SEQOL Quality Accounts 2013/14 SEQOL HQ North Swindon District Centre Thamesdown Drive Swindon SN25 4AN Telephone 01793 463333 www.seqol.org Media enquiries: VOX PR 01793 608708 SEQOL is the trading name of Care and Support Partnership Community Interest Company Company Registration Number: 7581024 Written and edited by: Sue Pycroft, VOX PR and Katie Taylor-Neale, SEQOL Designed by: Nick Belson, Origin Design Consultants Ltd Photographs by: Mark Cameron, MC Studios Supporting you to make the most of your life SEQOL Quality Accounts 2013/14 SEQOL Quality Accounts 2013/14 Contents Chief Executive’s statement Page 03 Page 04 Part One Chief Executive’s statement Assurance of accuracy Page 05 Page 06 Page 07 Part Two SEQOL and quality How do we measure quality? Our priorities for the year ahead Page Page Page Page Page Page Page Page Page Page Page Part Three This is what we do About SEQOL Safety first! Inspection outcomes Audits and information Giving you effective services Right care, at the right time, in the right place How was it for you? Statistics A few snapshots Case histories — Ruby, Sharon and Jennie 10 11 12 16 17 18 21 22 24 25 26 Page 30 Page 31 Get in touch By phone: One of the ways we continue delivering excellent services is by listening to ideas and feedback. Call us on 01793 463333 Online: To get in touch by email, go to www.seqol.org/help Chief executive’s statement I am delighted to share this Quality Account with you, the residents of Swindon. It is slightly unusual for a Quality Account, in that it not only reports on our performance and priorities in the health arena — which is our legal obligation to do — but also looks at how we have performed in providing social care to adults in the borough. Statutory Statements Statements we are required to include Feedback If you think we could be doing something differently, go to: www.seqol.org/about-seqol/just-one-change By post: Write to: Heather Mitchell SEQOL HQ North Swindon District Centre Thamesdown Drive Swindon SN25 4AN The reason for that is simple. SEQOL exists to support people to make the most of their lives — and people’s lives aren’t split neatly into compartments labelled “health” or “social care”. So we’ve taken the same approach to this Quality Account as we take to serving our community — a whole person approach. We’ve reflected on what went well, as well as what went less well, and used the learning from both to guide our priorities for the coming year. Within SEQOL we genuinely believe that listening to our patients and service users — as well as partners and stakeholders — is absolutely essential. It’s the only way we can be sure of delivering the level and quality of service that enables people to live the lives they want. But simply listening isn’t enough. We strive to have open and honest conversations, so that we can adjust or refine how we deliver services in a way that is most effective and appropriate. That task is never complete, and never will be, and rightly so. This account explains some of the many ways we engage with Swindon. If you have any comments or ideas I would like you to let me know. You can complete the Just One Change postcard at the end of this Quality Account, or get in touch via email or phone (see page 2 for how to do this). Heather Mitchell Chief Executive https://www.facebook.com/SEQOL Follow us on Twitter.com/seqol http://www.linkedin.com/company/seqol SEQOL Quality Accounts 2013/14 SEQOL Quality Accounts 2013/14 Assurance of accuracy SEQOL and quality Assurance of accuracy SEQOL and this Quality Account What do we mean by “quality”? • The Quality Account is a balanced picture of the company’s performance during 2013/14 SEQOL is a social enterprise — in other words, a business with a social purpose. Our social purpose is to support people to help them make the most of their lives. Our Employees and local GP practices are shareholders (see Page 11 for details), and we work to four core values: In everyday life the term “quality” can be very subjective — one person’s idea of good quality may not be another’s. At SEQOL we measure quality by looking at two things: the process (so doing things in a way that is safe, efficient and helps individuals get their desired outcomes) and the patient or service-user perception (that is, how anyone we serve feels about the service we provide for them). • The information reported is reliable and accurate • There are proper internal controls over the collection and reporting of the measures of performance included in the report and these controls are subject to review to confirm that they are working effectively in practice • The data underpinning the measures of performance is robust and reliable and conforms to specified data quality standards and prescribed definitions • The quality account has been prepared in accordance with the Department of Health guidance • Passionate about people • Valuing individuals and communities • Working together as one • Inspiring ourselves and others Michelle Howard, Board Chair Heather Mitchell, Chief Executive Haydn Jones, Director Finance & Resources Jan Trethewey, Customer Experience Director Our areas of work embrace adult social care and community health services, and the number of services we offer is growing (you can find a list on Page 10). But in short we promote healthy living, prevent