09-21-09 Added Item:
F-1 Approval of Updated
Presidential Profile
MATC Vision
Milwaukee Area Technical College is committed to being a
world-class educational institution that empowers students, faculty, and staff
to realize their potential.
September 18, 2009
NOTICE TO RESIDENTS OF THE MILWAUKEE AREA
TECHNICAL COLLEGE DISTRICT, WISCONSIN
A regular open meeting* of the MILWAUKEE AREA TECHNICAL COLLEGE
DISTRICT BOARD, WISCONSIN, will be held in the BOARD ROOM, ROOM
M210, of MILWAUKEE AREA TECHNICAL COLLEGE, 700 WEST STATE STREET,
MILWAUKEE, WISCONSIN, on TUESDAY, SEPTEMBER 22, 2009, beginning at
5:00 P.M. The agenda** for said meeting is presented as follows:
A.
Roll Call
B.
Compliance with the Open Meetings Law
C.
Approval of Minutes
C-1
Regular Board Meeting: August 25, 2009
D.
Comments from the Public
E.
Approval of Consent Agenda Items
FPO-2
Bills — August 2009
In Order by Check Number
In Order by Payee
Checks Exceeding $2,500
Channels 10/36
Voided Checks
Fund 7
Voided Checks — Fund 7
FPO-3
Financial Report—August 2009
FPO-4
Human Resources Report
FPO-5
Procurement Report
I.
External Contracts
None.
II.
Procurements
Advertising Expenditures for Milwaukee Public TV
August
September
October
Actual
Estimated
Estimated
$15,628.24
$15,276.00
$13,278.00
Advertising Expenditures for MATC
August
September
October
Actual
Estimated
Estimated
$975.00
$16,762.05
$42,505.47
Minority Media Percentage was 24%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
Minority Media Percentage was 0%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
Sony Support Services
Sony Pro Services
Oakland, CA
$36,782.10
Public Safety Escort Vans
5 Corners GMC
Cedarburg, WI
$56,947.06
Carpentry Program – Pick Up Trucks
Heiser Chevrolet
Hiller Ford
West Allis, WI
Franklin, WI
$27,676.00
$33,395.00
MATC Printer Consolidation
Xerox
See attached background information
III.
Contracts for Services
None.
IV.
Construction Contracts
Automotive Spray Paint Booth System – Oak Creek
Wakeman Equipment
Brown Deer, WI
$169,420.00
Solar Education Farm
Johnson Controls, Inc.
Milwaukee, WI
$6,826,400.00
V.
Lease Agreements
None.
2
F.
Chairperson’s Report
Action Item
F-1
Approval of Updated Presidential Profile
Information Item
F-2
Presidential Search Update
G.
President’s Report
H.
Student Senate Report
I.
Legislative Matters Report
J.
Public Television Committee Report
K.
Education, Services, and Institutional Relations Committee Report
Action Item
ESIR-3
Resolution in Support of the American Graduation Initiative
Discussion Item
ESIR-5
L.
Policy A0101, MATC Mission Statement
Finance, Personnel, and Operations Committee Report
Action Items
FPO-6
Resolution (F0138-09-09) Authorizing the Sale of $1,500,000
General Obligation Promissory Notes, Series 2009-2010B of
Milwaukee Area Technical College District, Wisconsin
FPO-7
Resolution (F0139-09-09) Authorizing the Issuance of $1,500,000
General Obligation Promissory Notes, Series 2009-2010C of
Milwaukee Area Technical College District, Wisconsin
FPO-8
Resolution (F0140-09-09) to Revise FY2009-2010 Renovation/
Remodeling (Capital) Projects
FPO-9
Resolution (F0141-09-09) to Approve FY2009-2010 Budget
Modification
Discussion Item
FPO-10
Budget Variance Report Two Months Year-to-Date Ended
August 31, 2009, FY2009-2010
3
M.
N.
Miscellaneous Items
1.
Communications and Petitions
2.
Information Items
Old Business/New Business
1.
Future Agenda Items
2.
Date of Next Meeting:
Tuesday, October 27, 2009, 5:00 p.m. Regular Board Meeting,
Downtown Milwaukee Campus, Board Room (M210)
*
This meeting may be conducted in part by telephone. Telephone speakers will be
available to allow the public to hear those parts of the proceedings that are open to the
public.
**
Action may be taken on any agenda item, whether designated as an action
item or not. Agenda items may be moved into Closed Session for discussion
when it becomes apparent that a Closed Session is appropriate under Section
19.85 of the Wisconsin Statutes. The board may return into Open Session to
take action on any item discussed in Closed Session.
Reasonable accommodations are available through the ADA Office for individuals who need assistance.
Please call 414-297-6221 to schedule services at least 48 hours prior to the meeting.
4
C-1
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD
MILWAUKEE, WISCONSIN
AUGUST 25, 2009
CALL TO ORDER
The regular monthly meeting of the Milwaukee Area Technical
College District Board was held in Open Session on Tuesday,
August 25, 2009, and called to order by Chairperson Baker at
5:03 p.m. in the Board Room, Room M210, at the Downtown
Milwaukee Campus of Milwaukee Area Technical College.
ITEM A.
ROLL CALL
Present:
Lauren Baker; Robert M. Davis; Peter G. Earle;
Melanie C. Holmes; Thomas A. Michalski; Richard
F. Monroe; Fred Royal, Jr.; and Ann Wilson.
Excused:
Bobbie R. Webber.
ITEM B.
COMPLIANCE WITH THE OPEN MEETINGS LAW
Discussion
Chairperson Baker indicated that proper notice of the meeting
had been given in compliance with the Wisconsin Open
Meetings Law.
ITEM C.
APPROVAL OF MINUTES
C-1
C-2
C-3
Regular Board Meeting: June 23, 2009
Annual Organizational Meeting: July 13, 2009
Special Board Meeting: July 28, 2009
Motion
It was moved by Mr. Royal, seconded by Ms. Holmes, to
approve the June 23, 2009, Regular Board Meeting Minutes; the
July 13, 2009, Annual Organizational Meeting Minutes; and the
July 28, 2009, Special Board Meeting Minutes.
Action
Minutes approved.
Milwaukee Area Technical College District Board
August 25, 2009
Page 2
ITEM D.
COMMENTS FROM THE PUBLIC
Discussion
Ms. Karen Gebhard, president, AFSCME Local 587, expressed
concerns regarding five vacant positions in the Public Safety
Department.
Chairperson Baker welcomed and introduced Mr. Stan Davis,
president, Wisconsin Technical College System (WTCS) Board,
and Mr. Dan Clancy, president, Wisconsin Technical College
System. Mr. Davis stated that the WTCS Board advocates for
the colleges and is the voice for the colleges on legislative
matters in the state Capitol. Mr. Clancy thanked the college for
its leadership role in the system, and stated that the WTCS
colleges played a critical role in the state’s economic recovery.
Mr. Royal requested that the WTCS support the college’s
photovoltaic farm initiative.
ITEM E.
APPROVAL OF CONSENT AGENDA ITEMS
FPO-2
FPO-3
FPO-4
FPO-5
FPO-6
FPO-7
FPO-8
FPO-9
Bills – June 2009
Bills – July 2009
Financial Report – June 2009
Financial Report – July 2009
Human Resources Report
Procurement Report
Annual Affirmative Action Report of Milwaukee
Area Technical College, June 2008 – June 2009
Affirmative Action Report of Milwaukee Area
Technical College for the Period April 1, 2009 –
June 30, 2009
Discussion
Mr. Earle reviewed the Consent Agenda items. Dr. Davis
requested that the percentage of minority employees be plotted
over the last several years in the Affirmative Action Report.
Motion
It was moved by Mr. Earle, seconded Mr. Royal, to approve the
Consent Agenda.
Action
Motion approved.
Milwaukee Area Technical College District Board
August 25, 2009
Page 3
ITEM F.
CHAIRPERSON’S REPORT
Discussion
Chairperson Baker reported:
• Mr. Royal and she had participated in the WTCS District
Boards Association summer meeting.
• She would attend the WTCS District Boards Association
Reception and Annual Planning Meeting.
• Updated pages for the MATC Board Handbook had been
distributed.
Action Item
F-1
Resolutions to Approve Labor Agreement
Amendments Between MATC and AFT, Local 212, FullTime Faculty, Part-Time Faculty, and
Paraprofessionals; MATC and AFSCME District
Council 48, Local 587; and MATC and IBEW, Local 715
(BD0001-08-09; BD0002-08-09; and BD0003-08-09)
Motion
It was moved by Chairperson Baker, seconded by Dr. Davis, to
approve Labor Agreement Amendments Between MATC and
AFT, Local 212, Full-Time Faculty, Part-Time Faculty, and
Paraprofessionals; MATC and AFSCME District Council 48,
Local 587; and MATC and IBEW, Local 715 (BD0001-08-09;
BD0002-08-09; and BD0003-08-09).
Action
Motion approved.
Information Items
Discussion
F-2
2009-2010 Board Committees Appointments
F-3
2009-2010 Selection of Wisconsin Technical College
District Boards Association Representatives
F-4
2009-2010 Board Representatives to Associated
Groups
Chairperson Baker brought the items forward as information.
Milwaukee Area Technical College District Board
August 25, 2009
Page 4
F-5
Discussion
MATC Foundation Report
Chairperson Baker reported on the following from the
August 25, 2009, MATC Foundation meeting:
•
The Harley-Davidson Foundation and the Johnson Controls
Foundation presented a grant to launch a two-year project
using the Manufacturing Skills Standards Council
certification system.
•
Creation of several new scholarship opportunities for MATC
students.
•
The MATC Foundation helped facilitate summer and longterm employment opportunities for students through
MillerCoors and through HMS Host.
•
Establishment of two student awards in partnership with
Iverson & Company.
•
There has been a 43 percent decrease in contributions for
the 2009 spring scholarship appeal.
F-6
Presidential Search Update
Discussion
Chairperson Baker reported:
• The presidential search web site can be accessed from the
college’s home page.
• Letters to college leaders announcing the search and
recruiting candidates had been mailed.
• A public forum to provide feedback on the presidential profile
is scheduled for September 9, 2009.
• Focus groups interviews are scheduled for September 9 and
10, 2009.
• Dates are being determined to interview semifinalists and
final candidates.
ITEM G.
PRESIDENT’S REPORT
Discussion
Dr. Vicki J. Martin, interim president:
• Welcomed students and faculty to the 2009 fall semester.
• Reported on Faculty Coordination Day and thanked
Chairperson Baker for her remarks.
• Stated that full-time equivalents had increased 10 percent;
headcounts had increased 6 percent; and applications had
increased 30 percent.
• Reported that she has continued to meet with community
leaders, legislators, and supporters of the college.
Milwaukee Area Technical College District Board
August 25, 2009
Page 5
ITEM H.
STUDENT SENATE REPORT
Mr. David Sommers reported on student activities at the
campuses.
ITEM I.
Discussion
ITEM J.
Discussion
LEGISLATIVE MATTERS REPORT
Mr. Royal gave highlights of the June 12, 2009, Legislative Task
Force Committee meeting:
• Federal Issues
o
Appropriations Bills.
o
Federal Funds Initiative .
• State Issues
o
2009-11 Biennial Budget Bill (AB 75).
o
Police Powers for Technical College District Boards
(SB260).
o
Election of Technical College District Boards (SB249)
PUBLIC TELEVISION COMMITTEE REPORT
Ms. Wilson gave highlights of the August 17, 2009, PTV
Committee meeting. Mr. Ellis Bromberg, manager,
Milwaukee Public Television, announced awards presented
to Outdoor Wisconsin by the Outdoor Writers Association of
America, Inc., and to Black Nouveau by the National
Association of Black Journalists 2009 Salute to Excellence
Award in the Television Public Affairs category.
ITEM K.
EDUCATION, SERVICES, AND INSTITUTIONAL RELATIONS
COMMITTEE REPORT
Discussion
Ms. Holmes gave highlights of the August 20, 2009, Education,
Services, and Institutional Relations Committee meeting.
Mr. Al Pinckney, interim vice president, Student Services,
reviewed the deregistration process.
Milwaukee Area Technical College District Board
August 25, 2009
Page 6
Action Item
ESIR-3
Resolution to Approve the Scope Proposal for
New Program Titled Sustainable Facility
Operations (10-481-2)
Motion
It was moved by Ms. Holmes, seconded by Mr. Michalski, to
approve the Resolution to Approve the Scope Proposal for New
Program Titled Sustainable Facility Operations (10-481-2).
Action
Motion approved.
ITEM L.
FINANCE, PERSONNEL, AND OPERATIONS COMMITTEE
REPORT
Discussion
Mr. Earle gave highlights of the August 19, 2009, Finance,
Personnel, and Operations Committee meeting.
Action Items
FPO-10
Resolution (F0133-08-09) Authorizing the Sale of
$1,000,000 General Obligation Promissory Notes,
Series 2009-10A of Milwaukee Area Technical
College District, Wisconsin
Discussion
Mr. Steven G. Kornetzke, vice president, Robert W. Baird & Co.,
distributed and reviewed the Final Pricing Summary for the
General Obligation Promissory Notes, Series 2009-10A.
Motion
It was moved by Mr. Earle, seconded by Mr. Royal, to approve
the Resolution (F0133-08-09) Authorizing the Sale of
$1,000,000 General Obligation Promissory Notes, Series 200910A of Milwaukee Area Technical College District, Wisconsin.
Action
Motion approved, the roll call vote beings as follows:
Ayes:
Davis, Earle, Holmes, Michalski, Monroe, Royal,
Wilson, and Baker – 8.
Noes:
None.
Milwaukee Area Technical College District Board
August 25, 2009
Page 7
FPO-11 Resolution (F0134-08-09) Authorizing the
Issuance of $1,500,000 General Obligation Promissory
Notes, Series 2009-10B of Milwaukee Area Technical
College District, Wisconsin
Motion
It was moved by Mr. Earle, seconded by Mr. Royal, to approve
Resolution (F0134-08-09) Authorizing the Issuance of
$1,500,000 General Obligation Promissory Notes, Series 200910B of Milwaukee Area Technical College District, Wisconsin.
Action
Ayes:
Earle, Holmes, Michalski, Monroe, Royal, Wilson,
Davis, and Baker – 8.
Noes:
None.
FPO-12
Resolution (F0135-08-09) to approve FY2009-2010
Budget Modification
Discussion
Mr. Michael M. Sargent, vice president, Finance, reviewed the
budget modifications.
Motion
It was moved by Ms. Wilson, seconded by Mr. Earle, to approve
Resolution (F0135-08-09) to approve FY2009-2010 Budget
Modification.
Action
Motion approved, the roll call vote being as follows:
Ayes:
Michalski, Monroe, Royal, Wilson, Davis, Earle, Holmes
and Baker – 8.
Noes:
None.
FPO-13
Resolution (F0136-08-09) to Approve FY2008-2009
Budget Modification
Motion
It was moved by Ms. Holmes, seconded by Mr. Michalski, to
approve Resolution (F0136-08-09) to Approve FY2008-2009
Budget Modification.
Action
Motion approved, the roll call vote being as follows:
Ayes:
Holmes, Michalski, Monroe, Royal, Wilson, Davis, Earle,
and Baker – 8.
Noes:
None.
Milwaukee Area Technical College District Board
August 25, 2009
Page 8
FPO-14
Resolution (F0137-08-09) to Approve Three-Year
Facilities Plan
Motion
It was moved by Mr. Earle, seconded by Mr. Michalski, to
approve Resolution (F0137-08-09) to Approve Three-Year
Facilities Plan.
Action
Motion approved.
FPO-15
Building Trades Pay Adjustment
Motion
It was moved by Mr. Earle, seconded by Dr. Davis, to approve
Resolution Building Trades Pay Adjustment.
Action
Motion approved.
FPO-20
Discussion
Motion
Discussion
Proposed Legislation Granting Police Authority to
Technical College District Boards
Chairperson Baker reported that WTCS boards were not
supportive of legislation granting police authority to technical
college district boards and had expressed concern regarding
insurance costs. She stated that the college’s Public Safety
Department was doing a fine job and that the board was
committed to continuing support of the Public Safety
Department. Board members engaged in a discussion on
staffing issues in the Public Safety Department and asked that
information regarding the matter be presented at an FPO
Committee meeting.
It was moved by Mr. Earle, seconded by Mr. Michalski, to rescind
Resolution (BD005-11-08) to Support Enabling Legislation for
Sworn Law Enforcement Status for Technical Colleges.
Mr. Royal distributed and discussed Senate Bill 260, Police
Powers for Technical College District Boards. He opined that
rescission of support of the bill would cause the college to lose
credibility with legislators. Mr. Royal requested that Mr. Brad
Hines, chief, Public Safety Department, be involved in
discussions regarding the matter.
Interim President Martin reported that the WTCS Presidents
Association did not support the bill and was concerned about
liability. She stated administration’s support of continued training
for public safety officers to ensure a safe and secure
environment.
Milwaukee Area Technical College District Board
August 25, 2009
Page 9
Mr. Earle called the question.
Mr. Royal requested a roll call vote.
Action
Motion approved, the roll call vote being as follows:
Ayes:
Monroe, Wilson, Davis, Earle, Holmes, Michalski, and
Baker – 7.
Noes:
Royal – 1.
Discussion Items
FPO-17
Discussion
Mr. Earle and Mr. Sargent reviewed the variance report.
FPO-18
Discussion
Budget Variance Report One Month Ended
July 31, 2009, FY2009-2010
Mr. Earle reviewed the variance report.
L-1
Discussion
Budget Variance Report Preliminary Year End
June 30, 2009, FY2008-2009
Advisory Audit Committee Report
Mr. Earle reported that the Advisory Audit Committee had
recommended an internal audit beginning with the Athletic
Department.
Information Item
FPO-22
Discussion
Out-of-Country Travel Quarterly Report
Mr. Earle brought the report forward as information.
Milwaukee Area Technical College District Board
August 25, 2009
Page 10
ITEM M.
MISCELLANEOUS ITEMS
1.
Communications and Petitions
None.
2. Information Items
None.
ITEM N.
OLD BUSINESS/NEW BUSINESS
1.
Future Agenda Items
None.
2.
Date of Next Meeting
Tuesday, September 22, 2009, 5:00 p.m., Regular Board
Meeting, Downtown Milwaukee Campus, Board Room
(M210).
Adjournment
The meeting adjourned at 6:38 p.m.
Respectfully submitted,
Fred Royal, Jr.
Secretary
Attachment FPO - 2
BOARD BILLS LIST
The following bills are to be presented for approval at the meeting of the Milwaukee Area
Technical College District Board, State of Wisconsin, to be held on 9-22-09.
Check No.
Company
For
Amount
BILLS PAYABLE RECAPITULATION
Month of August 2009
Payments for encumbrances and monthly expenditures were made for the following funds:
General Fund
Special Revenue Fund-Operational
Special Revenue Fund-Non Aidable
Enterprise Fund
Capital Projects Fund
Debt Service Fund
Internal Service Fund
Public Television Fund
Total Expenditures
$
5,298,615
144,867
48,937
1,672,578
3,494,726
996
4,121,294
241,273
$ 15,023,284
Secretary
Chair
Page 1
BOARD BILLS LIST
The following bills are to be presented for approval at the meeting of the Milwaukee Area
Technical College District Board, State of Wisconsin, to be held on 9-22-09.
