EE shall have total 20 marks and 90 minutes duration for each
credit point block of each course. For successful completion, minimum 50% marks shall
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be essential. Only percentile marks shall be reported for each student. Batch size for EE
shall be 20 students. There shall be internal and external examiner. Internal examiner
shall be the respective academic staff at the respective study center. External examiner
shall be appointed by the university, who must be external to the respective study
center. Internal as well as external examiner shall have 50% weightage in the
assessment of each student. Each examiner shall assess each student based on following
criteria:
o
o
o

Conduct of One Randomly Selected Practical Activity
Viva-Voice
Journal (Work-Book) and Report of Practical Activity
Project Work Type of Courses: EE shall have total 20 marks and 90 minutes duration for
each credit point block of each course. For successful completion, minimum 50% marks
shall be essential. Only percentile marks shall be reported for each student. Batch size
for EE shall be 10 students. There shall be internal and external examiner. Internal
examiner shall be the respective academic staff at the respective study center. External
examiner shall be appointed by the university, who must be external to the respective
study center. Internal as well as external examiner shall have 50% weightage in the
assessment of each student. Each examiner shall assess each student based on following
criteria:
o
o
o
o
Project Proposal and Review of Literature
Project Results and Report
Presentation
Viva-Voce
END EXAM FORM AND HALL TICKET
Only during the specified time slot, each student must apply for the end examination in the
prescribed format along with the payment for the specified “Exam Fee (EF)”. The prescribed format
for the application for the end examination is called as “Exam Form”. Student is allowed to appear
for end examination only for those courses where he/she is admitted by the university and
registration period is valid. After receipt of “Exam Form”, university shall confirm the
1. Respective student’s admission and validity of the registration period for all those
courses for which he/she has applied and
2. The receipt of specified “Exam Fee (EF)”
Only after such confirmation, “End Exam Hall Ticket” shall be provided to students. Only when
student meets minimum attendance criteria, “Study Center Head” and / or “Programme
Coordinator” is expected to sign with the seal of the study center on “End Exam Hall Ticket” of each
student. Students are allowed to appear for end exam only with such authenticated “End Exam Hall
Ticket” and any one Photo Identity issued by government authorities (like PAN Card, Driving
License, Election Card, Passport) for the student.
EE: REQUIRED DOCUMENTS
EE: FINANCIAL RULES
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VERIFICATION OF MARKS
The University does not undertake revaluation of answer scripts / sheets of any course. Only
verification of marks is allowed on submission of an application form for the same, which will be
available at the university web site. Such duly filled form should be sent directly to the Examination
Section of University within a maximum period of 30 days from the date of declaration of result.
“Form and Verification Fee” against the verification of marks, for each course will be
SN Description
1 Form and Verification Fee
For Indian Student at SC
within India in INR
100.00
For Foreign Student or at
SCs Outside India in USD
10.00
‘Form and verification Fee’ are payable only at the time of submission of the form.
HONORARIUM RATES END EXAMINATION
SN Post / Description
Honorarium rates in INR
(A) Item Writers and Paper Setters
1
2
3
4
5
6
7
8
9
Item (Question) Writer
Item Editor (Content)
Item Editor (Evaluation)
Item Editor (Language)
Theory Paper Setter (without ‘QB’ but with ‘synoptic model
answers and marking scheme’)
Theory Paper Setter (without ‘QB, synoptic model answers
and marking scheme’)
Theory Paper Setter (Development of ‘synoptic model answers
and marking scheme’ for already set question paper without
‘QB, synoptic model answers and marking scheme’)
Content Editing (certifying the content accuracy) of ‘Question
Paper along with synoptic model answers and marking
scheme’
Data Entry charges for feeding each item (Question) in LMS
30.00 per item of any type
15.00 per item of any type
7.50 per item of any type
7.50 per item of any type
900/- per Question Paper
400/- per Question Paper
500/- per Question Paper
100/- per Question Paper
7/- per Question Paper
(B) Staff for end exam for all theory courses
1
2
3
4
5
6
7
8
Examination Centre Head
Senior External Supervisor
Senior Internal Supervisor
Junior Supervisor
Assistant to Senior Supervisor
Peon / Water-man
Bell-man / Attendant
Watchman
100/- per session
200/- per session
200/- per session
100/- per session
150/- per session
50/- per session
50/- per session
35/- per session
(C) Staff for end exam of only Studio with Term-Work, Studio with Viva, Practical or
Project-Work courses
1
2
3
4
5
Examination Centre Head
External Examiner
Internal Examiner
Studio / Lab Assistant
Studio / Lab Attendant
100/- per session
500/- per session
500/- per session
100/- per session
50/- per session
(D) Factotum and other Miscellaneous Charges
1 to Exam Centre, for the EE of all theory course
2 to Exam Centre, for the EE of all Studio with Term-Work,
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1200/- per EE
1200/- per EE
Page 28
SN Post / Description
Studio with Viva, Practical or Project-Work courses
Honorarium rates in INR
(E) Staff for Central Assessment Programme
1 Examiner
10/- per Answer-Book for each
section or minimum 200/-,
whichever is higher
500/- per Day
2 CAP Director
EE: QUALITY ASSURANCE
1.
2.
3.
4.
Total evaluation consists of (1) Formative Continuous Assessment and (2) Summative
End Examination.
Minimization of human error due to assessment of 2 separate sections in each question
paper by 2 different examiners.
During each day, single examiner is allowed to assess maximum 50 answer books.
Percentile marks ensures appropriate proportional gracing for each student in each
course.
CONVOCATION
This section will be updated in Aug-2010.
CONVOCATION: OBJECTIVES
This section will be updated in Aug-2010.
CONVOCATION: TIME SCHEDULES
This section will be updated in Aug-2010.
CONVOCATION: POLICIES AND RULES
This section will be updated in Aug-2010.
CONVOCATION: REQUIRED DOCUMENTS
This section will be updated in Aug-2010.
CONVOCATION: FINANCIAL RULES
Student is also required to pay additional ‘Convocation Fee’ (as per the following details) along with
the application for the award of the diploma / degree / post-graduate degree, which covers
convocation, certificate and related postal charges.
SN Description
1 Convocation Fee
For Indian Student at SC
within India in INR
For Foreign Student or at
SCs Outside India in USD
300.00
30.00
CONVOCATION: QUALITY ASSURANCE
This section will be updated in Aug-2010.
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