unnecessary hospital admissions, help people to live independently at home wherever possible, and give adults with disabilities or long term health conditions the tools and support to live the best lives they can — their way. This Quality Account is our report to you, members of the Swindon public, on the quality of the services we’ve provided during the period 1 April 2013 to 31 March 2014. As well as looking back, it also looks forward at how we can work even better and smarter to improve the quality of services in the future. SEQOL has set up an internal forum to ensure that the services and products we provide meet both those elements. This forum is chaired by our Chief Executive and meets every month, to resolve any issues which could impact on SEQOL’s ability to satisfy or exceed expectations and deliver outcomes. If you’d like to know more about what we’ve been doing in 2013/14, check out our annual report on our website. www.seqol.org How we have involved people in this account? We ask people what they would like us to report back to them through a variety of ways throughout the year. For example, we: • have conversations with members of the public at events like the Big Health Day and the Mela • meet with GPs and practice managers • listen to feedback from regional and national conferences • run an ongoing initiative called Just One Change, asking individuals what one thing they would like to see us doing differently — and then respond • talk with colleagues involved on the front line and those in the back office • keep in touch with communication professionals in partner organisations • sit on the Board of Influence, the business voice of Swindon, so we can understand the needs of the town’s workforce • consult with partners and stakeholders such as Healthwatch, the Swindon Clinical Commissioning Group (CCG) and Swindon Borough Council SEQOL Quality Accounts 2013/14 SEQOL Quality Accounts 2013/14 How do we measure quality? Our priorities for the year ahead • ask colleagues in the voluntary sector How do we measure the quality of our services? • seek feedback from our own volunteers We measure quality in terms of: We also reviewed data we collected from a variety of sources, including audit reports, incident reporting and waiting times to identify themes, which helped us decide what our priorities should be in 2014/15. • Safety — ensuring the safety of everyone who comes into contact with SEQOL services • Effectiveness — the right person doing the right thing, in the right place with the right result • Experience — people benefiting from safe quality care, treatment and support We have a formal procedure within SEQOL for quality assurance. This includes regularly gathering evidence to compare with national standards and demonstrate we comply with Essential Standards of Quality and Safety. We monitor outcomes and put in additional support or remedial action plans where needed. Each service has quality champions who oversee the collation of evidence of compliance at a local level and report to SEQOL’s Quality and Safety Performance Unit and report to the SEQOL Customer Quality Forum. We also carry out Quality Walkabouts — internal monitoring visits by a range of colleagues and Board members. Our Sentinel risk management system — and each colleague’s personal responsibility for managing, identifying and reporting risks/incidents and reporting them to the Board — also helps us keep a close watch on quality. Our priorities for the year ahead What will success look like? What will we do? Our priorities for improvement next year (2014/15) are: We will see evidence of... Of course, we use national tools as well, such as the social care and health outcomes frameworks, and participate in national and other audits — for example on strokes, dementia screening and record keeping. The Joint Protocol definition of safeguarding means protecting anyone who is vulnerable — through age, disability or illness — and who may be unable to take care of him or herself against harm or exploitation. We plan to extend our current support and championing of people with dementia across all services even further. All SEQOL colleagues will undergo dementia awareness training. Following successful pilots in our two care homes for people with dementia, we have established dementia champions at our Swindon Intermediate Care Centre (SwICC) and will continue to develop this way of working. As part of our commitment we will support the national Dementia Friends campaign. We are now developing and reshaping our specialist responses and services, such as Telehealth and our Shared Lives scheme, so they can be accessed by people with dementia too. We will continue to offer dementia training to other providers, including care homes and domiciliary care agencies, and to local carers working in partnership with Swindon Carers Centre. Safeguarding — making safeguarding everybody’s business Why have we chosen this? We took part in the national Making Safeguarding Personal pilot, and have adopted the values of that project as part of our formal procedures and our everyday way of working. We believe there is more work to be done. • demonstrating that we ask individuals and families what outcomes they want and that we support them to achieve this • consistent responses across the company to safeguarding