Bank Transfer Payments
8/31/09
Humana Health and Dental Insurance Claims
$
79,519.27
Diversified Benefits Flexible Benefits Claims
$
UMR Health Insurance Claims
$
1,212,153.73
M & I Investment Management Fees
$
49.47
M & I Bank Service Charges
$
2,662.13
M & I Merchant Service Credit Card Fees
$
14,707.49
Discover Card Business Service Credit Card Fees
$
OPEB Trust Transfers
$
1,621,150.00
Federal Payroll Tax
$
2,792,801.59
State Payroll Tax
$
564,429.75
State, County, and Stadium Sales Tax
$
29,827.84
-
-
Debt Service Fund Wire Payments
Aug-09
Interest
General Obligation Debt Series
N/A
Page 2
Principal
Attachment FPO - 3
MILWAUKEE AREA TECHNICAL COLLEGE
DEPOSITS AND INVESTMENTS
FOR THE MONTH OF AUGUST 2009
AMOUNT
BANK ACCOUNTS
CERTIFICATES OF DEPOSIT
ALLOCATION RATE OF
%
RETURN
6,171,380
6.53%
0.00%
14,000,000
14.82%
0.00%
WISCONSIN LOCAL GOVERNMENT INVESTMENT POO
72,557,214
76.80%
0.00%
MBIA WISCONSIN CLASS
1,157,007.06
1.22%
0.00%
593,738
$94,479,339
0.63%
0.00%
M&I INVESTMENT MANAGEMENT CORPORATION:
COMMERCIAL PAPER
$
SHORT TERM CORPORATE BONDS
GOVERNMENT OBLIGATIONS FUND
USA TREASURY BILLS
USA TREASURY NOTES
593,738
-
CASHFLOW -- ALL FUNDS
Fiscal Year 2010
140.00
120.00
80.00
60.00
40.00
20.00
FY08-09 ACTUAL
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
FE
BR
UA
R
UA
RY
JA
N
BE
R
R
FY09-10 PROJECTED
D
EC
EM
R
M
BE
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
JU
Millions
100.00
CASHFLOW -- OPERATING FUNDS
Fiscal Year 2010
80
70
60
40
30
20
10
FY08-09 ACTUAL
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
FE
BR
UA
R
UA
RY
JA
N
BE
R
R
FY09-10 PROJECTED
D
EC
EM
R
M
BE
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
0
JU
Millions
50
CASHFLOW -- CAPITAL PROJECTS FUND
Fiscal Year 2010
40.00
35.00
30.00
20.00
15.00
10.00
5.00
FY08-09 ACTUAL
FY09-10 PROJECTED
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
UA
R
FE
BR
UA
RY
JA
N
BE
R
R
D
EC
EM
M
BE
R
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
JU
Millions
25.00
CASHFLOW -- DEBT SERVICE FUND
Fiscal Year 2010
30.00
25.00
15.00
10.00
5.00
FY08-09 ACTUAL
FY09-10 PROJECTED
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
UA
R
FE
BR
UA
RY
JA
N
BE
R
R
D
EC
EM
M
BE
R
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
JU
Millions
20.00
Attachment FPO - 4
matc
HUMAN RESOURCES REPORT
September 2009
Eighty transactions are included in the report for September.
Appointments
Fifty-five appointments occurred during the reporting period, thirty-three of which
are faculty appointments and twenty-two of which are staff appointments.
Included in the faculty appointments are sixteen full-time limited term
appointments, eight full-time regular appointments, and nine part-time regular
appointments. Included in the staff appointments are five part-time regular staff,
one full-time limited term staff, one full-time regular staff, and fifteen seasonal
staff. Twenty-five males and thirty females comprise the appointments.
Represented in that total are ten black females, three black males, one Hispanic
female, two Hispanic males, two Asian males, and one Native American male.
Fiscal year-to-date, total appointments are sixty-seven. Included in that total are
thirty-seven females (55.2%) and thirty males (44.8%). Minority hires total
twenty-two (32.9%), including fourteen black (20.9%), four Hispanic (6.0%), three
Asian (4.5%), and one Native American (1.5%).
This Month
Year-to-date
YTD Percent
White
Male Femal
e
19
17
23
22
67.1%
Black
Male Female
3
3
10
11
20.9%
Hispanic
Male Female
2
2
1
2
6.0%
Asian
Male Female
0
1
2
2
4.5%
Native
American
Male Female
1
1
0
0
1.5%
Male
Total
Female
25
30
44.8%
Changes in Status
The sixteen changes in status during this reporting period represent two
promotions, eleven transfers, one part-time to full-time movement, and two
unpaid personal leaves of absence. Thirteen females and three males comprise
the changes in status. Represented in that total are four black females, two
black males, and two Hispanic females.
Separations
The nine separations represent four voluntary terminations and five voluntary
terminations-retirement eligible. Three males and six females comprise the
separations. Included in that total are two black males and three black females.
30
37
55.2%
TRANSACTION SUMMARY REPORT
FOR
AUGUST 2009
APPOINTMENTS
CHANGES IN
STATUS
SEPARATIONS
**AA
TOTAL
16 (8)
3 (2)
2 (2)
21 (12)
2
1 (1)
1 (1)
4 (2)
1 (1)
0
0
1 (1)
0
0
0
0
0
0
0
0
LIBERAL ARTS AND SCIENCES
17 (4)
1
2 (1)
20 (5)
HEALTH OCCUPATIONS
4 (2)
0
2 (1)
6 (3)
9
2
0
11
1
0
0
1
PUBLIC TELEVISION
0
0
0
0
STUDENT SERVICES
4 (4)
8 (4)
1
13 (8)
PRE-COLLEGE EDUCATION
1
0
1
2
INFORMATION TECHNOLOGY
0
1 (1)
0
1 (1)
55 (19)
16 (8)
9 (5)
80 (32)
DIVISION
FINANCE
BUSINESS AND INFORMATION
TECHNOLOGY
ACADEMIC SERVICES
OFFICE OF CORPORATE
LEARNING
DISTRICT ADMINISTRATION
TECHNOLOGY AND APPLIED
SCIENCES
EMPLOYEE AND LEGAL
SERVICES
TOTALS BY CATEGORY
TOTAL TRANSACTIONS FOR THE MONTH
**Affirmative Action totals in parentheses.
80 (32)
Non-represented Salary Schedule
Effective July 1, 2008
Exempt
Salary
Grade
917
916
915
914
913
912
911
Title
Vice President
Associate Vice President, Dean
Associate Dean, Director
Assistant Dean, Manager
Coordinator
Senior Specialist, Supervisor
Specialist
Minimum
$ 117,788
$ 81,947
$ 72,591
$ 58,323
$ 51,297
$ 42,374
$ 37,915
Mid-Point
$ 151,885
$ 110,817
$ 98,434
$ 79,087
$ 69,557
$ 57,459
$ 51,411
Maximum
$ 185,981
$ 139,687
$ 124,276
$ 99,850
$ 87,817
$ 72,544
$ 64,907
Minimum
$ 40,286
$ 35,031
$ 30,462
$ 22,060
Mid-Point
$ 54,629
$ 47,501
$ 41,306
$ 29,913
Maximum
$ 68,972
$ 59,971
$ 52,150
$ 37,765
Non-Exempt
Salary
Grade
904
903
902
901
Title
Senior Technician
Administrative Specialist
Assistant
Aide
Human Resources Report
September, 2009
Appointments
Division
Employee Name
Employee Status
Job Title
Type of Transaction
Start Date
End Date Salary
Education
Finance
Deborah J. Archie
Irma D. Bickham
Michael A. Connors
Margaret A. Ehlert
Racquel M. Gross
David A. Jaskolski
Christine A. Kosobucki
Sheila M. Llanas
Amy L. Lopez
Rachel S. Owens
Jennifer L. Pinzon
Naomi S. Prabhakar
Eva L. Robar-Orlich
Wendelin Robinsin
Robin A. Steininger
Bonnie R. Ward
Seasonal
Seasonal
Seasonal
Seasonal
Seasonal
Full-Time Regular
Seasonal
Seasonal
Seasonal
Seasonal
Seasonal
Seasonal
Seasonal
Seasonal
Seasonal
Seasonal
Office Associate (Seasonal Book handler)
Office Associate (Seasonal), Bookstore, West Allis
Office Associate (Seasonal Book handler)
Office Associate (Seasonal), Bookstore, West Allis
Office Associate (Seasonal Cashier), Bookstore
Electrician
Office Associate (Seasonal Cashier), Bookstore
Office Associate (Seasonal Book handler)
Office Associate (Seasonal Book handler)
Office Associate (Seasonal Cashier), Bookstore
Office Associate (Seasonal Book handler)
Office Associate (Seasonal Book handler)
Office Associate (Seasonal Cashier), Bookstore
Office Associate (Seasonal Cashier), Bookstore
Office Associate (Seasonal Book handler)
Office Associate (Seasonal Cashier), Bookstore
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
08/25/09
09/01/09
08/26/09
09/04/09
08/26/09
08/17/09
08/26/09
08/26/09
08/25/09
08/27/09
08/26/09
08/26/09
08/25/09
08/26/09
08/25/09
08/26/09
06/30/10
06/30/10
06/30/10
06/30/10
06/30/10
B.A., Governor's State University
A.A.S., MATC
A.A.S., MATC
M.S., UW-Milwaukee
A.A.S., MATC
High school graduate
M.S., UW-Milwaukee
B.A., UW-Madison
B.S., UW-Milwaukee
High school graduate
B.A., Mount Mary College
B.A., University of Toronto, Canada
High school graduate
B.S., Marquette University
M.B.A., UW-Milwaukee
High school graduate
Business & Info Tech
John R. Javers
Thomas J. LaPierre
Full-Time Regular
Full-Time Regular
Instructor, Accounting, West Allis
Instructor, Baking & Pastry Arts
Replacement
Replacement
08/24/09
08/24/09
Academic Services
Dawn M. Alvarez
Full-Time Limited Term Senior Specialist, Academic Affairs
New
08/24/09
Corporate Learning
None
District Administration
None
Liberal Arts & Sciences
Abereniye Atemie-Obuoforibo
Kirk A. Burrell
David Forecki
Patrick B. Greer
Benjamin J. Hans
Sherrea A. Herod
Heidi L. Hilby
Katherine T. Javers
Scott R. Johnston
Xiaoying Lin
Mark P. Marlaire
Suzanne A. Miller
Kenneth O'Reilly
Todd A. Pfander
Barbara L. Riebau
Judith Rose
Scott G. Van Ornum
Full-Time Regular
Part-Time Regular
Part-Time Regular
Part-Time Regular
Full-Time Limited Term
Part-Time Regular
Full-Time Limited Term
Full-Time Limited Term
Full-Time Limited Term
Part-Time Regular
Part-Time Regular
Full-Time Limited Term
Full-Time Limited Term
Full-Time Limited Term
Part-Time Regular
Full-Time Limited Term
Part-Time Regular
Instructor, Economics
Instructor, Chemistry (part-time)
Instructor, Mathematics (part-time)
Instructor, Chemistry (part-time)
Instructor, Music
Instructor, Biochemistry (part-time)
Instructor, PLI Reading
Instructor, English
Instructor, Chemistry
Instructor, Mathematics (part-time)
Instructor, History (part-time)
Instructor, English as a Second Language
Instructor, History (Native American emphasis)
Instructor, Anatomy & Physiology
Instructor, Mathematics (part-time)
Instructor, Psychology
Instructor, Chemistry (part-time)
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
08/24/09
09/03/09
08/26/09
09/03/09
09/03/09
09/03/09
08/24/09
08/24/09
08/27/09
09/02/09
08/26/09
08/24/09
08/24/09
08/24/09
09/03/09
08/26/09
09/02/09
Janet S. Breaker
Alena L. Echols
Melanie L. Gray
Jeannette M. Wade
Part-Time Regular
Full-Time Limited Term
Full-Time Limited Term
Full-Time Limited Term
Instructor, Occupational Therapy Assistant (part-time)
Instructor, Nursing
Instructor, Nursing (LPN)
Instructor, Nursing
Replacement
Replacement
Replacement
Replacement
09/29/09
09/08/09
09/08/09
08/24/09
Scott J. Anderson
Doni W. Bartley
Robert L. Dricken
Zachary A. Guerrero
William A. Hiltner
Thomas V. Kennedy
Thomas P. Schmidt
Beverly J. Sroka
Theodore J. Wilinski
Full-Time Regular
Full-Time Limited Term
Full-Time Limited Term
Full-Time Limited Term
Full-Time Regular
Full-Time Regular
Full-Time Regular
Full-Time Limited Term
Full-Time Limited Term
Instructor, Automobile Servicing
Instructor, HVAC/Refrigeration/Electricity
Instructor, Welding
Instructor, Welding
Instructor, Carpentry & Architectural Technology
Instructor, Electricity
Instructor, Sheet Metal
Instructor, Carpentry
Instructor, Sustainable Facilities
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
Replacement
08/24/09
08/26/09
08/24/09
08/24/09
08/24/09
08/24/09
08/24/09
08/24/09
08/24/09
Health Occupations
Technology & Applied Sciences
06/30/10
06/30/10
06/30/10
06/30/10
06/30/10
06/30/10
06/30/10
06/30/10
06/30/10
06/30/10
$14.7693/Hour
$14.7693/Hour
$14.7693/Hour
$14.7693/Hour
$14.7693/Hour
$31,1400/Hour
$14.7693/Hour
$14.7693/Hour
$14.7693/Hour
$14.7693/Hour
$14.7693/Hour
$14.7693/Hour
$14.7693/Hour
$14.7693/Hour
$14.7693/Hour
$14.7693/Hour
$69,551/Annual M.B.A., UW-Milwaukee
$62,433/Annual B.S., Northern Illinois University
06/30/10
12/22/09
12/22/09
12/22/09
12/22/09
05/24/10
12/22/09
05/24/10
12/22/09
12/22/09
05/24/10
05/24/10
12/22/09
12/22/09
05/24/10
05/24/10
05/24/10
$44,000/Annual B.S., UW-Milwaukee
$81,415/Annual
$28.2414/Hour
$43.5334/Hour
$28.2414/Hour
$62,433/Annual
$36.5825/Hour
$71,925/Annual
$69,551/Annual
$69,551/Annual
$28.2414/Hour
$44.9235/Hour
$69,551/Annual
$76,669/Annual
$76,669/Annual
$54.6548/Hour
$74,297/Annual
$28.2414/Hour
Ph.D., UW-Milwaukee
M.A., Fisk University
M.S., UW-Milwaukee
Ph.D., Marquette University
B.A., UW-Whitewater
Ph.D., Marquette University
M.A., Cardinal Stritch University
M.A., UW-Milwaukee
B.A., UW-Milwaukee
M.S., UW-Milwaukee
M.A., UW-Madison
M.A., Aurora University
Ph.D., Marquette University
M.P.T., Carroll College
M.S., Cardinal Stritch University
Ed.D., Northern IL University
Ph.D., UW-Milwaukee
$49.0940/Hour
$67,180/Annual
$71,925/Annual
$74,297/Annual
B.S., Mt. Mary College
M.S.N., University of Phoenix
B.S.N., University of Phoenix
M.S.N., UW-Milwaukee
$71,925/Annual
$62,433/Annual
$69,551/Annual
$69,551/Annual
$71,925/Annual
$62,433/Annual
$71,925/Hour
$64,807/Hour
$67,180/Hour
A.A.S., WCTC
B.S., UW-Stout
B.S., MSOE
B.A., UW-Milwaukee
M.A., UW-Milwaukee
Apprenticeship & Journeyman, MATC
Apprenticeship, MATC
A.A.S., Milwaukee Stratton College
M.S., UW-Madison
Human Resources Report
September, 2009
Appointments
Division
Employee Name
Employee Status
Job Title
Type of Transaction
Start Date
End Date Salary
Education
Employee & Legal Services
Stacia M. Fleegal
Part-Time Regular
Reader/Scribe
Replacement
08/17/09
06/30/10
$10.50/Hour
M.F.A., Spalding University
Public Television
None
Student Services
Daniel A. Alaniz
Daniel Madrigal
Arom L. Murrell
Sheila Parker
Part-Time Regular
Part-Time Regular
Part-Time Regular
Part-Time Regular
Assistant Coach, Soccer
Head Coach, Men's Soccer
Assistant Coach, Men's Basketball
Tutor
Replacement
Replacement
Replacement
Replacement
08/26/09
08/01/09
08/04/09
08/20/09
06/30/10
06/30/10
06/30/10
06/30/10
$3,000/annual
$7,500/Annual
$3,000/Annual
$10.00/Hour
High school graduate
High school graduate
High school graduate
M.B.A., American Intercontinental University
Pre-College Education
Anastasia Beznik-Frieseke
Full-Time Regular
Instructor, Basic Skills
Replacement
08/24/09
Information Technology
None
$64,807/Annual B.S., UW-Milwaukee
Human Resources Report
September, 2009
Changes In Status
Division
Finance
Employee Name
Personnel Action
Job Title
Type of Transaction
From Office Associate (seasonal), Bookstore, Milwaukee
to Office Associate (seasonal), Bookstore, Oak Creek
Building Services Associate, Oak Creek
From Building Services Associate, Mequon
to Building Services Assistant, Milwaukee
Start Date End Date
Salary
Replacement
09/04/09
06/30/10
Remains the same
07/30/10
Replacement
05/14/10
08/22/09
Amy L. Lopez
Transfer
Lee T. Tooson
Latonya J. Webb
Unpaid Personal Leave of Absence
Promotion
Business & Information Technology
Juana A. Harrison
Transfer
From Associate Dean, Liberal Arts & Sciences
to Associate Dean, Business & Information Technology
Replacement
07/01/09
Remains the same
Academic Services
None
Corporate Learning
None
District Administration
None
Liberal Arts & Sciences
Colleen N. Wagner
Transfer
From Associate Dean, Health Occupations
to Associate Dean, Liberal Arts and Sciences
Replacement
07/01/09
Remains the same
Health Occupations
None
Technology & Applied Sciences
Mary E. Brindowski
Transfer
Replacement
09/03/09
From $24.2075 to $22.6636/Hour
Michele L. Sawdy
Unpaid Personal Leave of Absence
From Word Processing Specialist, Enrollment Services, Oak Creek
to Word Processing Technician, Policy Technology, Oak Creek
Transcription Assistant, T&I Administration
From Manager, Multicultural Affairs, Milwaukee
to Manager, Student Services, Oak Creek
From Director, Information Systems
to Manager, Financial Aid
From Student Athletics Assistant, Milwaukee
to Word Processing Assistant, Enrollment Services, Oak Creek
From Director, Student Services, Oak Creek
to Interim Director, Counseling, Milwaukee
From Accounting Specialist, Student Accounts
to Word Processing Specialist, Admissions
From Word Processing Assistant, Enrollment Services, Oak Creek
to Word Processing Assistant, Enrollment Services, Milwaukee
From Office Associate (seasonal cashier), Bookstore, Milwaukee
to Accounting Specialist (seasonal), Mequon
From Word Processing Associate, Food Services
to Customer Service Representative, Enrollment Center
Replacement
From Manager. Help Desk Support
to Manager, Enterprise Applications
Employee & Legal Services
None
Public Television
None
Student Services
Marisela Galaviz
Transfer
Georgiana B. Gormley
Transfer
Carrie A. Grulke
Transfer
Jerome F. Manz
Transfer
Ethel M. Ortiz
Promotion
Christine J. Villa
Transfer
Bonnie R. Ward
Transfer
Fifi L. Wilks
Part-Time to Full-Time; Promotion
Pre-College Education
None
Information Technology
Euriael R. Jordan
Transfer
08/31/10
From $16.2736 to $17.8750/Hour
09/30/10
08/10/09
From $68,145 to $74,485/Annual
Replacement
07/01/09
Replacement
07/01/09
12/31/09
From $90,273 to $80,000/Annual
From $18.5475 to $19.9693/Hour
Replacement
07/01/09
From $94,345 to $97,411/Annual
Replacement
09/09/09
From $19.0747 to $20.1986/Hour
Replacement
07/01/09
Remains the same
Replacement
08/31/09
Replacement
09/02/09
From $14.7693 to $21.5055/Hour
Replacement
07/01/09
From $73,809 to $81,279/Annual
06/30/10
From $14.7693 to $19.0747/Hour
Human Resources Report
September, 2009
Separations
Division
Employee Name
Ending Reason
Job Title
Effective Date
Finance
Stephanie M. Jewell
Angela M. Williams
Voluntary Termination
Voluntary Termination
Child Development Specialist
Office Associate, Bookstore, West Allis
08/10/09
08/21/09
Business & Information Technology
Alfred A. Ifarinde
Voluntary Termination
Instructor, IT-Programming Development
08/02/09
Academic Services
None
Corporate Learning
None
District Administration
None
Liberal Arts & Sciences
Nancy K. Freiman
Clement Onyemena
Voluntary Termination - Retirement Eligible
Voluntary Termination - Retirement Eligible
Instructor, English/Reading
Instructor, Communication Skills
12/22/09
08/31/09
Health Occupations
Phyllis K. Holder
Cheryl R. Watt
Voluntary Termination - Retirement Eligible
Voluntary Termination - Retirement Eligible
Instructor, Nursing
Instructor, Nursing
12/22/09
12/22/09
Technology & Applied Sciences
None
Employee & Legal Services
None
Public Television
None
Student Services
Brandon M. Dean
Voluntary Termination
Head Coach, Women's Basketball
08/10/09
Pre-College Education
Judith M. Staniszewski
Voluntary Termination - Retirement Eligible
Instructor, English - AHS
12/22/09
Information Technology
None
Attachment FPO – 5
PROCUREMENT REPORT
September, 2009
The Procurement report consists of:
• Part I
External Contracts
• Part II
Procurements
• Part III
Contracts for Services
• Part IV
Construction Contracts
• Part V
Lease Agreements
Each month the board approves contracts, procurements and services related to the operation of
the College. The current items for board approval are:
I.
External Contracts
None
II.
Procurements
1.
Advertising Expenditures for Milwaukee Public TV
August
September
October
2.
Actual
Estimated
Estimated
$15,628.24
$15,276.00
$13,278.00
Minority Media Percentage was 24%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
$975.00
$16,762.05
$42,505.47
Minority Media Percentage was 0%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
Advertising Expenditures for MATC
August
September
October
Actual
Estimated
Estimated
3.
Sony Support Services
Sony Pro Services
Oakland, CA
$36,782.10
4.
Public Safety Escort Vans
5 Corners GMC
Cedarburg, WI
$56,947.06
1
5.
Carpentry Program – Pick Up Trucks
Heiser Chevrolet
West Allis, WI
$27,676.00
Hiller Ford
Franklin, WI
$33,395.00
6.
MATC Printer Consolidation
Xerox
See attached background information
III.
Contracts for Services
None
IV.
Construction Contracts
V.
1.
Automotive Spray Paint Booth System – Oak Creek
Wakeman Equipment
Brown Deer, WI
$169,420.00
2.
Solar Education Farm
Johnson Controls, Inc.
Milwaukee, WI
$6,826,400.00
Lease Agreements
None
2
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Background Information
Advertising and publicity expenditures are coordinated through an advertising/media firm. The
advertising firm was selected through a formal request for proposal process. The advertising
agency manages production and media placement. Channels 10/36 station media expenses were
submitted for review to the Public Television Committee and are herewith submitted to the Finance,
Personnel and Operations Committee for review and for presentation to the Board.
College and station media purchases are executed through Eichenbaum & Associates, Milwaukee,
WI which receives a commission for its placements. Channel 10/36 advertising and publicity
services placed in August 2009 plus estimates for September 2009 and October 2009 are listed
below and in the attachments.
August 2009
Actual advertising expenditures
Minority Media percentage was 24%
$15,628.24
September 2009
Advertising estimates
Minority Media percent target is 10-12%
$15,276.00
October 2009
Advertising estimates
Minority Media percent target is 10-12%
$13,278.00
Detailed information by month is attached, along with a fiscal year summary page.
3
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for August Actual
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
Milwaukee Public TV Media
August, 2009 Actual
Advertising Objectives:
August Pledge
Media Budget:
$11,997.25
Print:
Radio:
August Pledge
$11,997.25
Outdoor/Transit/Direct Mail:
Target Minority Media Percentage: 10-12% of media
cost
24%
$2,853.63
Hispanic
WDDW-FM = $1,059.13
African American
WMCS-AM = $601.25
WLDB-FM = $1,193.25
August 2008 Actual
4
$15,628.24
PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for September Estimate
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
Milwaukee Public TV Media
September, 2009 Estimate
Advertising Objectives:
Premieres/Specials
Media Budget:
$15,276.00
Online
Out-of-Home
Print
Black Nouveau
4th Street Forum (MJS)
National Parks (MJS)
¡Adelante!
$430.00
$1,230.00
$1,388.00
$228.00
Radio
Black Nouveau
4th Street Forum
National Parks
¡Adelante!
$3,000.00
$3,000.00
$3,000.00
$3,000.00
Television
Target Minority Media Percentage: 10-12% of media
cost
Hispanic
¡Adelante! (El Conquistador)
¡Adelante! WDDW & WJTI
32%
$228.00
$3,000.00
African American
Black Nouveau (Milwaukee Times)
Black Nouveau WMCS
National Parks WLDB
$430.00
$700.00
$500.00
5
$4,858.00
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for October Estimate
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
Milwaukee Public TV Media
October, 2009 Estimate
Advertising Objectives:
Premieres/Specials
Media Budget:
$13,278.00
Online
Out-of-Home
Print
Interchange (MJS)
I Remember (MJS)
In Service To Milwaukee (MJS)
Black Nouveau: HS Principals
$1,230.00
$1,388.00
$1,230.00
$430.00
Radio
Interchange
I Remember
Black Nouveau: HS Principals
Television
$3,000.00
$3,000.00
$3,000.00
Target Minority Media Percentage: 10-12% of media
cost
10%
Hispanic
Interchange WDDW
$200.00
African American
Interchange WMCS/WLDB
Black Nouveau (Milwaukee Times)
Black Nouveau WMCS
$400.00
$430.00
$300.00
6
$1,330.00
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Monthly Actual
TOTAL MEDIA SPENDING (ALL TARGETS)
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Radio
$0.00
$11,997.25
TV
$0.00
$0.00
Print
$0.00
$0.00
Outdoor
$0.00
$0.00
Other
$0.00
$0.00
$11,997.25
$0.00
$0.00
$0.00
$0.00
Placed
directly
through
MPTV
Value-Added
Promotions H
Value-Added
Promotions AA
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$11,997.25
$0.00
$0.00
$0.00
$11,997.25
Total Media
Placements
TOTAL MINORITY OWNED & TARGETED MEDIA SPENDING
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
African
American
Spending
%
Hispanic
Spending
Hispanic
Spending
%
$0.00
$1,059.13
0%
9%
$0.00
$1,794.50
0%
15%
$0.00
$0.00
0%
0%
$0.00
$0.00
0%
24%
$1,059.13
9%
$1,794.50
15%
$0.00
0%
$0.00
24%
African
American
Spending
7
Hmong
Spending
Hmong
Spending %
Minority
Spending
Total
Minority
Spending
%
TOTAL MINORITY SPENDING (OWNED VS. TARGETED)
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Hispanic
Minority
Owned *
Hispanic
Minority
Targeted
African
American
Minority
Owned *
African
American
Minority
Targeted
$0.00
$1,059.13
$0.00
$1,059.13
$0.00
$1,794.50
$0.00
$1,794.50
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,059.13
$1,059.13
$1,794.50
$1,794.50
$0.00
$0.00
$0.00
$0.00
$0.00
Hmong
Minority
Owned*
Hmong
Minority
Targeted
Other
Hispanic
vendors
Other
AfricanAmerican
vendors
Minority Spending by Radio Station
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
WKKV-FM
100.7 AA
Minority
Targeted
WMCSAM 1290
AA
Minority
Owned
WNOV-AM
8.60 AA
Minority
Owned
$0.00
$0.00
$0.00
$601.25
$0.00
$0.00
$0.00
$601.25
$0.00
WLUMFM 102.1
AA
Minority
Owned
WJTI - AM
Hisp.
Minority
Owned
$0.00
$1,193.25
$0.00
$0.00
$0.00
$0.00
$0.00
$1,059.13
$0.00
$0.00
$1,193.25
$0.00
$0.00
$1,059.13
$0.00
WLDB-FM
93.3 AA
Minority
Owned
8
WDDWFM Hisp.
Minority
Owned
WJYI- AM
1340
Hmong
Minority
Targeted
Other
Hmong
vendors
Minority Spending by Newspaper
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Spanish
Journal
Hisp.
Minority
Owned
Spanish
Times
Hisp.
Minority
Owned
El
Conquistador
Hisp.
Minority
Owned
Milwaukee
Com. Jrnl.
AA
Minority
Owned
Milwaukee
Courier
AA
Minority
Owned
Milwaukee
Times AA
Minority
Owned
Hmong
Comm.
Jrnl. Hm
Minority
Owned
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Minority Spending - Other
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Abrazo
Minority
Owned
Hispanic
Translation
Sales &
Marketing
- AA
Owned
Media
Buyer
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Other
Hispanic
Owned
Vendors
Other
Hmong
Owned
Vendors
9
Postage
for
Hispanic
Targeted
Flyers
Part II: PROCUREMENTS
Item 2: Advertising Expenditures for MATC
Background Information
Advertising and publicity expenditures are coordinated through an advertising/media firm. The
advertising firm was selected through a formal request for proposal process. The actual placement
of the advertising is then treated as sole source procurement. The advertising agency manages
production and media placement. College media expenses are herewith submitted to the Finance,
Personnel and Operations Committee for review and for presentation to the Board.
College media purchases were executed through Eichenbaum & Associates, Milwaukee, WI which
receives a commission for placements made. MATC advertising and publicity services placed in
August 2009 plus estimates for September 2009 and October 2009 are listed below and in the
attachments.
August 2009
Advertising expenditures
Minority Media percent was 0%
$975.00
September 2009
Advertising estimate
Minority Media percent target is 10-12%
$16,762.05
October 2009
Advertising estimate
Minority Media percent target is 10-12%
$42,505.47
10
Part II: PROCUREMENTS
Item 3: Sony Support Services
Background
Milwaukee Public Television (MPTV) has requested the purchase of an annual support services
contract for the (19) nineteen High Definition Videotape machines that they have.
This procurement is a sole source procurement, as Sony handles the support of Sony equipment
and provides Educational discount pricing. The support agreement includes any normal wear
repairs, cleaning and adjusting of the machines as well as video head replacements (which often
times require annual replacement). MPTV cycles each of their decks through this program to
maintain them.
Sony Pro Services
Oakland CA
$36,782.10
Positive action by the board will result in the issuance of a purchase order to the firm indicated in
bold above.
11
Part II: PROCUREMENTS
Item 4: Public Safety Escort Vans
Background
Milwaukee Area Technical College is requesting to purchase (2) two Vans to be utilized by the
Public Safety Department as Escort Vans to and from our remote parking structures at the
downtown campus.
These vans will be equipped with a wheelchair ramp and tie down as handicap accessible vehicles,
as well as bench seating for passengers. These vehicles will also be retro-fitted with a Duel Fuel
Sequential system so that they can be run using Natural Gas. This is in line with our District
Sustainability initiatives.
The vehicles were negotiated under a State of Wisconsin contract with the wheelchair accessibility
being an add-on to contract pricing.
5 Corners GMC
Cedarburg, WI
$56,947.06
Positive action by the board will result in the issuance of a purchase order to the firm indicated in
bold above.
12
Part II:
Item 5:
PROCUREMENTS
Carpentry Program – Pick Up Trucks
Background
Milwaukee Area Technical College is requesting to purchase (2) two pick-up trucks to be utilized by
the carpentry programs at South Campus and Downtown.
These pick up trucks will be utilized to facilitate getting carpentry materials, equipment and supplies
to off-site locations so that faculty do not have to use their personal vehicles. The vehicles being
requested will have E85 fuel capabilities as indicated by our sustainability efforts.
The vehicles were negotiated under a State of Wisconsin contract pricing.
Heiser Chevrolet
Hiller Ford
West Allis, WI
Franklin, WI
$27,676.00 (South Campus Truck)
$33,395.00 (Downtown Truck)
Positive action by the board will result in the issuance of a purchase order s to the dealers
indicated in above.
13
Part II:
Item 2:
PROCUREMENTS
MATC Printer Consolidation
Background
This is a revision to the existing contract with Xerox that will save the college a projected $84,744.
14
MATC Printer Consolidation Summary
Thursday, September 17, 2009
Main Campus:
•
Room MM272, Class Scheduling
o MM272-1: Xerox WC232 that is under used and averages 3,800
o MM272-2: HP LJ 4200 averages 4,500 prints a month
o Local printers HP CLJ 3550 and HP CP 1215
o Recommend: Eliminate current HP, push volume to 232, color to C270 Xerox MFD
4,500 b&w prints +
color impressions
from local printers
•
Room MM273, Academic Support Services, Computer Lab
o MM273-13: Xerox WC4150 that is only used by one workstation, under used and averages 1,800
o MM273-1 through 8: a bank of HP LJ 4250s with a combined average of 46,310 prints on 3 Pharos terminals
o MM273-9: HP LJ 5000 averages 600 prints used for Mac printing
o MM273-12: HP CLJ 4700 averages 800 prints used for Mac printing
46,310 b&w prints
o MM273-11: HP LJ 4050 averages 180 prints in the scheduling & financial aid area
o MM273-10: HP LJ 5M averages 100 prints in the scheduling & financial aid area
o Recommend: Replace the under used 4150 with a smaller desktop 3635MFD, relocate this 4150 and 2 new 4250s
to replace the bank of 8 HPs and place on Pharos terminals
•
Room MM286/292/201, Business Office
o MM292-4: Xerox WC232 and averages 5,800
•
o
o
o
o
MM286-3: HP LJ 4250 averages 8,300 prints a month
MM286-7: HP LJ 4250 averages 800 prints a month
MM286-2: HP LJ 4250 averages 600 prints a month, behind desk
Recommend: Replace these 3 with a 4250 MFD
o
o
o
o
o
o
MM201-2: Xerox WC232 and averages 4,800
MM201-1: HP LJ 4200 averages a very low volume
MM286-1: HP LJ 8150 averages 4,450 prints a month (this should be eliminated if possible)
MM286-5: HP LJ 8150 averages 6,340 prints a month, MICR
MM292-1: HP CLJ 9050 averages 3,100 prints a month, MICR
Recommend: Eliminate the MM286-1 printer and try to use the Xerox MFD – MM201
9,700 b&w prints
Room MM377, Library
o MM377-dgbk-2,3,4,7: DigiBKs on vend stations, total monthly average combined is 7,100
o MLibrary-2: HP LJ 4250 averages 15,750 prints on a Pharos terminal
37,550 b&w prints
o MLibrary-3: HP LJ 4250 averages 21,800 prints on a Pharos terminal
o Local printer under the desk where the printers on Pharos is located
o Notes: Would like to get away from handling currency from the vend stations, would prefer if the swipe would
integrate with student accounting system. They are requesting to have a color MFD at this location to be on one
of the Pharos terminals instead of the HP 4250
o Recommend: Replace the two HPs with a Xerox 7425 color MFD and a Xerox 4250
o
o
o
o
o
MM377-6: Xerox WC232 which is under used doing about 3,900 a month
Local printer – Canon MP810 for photo printing, USB
HP Scan Jet via USB connection
Okidata Fax 5980 currently not in use
HP LJ 4, #JPGJ029677 currently not in use
9/17/2009
Page 1 of 9
o
o
o
•
•
•
Room MH126, Nursing
o MH126-1: HP LJ 4250, averages about 3,900 prints a month on Pharos terminal
o MH126-2: HP LJ 4250, averages about 3,600 prints a month on same terminal
o MH126-3: HP LJ 4250, averages about 3,500 prints a month on same terminal
o MW Health-1: HP LJ 4100, not currently hooked up
o Local printer – HP LJ 2100 series
o Recommend: Xerox WC 4250 to replace all devices
Room MC271, Academic Support Services, Computer Lab
o MC271-1: HP LJ 4050 and does about 3,500 a month on a Pharos terminal
o MC271-2: HP LJ 4050 and does about 4,200 a month on a Pharos terminal
o MC271-3: HP LJ 4100 and does about 100 prints a month
o Recommend: Replace these with a Xerox 4250
•
2,000 b&w prints
11,000 b&w prints
7,700 b&w prints
Room MC278, Writing Center
o MC278-5: HP LJ 4050 and does about 180 a month
o MC270-1: HP LJ 4250 and does about 2,100 a month, on Pharos with a generic card attached to it
o
o
o
o
o
o
•
MM377-3: HP LJ 4050 that does about 770 prints a month
MM377-5: HP LJ 4250, averages about 1,230 prints a month
Recommend: All print should go to the Xerox WC232 so eliminate the HPs
Local printer (?) HP CLJ 4700 in cube as you enter the lab
MC278-3: (east side) HP LJ 4200 and does about 1,900 a month, on Pharos with a generic card attached
MC278-1: (west side) HP LJ 4200 and does about 3,700 a month, on Pharos with a generic card attached
MC278-2: (west side) HP LJ 4200 and does about 3,500 a month, on same Pharos terminal as MC278-1
MC278-6: (west side) HP CLJ 4700 and does about 250 prints a month
7,200 b&w prints
Recommend: Eliminate the HPs on west side with a Xerox 4250
Room MC344, English
o MC344-1: Xerox WC232 and does about 11,800 a month
o MC344-2: HP LJ 4200 and does about 3,800 a month
o Recommend: Eliminate the HP 4200 and move the WC232 out of the office
3,800 b&w prints
TV Land
o MC438
o MC438-1: Xerox WC 4150xf , under used and does about 2,800 a month
o DHCP-36-129: HP LJ 4000 and does 3,470 a month in room to the left of MFD
o Recommend: Eliminate HP and push volume to Xerox
o
o
o
o
o
o
o
MC433
MC434-1: HP LJ 4250 and does 2,500 a month
148.8.36.85: HP LJ 4050 and does 700 a month
Minolta Fax device
DHCP-36-130: HP LJ 4250 and does 1,200 a month
MC433-1: Xerox WC232 across the hallway averages 7,200 a month
Recommend: Possibly relocate Xerox to this room and eliminate HPs
o
o
MC450
MC450-1: HP LJ 4050 and does 700 a month
9/17/2009
4,400 b&w prints
Page 2 of 9
•
o
2 Local printer: HP LJ 2605s
o
o
o
o
o
MC454
MC454-1: Xerox WC 4150xf and does about 1,860 a month
Local Printer: HP LJ 4050 in same room as the MFD and used for ProTrak Traffic System
148.8.36.129: HP LJ 4000 and does 3,500 a month in room next to the MFD
Recommend: Eliminate HP and push volume to Xerox
o
o
o
o
MC442 – Administration Office
MC442-1: Xerox WC 4150xf and does 600 a month
Local printers: HP DJ 9800 and (2) HP 1100
Recommend: Eliminate b&w HPs and push volume to Xerox
Foundation Hall – 5th Floor, CH10
o Front Area of main office
o DHCP-35-128: HP LJ 4100 doing 4,225 a month
o Fax Brother 4100 fax device
o Local Printers: HP LJ 1020, 1018, 1020 and 1020
o DHCP-35-125: HP LJ 4250 doing 4,500 a month
o Recommend: ?