alerts, and continued compliance with standards of referral, response and recording • monitoring of training and support, including feedback from colleagues on the support and processes in place • actions, learning and outcomes as a result of the input of Safeguarding Champions What will we do? Dementia We’re currently auditing our safeguarding practice to make sure that the individual is at the centre of the process from the very beginning, and will implement any learning from this. All colleagues will continue to be given basic awareness training to make sure they understand their responsibility to keep children and adults safe from abuse. We are training a group of colleagues across all areas of SEQOL to be safeguarding champions, and will establish measures to assess the impact of their work. Why have we chosen this? The ageing population means we are seeing an increase in the number of people with dementia accessing a wide range of SEQOL’s services. We believe that people with dementia should be able to access exactly the same level of support and care as the rest of the population, and are committed to investing in the training, support and service development to help make that happen. What will success look like? We will see evidence of... • ways in which accessibility to services has been improved for people with dementia, monitored for example through service usage figures and case studies SEQOL Quality Accounts 2013/14 SEQOL Quality Accounts 2013/14 Our priorities for the year ahead • an increase in the numbers of people screened for dementia in accordance with protocols and an increase in people reported as having had a diagnostic assessment including investigations • appropriate number of above people referred for further diagnostic advice in line with local pathways agreed with commissioners • feedback from people with dementia, their families and carers showing that we are supporting them in a helpful way and that any service changes have had a positive impact. • more than 50% of SEQOL employees will have registered as Dementia Friends • how we have worked with other agencies to contribute to the overall support for people in Swindon with dementia and their carers • colleagues’ attendance and feedback on the training and support they receive to enable their awareness and skills in working effectively with individuals who have dementia What is Shared Lives? Taking care of carers The Shared Lives Service provides care, support and accommodation to adults who are vulnerable in some way — perhaps because they have learning disabilities, physical disabilities, mental health problems or simply because they are older. Why have we chosen this? The person usually lives within the carer’s own home, as part of a family. Carers are often the unsung heroes in our community. We recognise that without them the quality of many people’s lives would suffer, and our jobs would be much harder. We also acknowledge that their contribution has a significant financial benefit for the community. What will we do? What is Telehealth? Telehealth is a high-tech system that helps prevent or reduce unplanned hospital admissions for people with long term health conditions — as it enables symptoms to be monitored at home. Special equipment, is installed in the individuals’ home, which measures blood pressure, blood glucose levels, oxygen levels and other vital signs, and a SEQOL nurse teaches the person or their carer how to carry out the daily monitoring themselves. The measurements are automatically transmitted via a modem to the SEQOL team, who assess whether there is any need for intervention of any kind and calls the individual or carer immediately if there is any query or concern about the result. We will continue to work with Swindon Carers Centre, offering carers SEQOL training in dementia awareness and manual handling, increasing the number of carers who are assessed and offered support plans, and offering health checks to carers who need to look after themselves as well. • feedback from carers on the support and training opportunities provided by SEQOL Tackling the four harms Why have we chosen this? The national Safety Thermometer tool identifies the four main “harms” — that is safety issues that affect a high number of patients while in hospital, intermediate care, in care homes or their own homes — falls, pressure ulcers, venous thromboembolism (VTE) and infections associated with urinary catheters. So while we are ambitious for our other priorities, we will continue to make this fundamental of tasks — tackling the four harms — one of our absolute priorities. What will success look like? What will we do? We will see evidence of... Last year we made harm-free care one of our priorities. While we’re innovating and working in an integrated way within SEQOL and with partners to give people the health and social care they want and need, we will continue to have harm-free care embedded in what we do. The number of reported harms has reduced during 2013/14 and as we continue our harm-free care procedures we will also monitor practice closely to ensure this trend continues. • an increase in the number of carers assessments completed and carers support plans in place — more carers benefiting from the help available to them to aid them in their caring role • an increase in the