3,500 b&w prints
8,725 b&w prints
o
Middle area of main office
Mptv-friends-265: Xerox WC265 doing 15,000 a month on opposite side of hallway from other devices
148.8.35.124: HP LJ 4100 doing 370 prints a month
Local printers: HP CLJ 2605 and LJ 1100
DHCP-35-129: HP LJ 8000 doing 4,700 prints a month
ƒ This device is used for membership applications using the Team Approach software for preprinted forms
and envelopes. They have a new color printer budgeted as a replacement for this device, and would like
to have color for the apps
Recommend: ?
o
o
o
o
o
Back area of main office
TV Friends, 148.8.35.125: HP LJ 4250 doing 4,500 a month
148.8.35.123: HP LJ 9000 doing very low volume
Local printer HP DJ
Recommend: ?
o
o
o
o
o
STUDENT SERVICES
•
Room MS201B, Office
o MS201B-3: Xerox WC4150 in office and does about 5,000 a month
o MS201B-1: HP LJ 4200 and does about 400 a month
o Recommend: Eliminate the HP 4200
•
Room MS201, Counseling
o MS203-2: HP LJ 4050 and does 1,380 a month – for student use
o MS203-3: HP LJ 4050 and does 1,900 a month – for student use
o
o
o
o
MS203-1: HP LJ 4100 and does 150 a month – in a cube (eliminate)
MS203-5: HP LJ 4100 and does a low volume – in a cube (eliminate)
MS209-1: No info on this device (eliminate)
MS209-10: HP LJ 4100 and does 125 a month
o
MS209-3: HP LJ 4000 and does 1,820 a month - front desk area
9/17/2009
Page 3 of 9
o
o
Brother 9700 fax device
MS209-11: No info on this device, local?
o
o
o
Main office area
9,100 b&w prints
MS209-2: Xerox WC4150 in back wall and does about 11,000 a month
All offices on back wall and side wall, as well as 4 cubes in the middle have printers with Cosmo IDs, they are as
follows:
ƒ MS209-4,5,6,7,8,9,12,13,14,15,17,18,19,20,21,22,23,25 – combined volume of 9,100 a month
Recommend: Eliminate all office printers and place a 2nd WC4250 in front of the cube area adjacent to the offices
o
•
Room MS222, Financial Aid
o MS222B-1: HP CLJ 4650 and does 300 a month
o MS222C: local printer HP 1020
o MS222D-1: HP LJ 4000 and does 400 a month
o MS222E-1: HP CLJ 4250 and does 380 a month
o MS222G: local printer HP
o MS222H-1: HP LJ 4000 and does 4,650 a month
o Recommend: Not sure of these devices can be eliminated, but would be good to have the higher volume device in
room “H” go to a MFD. Existing one is adjacent room
o
o
o
o
o
•
MS222-5: Xerox WC245 and does 7,000 a month
Brother 4750e fax device, currently not being used
Local printer HP 1122
Local color printer in this area that is used very little
Recommend: Eliminate fax, and local b&w printers
Room MS223
o MS223-1,2,3,4: In offices, all are HP LJ 4000 series with a combined volume of 4,425 a month
o Local printer in room “A”
4,425 b&w prints
o Recommend: Eliminate all office printers and place a new WC4250
West Campus:
•
Room W213, Library
o W213-1: HP 4250 at end of PC row with Pharos connected, averages about 6,300 prints a month
o W249-1: Xerox DigiBook on same row, just opposite side, under used, and does about 1,700 a month
o Recommend – Eliminate the HP, switch Pharos to DigiBK
7,500 b&w prints
o At desk, W213-2: HP 4250 for staff use and averages about 1,220 prints a month
o
o
o
Used to have a color printer right next to this printer and would like one again
W213-3: Xerox 4150 in room next to desk area, under used, and does about 2,400 a month
Recommend – Eliminate the HP, switch the 7328 from Computer Lab in W254 with the 4150 and place out
behind the desk area
•
Room W249, Academic Support Services
o W249-1, 2 and 3: HP 4250s at end of desk area with Pharos connected, 2 terminals, all three combined average
about 12,200 prints a month
o W249-4: Xerox 7328 in room near from desk about 20 feet away, under used, and does about 4,130 b&w and 700
color a month
o W249-5: HP 4250 at desk area inside the room with the Xerox MFD and averages about 700 prints a month
10,000 b&w prints
o Recommend – Eliminate W249-5 and replace two of the HP 4250s with a Xerox 4250
•
Room W254, Computer Lab – Office Technology
9/17/2009
Page 4 of 9
o
o
o
o
o
•
W254-1: HP 4000 at end of PCs averaging about 400 prints a month
W254-2: HP 4000 at end of PCs averaging about 250 prints a month
Brother 1270 Fax Device
W254-3: Xerox 7328 in room, way under used, and does about 620 b&w and 260 color a month
Recommend – Eliminate the HPs, switch the 7328 with the 4150 in Library
Room W256, Faculty / Conf. Room
o W262-1: Xerox 232 and average usage is average at 13,000 a month
o W262-2: HP 8150 printer on same side of room just further down
o Recommend – Eliminate the HP and use the WC232 for volume
3,500 b&w prints
North Campus:
•
Room NA200, Administrative Office
o NA200-3: Xerox 7328 in room, way under used, and does about 1,500 b&w and 600 color a month
o NA200-1: HP CLJ 5500 next to the 7328 and does about 1,650 a month
7,800 b&w prints +
o NA200-2: HP 4000 next to the 7328, under front desk, and does about 7,850 a month
1,650 color
impressions
o Recommend – Eliminate the HPs, and drive all volume to the Xerox
•
Room NA277, Classroom / Resource Center
o NA277-1: HP LJ 4100 in room by itself and does about 9,760 a month
o Recommend – Replace HP with a WC 4250
•
3,500 b&w prints
Room NA282, Library
o NA282-1: Xerox 4150 behind the desk , way under used, and does about 1,000 a month
o NA282-4: HP8150 at end of PC row with Pharos connected, averages about 10,400 prints a month
o NA282-3: HP printer in small office near desk area, not sure if it is in use or not
o NA282-dgbk-2: Xerox DigiBK next to PC row and HP printer on Pharos, under used, and does about 840 a
month
o NA282-dgbk-1: Xerox DigiBK at other end of room, under used, and does about 520 a month
10,400 b&w prints
o Recommend – Eliminate the HP, switch Pharos to DigiBK
South Campus:
•
Room SA202, Library - Jenny
o SA202s: Xerox DigiBKs that cannot be connected, way under used, and do about 2,250 b&w a month
o SA202-1: HP LJ 8150 with 1 Pharos Terminal on it, end of the PC row, and does about 13,600 a month
o Recommend – Replace these DigiBK with a couple from Main which can be connected, then connect these and
put Pharos on them. Some remodeling done so they would go on other side of wall currently. Spoke to Jenny
13,600 b&w prints
and she would like this arrangement
o
o
o
•
SA212-3: HP CLJ 4600 for us of students such as fire service applications, does about 100 color a month
SA202-4: Xerox 4150 is behind the desk area on opposite side from DigiBKs, and does about 3,500 a month
Chris Herrick uses this device but is relocating at end of August
Room SA208, Academic Resource Center
o SA208-1 through 4: HP LJ 4050s in a group all on 1 Pharos terminal, and does about 12,000 collectively
o HP ScanJet 5590 right next to printers
9/17/2009
Page 5 of 9
o
o
o
SA208-5: HP LJ 4000 in back of room by itself in Instructors Office and is local connected
Multiple scanners via local connectivity
Recommend: Replace the 4 printers with a 4250
12,000 b&w prints
Additional Areas of Smaller Potential:
•
Room MH318, Faculty Resource Room
o MH318-2: Xerox WC265 in the room and does about 7,800 a month
o MH318-1: HP LJ 4100, averages about 300 prints a month
o Recommend: Eliminate the HP 4100 and use the WC265 device for volume
•
Room MH348, Registration / Development
o MH348-1: Xerox WC4150 in a room and does about 2,900 a month
o 5 local printers in offices around the WC4150
o Recommend: Place this device in the hallway and eliminate the local printers
•
Room MC201, Tutoring Services
o MC201-1: Xerox WC4150 and does about 6,550 a month
o MC201-2: HP LJ 4050 and does about 800 a month
o Recommend: Eliminate the HP 4050 and use the 4150 for volume shift
•
Room MH226, Faculty Office
o MH226-1: Xerox 4150 in the room and does about 12,850 a month
o MH226-2: HP LJ 4200, averages about 2,000 prints a month
o MH226-3: HP CLJ 4550, no data on this device
o Local printer – HPC 2480
o Recommend: Eliminate the HP 4200 and use the 4150 device for volume
2,000 b&w prints
Room MH316, Faculty Office
o MH316-2: Xerox WC245 in the room and does about 10,600 a month
o MH316-1: HP LJ 4200, averages about 1,700 prints a month
o Recommend: Eliminate the HP 4200 and use the WC245 device for volume
1,700 b&w prints
•
•
Room MC281, Classroom
o MC281-1: Xerox WC4150, it does about 5,100 a month
o 2 HP printers in this room
o Recommend: Eliminate the low usage printers
•
Room MC329, Telecommunications
o MC329-1: Xerox WC4150, it does about 300 a month
o Recommend: Used this somewhere else for better utilization
•
Room MC353, Math Lab
o MC353-2: Xerox WC4150 in cube area and does about 7,200 a month
o MC353-1: HP LJ 4200 and does about 900 a month
o Recommend: Eliminate the HP 4200 and move the 4150 out of cube
9/17/2009
Page 6 of 9
MATC Printer Request Summary
Thursday, September 17, 2009
Main Campus:
•
Room MM174, College Events
o MM174-1: Xerox WC4150 that is under used and averages 1,100
o MM174-1: HP LJ 4250 averages 1,900 prints a month
o Local printer HP LJ ?
o Notes: Would like the ability to print 11x17 and color for the floor plans and other applications
o Recommend: Replace the current Xerox and HP with color MFD 7425
•
Room MM289, Business Office (Terri Gayhart’s new device request)
o MM289-1: HP LJ 5M, averages about 900 prints a month
o (5) Local Printers of HP LJ 1100s at each desk
o Recommend: This will be taken care of the 4150 staying
•
Room MM310, Office Technology Dept. (Emma Palmer’s new device request)
o MM310-1: HP LJ 4000, averages about 460 prints a month
o MM310-2: HP LJ 4100, averages about 470 prints a month
o MM310-3: HP LJ 4100, averages about 140 prints a month
o MM310-4: HP CLJ 4550, averages about 300 prints a month
o Brother Intel Fax 1550, 1270 and 3650 fax devices
o Notes: Would like to provide b&w scanning, scan to email, letter output right now and would like to have legal
and ledger is possible. Need to provide color output and 2-sided capability and try to provide software that can
show OCR process
o Recommend: Xerox Color 6400x MFD to replace all devices including some of the faxes
•
Room MC219, Special Needs
o MC219-1: HP LJ 4100 and does about 2,100 a month
o MC219-3: HP LJ 4100 and does about 930 a month
o Scanners for students use – (2) HP Scan Jets 3010s and (3) 5400c’s
o MC292-1: Xerox 4150
o MC219-2: in main office of the department which averages 6,200 a month
o Brother 8500 fax device
o Local printer HP LJ 4
o Recommend: Placing the 4150 on the floor by the PC’s used by students with a code to lock down copying (this
eliminates the need for 2 printers that was on the floor plan) and then replace the WC232 with a 7425 color MFD
West Campus:
•
Room WL-118, Corporate Learning / Economic Development
o WL118-2: Xerox 232 behind front desk area, under used averaging about 4,700 a month.
o Local printer, HP 4100 under Regina’s desk
o
o
o
5 other local printers in rooms that are on the left side of the office and back area
WL118-1: HP P3005N in hallway near all of the local printers and does about 2,300 a month
WL118-3: HP CLJ 4600 in hallway near all of the local printers (next to above) and does about 2,120 a month
9/17/2009
Page 7 of 9
o
o
Kit Collins, 456-5508, runs the day to day operations and reports to Pablo
Recommend – Eliminate all local printers, and replace printers on left side of office with a Color MFD, the
WC7425 which was a request that was submitted by Kit
South Campus:
•
Room SA202, Library - Jenny
o SA212-3: HP CLJ 4600 for us of students such as fire service applications, does about 100 color a month
o SA202-4: Xerox 4150 is behind the desk area on opposite side from DigiBKs, and does about 3,500 a month
o Chris Herrick uses this device but is relocating at end of August, recommend a Xerox Phaser 3635 MFD
9/17/2009
Page 8 of 9
MATC New Equipment Summary
Thursday, September 17, 2009
Printer Consolidation Areas:
Room #
Xerox 4250 MFD
Xerox 3635 MFD
MM273
MM286
MM377
MH126
MC271
MC278
MS201
MS223
W249
NA277
SA208
2
1
1
1
1
1
1
1
1
1
1
1
Xerox 4250 MFD
Xerox 3635 MFD
Xerox 7425 Color
MFD
Xerox 6400x Color
Desktop MFD
1
New Printer Requests:
Room #
MM174
MC219
MM310
WL118
SA202
Xerox 7425 Color
MFD
1
1
Xerox 6400x Color
Desktop MFD
1
1
1
TOTALS:
Total (19)
Xerox 4250 MFD
Xerox 3635 MFD
12
2
Xerox 7425 Color
MFD
4
Xerox 6400x Color
Desktop MFD
1
Notes:
ƒ
We would replace the 4150 in the basement of “A” building with a 3635 MFD and use the 4150 MFD elsewhere
for better utilization of resource
ƒ
We have some units in surplus right now, or some for redeployment due to changes, this adds up to (3) 4150s and
(1) 232, plus an additional 232 from Special Needs if they order the color unit
ƒ
We would replace high used 4150s with the WC 232 devices
ƒ
So we could eliminate the need to order (6) 4150 devices but order an additional 3635
So, then the revised list as follows……
Revised TOTALS:
Total (14)
Xerox 4250 MFD
Xerox 3635 MFD
6
3
9/17/2009
Xerox 7425 Color
MFD
4
Xerox 6400x Color
Desktop MFD
1
Page 9 of 9
2009 Xerox Contract
Restructure
Joe Calcaterra, Client Delivery
Manager
Ryan Alexander
Alexander, Account General
Manager
Cheree Plank, Office Solutions
Specialist
Monday, August 17,
2009
Agenda
g
• Current Xerox Overview
– Usage metrics
– Device summary
– Financial summary
• Review of Proposed Contract
– Objectives for change
– Terms / Logistics
– Financial terms
• Asset Consolidation Project
– Review of locations
– Recommendations
– Logistics of changes
• Potential Savings
• Next Steps
• Summary / Questions
Page 2
Xerox Confidential Information for MATC Use Only
Current Xerox Contract Overview
Managed Services Contract:
DMA contract #1411687 - Includes on-site labor, Pharos terminals,
Software / licenses
licenses, Streem server
server, Xerox Device Manager
- Monthly minimum is ………………………………………………..
$27,899
Production Color:
Pool #800000708 contains the 2 color devices and front ends in Printing
Services
- Monthly minimum is ………………………………………………..
$5,702
- Includes 5,000 color impressions, color overages at $.0605
- Current average volume is 17,650 (12,650 x .0605) ………………....$ 765
Production Mono:
Pool #790000708 contains the 2 b&w devices, front ends and pre
pre-press
press
modules in Printing Services
- Monthly minimum is ………………………………………………..
$10,417
- Includes 400,000 impressions, B&W overages at $.0039
- Current
Office
Fleet: average volume is 552,769 (152,769 x .0039) ……………...$ 596
Pool #670000708 contains 177 office devices
- Monthly minimum is ………………………………………………..
$54,001
- Includes 1,375,100 imp., b&w overages at $.0105
- Color overages at $.0759
- Current b&w average volume is 1,152,920
1 152 920
……....................................
$ 0
- Current color average volume is 27,036 (27,036 x .0759) …………...
TOTAL is $101,432
$ 2,052
Page 3
Xerox Confidential Information for MATC Use Only
Current Xerox Contract Overview (cont.)
Office Fleet Summary:
• Of the current 177 devices, below is a breakdown:
9 20 WC7328 color MFDs
9 1 WC7655 color MFD
9 11 Digi-Bookmark systems
9 82 WC4150 desktop MFDs
9 37 WC232 workgroup MFDs
9 15 WC245 workgroup MFDs
9 3 WC265 departmental MFDs
9 8 other devices in faculty resource centers
9 1 WC480 in Printing Services
• Currently there is (34) printer licenses, (6) copier licenses
and (20) Omega PS1 50 terminals for the Pharos solution
• Streem Center Solution
Page 4
Xerox Confidential Information for MATC Use Only
Review of Proposed
p
Contract
• Objectives:
9 Provide a contract that encompasses all of the devices and
solutions
9 Conduit to add devices and not have to worry about end
dates matching current installed leases
9 Meet the college’s financial requirements of a capital
lease / expense
p
item
9 Annual usage reconciliation across all devices / platforms
9 Contract to be provided through MHEC for meeting of
• Terms
/ Logistics
the Proposed
Contract:
purchasing
due of
diligence
requirements
9 A configuration change amendment to the existing contract,
add language to provide the MHEC T&Cs for managed services
contracts, annual reconciliation, pooling of equipment on
non-coterminous amendments and fixed purchase options for
the equipment
9 Convert equipment from the current leases to the managed
services lease program (We cannot refinance a device for
the same term that it is currently on.)
9 Due to many of your devices installing over a 5 month
P period,
Payment
#23 of
fthey
P
Payment
of
f Payment
P
#25 of
f Payment
P
#26 of
f/ months
P
Payment
#27 of
f
have#24staggered
expiration
dates
#60
#60
#60
#60
#60
remaining on the leases
6 devices
Page 5
10 devices
144 devices
22 devices
Xerox Confidential Information for MATC Use Only
1 device
Review of Proposed
p
Contract (cont.)
• Terms / Logistics of the Proposed Contract:
9 Redo the leases on 160 devices that have 37, 36 and 35
payments remaining but for 34 months, a shorter term. These
get added to the main managed services contract through an
amendment
9 Take the 23 devices with 34 and 33 months remaining and
refinance them for 35 months under a non-coterminous
amendment.
9 There are 8 devices that we cannot bring into the managed
services contract due to their age. We can either keep
them apart of the rest of the equipment, which is against
our objectives.
9 We can upgrade those 8 devices on a new 60 month term
contract along with any new devices needed to support the
printer requests and printer consolidation project
9 Pools of 3 distinct equipment groups will be administered
just like it is now
- Office equipment (b&w and color)
- Production Mono
- Production Color
Page 6
Xerox Confidential Information for MATC Use Only
• All pricing contained herein is based on a contract being
Proposed
p
Contract Financials
Main Managed Services Agreement - Amendment #12
DMA contract #1411687 – Adding of the 160 devices from converted leases
- New monthly
y minimum is …………………………………………
$ 69,030
Amendment #13:
This amendment has 23 devices from converted leases
- Monthly minimum is …………………………………………
$ 19,969
Amendment #14:
This amendment has the 8 replaced devices and 17 new devices for the
printer consolidation project
- Monthly minimum is …………………………………………
$ 9,410
Office Fleet Impressions included:
- 1,190,000 impressions (actual is 1,152,910 b&w and 27,036 color)
- Overages at $0.0087 b&w and $0.0897 for color
- Overage charges (27,036 x .0897)
$ 2,425
Mono Production Impressions included:
- 525,000 impressions (actual is 552,769 b&w)
- Overages at $0.0041 b&w, overage charges (27,769 x .0041)
$ 114
Color Production Impressions included:
- 16,000 impressions (actual is 17,650 color)
- Overages at $0.0515 color, overage charges (1,650 x .0515)
$ 85
Total is $ 101,033 (about $400 less than current)
Page 7
Xerox Confidential Information for MATC Use Only
Next Steps
p for new Contract
• MATC to review MHEC terms and conditions
• Gain agreement on the devices replacing the aged units
for the Faculty Resource Centers
• Continue review of printer consolidation areas and the
products
d t that
th t would
ld result
lt from
f
these
th
areas
• Complete the printer requested areas for IT to also
include in this event
• Communicate equipment changes to necessary audiences
• Review of final paperwork for signature
• Plan implementation, roles and testing needed to be
done
• Any other?
Page 8
Xerox Confidential Information for MATC Use Only
Asset Consolidation Project
j
• Review Printer Consolidation Summary Document
• Based on the areas that we have visited, we are looking at the
following:
9 Eliminating up to 80+ printers
9 Moving
M i
223,225
223 225 impressions
i
i
from
f
stand
t d alone
l
printers
i t
to
t
lower cost operating MFD platform
9 Potential Savings of 223,225 x $.0284 = $ 6,340 per month
9 Since we have 37,000 unused allowance in the fleet, that
saves an additional
dditi
l $322
9 The new contract is $400 less than current spend
9 TOTAL MONTHLY SAVINGS - $7,062
9 TOTAL YEARLY SAVINGS - $84,744
• Next Steps
9 Discuss with IT as to viability of recommendations and what
needs to be considered / altered
9 Gain agreement with Pharos that the current printer
licenses can be used with MFDs
9 Provide recommendations to local VPs for their approval /
Page 9
Xerox Confidential Information for MATC Use Only
input
9 Redefine the final recommendation after VP agreements and
Summary /
Questions
Page 10
Xerox Confidential Information for MATC Use Only
Thank you for
your time today!
y
y
Page 11
Xerox Confidential Information for MATC Use Only
Part IV: CONSTRUCTION
Item 1: 2007/8 & 2008/9 RENOVATION AND REMODELING
Automotive Spray Paint Booth System – Oak Creek Campus
Background
Previously, the Board approved lists of renovation and remodeling capital projects for budget year
2009. The projects and funding plan were also approved as part of the respective Fiscal year
budget approvals. WTCSB approval has also been obtained for these projects.
The contract recommended for approval below is a single prime contract that pertains to the
Automotive Spray Paint Booth System for the Oak Creek Campus. This is a turnkey fixed
equipment procurement that includes the necessary facility modifications.
This is a sole source procurement due to a patented system in the paint booth. The system of the
proposed vendor provides unique benefits for the instructional program as well as significant
energy performance features (variable speed fan systems, etc.) Some additional funding is
required and is available from more advance projects that are yielding excess funds for
reallocation. Staff and faculty worked with vendor to develop an acceptable proposal summarized
as follows:
AUTOMATIVE SPRAY PAINT BOOTH SYSTEM (Comprehensive Single Prime)
Wakeman Equipment
Brown Deer, WI
$169,420.00 *
Positive action by the Board on this item will authorize the issuance of a purchase order, in the
amount shown, to the firm indicated by the asterisk.
15
Part IV: PROCUREMENTS
Item 2: Solar Education Farm
Background
Milwaukee Area Technical College is requesting the construction of the solar training farm on the
Blue Hole acreage. This procurement is exercising the construction option available from the
proposal submitted by Johnson Controls on RFP 09-12 and subsequently awarded to them and
approved by the MATC Board in June, 2009.
Johnson Controls, Inc.
Milwaukee, WI
$6,826,400.00
Positive action by the board will result in the issuance of a purchase order to the firm indicated in
bold above.
16
Milwaukee Area Technical College Solar Training Center
Milwaukee Area Technical College Solar Education Farm
Milwaukee
Farm
MilwaukeeArea
AreaTechnical
TechnicalCollege
CollegeSolar
SolarTraining
Education
Farm
What is MATC Doing to Reduce It’s Carbon Footprint
• Conserve Energy
• LED Lighting, T-8 and T-5 Lighting
• Use of Ambient Light
• Energy Efficient Chillers and Equipment
• Turning Off Computer
• Turning Off Lights
• Hybrid Vehicles
• Reduce Travel
• Increase Tele-communicating
• Invest in Renewable Energy
• Bi-diesel Lab
• Large Wind Turbine Mequon Campus
• Small Wind Turbine Oak Creek Campus
• Solar Photovoltaic Oak Creek, Mequon, Solar Training Farm
• Solar Thermal Heating & Cooling
• Geothermal
• E-85
E 85 V
Vehicles
hi l
MATC Solar Training Center
<Insert latest Map from Furness without E and D1 noted>
MATC Solar Training Farm Numbers
ARRAY
A
Cost
70,798
ARRAY B
ARRAY C
ARRAY D
ARRAY D1
Over
Roadway
Grassy
Area
Parking
Lot
ARRAY F
ARRAY
G
TRACKERS
TOTAL
1,130,767
131,272
106,527
298,935
320,975
3,667,369
657,736
225,301
6,609,681
Modules
460
72
24
136
120
1430
180
72
2494
KWh DC
96.6
15.1
5.04
28.6
25.2
300.3
37.8
15.12
523.62
KWh AC
77.3
12.1
3.93
22.8
20.2
240.2
30.25
12.1
418.88
Tilt Angle
25
25
15
25
15
25
25
N/A
180
180
164
180
224
180
180
N/A
46
9
3
17
15
143
18
9
Azimuth
Angle
Number
of String
260
What Make this Solar Education Farm so Special?
•Site Location
•Types of Equipment and Design
•Educational Aspects
•Funding
What makes this special?
Site Location
Remediation Cap Land fill site demonstrates ability to build in "challenge" area
Urban area requires
q
securing
g all arrays
y to p
protect teaching
g and research
information.
Various terrains and specialized cap areas throughout the site along with
specialized rainwater run-off
run off systems with water detention areas that will be
redesigned to meet impervious run-off from solar panels and creates a diverse
teaching environment.
Specialized project development in specific environmental analysis
analysis, submittals
and permits.
Various radio and TV towers at site with guy wires to assist in future construction
in urban environment
Eight different solar arrays from residential an to industrial in odd shape lot areas
What makes this special? Types of Equipment and Design
Site has multiple arrays in various locations being utilized to teach various
racking systems
Beyond standardized steel system for four types of arrays, requiring specialized
adjustments, custom design and manufacturing
Majority of equipment is portable
portable, allowing ability to relocate to another site
Tie in to high voltage transmission system requiring additional cost for utility
power panel, metering, step-up transformers.
Prototype of multiple pieces equipment utilized on entire solar farm
Solar farm contractor at risk for contract with no change orders and guarantee
performance of equipment
There are multiple manufactures of glass and utilization of RECOcement
Actual Solar Module
Solar Tracker
Actual Engineer for MATC
What makes this special? Educational Aspects
Two monitoring systems one for utility (Scada), and one for educational (SET)
Best in class research g
gathering
g information which will be utilized for teaching
g and
research
Parking structure and over roadway panels which will allow for demonstration on
the diversity Solar construction
construction.
Variety of sizing of equipment, such as inverters, allowing for many teaching
opportunities
Cameras will be utilized to educate and secure assets and demonstrate site
through remote access
Solar trackers will be installed for optimal solar gain and for comparison against rest
of solar array
Data collection, meteoric system, ability to work inside the fence, and Internet
accessibility
MATC Educational Curriculum
•MATC The Laddering Approach
• On-line
O li K
K-12
12
• MATC Certificates
• MATC Associates Degrees
• Baccalaureate Degrees
g
• Graduate Studies
• Urban
U b Ph
Photovoltaic
t
lt i R
Research
h
MATC Educational Curriculum
Virtual Classroom Experience
MATC Sustainable Educational Opportunities
What makes this special? Funding
MATC Approved Borrowing
$ 0.8 Million Construction
$6
6.2
2 Million Equipment
Build America Bonds
Amortization FY 2012-13
Average interest rate 2.9%
Compared to Tax-Exempt Muni. Savings of >$400,000
Application of DOE Grant
Operate a “Train - the - Trainer” Program utilizing site as base
Over a five year period
Application of FOE and We Energies Grant
Additional Grant Opportunities
Corporation of Public Broadcasting
Department of Education
Questions?
Attachment F-1
Draft Presidential Profile
Milwaukee Area Technical College Board of Directors invites applications and
nominations for the position of President.
The College seeks an exceptionally innovative and accomplished administrator
and a person of extraordinary energy and dedication who will provide public
leadership at an exciting time in the history of the College. The state of Wisconsin
has a long tradition of supporting excellent, comprehensive, higher education
institutions built on a technical and career foundation. In the current economy,
employers desperately need broadly educated and technically trained employees.
Leading the multi-campus College will include enhancing its technological
offerings, acting as a public leader for public education, building enrollment,
managing and developing the College's financial strength, developing the strength
of its own internal management, and acting as an advocate for technical and
career education.
Deleted: a seasoned
The President is the CEO of the College and reports directly to the MATC District
Board.
Opportunities and Challenges
Milwaukee Area Technical College, as the gateway for economic
independence, is committed to successfully addressing the following opportunities
and challenges:
• To be a leader in efforts to strengthen the Milwaukee regional
economy by addressing and strategically responding to workforce
needsTo affirm the commitment to the technical college mission to
reach national prominence by expanding and developing innovative
state-of-the art technical programs.
• To strengthen the commitment to access opportunities through the
continuation and expansion of pre -college education.
• To address the complexity of issues and concerns associated with an
urban, multi-campus institution with a growingly diverse
population.
Deleted: . ¶
Expected Qualities and Characteristics
The Milwaukee Area Technical College Board of Directors seeks a
qualified person who possesses personal and professional characteristics
and experiences consistent with the following profile:
• Possess superior communication skills, work collaboratively with faculty,
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
staff, administration and students, display an exceptional personal
commitment, build relationships , and bring people together.
A commitment to the value of technical education, preferably with direct
personal experience in technical settings. Experience in a post-secondary
technical college is a considerable advantage.
An understanding of and commitment to supporting diversity in an urban
multicultural college.
A successful history of advocacy for the aspirations of working students who
may have been marginalized in the modern economy.
Fiscal/budget experience that combines both the understanding of public
finance and the realities of budgets that are enrollment driven.
Experience and a successful track record working in a strong and complex
union setting, working with a sophisticated union leadership.
A history of advocacy on behalf of public education.
Forge new partnerships and foster existing relationships with K-12, colleges,
and universities.
Significant experience reporting to boards of directors and a track record of
working strategically with a board.
Understanding and experience working collaboratively with community and
political groups that have widely divergent positions. A capacity to form
creative and productive alliances.
A history of direct work with elected and appointed public officials in a wide
variety of public bodies, including some experience with the executives and
the legislature at the city, county or state level.
A demonstrated capacity to provide visionary leadership , build alliances
and inspire business, community, faculty, staff, and students.
College teaching experience , preferably at community colleges
Candidates must have, or be able to acquire immediately, certification in
Wisconsin for a Presidency in the Wisconsin Technical College System.
Understand and respond to the needs of students; passionately advocate on
behalf of students.
Successful fundraising experience.
Demonstrated and proven capacity working with shared governance, has an
open door policy, and active and visible among faculty, staff, and students .
Demonstrated integrity and s erve as a role model and p ublic citizen.
Deleted:
Deleted: to
Deleted: provide visionary
Deleted: leadership that
Deleted: s
Deleted:
Deleted: .
Qualifications:
• Doctorate degree in a related Administrative, Business, Liberal Arts or Social
Sciences discipline.
• Ten years experience directly related to the duties and responsibilities
specified.
MATC: Feedback on Draft Presidential Profile
On Wednesday, September 9, 2009 and Thursday, September 10, 2009 seven (7) Focus Groups and a
Public Forum were held at MATC’s Downtown Campus.
September 9, 2009:
Business Focus Group: 8 attendees; 8:30 a.m. – 9:30 a.m.
Community and Labor Focus Group: 8 attendees; Noon – 1:00 p.m.
K-12 and Postsecondary Focus Group: 2 attendees and 2 phone interviews; 3:30 p.m. – 4:30 p.m.
Open Forum: approximately 25 attendees; 5:00 p.m. – 6:00 p.m.
September 10, 2009:
Student Focus Group: approximately 25 attendees; 9:00 a.m. – 10:00 p.m.
Local 587 and Local 715 Focus Group: 8 attendees; Noon – 1:00 p.m.
Local 212 Focus Group: 7 attendees; 1:00 p.m. – 2:00 p.m.
Administration Focus Group: 17 attendees; 3:00 p.m. – 4:00 p.m.
Focus Group attendees were asked the following:
a. What are the current major issues facing MATC?
b. What are the opportunities and challenges facing the next president of MATC?
c. What are the expected qualities and characteristics which the next president of MATC
should possess?
d. What is the perception of MATC in the greater Milwaukee area?
e. What are the unique qualities and aspects of the greater Milwaukee area?
f. Questions/answers on the presidential search process
Public Forum attendees were asked the following:
g. What are the opportunities and challenges facing the next president of MATC?
h. What are the expected qualities and characteristics which the next president of MATC
should possess?
i. Questions/answers on the presidential search process.
Based on feedback received on the draft presidential profile through the Focus Groups, Public Forum,
email and phone conversations, key concepts were added to the updated draft presidential profile.
Every group was informative, courteous and committed to helping the College.
1
Next Steps:
• Local, regional and national recruitment.
• The Target Date for applications is Monday, October 26, 2009.
• We will meet on Wednesday, November 4, 2009 at 11:00 a.m. to review applications and the
Board will select semifinalists.
• Interviews with semi finalists are scheduled to take place starting at 9:00 a.m. on Saturday,
November 21, 2009.
Comments in bold reflect strong consensus within each group.
Business Focus Group
1)
•
•
•
•
•
•
•
2)
•
•
•
•
•
What are the current major issues facing MATC?
Funding. “It has never been this bad.”
Money is needed from public/private partnerships.
Climate of uncertainty surrounding MATC.
In general, technical colleges are undervalued.
Graduation rates must increase.
Leadership must motivate all constituents.
“Fence mending” must take place between MATC and key constituents.
What is the perception of MATC in the greater Milwaukee area?
The graduates are seen as very capable and skilled individuals but trade
education is perceived to have a lesser education value than a 4-year
degree.
MATC is perceived as “neutral” and in this competitive climate MATC
cannot afford to be perceived as average. Specifically, the students are well
perceived and the institution is not well perceived and this is how MATC
ends up with a neutral perception.
There must be a significant connection between K-12 and the workforce.
MATC must explain why they matter in the community and region and the
approach must be aggressive.
MATC has survived controversies but they have tarnished MATC’s
reputation.
2
• The status of a trade education must be elevated.
• MATC’s students are individuals who stay in this community and this is
critical to ensure Milwaukee’s future – there is a misperception as to
whether they stay in the community or not -- and they do.
• It must be understood that this is a very cost effective education.
• ECAM was and is a very positive undertaking. There was a public/private
partnership that responded to a need.
• There is a PR issue with MATC and the community doesn’t learn of the
positives.
3) What are the opportunities and challenges facing the next president of
MATC?
• There needs to be a stronger collaboration between K12 and the
workforce.
• There needs to be a stronger collaboration with the Milwaukee 7.
• The next president of MATC needs to understand that building
partnerships is an expected and critical part of this job and this doesn’t
come across strong enough in the draft profile.
• The next president needs to truly connect with all groups within the
community and be actively engaged with all key constituents.
• The next president must build alliances and not just work cooperatively
with the business community.
• Improve relationships between MATC and the community and improve
relationships between the administration and faculty.
• Understand the need to measure success.
• Foster relationships with alumni.
4) What are the expected qualities and characteristics which the next
president of MATC should possess?
• Have an exceptional personal commitment. Connect with all groups.
• Possess the ability to create value and build a win-win relationship.
• Build trust.
• Have the ability to express the greater good that comes from partnerships
with the local community.
3
• Eliminate the mentality of “this is how we’re going to do it because this is
how MATC has always done it.”
• Take risks for the right reasons.
• Don’t burn bridges.
• Understand what is working well. Don’t make change for the sake of
change.
• The next president must “take a place at the table with the business
community.”
• Have the ability to sell Milwaukee.
• Have the skills to raise money. Understand that public/private relationships
are key to raising money.
• Possess outstanding character, good morals, compassion, common sense
and be community minded.
5) What are the unique qualities and aspects of the greater Milwaukee area?
• “This is a big town.”
• Good place to raise a family.
• Welcoming.
• Feels like a small town.
• Provides a sense of connectedness.
• Very clean.
• Milwaukee is made up of people with high integrity and a strong work
ethic.
• There is the perception that MATC is needy and demands a
disproportionate amount of state resources.
• Good public schools and public education.
Other:
The next president should sit down and have lunch with every college president in
the area. They are all dynamic individuals with a lot to offer.
The next president should immediately meet with Brian Albrecht at Gateway.
4
Community Focus Group
1) What are the current major issues facing MATC?
• Marketing. MATC does not present itself as it should in the community
and region. Image issue – this is seen as the school of last resort and not
a first choice.
• Build on existing relationships with community based organizations.
• Limited funding/budget issues.
• Outlying municipalities are not pleased with funding and are not well
represented; this ties into racial issues/tensions.
• Next president will need to engage in “fence mending.”
• The next president must understand that MATC is the educational
engine of Milwaukee – “where MATC goes so does Milwaukee.”
• Shared governance exists in name only.
• Morale needs to be improved.
• MATC needs to be more flexible in order to meet the short term training
needs of local employers.
• Continuity issues.
2) What is the perception of MATC in the greater Milwaukee area?
• The perception is that the unions control the institution. “The next
president will be destroyed by the unions if they are not politically
savvy.”
• Very political.
3) What are the opportunities and challenges facing the next president of
MATC?
• The next president needs to understand the politics of the unions,
the state of Wisconsin and MMAC.
• The next president needs to obtain a comprehensive knowledge
about the physical infrastructure of MATC.
• MATC has the capacity to acquire charter schools – “the next
president has to be aware that if they are a proponent of charter
schools that they will not keep their job.”
5
•
•
•
•
MATC must increase matriculation agreements.
MATC should forge relationships with HBCU’s.
Must increase graduation rates.
Must explore off-campus options to quickly address workforce
needs.
4) What are the expected qualities and characteristics which the next
president of MATC should possess?
• The next president needs to listen and understand the institution
before making promises or commitments.
• Have strong union experience.
• Active and visible – truly connect with the community. If they are
well liked they won’t need to be forceful.
• The profile looks a little generic. Would like to see key words such as:
future oriented, creativity, human capital and change agent.
• The next president needs to stay grounded and focused and not get
caught up in the politics.
• The next president needs to understand that MATC is critical to the
African American community.
• Must be “creatively impatient” and bold.
• Visionaries with good ideas attract money.
• Skillfully work the complex politics with the legislature, labor and
MMAC.
• Have experience working in a very diverse community. This area is
extremely diverse: African American, Latino, Russian, Asian and those
of Middle Eastern descent.
• Have the people skills to leverage the local business community so
they want to contribute money.
• Must be extremely sophisticated in dealing with unions.
• Stay grounded and stay focused in order to avoid getting caught up in
the politics.
5) What are the unique qualities and aspects of the greater Milwaukee area?
• Candidates should not believe all of the negative media.
6
• This is a great city with a high quality of life.
• Great talent pool in this community.
• This is a young city with many possibilities and opportunities.
Other: Many people get their GEDs through MATC’s programs with community
organizations such as the United Way. However, these programs aren’t well
marketed because the GED graduates will say that they received their GED
through the United Way and not MATC. Someone suggested placing prominent
signs at organizations which partner with MATC.