numbers of health checks completed for carers and follow-on case studies about the usefulness of this service to carers in helping them to look after their own health What will success look like? We will continue to monitor the information gained by using the Safety Thermometer tool and see evidence that the number of harms continue to fall in 2014/15. Resourcing our priorities and improvements We continue to develop our workforce and have the right people in the right roles so that they are equipped to deliver new or redesigned care services. We are confident this will give us the capacity and capability to meet our objectives and deliver results within the priority areas we have selected. SEQOL Quality Accounts 2013/14 SEQOL Quality Accounts 2013/14 This is what we do.. Health & Well-Being • Community nursing, occupational therapy, and social work • Social work and care management – assessments, reviews and support / life plans • Virtual wards • Community matrons • My Life, My Way – independent living skills • Shared Lives and Swindon support team • Safeguarding of vulnerable adults • Mental capacity assessments • Autism diagnosis service • Smoking cessation and health checks Intermediate Care • Community and SwICC-based nursing, physio, occupational therapy and social care • Speech and language therapy • Reablement support • Integrated discharge team — nursing, social work and acute occupational therapy — and DART • Discharge to assess • Stroke therapy team • Falls prevention Promoting Independence • Supported Employment • Enterprise Works products & services & SEQOL Catering • OK4U • Day activities & support for older people • Wheelchair service • Community equipment (ICES) Support Business e , • Financ ty, audit and safe ures h lt a e H d • d proce control policy an tion and n e v e r p n rmance • Infectio nt, perfo e m e g a n a • Risk m C standards data, CQ sales ntracts, o c l, ia c er • Comm keting ment and mar d engage n a n io t unica • Comm ing ion, train • Educat elopment and dev s Resource • Human nning ency pla g r e m E • heme eering sc • Volunt • Specialist nursing for tissue viability, diabetes, Parkinson’s, continence, COPD/oxygen, stroke • Residential accommodation specialising in dementia care • Continence Service • Sexual Assault Referral Centre (SARC) • Hearing and vision assessment and support • Specialist outpatients dermatology, podiatry, chronic fatigue and fibromyalgia • Footcare service • End-of-life care plan coordination About SEQOL SEQOL • the voting process & decision on pay SEQOL is a social enterprise — that’s a business with a social purpose. • how our People Awards should be run Our social purpose is supporting people to make the most of their lives. That not only drives everything we do — but also how we do it. SEQOL colleagues are able to buy a £1 share in SEQOL. As employee shareholders they don’t just own SEQOL — they influence decisionmaking throughout the company. So, what do we do with any profits? Well, any surplus goes back into developing services, so you — and we — can be the best we possibly can. SEQOL colleagues have a real sense of pride in the services they deliver and this means that they are committed to continuing to develop and improve them. During 2013/14 employee shareholders have influenced: • getting things done across the company Urgent Care • • • • • • • Single point of access (SPA) Rapid response Urgent Care Centre GPs out of hours GP at the scene Children’s clinic Telehealth monitoring • making changes — piloting new ways of working • holding the board to account in Shaping SEQOL and other forums • SEQOL’s key objective — which Shaping SEQOL agreed should be ‘keeping our customers satisfied’ • deciding how last year’s surplus should be spent • which local events to support • topics for research — such as the 2013 inquiry into what factors contribute towards productivity, change and innovation in SEQOL • the continued energy and drive across the company to keep delivering How do we decide which services to provide? We are mainly funded by commissioners, such as the Swindon Clinical Commissioning Group (CCG) and Swindon Borough Council. They ask us to deliver services on their behalf, and pay us an agreed sum to do so. In some cases, they ask us to assess local people for services, but may deliver the services recommended from the assessments themselves, or through other providers. We also provide services for private individuals who choose to buy from us, rather than from another provider; one example of such a service is our community footcare service. The amount of demand for these services influences how we decide which services to offer, as of course we can only provide services that are not requested by our commissioners if private individuals are willing and able to pay for them. SEQOL Quality Accounts 2013/14 SEQOL Quality Accounts 2013/14 Safety first! Safer together Our number one concern for people using our services and for employees is their personal safety. So within SEQOL we have a culture of learning lessons from incidents, and making health and safety the responsibility of every single colleague, whatever their role. We do not have a blame or name and shame culture, but one where people feel confident that any concerns will be addressed, and understand that part of working in an effective