Educators Focus Group
1) What are the current major issues facing MATC?
• MATC has moved forward with partnerships and connections; it is
critical for MATC to nurture the existing relationships which were only
created in the last couple of years.
• It is only recently that the transferability of credits to 4-year colleges has
been well promoted. MATC must continue promoting the transferability
of credits.
• Transcripted credits – when high school students take classes at their
high school and receive MATC credits – this is working extremely well at
one area high school. This program needs to be fostered and nurtured at
other area high schools.
• MATC needs to focus on outreach and further their relationships with
all of the k-12 systems in the service area.
• There is the perception that MATC is only a viable option if a student is
not going to a 4-year institution and this perception needs to change.
Parents and students need to understand why MATC is an excellent first
choice. Parents need to hold MATC in higher esteem and they need to
understand that these are quality programs.
• This is a key period for all 2-year colleges and the role they play in higher
education.
7
• In today’s economic climate it is important to understand that there are
many individuals who will return for training/education throughout their
lifetimes.
2) What is the perception of MATC in the greater Milwaukee area?
• While MATC has a good reputation throughout Wisconsin and at the
national level, MATC needs to do more to increase its visibility in
Milwaukee. MATC should seek a president who will increase MATC’s
visibility within the local community.
• The perception exists and there is a disconnect between administration
and faculty.
• The perception exists that students cannot get certain classes that they
need to take in order to graduate but I don’t know if this is the reality of
the situation.
3) What are the opportunities and challenges facing the next president of
MATC?
• The next president must truly connect with the entire K-12 system.
• Because the UW system is stellar, the next president must work even
harder to market MATC as a great institution.
• Chambers of commerce and businesses should get together to make
sure that MATC is meeting the educational needs of all communities.
• Capping programs due to limited dollars is a big problem.
• Needs to work as a tireless advocate and clearly lay out the plan for
MATC’s future and forge ahead.
• The profile does not reflect the state’s goal to increase the number of
residents in Wisconsin who possess a BA/BS. MATC has perhaps as many
students who come here for a liberal arts education and/or to transfer
to a 4-year institution and the needs of these students are not in this
profile. While this is a technical college, the goals of transfer students
should be a part of the presidential profile.
• It is important to continue to promote transfer programs.
• Focus on a “quality education” and this will have an overall positive
impact on the community.
8
4) What are the expected qualities and characteristics which the next
president of MATC should possess?
• Be perceptive and learn about and understand all of the myths and
misperceptions about MATC. Then the misperceptions need to be
properly addressed. For example, some parents do not want their
children coming to the downtown campus because they believe it’s
not safe.
• High social IQ.
• Walks the talk and follows through.
• “A history of advocacy for the aspirations of working students who
have been marginalized in the modern economy.” I have a problem
with this sentence because it takes the position that all working
students have been marginalized.
• “Forge partnerships with K-12, colleges and universities.” All of the
other bulleted statements require experience in the given activity
and this statement does not.
• Role model and public citizen.
5) What are the unique qualities and aspects of the greater Milwaukee area?
• There are small town expectations
• We are behind the rest of the country in terms of embracing a
diverse population.
• Very close to Chicago.
Other: It was noted that Germantown tried to break away from MATC but that
things have improved and now MATC is reaching out to this community. For
example, there are now 12 computers in the public library and MATC has
provided transportation.
9
Public Forum
1) What are the opportunities and challenges facing the next president of
MATC?
• It is difficult for students to cut through all of the red tape to receive
financial aid. The next president should make more financial aid
available and make it easier for students to receive financial aid. The
next president should advocate for student aid at the state and
federal level. Financial aid should not be a barrier for anyone who
wants to attend MATC.
• The unions can make things difficult and the next president of MATC
will need to work very well with unions in order to succeed.
• The next president needs to articulate MATC’s value to the business
community both in terms of fostering existing relationships and
forging new relationships.
• MATC needs to have strong relationships at the city and county level.
• Improve technology – both for student and faculty.
• Build relationships and work collaboratively. Shared governance
should not exist in name only.
• Improve MATC’s image in the community
• Improve facilities.
• Have a clear and well articulated vision.
• MATC should be the premiere technical college and we are not yet at
the cutting edge.
• Serving as a successful fundraiser is critical.
• Profile does not mention that there are numerous transfer programs
and that we provide a liberal arts education.
• The next president must improve retention, increase graduation
rates and develop a better employment placement program.
• The next president must promote research and innovative programs.
• MATC must have clear benchmarks for measuring success.
10
• The next president must work collaboratively with the suburban
districts.
• MATC must be promoted as a multi-campus institution.
• Must understand the use of technology, adopt tools which facilitate
student-teacher relationships and increase the use of alternative
delivery methods of educations.
• MATC is constrained by views and attitudes which have been
ingrained over the last 40 years. MATC needs to break through these
barriers which are holding back MATC from being a better institution.
• Must be aware of the reality of budgets that are enrollment driven.
1) What are the expected qualities and characteristics which the next
president of MATC should possess?
• Charisma.
• Respect faculty.
• Inspires.
• Believes that students come first.
• Not a micromanager.
• Build relationships – understand and practice shared governance.
• Needs to be a great communicator – both with the written and
spoken word.
• MATC’s next president needs the skills to forge strong relationships
at the county, city and state level.
• Proven track record.
• Build a powerful leadership team.
• Demonstrate improvements.
• Improves quality.
• Improve relationships with faculty, staff and students.
• Embrace empathy.
• Be visible.
• Create a better and safer environment at the downtown campus.
• Engage with faculty, staff and students.
• Create high expectations.
11
• Be a servant leader.
• Must understand the political process and be willing to participate in
it to advance the interests of MATC. Must understand the legislative
process, the importance of state and federal elections and the local
politics in Milwaukee.
• Have high morals and integrity.
• Visionary – must understand where the future of education is going
and how it is going to change in the next 20 years.
• Must stay head of the eventual seismic changes which will occur in
education. MATC should lead and not react to these upcoming
changes.
• Genuinely understand the clientele MATC serves – many students
come from very poor families and they struggle with intense home
situations. The next president of MATC should understand the very
serious and real needs of the students (lack of money to pay for
transportation, lack of money to pay for daily meals, lack of
computer access, etc.).
• Must display a passionate commitment to a superior education.
• Must work well with unions.
Other:
• The next president needs to articulate MATC’s value to the business
community.
• Require 20 years of experience. This job requires many years of
experience and not just a minimum of 10 years of experience.
• Requiring 10 years of experience is too many. Perhaps 5 years is a
better number.
• The next president needs to foster existing relationships and forge
new relationships with the business community.
• Technology needs to be improved – both for students and faculty.
• Unions hold tremendous power and the next president needs to
understand this.
12
• The overall image of MATC needs to be improved. People should
know how great this college is to students and the community.
• Consider adding a history of the Wisconsin Technical College System
to the profile because it is unique.
• The mentality exists that students should not be dropped due to a
lack of performance and this attitude needs to stop. Students need
to perform at a certain level.
• “I don't see the need to give away the store to any person hired in
this position.”
• “A high salary during a time of crisis should be questioned.”
Students Focus Group
1) What are the current major issues facing MATC?
• The budget – limited dollars.
• Enrollment is up and resources are stretched too thin.
• The tenure system provides job security to some bad teachers and there
isn’t an effective process of recourse for students.
• Limited parking.
• Students need a greater voice.
• There’s tension between administration and the unions.
• Improve the availability of tutoring; expand the hours for the tutoring
center for students who need tutoring early in the morning and in the
evenings. There is strong need for more tutors in math, science and
English.
• The petitioning process to get into the major programs isn’t working.
• Some students are unable to get into the program of their choice and
they waste time and money taking irrelevant classes.
• MATC needs fresh blood – hire faculty and administrators from out of
state.
• Understand the needs of non-traditional students.
• There is a need for more bilingual teachers.
13
2)
3)
4)
5)
• Text books are too expensive. There is a need to create new ways for
students to get the books they need at a lower cost. Explore book
rentals, e-books and work with professors so they use older editions.
• Assess students properly from the very start so they take classes at their
proper level right away.
• Understand and respond to students’ need of flexibility.
• Professors need greater accountability for the quality of their teaching.
• There are too many homeless students at MATC.
What is the perception of MATC in the greater Milwaukee area?
• The community needs to understand that MATC is a multi-campus
institution.
What are the opportunities and challenges facing the next president of
MATC?
• The next president should engage in outreach and involve religious
institution so that congregations know about MATC.
• Improving MATC’s overall image will result in employers having a better
image of MATC and this will result in better jobs for MATC’s graduates.
• Emphasize and promote diversity.
• Improve motivation and innovation – on everyone’s part.
What are the expected qualities and characteristics which the next
president of MATC should possess?
• The next president should be accessible and visible. He/she should
attend up at students meetings and events, walks the halls/talk with
students. Show they really care.
• Have a background in urban anthropology.
• Show commitment, understanding, encouragement and compassion.
Show you care. Understand that students get discouraged and
compassion and commitment help students stay engaged.
• The president should understand that students aren’t perfect and when
things don’t go well they should be given a second chance.
What are the unique qualities and aspects of the greater Milwaukee area?
• Family oriented community
14
•
•
•
•
•
•
Many free concerts
Outstanding zoo
Great parks
Good benefits to veterans
Great green technology and innovations throughout the city
Jazz
Other:
• MATC should give more individual attention to students with disabilities
and veterans.
• The next president should write editorials in the student newspaper and
the Journal to rebut negative press.
• If you need to drop a class, even right after the start of the semester,
the fees are too large and this hurts students.
• There are a couple of teachers who are condescending and insulting.
This should not be tolerated.
• Not everyone has email access outside of this building. Teachers should
share major announcements with their students.
• Teacher evaluations should be available online.
• Disparate student organizations should be unified.
• Create a monthly brown bag lunch or afternoon coffee/cake session
where students can interact with the president.
Local 587/Local 715 Focus Group
1) What are the current major issues facing MATC?
• $19 million dollar deficit – limited resources.
• Lack of aid at the state level; too much money comes from property
taxes.
• Too many positions are frozen.
• We need an open door policy with the president.
15
• MATC needs a clearly articulated vision.
• Our programs and systems are outdated.
• There isn’t a feedback mechanism for people to voice their opinion.
There needs to be a regular opportunity and forum to have all voices
heard.
• MATC needs to quickly respond to the needs of business.
• Nepotism/cronyism needs to stop. Money can’t be used to hire
unqualified people.
2) What is the perception of MATC in the greater Milwaukee area?
• MATC is well respected.
• MATC provides a great service to the community and offers great
programs.
• MATC is the only post-secondary chance for some to receive training
and an education.
• Some perceive MATC as the last choice for a post-secondary
education.
• The North Shore believes that MATC drains their resources and
doesn’t provide the best “bang for the buck.”
• MATC is perceived as a good place to work.
• Employers have negative things to say about paying for an apprentice
program and this negatively impacts the Foundation.
3) What are the opportunities and challenges facing the next president of
MATC?
• Internal communication and internal relationships need to be
improved before the president’s focus becomes external. In other
words, address internal needs before external needs.
• Pursue new revenue resources and options.
4) What are the expected qualities and characteristics which the next
president of MATC should possess?
• Needs the skill set to engage in consensus based bargaining.
• Mend fences, build consensus and build trust.
16
• Have the ability to bring ownership back to the people who work
here.
• Show that you care. Must talk to everyone and “make the rounds.”
• Must work well with unions – show that you understand that unions
are not a threat – we accepted a 3.5% pay cut.
• Need a visionary and not someone who is a fly by the seat of their
pants type of leader.
• The next president should have the ability to NOT change things that
are working.
• Listen.
• Understand and have experience with green technology.
• Must become an active part of the community.
• Develop a relationship with everyone – get to know people by name.
5) What are the unique qualities and aspects of the greater Milwaukee area?
• Beautiful parks and lakefront area.
• Great K-12 program.
• Tremendous culture – theater, symphony etc.
• City of festivals.
• Bike friendly.
Other:
• In the past money has been wasted and this needs to stop. For
example, a fortune was spent on flat screen TV’s. Also, the bookstore
was moved to a bad location and now it doesn’t generate the revenue
to help support food services and child care.
17
Local 212 Focus Group
1) What are the current major issues facing MATC?
• MATC is failing to transition pre-college students to further academic
success. The ability to integrate basic skills with the broader academic
program needs to be improved.
• Funding and money.
• Better equipment is needed.
• New hires need to take place.
• Student aid needs to improve.
• Technology needs to improve.
• Rate of attrition needs to be slowed.
• MATC needs an open system in terms of strategic issues,
management issues and issues regarding the internal culture of
MATC.
• Clear demographic issues dealing with ethnicity, race, and abilities.
Different demographics have very distinct needs.
• Management decisions needs to be strategic.
• Those who are unrepresented should not be fearful.
• A cultural shift needs to take place in which the administration
embraces collaboration.
• Milwaukee has huge unemployment rates and poverty.
• The Smart Start program needs to be redefined.
• Administration need to work collaboratively.
2) What is the perception of MATC in the greater Milwaukee area?
• This is a class issue. The working class understands and appreciates
the value of MATC. Wealthy individuals do not realize MATC’s value.
• MATC is seen as a second choice institution and this needs to change.
• The community views MATC as a place where students can go and
upon receiving a certificate or completing a program one can get a
job.
18
• There are too many negative articles in the Journal. The perception
exists that the faculty are overpaid.
3) What are the opportunities and challenges facing the next president of
MATC?
• The next president needs to improve collegiality and decrease
competition among faculty. An atmosphere needs to be created
where success does not pose a threat.
• Agreements are reached and then nothing happens – the next
president needs to follow through with promises.
• Too many students don’t get through the pre-college programs.
• The wealthy republican suburbs don’t want MATC to succeed. The
next president needs to change their mindset.
• The next president is going to have a big learning curve and it’s going
to be difficult for someone who isn’t a quick learner and well versed
on MATC’s many issues.
• The institution as a whole needs to view MATC strategically; it is
“beyond complex.”
• In the past there have been secret alliances and backdoor
negotiations. This needs to stop.
• It is important for the next president to understand the complex
history and culture of MATC.
• Ability to understand “cultures within cultures.”
4) What are the expected qualities and characteristics which the next
president of MATC should possess?
• Ability to thrive in joint governance
• Foster faculty empowerment
• Because “the faculty are the stars of the institution, we need the tools
to succeed.”
• Understanding and thoughtful.
• Values faculty and staff.
• Create a collaborative environment.
• Demonstrated ability to use technology for fostering communication.
19
5) What are the unique qualities and aspects of the greater Milwaukee area?
• This session ran late and the group needed to leave, so we didn’t get
to this question.
Other:
• A process or system needs to be put into place to create a
collaborative environment.
Administration Focus Group
1) What are the current major issues facing MATC?
• We need more space and the space we have is outdated. All around,
the facilities need to be improved,
• The infrastructure needs to be revamped and given more resources.
• Limited parking
• MATC has identity issues.
• Content should drive the budget and not the other way around.
• Regarding accreditation, we need to move to a culture of continuous
improvement. We are on the cusp of a shift regarding accreditation.
• Divisions need to be dovetailed with workforce development needs
• Currently, MATC tries to be everything to everybody but the question
needs to be asked whether we can really afford to do this.
• There needs to be a focus on our core mission.
• Private training centers are popping up because MATC cannot quickly
respond to the needs of business.
• MATC needs to market the value of an AA degree in quantifiable
terms.
• MATC needs to let the community know that the PBS stations are run
by MATC – people don’t associate MATC with the PBS stations.
20
• Customer service needs to be improved. If we don’t provide good
service to prospective students they will go to another technical
college or community college.
• MATC needs to market itself as the top tier technical college that is
truly is. What gets in the way of this is MATC’s own fear of success.
2) What is the perception of MATC in the greater Milwaukee area?
• MATC is Milwaukee’s best kept secret. The community needs to
realize the value of this unique institution.
• Overall MATC has a good reputation; MATC is seen as an affordable
place to receive an education.
• Almost everyone in the Milwaukee area is touched in one way or
another by MATC.
• MATC must overcome the perception that “MATC is good for my
neighbor’s child but not my child.” This goes along with the class
based perceptions of MATC.
• The Journal has painted an undeservingly negative portrait of MATC.
3) What are the opportunities and challenges facing the next president of
MATC?
• The next president needs to understand education reform and how
MATC fits into this picture.
• Needs to focus on outcomes.
• Needs to understand the demands of the 21st century.
• Improve pre-college classes.
• Must understand the history of unions at MATC; the us versus them
relationship needs to be fixed.
• MATC has an aging workforce and this will present a challenge to the
next president.
• MATC must become the institution of first choice and not a college
that students attend through default.
• Raising money/fundraising.
• Building partnerships in the community.
21
• Can’t be too focused on external activities, especially in the
beginning; internal issues first must be cleaned up because the next
president must market a healthy product.
• The fact that only about 10% of the 48,000 individuals who utilize
MATC are part-time students represents a unique challenge. The
next president should gain a better understanding of exactly why so
few students attend full time.
• The next president should use the strategic plan as a living
document.
4) What are the expected qualities and characteristics which the next
president of MATC should possess?
• Needs to be an image builder and truly believe in what we do.
• Must understand the value of academic affairs.
• Champion those who are poorly prepared for college.
• Must be a respected academic.
• Must have the skill set and experience to lobby at the state level.
• Must understand and operate under best practices.
• Because this is a unique institution, the next president must have the
ability to view and understand the structure of this position both
internally and externally.
• Skilled at contract negations.
• Appreciates a truly diverse environment.
• Have a passion for social justice.
• Engage in continuous improvement.
• Care.
• Be a visionary.
• Engage in transformation leadership.
• Be innovative.
• Have the business sense and show a commitment to business
partnerships.
• Be a superior communicator.
• Have a demonstrated and proven capacity to lead a complex college.
22
• Engage with students and interact with students.
5) What are the unique qualities and aspects of the greater Milwaukee area?
• Warm and friendly people.
• The people are community based.
• Theater.
• Lakefront.
• Slow to change.
• Both conservative and progress (fiscally conservative).
• Racially segregated.
• This is a place that people come back to live and raise their families.
Other:
• The District Board and the institution needs to ask: Are we properly
structured? Is this job too big to cover the internal day-to-day needs and
the fundraising needs? Should there be a deputy director?
23
Attachment ESIR – 3
RESOLUTION IN SUPPORT OF THE
AMERICAN GRADUATION INITIATIVE
Background
On July 14, 2009, President Obama announced the American Graduation Initiative in which he outlined his plan to
reform the country’s community colleges calling for an additional 5 million community college graduates by 2020,
and new initiatives to teach Americans the skills they will need to compete with workers from other nations.
President Obama recognized that community colleges are the largest part of America’s higher education system,
enrolling more than 6 million students, offering affordable tuition, open admission policies, flexible course
schedules, and convenient locations and that they are the key to rebuilding the capacity and competitiveness of the
America’s workforce.
To support this initiative $12 billion will be needed over the next ten years to increase the effectiveness and impact
of community colleges, raise graduation rates, modernize facilities and create new online learning opportunities.
The cost of this initiative will be paid for through a package that cuts waste out of the student loan program,
increases Pell Grant Scholarships and reduces the deficit.