team is highlighting potential risks and working together to address them. The result is that no one is afraid to raise concerns, and neither do colleagues feel professionally threatened if their methodology is reasonably questioned. Safety training We have colleagues who are health and safety experts, supporting all the locations where our services are delivered. Our specialist trainer provides Institution of Occupational Safety and Health (IOSH) training to colleagues, external agencies, including hospice staff, care homes and to private companies such as car garages. We also offer practical training to carers who care for people at home, to help them manage during every day activities. Our colleagues also undergo training in other areas that are crucial in maintaining a safe environment and delivering safe services — including training in infection prevention and control and practical care skills. We enable and encourage colleagues’ continual professional development, so that they remain at the ‘top of their game’ and are aware of new developments and practices. This development includes practical skills, as well as professional academic progression such as post-registration qualifications for social workers. We were used as a positive case study in the King’s Fund’s National Review of Engagement, sharing our experience and approach with others. In 2013 Professor Chris Ham of the King’s Fund, who is researching the structure and culture involved in successfully engaging NHS staff, visited SEQOL to carry out some structured interviews with a selection of our colleagues. These interviews will inform his research. The four harms Nationally it is recognised that there are four main “harms” or safety issues — that is safety issues that affect a high number of patients while in hospital, intermediate care, in care homes or their own homes — falls, pressure ulcers, venous thromboembolism (VTE) and infections associated with urinary catheters. During this year: • Pressure ulcers — education and training programmes supported our professionals to assess the risk factors for individuals, we improved our reporting and continued to ensure appropriate prevention measures and interventions were in place • Venous Thromboembolism (VTE) — all patients in SwICC and in the community had a risk assessment, appropriate prevention and treatment issued. No-one acquired a VTE whilst receiving these services from us • Falls — a new multi-factorial falls assessment is now in place — this means that a range of risk factors for an individual are taken into account to assess and understand their potential risk of falling and to look at prevention measures which need to be put in place. Monthly audits are in place to ensure this is completed. In January 2014, the SEQOL falls lead completed an audit for all patients over the age of 75 currently on both wards at SwICC. The purpose of the audit was to assure the falls risk assessment on the multi-factorial assessment was completed, and all relevant interventions were being actioned • Catheter associated urinary tract infections — we continue to monitor these both in SwICC and the community and continue to have a minimal number of cases Safety improvements we’ve made this year Medical device management The integrity of medical devices such as blood pressure machines and hospital beds, is crucial in keeping people safe, so we commissioned RSM Tenon to conduct an audit of how we managed medical devices. As we anticipated in such a large and diverse undertaking, the audit identified some potential risks, including an outdated register of devices, a low level of evidence of training in the safe use of devices, and less than optimal supporting information held in each locality that holds devices about their maintenance. Our colleagues at ICES (Integrated Community Equipment Service) took the lead in introducing systems to eliminate these risks across all services. The fact that the devices had historically been maintained by many different external contractors meant quality levels were variable, so we invited contractors to tender for the supply of pre-planned maintenance and awarded one contractor the six-month pilot project. We also: • devised a robust inventory system • undertook multiple site visits to physically check which devices were in use — and to explain the importance of this project and contractors’ roles within it • produced a standard operating procedure that was easy to follow, backed up by an information pack and a flow diagram showing all the stages in the procedure • moved to managing community nursing’s most high risk devices eg. syringe drivers at one single location • introduced new procedures and protocols Our procedure has been examined and agreed by our Quality Safety and Performance Unit and we provide ongoing support for procurement and maintenance of devices. ICES is now working to ISO 9001 to ensure these new procedures along with other quality standards remain embedded in the service. SEQOL Quality Accounts 2013/14 SEQOL Quality Accounts 2013/14 Safety first! In 2013/14 ICES provided equipment to 7% more people than in 2012/13 within the existing budget, and were able to reduce stock levels by 23% by moving from the Waterside site to new premises next to Enterprise Works — and so saving money for Swindon. During the move