Resolution
WHEREAS, community and technical colleges are the largest and fastest growing sector of higher
education in the United States, educating more than 45% of all undergraduate students as well as more than 5
million additional non-credit students; and
WHEREAS, there is a national consensus that the United States needs to provide higher education
opportunities to a greater number of its citizens not only as a moral, social and economic imperative but also to
ensure our country’s competitiveness in the international marketplace; and
WHEREAS, community and technical colleges need a national focus and increased financial and related
support in order to fully realize their potential in helping all Americans reach their educational, career and personal
goals; and
WHEREAS, community and technical colleges serve a vital and necessary role in partnering with
businesses and industry to train and re-train the workforce of today and into the future through meeting the demands
of the marketplace; and
WHEREAS, President Obama’s “America Graduation Initiative” recognizes the centrality of community
and technical colleges to America’s well-being, and the need for increased financial resources to help meet the many
needs of its students; and
WHEREAS, President Obama has specifically set the goal of increasing the number of community college
graduates by 5 million by 2020, along with ambitious goals concerning postsecondary education; and
WHEREAS, through this initiative President Obama recognizes the increased importance and relevancy of
community and technical colleges in raising American’s skills and education levels in order to keep American
businesses competitive.
THEREFORE, BE IT RESOLVED, that the Milwaukee Area Technical College District Board formally
endorses the American Graduation Initiative and commits to doing everything it can to promote and achieve its
endorsement and meet it objectives.
Attachment ESIR - 5
matc
POLICY
Milwaukee Area Technical College
Title: MATC MISSION STATEMENT
Code:
Authority: Wis. Stats., 38.001; Wis. Admin. Code, WTCSB
Original Adoption:
Revised/Reviewed:
Effective:
TCS Chapter 6; Board Minutes, 7/13/81, 3/22/82,
10/18/83, 2/17/87, 6/17/91, 1/25/95, 6/23/98;
9/25/07
A0101
7/13/81
9/25/07
9/26/07
Mission Statement
Milwaukee Area Technical College (MATC) is a publicly supported comprehensive
higher education institution committed to increasing the potential and productivity
of the people in its district through the delivery of high-quality instruction and
programs which are consistent with current and emerging educational and labor
market needs. General Education is an integral part of MATC programs which
provides the knowledge and conceptual abilities that college-educated adults must
have to achieve in occupational skills training and to perform more effectively in
the demanding, complex world in which they live.
Educational and Training Initiatives in Support of the MATC Mission
As outlined in the Wisconsin Statutes, Section 38.001, the MATC District Board endorses
the following educational and training initiatives in support of this mission as determined
by community needs and financial capabilities:
a.
Occupational programs and courses to prepare students for entry or reentry into the
job market or to pursue further education;
b.
Education, training, and retraining which are necessary to maintain employability in
a technically changing workplace;
c.
Liberal Arts and Science courses to complement occupationally specific instruction
and to provide a transfer option for those who choose to pursue further education at
an upper division college or university;
d.
Developmental education in basic skills where necessary for effective participation
in occupational training, in employment, and in further higher education;
e.
Coordination, cooperation, and contracting with business; industry; labor;
elementary, secondary, and higher education; and governmental agencies to
provide educational opportunities to residents of the district;
Page 1 of 2
matc
Milwaukee Area Technical College
Title: MATC MISSION STATEMENT
Code:
A0101
f.
Educational programs and technical assistance to support the economic
development efforts within the district;
g.
Opportunities for personal, civic, and multicultural enrichment through courses and
activities to improve the quality of life for residents of the district;
h.
Flexible instructional delivery systems designed to meet the unique and changing
needs of the learner; and
i.
Programs focused on creating an understanding of the global economy and
enhancing the international competitiveness of the district's business and industry.
MATC is committed to providing the highest quality educational opportunities for all of the
citizens of the district. Further, it is dedicated to providing a diverse and well-trained
workforce for the community. Through close collaboration with educational institutions,
the public and private sectors, labor, and community organizations, MATC will provide
leadership in efforts to educate all of its citizens. MATC is committed to being the
licensee for WMVS-TV, Channel 10, and WMVT-TV, Channel 36, as nonprofit
educational and public television stations serving the people of southeastern Wisconsin.
MATC will maintain an institutional environment which champions diversity; which
promotes student well-being; which facilitates and encourages learning and multicultural
understanding; where students and staff value quality education; which mirrors the ethnic
and gender composition of the community; and which creates public understanding of
and commitment to MATC and its value to the community.
Page 2 of 2
Attachment FPO – 6
$1,500,000.00
Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2009-2010B
RESOLUTION AUTHORIZING THE SALE OF $1,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2009-2010B
Resolution F0138-09-09
WHEREAS, pursuant to Section 67.12(12) of the Wisconsin Statutes, as amended
(the “Act”), the Milwaukee Area Technical College District, Wisconsin (the “District”), is
authorized to issue notes of the District for the public purpose of financing $1,500,000.00
building remodeling and improvement projects, consisting of projects included in the
District's 2009-2010 building remodeling and improvement program (the public purpose
project described above are hereafter referred to as the “Public Purposes”); and
WHEREAS, on August 25, 2009, the District authorized the issuance of
$1,500,000.00 General Obligation Promissory Notes, Series 2009-2010B (the “Notes”), for
the Public Purposes; and
WHEREAS, the District has prepared and distributed a Preliminary Official
Statement (the “Preliminary Official Statement”) dated September ___, 2009 describing the
Notes and the security therefor; and
WHEREAS, the District has examined proposed documentation for the Notes
(collectively, the “Note Documents”), as follows:
(a)
a Note Purchase Agreement (the “Note Purchase Agreement”) to be
entered into between the District and Robert W. Baird & Co. Incorporated, providing
for the sale of the Notes; and
(b)
the Preliminary Official Statement.
WHEREAS, it is now expedient and necessary for the District to issue its general
obligation promissory notes in the amount of $1,500,000.00 for the Public Purposes;
NOW, THEREFORE, the District hereby resolves as follows:
Section 1. Definitions. The following terms shall have the following meanings in this
Resolution unless the text expressly or by implication requires otherwise:
“Act” shall mean Section 67.12(12) of the Wisconsin Statutes;
“Code” shall mean the Internal Revenue Code of 1986, as amended;
“Continuing Disclosure Agreement” shall mean the Continuing Disclosure
Agreement, executed and delivered by the Issuer, dated October 15, 2009 (the “Continuing
Disclosure Agreement”), delivered by the District for the purpose of complying with the
requirements of Rule 15c2-12 promulgated by the Securities and Exchange Commission
under the Securities Exchange Act of 1934, as amended;
“Dated Date” shall mean October 15, 2009;
“Debt Service Fund” shall mean the Debt Service Fund of the District, which shall be
the “special redemption fund” as such term is defined in the Act;
“District” shall mean the Milwaukee Area Technical College District, Wisconsin;
“Fiscal Agent” shall mean the Treasurer of the District;
“Governing Body” shall mean the Board of the District, or such other body as may
hereafter be the chief legislative body of the District;
“Initial Resolution” shall mean “Resolution Authorizing the Issuance of
$1,500,000.00 General Obligation Promissory Notes, Series 2009-2010B of Milwaukee
Area Technical College District, Wisconsin,” adopted by the Governing Body on August 25,
2009;
“Note Registrar” means the Secretary of the District;
“Notes” shall mean the $1,500,000.00 General Obligation Promissory Notes, Series
2009-2010B, of the District;
“Public Purposes” shall mean, the public purpose of financing building remodeling
and improvement projects, consisting of projects included in the District's 2009-2010
building remodeling and improvement program;
“Purchase Price” shall mean $___________ ($1,500,000.00 par amount of Notes,
plus premium of $_________, less underwriter's discount of $9,500.00, less publishing
costs of $500.00), plus accrued interest, if any, from the Dated Date to the date of delivery
of the Notes;
“Record Date” shall mean the close of business on the fifteenth day of the calendar
month next preceding any principal or interest payment date;
“Securities Depository” means The Depository Trust Company, New York, New
York, or its nominee; and
“Underwriter” means Robert W. Baird & Co. Incorporated, Milwaukee, Wisconsin.
2
Section 2. Authorization of the Notes. For the purpose of financing the Public
Purposes, there shall be borrowed on the full faith and credit of the District the sum of
$1,500,000.00; and fully registered general obligation promissory notes of the District are
authorized to be issued in evidence thereof.
Section 3. Sale of the Notes. To evidence such indebtedness, the Chairperson and
the Secretary of the District are hereby authorized, empowered and directed to make,
execute, issue and sell to the Underwriter for, on behalf of and in the name of the District,
general obligation promissory notes in the aggregate principal amount of One Million Five
Hundred Thousand Dollars ($1,500,000.00) for the Purchase Price, plus accrued interest
to the date of delivery.
Section 4. Terms of the Notes. The Notes shall be designated “General Obligation
Promissory Notes, Series 2009-2010B”; shall be dated the Dated Date; shall be numbered
one and upward; shall bear interest as shown on the Maturity Schedule below; shall be
issued in denominations of $5,000 or any integral multiple thereof; and shall mature on the
dates and in the amounts as set forth below. Interest on the Notes shall accrue from the
Interest Accrual Date and shall be payable semi-annually on June 1 and December 1 of
each year, commencing on December 1, 2009.
MATURITY SCHEDULE
Maturity
Date
Principal
Amount
Interest
Rate
June 1, 201___
June 1, 201___
June 1, 201___
June 1, 201___
June 1, 201___
The Notes shall not be subject to call and prior redemption.
Section 5. Form, Execution, Registration and Payment of the Notes. The Notes
shall be issued as registered obligations in substantially the form attached hereto as
Exhibit A and incorporated herein by this reference.
The Notes shall be executed in the name of the District by the manual signatures of
the Chairperson and the Secretary, and may be sealed with its official or corporate seal, if
any.
The principal of, premium, if any, and interest on the Notes shall be paid by the
Fiscal Agent.
Both the principal of and interest on the Notes shall be payable in lawful money of
the United States of America by the Fiscal Agent. Payment of principal of the final maturity
on the Notes will be payable upon presentation and surrender of the Notes to the Fiscal
3
Agent. Payment of principal on the Notes (except the final maturity) and each installment
of interest shall be made to the registered owner of each Note who shall appear on the
registration books of the District, maintained by the Note Registrar, on the Record Date and
shall be paid by check or draft of the Fiscal Agent and mailed to such registered owner at
the address appearing on such registration books or at such other address may be
furnished in writing to such registered owner to the Note Registrar.
Section 6. Note Proceeds. The sale proceeds of the Notes (exclusive of accrued
interest, printing distribution and filing fees, and any premium received) shall, forthwith
upon receipt, be placed in and kept by the District Treasurer as a separate fund to be
known as the Promissory Notes, Series 2009-2010B, Borrowed Money Fund (hereinafter
referred to as the “Borrowed Money Fund”). Moneys in the Borrowed Money Fund shall be
used solely for the purposes for which borrowed or for transfer to the Debt Service Fund as
provided by law.
Section 7. Tax Levy. In order to provide for the collection of a direct annual tax
sufficient in amount to pay and for the express purpose of paying the interest on the Notes
as it falls due and also to pay and discharge the principal thereof at maturity, there is
hereby levied upon all of the taxable property in the District, in addition to all other taxes, a
nonrepealable, direct, annual tax in an amount sufficient for that purpose. This tax shall be
from year to year carried into the tax roll of the District and collected in addition to all other
taxes and in the same manner and at the same time. Said tax is to be for the following
years and in the following minimum amounts:
Amount of Tax
Year of Levy
2008
2009
2010
2011
2012
2013
$__________
$__________
$__________
$__________
$__________
$__________
The District shall be and continue without power to repeal such levy or obstruct the
collection of said tax until all such payments have been made or provided for. After the
issuance of the Notes, said tax shall be carried into the tax rolls of the District and collected
as other taxes are collected, provided that the amount of tax carried into said tax rolls with
respect to the Notes may be reduced by the amount of any surplus money in the Debt
Service Fund created pursuant to Section 8 below.
If there shall be insufficient funds from the tax levy to pay the principal of or interest
on the Notes when due, the said principal or interest shall be paid from other funds of the
District on hand, said amounts to be returned when said taxes have been collected.
There be and there hereby is appropriated from taxes levied by the District in
anticipation of the issuance of the Notes and other funds of the District on hand a sum
4
sufficient to be deposited in the Debt Service Fund to meet payments with respect to debt
service due on December 1, 2009. The tax herein levied for the year 2008 shall be abated
by the amount appropriated by this paragraph and deposited in the Debt Service Fund.
5
Section 8. Debt Service Fund. Within the debt service fund previously established
within the treasury of the District, there be and there hereby is established a separate and
distinct fund designated as the “Debt Service Fund for $1,500,000.00 General Obligation
Promissory Notes, Series 2009-2010B, dated October 15, 2009” (the “Debt Service Fund”),
and such fund shall be maintained until the indebtedness evidenced by the Notes is fully
paid or otherwise extinguished. The District Treasurer shall deposit in such Debt Service
Fund (i) all accrued interest received by the District at the time of delivery of and payment
for the Notes; (ii) the taxes herein levied for the specific purpose of meeting principal of and
interest on the Notes when due; (iii) such other sums as may be necessary at any time to
pay principal of and interest on the Notes when due; (iv) any premium which may be
received by the District above the par value of the Notes and accrued interest thereon; (v)
surplus moneys in the Borrowed Money Fund for the Notes; and (vi) such further deposits
as may be required by Section 67.11 of the Wisconsin Statutes.
No money shall be withdrawn from the Debt Service Fund and appropriated for any
purpose other than the payment of principal of and interest on the Notes until all such
principal and interest has been paid in full and canceled; provided (i) the funds to provide
for each payment of principal of and interest on the Notes prior to the scheduled receipt of
taxes from the next succeeding tax collection may be invested in direct obligations of the
United States of America maturing in time to make such payments when they are due or in
other investments permitted by law; and (ii) any funds over and above the amount of such
principal and interest payments on the Notes may be used to reduce the next succeeding
tax levy, or may, at the option of the District, be invested by purchasing the Notes as
permitted by and subject to Section 67.11(2)(a) of the Wisconsin Statutes in interestbearing obligations of the United States of America, in other obligations of the District or in
other investments permitted by law, which investments shall continue as a part of the Debt
Service Fund.
When all of the Notes have been paid in full and canceled, and all permitted
investments disposed of, any money remaining in the Debt Service Fund shall be
deposited in the general fund of the District, unless the District Board directs otherwise.
Section 9. Deposits and Investments. The Debt Service Fund shall be kept apart
from moneys in the other funds and accounts of the District and the same shall be used for
no purpose other than the prompt payment of principal of and interest on the Notes as the
same becomes due and payable. All moneys therein shall be deposited in special and
segregated accounts in a public depository selected under Chapter 34 of the Wisconsin
Statutes and may be temporarily invested until needed in legal investments subject to the
provisions of Sections 66.0603(1m) and 67.10(3) of the Wisconsin Statutes. All income
derived from such investments shall be regarded as revenues of the District. No such
investment shall be in such a manner as would cause the Notes to be “arbitrage bonds”
within the meaning of Section 148 of the Code or the Regulations of the Commissioner of
Internal Revenue thereunder.
The District Treasurer shall, on the basis of the facts, estimates and circumstances
in existence on the date of closing, make such certifications as are necessary to permit the
6
conclusion that the Notes are not “arbitrage bonds” under Section 148 of the Code or the
Regulations of the Commissioner of Internal Revenue thereunder.
Section 10. Sale of Notes. The terms, conditions and provisions of the Notes and
the Note Documents are, in all respects, authorized and approved. The form of the Note
Purchase Agreement is hereby approved. The Notes shall be sold and delivered in the
manner, at the Purchase Price, plus interest accrued from the Interest Accrual Date to the
closing date, pursuant to the terms and conditions set forth in the Note Purchase
Agreement.
The preparation of the Preliminary Official Statement dated September ___, 2009,
and the Final Official Statement dated September 22, 2009, and their use as contemplated
in the Note Purchase Agreement, are hereby approved. The Preliminary Official Statement
is “deemed final” as of its date, except for omissions or subsequent modifications permitted
under Rule 15c2-12 of the Securities and Exchange Commission. The Chairperson and
Secretary of the District are authorized and directed to do any and all acts necessary to
conclude delivery of the Notes to the Underwriter, as soon after adoption of this Resolution
as is convenient.
Section 11. Book-Entry Only Notes. The Notes shall be transferable as follows:
(a)
Each maturity of Notes will be issued as a single Note in the name of the
Securities Depository, or its nominee, which will act as depository for the Notes. During the
term of the Notes, ownership and subsequent transfers of ownership will be reflected by
book entry on the records of the Securities Depository and those financial institutions for
whom the Securities Depository effects book entry transfers (collectively, the
“Participants”). No person for whom a Participant has an interest in Notes (a “Beneficial
Owner”) shall receive bond certificates representing their respective interest in the Notes
except in the event that the Securities Depository or the District shall determine, at its
option, to terminate the book-entry system described in this Section. Payment of principal
of, and interest on, the Notes will be made by the Fiscal Agent to the Securities Depository
which will in turn remit such payment of principal and interest to its Participants which will in
turn remit such principal and interest to the Beneficial Owners of the Notes until and unless
the Securities Depository or the District elect to terminate the book entry system,
whereupon the District shall deliver bond certificates to the Beneficial Owners of the Notes
or their nominees. Note certificates issued under this Section may not be transferred or
exchanged except as provided in this Section.
(b)
Upon the reduction of the principal amount of any maturity of Notes, the
Registered Noteowner may make a notation of such redemption on the panel of the Note,
stating the amount so redeemed, or may return the Note to the District for exchange for a
new Note in a proper principal amount. Such notation, if made by the Noteowner, may be
made for reference only, and may not be relied upon by any other person as being in any
way determinative of the principal amount of such Note Outstanding, unless the Note
Registrar initialed the notation on the panel.
7
(c)
Immediately upon delivery of the Notes to the purchasers thereof on the
delivery date, such purchasers shall deposit the bond certificates representing all of the
Notes with the Securities Depository. The Securities Depository, or its nominee, will be the
sole Noteowner of the Notes, and no investor or other party purchasing, selling or
otherwise transferring ownership of any Notes will receive, hold or deliver any bond
certificates as long as the Securities Depository holds the Notes immobilized from
circulation.
(d)
The Notes may not be transferred or exchanged except:
(1)
To any successor of the Securities Depository (or its nominee) or any
substitute depository (“Substitute Depository”) designated pursuant to (ii) below,
provided that any successor of the Securities Depository or any Substitute
Depository must be a qualified and registered “clearing agency” as provided in
Section 17A of the Securities Exchange Act of 1934, as amended;
(2)
To a Substitute Depository designated by or acceptable to the District
upon (a) the determination by the Securities Depository that the Notes shall no
longer be eligible for depository services or (b) a determination by the District that
the Securities Depository is no longer able to carry out its functions, provided that
any such Substitute Depository must be qualified to act as such, as provided in
subparagraph (1) above; or
(3)
To those persons to whom transfer is requested in written transfer
instructions in the event that:
(i)
The Securities Depository shall resign or discontinue its
services for the Notes and, only if the District is unable to locate a qualified
successor within two months following the resignation or determination of
noneligibility, or
(ii)
Upon a determination by the District that the continuation of the
book entry system described herein, which precludes the issuance of
certificates to any Noteowner other than the Securities Depository (or its
nominee) is no longer in the best interest of the Beneficial Owners of the
Notes.
(e)
The Depository Trust Company, New York, New York, is hereby appointed
the Securities Depository for the Notes.
Section 12. Undertaking to Provide Continuing Disclosure. The Chairperson and
the Secretary of the District are hereby authorized and directed to execute on behalf of the
District, the Continuing Disclosure Agreement in connection with the Notes for the purpose
of complying with the requirements of Rule 15c2-12 promulgated by the Securities and
Exchange Commission under the Securities Exchange Act of 1934, as amended.
8
Section 13. Compliance with Federal Tax Laws.