to new premises, ICES kept going with no service disruption. ICES delivered 23,665 and collected 13,376 items of equipment during the year to the people of Swindon. Customer surveys show that ICES has a 99% customer satisfaction rate, and a 97% key performance indicator rate in providing equipment within agreed timeframes. Social Work Reviews During this year the adult community team and learning disability team completed more reviews than in previous years, and in some service areas exceeded the target set by our commissioners. During 2013/14 the total number of reviews completed increased by 11% which is 313 more reviews. In total we completed 3097 reviews 70% of all eligible reviews meeting the target set by commissioners. This means that more people will have had their needs reviewed regularly ensuring that the support they are receiving is meeting their current needs and lifestyle. By identifying people who no longer need the service at the same level, we also enable resources to be reallocated by commissioners to support others in the community. Swindon Intermediate Care Centre (SwICC) During a visit in Spring 2013, CQC (Care Quality Commission) identified some changes they felt we could make to improve safety at SwICC: • change the way we store care plans • improve the handover process at staff shift change • change the protocol for how we assess risk of falls We addressed these points immediately, and CQC told us they were very happy with the outcomes — particularly singling out for praise, our new multifactorial falls assessment, the new staff/patient dependency tool and the care plan handover system we implemented. They also said they appreciated how quickly we had responded to their observations. As part of this process, we invited Healthwatch Swindon, the Swindon Clinical Commissioning Group (CCG) and Swindon Borough Council (SBC) to visit SwICC and give us their input into improvements, and we’re pleased that they all took us up on the invitation. Safety snapshot: Some of the things we’ve done this year: • reviewed our performance — audited harm free care, taken part in Safer South West, and seen our “I Promote” infection control campaign be regionally recognised for innovation • recruited to a new post of safeguarding lead and developed user and colleague feedback systems and are appointing safeguarding champions • collected and collated data on safeguarding alerts, and then analysed it and responded to trends • worked with service users, as well as professionals, to understand the effectiveness of our safeguarding response • taken part in clinical audits and, where appropriate, altered our practice accordingly • carried out business continuity planning — both to prepare in case of an emergency — and for a real planned event of the move of the Integrated Community Equipment Service (ICES) to new premises next to Enterprise Works on Gipsy Lane, Swindon, without interrupting the service’ • our Sentinel and Root Cause Analysis has been reviewed by the serious incident review panel for shared learning. • colleagues across SEQOL have had Serious Incident training • formalised ongoing 24/7, 365 day communications cover in event of an incident, to update or alert the media and public • begun implementing a more modern computerised record-keeping system • delivered information governance training to all colleagues SEQOL Quality Accounts 2013/14 SEQOL Quality Accounts 2013/14 Inspection outcomes Audits and information The Care Quality Commission carried out inspections of both our homes for people who have dementia and our community nursing service during 2013/14 Comments on the Fessey House Inspection in September 2013: “People who lived in the home we spoke with told us they were well treated by the staff and were happy with the care and support they received. We were told that staff were friendly and respectful.” “The home provided good quality meals that met people's dietary needs. People were provided with choice and variety in the menus.” “The home was clean and hygienic throughout. The home provided sufficient staff on duty to meet people’s needs. Staff undertook regular training and received good levels of supervision”. Comments on the Whitbourne Inspection in February 2014: “We found that improvements had been made to the completing and recording of the assessments that were completed prior to admission. The care plans in place were being reviewed and updated on a regular basis. Audits were being completed to ensure this was being done.” “Nutritional assessments were completed on everyone and reviewed and updated on a regular basis. People who lived in the home had their weight checked at least once a month and any concerns were acted upon.” “People were provided with a nutritious and healthy diet. Variety was provided on the menu and people had a choice of where to eat their meals.” “The home had employed an activities organiser. Events and activities were being organised which were popular and enjoyable and also often had a therapeutic value for people with dementia. The home had reorganised some of the communal areas to act as memory or reminiscence areas”. Comments on the Whitbourne Inspection in February 2014: “People who received a service from the community nursing team we spoke with told us they were happy with the quality of care and treatment