(a)
The District represents and covenants that the project financed by the Notes
and their ownership, management and use will not cause the Notes to be “private activity
bonds” within the meaning of Section 141 of the Code, and the District shall comply with
the provisions of the Code to the extent necessary to maintain the tax-exempt status of the
interest on the Notes.
(b)
The District also covenants to use its best efforts to meet the requirements
and restrictions of any different or additional federal legislation which may be made
applicable to the Notes, provided that in meeting such requirements the District will do so
only to the extent consistent with the proceedings authorizing the Notes and the laws of
Wisconsin, and to the extent there is a reasonable period of time in which to comply.
Section 14. Rebate Fund. If necessary, the District shall establish and maintain, so
long as the Notes are outstanding, a separate account to be known as the “Rebate Fund”
for the purpose of complying with the rebate requirements of Section 148(f) of the Code.
The Rebate Fund is for the sole purpose of paying rebate to the United States of America,
if any, on amounts of bond proceeds held by the District. The District hereby covenants
and agrees that it shall pay from the Rebate Fund the rebate amounts as determined
herein to the United States of America.
The District may engage the services of accountants, attorneys, or other consultants
necessary to assist it in determining rebate amounts. Amounts held in the Rebate Fund
and the investment income therefrom are not pledged as security for the Notes and may
only be used to pay amounts to the United States. The District shall maintain or cause to
be maintained records of such determinations until six (6) years after payment in full of the
Notes and shall make such records available upon reasonable request therefor.
Section 15. Defeasance. When all Notes have been discharged, all pledges,
covenants and other rights granted to the owners thereof by this Resolution shall cease.
The District may discharge all Notes due on any date by irrevocably depositing in escrow
with a suitable bank or trust company a sum of cash and/or bonds or securities issued or
guaranteed as to principal and interest of the U.S. Government, or of a commission, board
or other instrumentality of the U.S. Government (“Government Obligations”), or of
securities wholly and irrevocably secured as to principal and interest by Government
Obligations and rated in the highest rating category of a nationally recognized rating
service, maturing on the dates and bearing interest at the rates required to provide funds
sufficient to pay when due the interest to accrue on each of said Note to its maturity or, at
the District's option, if said Note is prepayable to any prior date upon which it may be called
for redemption, and to pay and redeem the principal amount of each such Note at maturity,
or at the District's option, if said Note is prepayable, at its earliest redemption date, with the
premium required for such redemption, if any, provided that notice of the redemption of all
prepayable Notes on such date has been duly given or provided for.
The provisions of this Resolution shall
Section 16. Resolution a Contract.
9
constitute a contract between the District and the owner or owners of the Notes, and after
issuance of any of the Notes no change or alteration of any kind in the provisions of this
Resolution may be made, except as provided in Section 18, until all of the Notes have been
paid in full as to both principal and interest. The owner or owners of any of the Notes shall
have the right in addition to all other rights, by mandamus or other suit or action in any
court of competent jurisdiction, to enforce such owner's or owners' rights against the
District, the Governing Body thereof, and any and all officers and agents thereof including,
but without limitation, the right to require the District, its Governing Body and any other
authorized body, to fix and collect rates and charges fully adequate to carry out all of the
provisions and agreements contained in this Resolution.
Section 17. General Authorizations. The Chairperson and the Secretary of the
District and the appropriate deputies and officials of the District in accordance with their
assigned responsibilities are hereby each authorized to execute, deliver, publish, file and
record such other documents, instruments, notices and records and to take such other
actions as shall be necessary or desirable to accomplish the purposes of this Resolution
and to comply with and perform the obligations of the District under the Notes. The
execution or written approval of any document by the Chairperson or Secretary of the
District herein authorized shall be conclusive evidence of the approval by the District of
such document in accordance with the terms hereof.
In the event that said officers shall be unable by reason of death, disability, absence
or vacancy of office to perform in timely fashion any of the duties specified herein (such as
the execution of Notes), such duties shall be performed by the officer or official succeeding
to such duties in accordance with law and the rules of the District.
Any actions taken by the Chairperson and Secretary consistent with this Resolution
are hereby ratified and confirmed.
Section 18. Amendment to Resolution. After the issuance of any of the Notes, no
change or alteration of any kind in the provisions of this Resolution may be made until all of
the Notes have been paid in full as to both principal and interest, or discharged as herein
provided, except: (a) the District may, from to time, amend this Resolution without the
consent of any of the owners of the Notes, but only to cure any ambiguity, administrative
conflict, formal defect, or omission or procedural inconsistency of this Resolution; and (b)
this Resolution may be amended, in any respect, with a written consent of the owners of
not less than two-thirds (2/3) of the principal amount of the Notes then outstanding;
provided, however, that no amendment shall permit any change in the pledge of tax
revenues of the District or the maturity of any Note issued hereunder, or a reduction in the
rate of interest on any Note, or in the amount of the principal obligation thereof, or in the
amount of the redemption premium payable in the case of redemption thereof, or change
the terms upon which the Notes may be redeemed or make any other modification in the
terms of the payment of such principal or interest without the written consent of the owner
of each such Note to which the change is applicable.
Section 19. Illegal or Invalid Provisions. In case any one or more of the provisions
10
of this Resolution or any of the Notes shall for any reason be held to be illegal or invalid,
such illegality or invalidity shall not affect any other provision of this Resolution or of the
Notes.
Section 20. Conflicting Resolutions. All ordinances, resolutions, or orders, or parts
thereof heretofore enacted, adopted or entered, in conflict with the provisions of this
Resolution, are hereby repealed and this Resolution shall be in effect from and after its
passage.
[SIGNATURE PAGE TO FOLLOW]
11
Adopted: September 22, 2009.
Lauren Baker
Chairperson of the District
Attest:
Fred Royal, Jr.
Secretary of the District
Recorded on September 22, 2009.
Fred Royal, Jr.
Secretary of the District
[Signature Page of Sale Resolution]
$1,500,000.00 Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2009-2010B
EXHIBIT A
UNITED STATES OF AMERICA
STATE OF WISCONSIN
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2009-2010B
Number
Interest
Rate
Maturity Date
Dated Date
Principal
Amount
R-___
____%
__________
________, 2009
$_____
CUSIP
FOR VALUE RECEIVED, Milwaukee Area Technical College District, Wisconsin,
promises to pay to CEDE & CO., or registered assigns, the principal sum of
___________________ ($_________) on the maturity date specified above, together with
interest thereon from ____________, 2009 or the most recent payment date to which
interest has been paid, unless the date of registration of this Note is after the 15th day of
the calendar month immediately preceding an interest payment date, in which case interest
will be paid from such interest payment date, at the rate per annum specified above, such
interest being payable on June 1 and December 1 of each year, with the first interest on
this issue being payable on _________, ________.
The Notes of this issue shall not be subject to call and payment prior to maturity.
Both principal hereof and interest hereon are hereby made payable to the registered
owner in lawful money of the United States of America, and for the prompt payment of this
Note with interest thereon as aforesaid, and the levying and collection of taxes sufficient for
that purpose, the full faith, credit and resources of the District are hereby irrevocably
pledged. The principal of this Note shall be payable only upon presentation and surrender
of this Note to the District Treasurer at the principal office of the District. Interest hereon
shall be payable by check or draft dated as of the applicable interest payment date and
mailed from the office of the District Treasurer to the person in whose name this Note is
registered at the close of business on the fifteenth day of the calendar month next
preceding each interest payment date.
This Note is transferable only upon the books of the District kept for that purpose by
the District Secretary at the principal office of the District, by the registered owner in person
or his duly authorized attorney, upon surrender of this Note together with a written
instrument of transfer (which may be endorsed hereon) satisfactory to the District Secretary
duly executed by the registered owner or his duly authorized attorney. Thereupon a new
Note or Notes of the same aggregate principal amount, series and maturity shall be issued
A-1
to the transferee in exchange therefor. The District may deem and treat the person in
whose name this Note is registered as the absolute owner hereof for the purpose of
receiving payment of or on account of the principal or interest hereof and for all other
purposes. The Notes are issuable solely as negotiable, fully registered Notes without
coupons in authorized denominations of $5,000 or any whole multiple thereof.
This Note is one of an issue aggregating $1,500,000.00 issued pursuant to the
provisions of Section 67.12(12) of the Wisconsin Statutes, for the public purpose of
financing $1,500,000.00 building remodeling and improvement projects, consisting of
projects included in the District's 2009-2010 building remodeling and improvement program
(the public purpose project described above are hereafter referred to as the “Public
Purposes”) and is authorized by a resolution of the District Board of the District, duly
adopted by said District Board at its meeting duly convened on September 22, 2009, which
resolution is recorded in the official book of its minutes for said date.
It is hereby certified and recited that all conditions, things and acts required by law
to exist or to be done prior to and in connection with the issuance of this Note have been
done, have existed and have been performed in due form and time; that the aggregate
indebtedness of the District, including this Note and others authorized simultaneously
herewith, does not exceed any limitations imposed by law or the Constitution of the State of
Wisconsin; and that the District has levied a direct, annual irrepealable tax sufficient to pay
this Note, together with interest thereon when and as payable.
No delay or omission on the part of the owner hereof to exercise any right
hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or
acquiescence in any default hereunder.
A-2
IN WITNESS WHEREOF, the District Board of Milwaukee Area Technical College
District, Wisconsin, has caused this Note to be signed on behalf of said District by its duly
qualified and acting Chairperson and Secretary, and its corporate seal to be impressed
hereon, all as of the date of original issue specified above.
MILWAUKEE AREA TECHNICAL
COLLEGE DISTRICT, WISCONSIN
By:
Lauren Baker
Chairperson of the District
Attest:
Fred Royal, Jr.
Secretary of the District
A-3
(Form of Assignment)
FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto
(Please print or typewrite name and address,
including zip code, of Assignee)
(Please print or typewrite Social Security or
other identifying number of Assignee)
the within Note and all rights thereunder, hereby irrevocably constituting and appointing
(Please print or type name of Attorney)
Attorney to transfer said Note on the books kept for the registration thereof with full power of
substitution in the premises.
Dated:
NOTICE: The signature to this assignment must
correspond with the name as it appears upon the
face of the within Note in every particular without
alteration or enlargement or any change whatever.
Signature(s) guaranteed by:
A-4
Attachment FPO – 7
RESOLUTION AUTHORIZING THE ISSUANCE OF $1,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2009-2010C
OF MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT, WISCONSIN
Resolution F0139-09-09
WHEREAS, Milwaukee Area Technical College District (the "District") is presently
in need of $1,500,000.00 for the public purpose of financing building remodeling and
improvement projects, consisting of projects included in the District's 2009-2010 building
remodeling and improvement program; and
WHEREAS, it is in the best interest of the District that the monies needed for such
purpose be borrowed through the issuance of general obligation promissory notes
pursuant to Section 67.12(12), Wis. Stats.; now therefore be it
RESOLVED, that the District shall issue general obligation promissory notes in the
amount of $1,500,000.00 for the public purpose of financing building remodeling and
improvement projects, consisting of the projects included in the District's 2009-2010
building remodeling and improvement program; and be it
FURTHER RESOLVED, that the District Secretary shall, within 10 (ten) days
hereafter, cause public notice of the adoption of this resolution to be given to the electors
of the District by publishing a notice thereof in the Milwaukee Journal Sentinel, a
newspaper published and having general circulation in the District, which newspaper is
found and determined to be likely to give notice to the electors, such notice to be in
substantially the form set forth in Attachment A to this resolution.
Adopted: September 22, 2009.
Lauren Baker, Chairperson
Attest:
________________________________
Fred Royal, Jr., District Secretary
Recorded on September 22, 2009.
________________________________
Fred Royal, Jr., District Secretary
Attachment A
NOTICE
TO THE ELECTORS OF:
Milwaukee Area Technical
College District, Wisconsin
NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at
a meeting duly called and held on September 22, 2009, adopted, pursuant to the
provisions of Section 67.12(12) of the Wisconsin Statutes, a resolution entitled,
"RESOLUTION AUTHORIZING THE ISSUANCE OF $1,500,000.00 GENERAL
OBLIGATION PROMISSORY NOTES, SERIES 2009-2010C, OF MILWAUKEE AREA
TECHNICAL COLLEGE DISTRICT, WISCONSIN," which provides that the sum of
$1,500,000.00 be borrowed through the issuance of the District's general obligation
promissory notes for the public purpose of financing building remodeling and improvement
projects, consisting of projects included in the District's 2009-2010 building remodeling and
improvement program.
A copy of said resolution is on file in the District Office, 700 West State Street,
Milwaukee, Wisconsin, and is available for public inspection weekdays, except holidays,
between the hours of 8:00 A.M. and 4:00 P.M.
The District Board need not submit the resolution authorizing this borrowing to the
electors for approval unless within 30 days after the publication of this Notice there is filed
with the Secretary of the District Board a petition meeting the standards set forth in Sec.
67.12(12), Wis. Stats., requesting a referendum thereon at a special election.
Dated: September 22, 2009.
BY ORDER OF THE DISTRICT BOARD:
Fred Royal, Jr., District Secretary
Attachment FPO – 8
Resolution F0140-09-09
RESOLUTION TO REVISE FISCAL YEAR 2009–2010
RENOVATION / REMODELING (CAPITAL) PROJECTS
(September 8, 2009)
BACKGROUND
Within the context of the Three-Year Plan, renovation and remodeling projects are identified and
implemented on an annual basis in order to properly maintain District facilities and to reflect
changing instructional and support service needs.
To comply with State regulations governing construction and remodeling, it is necessary for the
MATC Board to submit a list of applicable projects to the Wisconsin Technical College System
Board for approval. The initial approvals for Fiscal Year 2009-20010(FY 2010) projects were
granted by the MATC District Board at the June, 2009 meeting. The first borrowing of FY10 projects
was proposed as $1,000,000 as the proposed $1,500,000 had not been passed by the state
legislature. The original June, 2009 approval showed the first borrowing in the amount of
$1,500,000; the anticipated amount. The attached list corrects the actual borrowing amount to
$1,000,000 and includes an additional $500,000 borrowing to maintain the overall $12,000,000
annual budget.
Recent bids approved as an exigent procurement for pavement replacement at the Oak Creek
Campus were under budget for the Driving Track and provided excess funds that are being used to
fund the more expansive B Lot reconstruction which required additional funding. The corresponding
adjustment is shown in Phase 4 of the attached list.
The individual changes are reflected on the attached project list. Projects with increased budget
amounts are highlighted in light green and projects with reduced budgets are highlighted in light
yellow. To accomplish all of the above, the list of projects is proposed to be modified as shown on
the attached list.
Authorization is sought from the MATC Board at this time for the above modifications, as well as to
permit the continued development and implementation of the modified projects. Approval is also
sought to seek any WTCSB approval necessary for the same modifications.
RESOLUTION
BE IT RESOLVED, that the Milwaukee Area Technical College District Board revise the list of
previously approved FY 2010 projects as shown in the attached lists, which retains a total estimated
cost of $12.0 million for the respective budgets, with the understanding that the lists may be
modified; and be it;
RESOLVED further, that the Milwaukee Area Technical College District Board approve the
aforementioned revision and authorize the Administration to continue development and
implementation of the listed projects; and be it;
RESOLVED further, that the Milwaukee Area Technical College District Board seek any WTCSB
Board approval necessary for this action and revised list of projects.
Attachment FPO – 9
Resolution to Approve FY2009-2010 Budget Modification
Resolution F0141-09-09
RESOLUTION
WHEREAS the Milwaukee Area Technical College District Board has adopted an operating
budget for fiscal year 2009-10 reserving the right to adjust, amend, or otherwise change the
adopted budget; and
WHEREAS certain changes in revenues and expenditures are now anticipated; therefore be
it
RESOLVED, that the Milwaukee Area Technical College District Board adopt the proposed
fiscal year 2009-10 budget as adjusted, amended, and revised from the FY2009-10 Activity
Plan and Budget reserving the right to further adjust, amend, or otherwise change the
adopted budget.
MILWAUKEE AREA TECHNICAL COLLEGE
BUDGET ADJUSTMENTS
SEPTEMBER 16, 2009
CAPITAL FUND
CURRENT BUDGET
2009-10
REVISED BUDGET
2009-10
CHANGE
REVENUES
Other Resources
$
27,926,242.00
$
27,554,997.00
$
(371,245.00)
EXPENDITURES
Physical Plant
$
51,652,242.00
$
51,280,997.00
$
(371,245.00)
This adjustment is to complete the reconciliation of prior year capital budgets not closed during the prior year.
MILWAUKEE AREA TECHNICAL COLLEGE
BUDGET ADJUSTMENTS
SEPTEMBER 16, 2009
ENTERPRISE FUND-PUBLIC TELEVISION
CURRENT BUDGET
2009-10
REVISED BUDGET
2009-10
CHANGE
REVENUE
Other resources
(From PTV Capital Reserve)
$
677,921
$
753,246
$
75,325
$
8,833,221
$
8,908,546
$
75,325
EXPENDITURES
Physical Plant
This adjustment is to complete the reconciliation of prior year capital budgets not closed during the prior year.
Attachment FPO - 10
MILWAUKEE AREA TECHNICAL COLLEGE
BUDGET VARIANCE REPORT
TWO (2) MONTH YEAR-TO-DATE ENDED AUGUST 31, 2009 FY2009-2010
REVENUE – As we begin the new year, operating revenues are below budget year to date.
State Aid payments exceed budget $ 108K year to date. Student tuition and fees exceed
budget $ 108K year to date. Other Revenues are below budget $ 706K year to date as the
economy has slowed other service activities.
EXPENSES (Operating Fund 1) SALARIES
Salaries are $ 655K under budget year to date. All wage and salary lines are below budget
as positions are being temporarily held open when there is employee turnover.
FRINGE BENEFITS
Fringe benefits are $ 217K under budget year to date.
OTHER EXPENSES
Other expenses were under budget $ 396K year to date. Most lines of out of pocket
expenses are below budget. This is related to the emphasis being placed on the current
economy and the need to reduce operating costs.
COST SAVING MONITORING
Year to date saving associated with position control equals $ 568K. Targeted savings were
$ 2,500,000, so currently position control is $ 1.9 million short of the target.
SUMMARY
The forecast indicates that revenue will exceed expense for the fiscal year.
Administration continues to monitor expenditures and will make necessary adjustments to
preserve desired reserves. The demand from enterprise activities also has an impact on the
reserve levels. Any shortfall of enterprise operations requires an allocation of General
Fund Reserves to balance the Enterprise budget.
ENTERPRISE FUNDS (Fund 5)
Bookstores reflect results slightly better than had been budgeted.
The food service is operating better than budgeted year to date. The focus on the grab and
go at the downtown campus has improved the overall operating results.
Child Care continues to operate better than planned in part due to more students using the
centers for practicum. There are student wait lists at several of the centers as demand has
increased. Scheduling of work force to better match the student load has also assisted in
reducing cost.
The MEC Centers continue to work with its clients to insure that clients are successful and
are paying their rent. The number of delinquent tenants continues to drop as they are
departing the center and or staying current in their rent. Currently less than six (6) tenants
are delinquent in payment.
Public Television is operating at a level better than had been budgeted.
BALANCE SHEET (Fund1 and Fund 5)
The increased revenue from tuition and fees, especially financial aid deferrals has caused
the Account Receivable from Students to exceed budget. The receivable growing to $5.6M
in excess of budget is cause for serious concern and will continue to be monitored.
Inventories are down $148K overall compared to last year.
CAPITAL EXPENDITURES (Fund 3)
Capital equipment and construction expenditures of $3,667,992 have been encumbered
year to date compared to the total budget of $ 51,672,042. The capital budget consists of
$ 32.0 Million for Capital Equipment project, $ 10.0 Million for Construction, and
renovation projects and $ 9.1 Million for projects carrying over from last Fiscal Year.