provided. We were told the staff were friendly, respectful and professional”. “The community nursing team provided a variety of specialist services which promoted independence and helped people remain in the community to receive the treatment they needed”. “The provider had effective systems in place to recruit staff and provided people with the appropriate training. Nursing staff were supported to maintain their qualifications and develop their professional skills”. “The provider ensured that all staff had completed training in adult protection and there were effective systems in place for the reporting of concerns”. “People who used the service were provided with information about the provider’s complaints process”. “The provider had systems in place to monitor and audit risk”. Audits When we carry out audits on any area of practice, we act on recommendations by changing or adapting our procedures or approaches. So, for example, following this year’s review of the Parkinson’s audit, we put in appointment slots for people who are newly diagnosed to see our Parkinson’s nurse, physiotherapists and occupational therapists. We have also introduced quarterly information sessions for patients with Parkinson’s. Information Governance In October 2013 a group of representatives from all of our business units came together to form the SEQOL Information Governance Group and they are ambassadors for good governance in our organisation. Information Governance is to do with the way organisations ‘process’ or handle information. It covers personal information relating to our clients and SEQOL employees, and all of our corporate information, and provides a way for us to deal consistently with the many different rules about how health, social care and corporate information is handled. SEQOL Quality Accounts 2013/14 SEQOL Quality Accounts 2013/14 Giving you effective services Giving you effective services We don’t work in isolation, but work closely with other partners to make sure we can offer you the best choices available. We review what we’re doing — and how well it’s working — regularly and often, and make changes whenever we see that they would improve the services we give you. Some of the changes we’ve made • made different use of some beds at Fessey House for people needing reablement — and so avoiding their having to be admitted permanently to care homes • bringing some services directly to patients/service users in the community — for example footcare at local sites, health checks in The Brunel and at The Mela • responded to patient conversations like Just One Change — You Said, We Did • made “soft” improvements to service users’ environments (and community activities) at OK4U — such as climbing, trampolining, gardening, cooking, and at Whitbourne House — including links with local school and college groups, as well as reminiscence areas Volunteers We are lucky to have the support of individual volunteers — like Christine and Janet (below), who both volunteer at Newburgh House in Highworth, and Phil (right), who helps out at our intermediate care centre — and of local companies and their staff. For their time, skills and generous donations to projects like gardens or decorating, which improve the experience of people using several of our centres, we are very grateful. Thank you to all of them! Photo credit Jordan Day • encouraged colleagues to become involved in research, so bringing national and international experience and learning to SEQOL and sharing our best practices Minimising stays in hospital Dementia Champions at SwICC DART — Discharge, Assessment, Referral Team Dementia awareness is part of our mandatory training and we are increasing the number of dementia champions across services, following the positive impact they have had at Fessey House and Whitbourne House, our homes for people with dementia. Following a successful pilot in the summer of 2013, DART was implemented across ten wards at the Great Western Hospital in November 2013. DART’s objectives are to help the admission flow of patients through hospital and back into the community, by providing rapid triage, assessment and planning. The team is an innovative way of working with the acute hospital and other partners and includes nurses, social workers and occupational therapists and works with individuals and other professionals to ensure a reduced length of stay and enable safe and effective discharges with the right services at the right time. Our Swindon intermediate care centre, SwICC, plays a key part in keeping people out of hospital Swindon people who need temporary support in managing long term conditions or certain other conditions may be treated in Orchard Ward at SwICC. They are usually referred by SEQOL’s Single Point of Access team (SPA), by their GP or SEQOL community matron. Dementia champions in SwICC act as advocates on the wards for people with dementia. They attend a six-day training course to become dementia champions and we are now committing to increase their skill level further through The City and Guilds Level 3 Certificate in Dementia. Colleagues at SwICC have worked creatively to make the SwICC wards a more dementia friendly environment. New features include: • orientation boards that give the day, month and year, as well as interesting facts and information for the current month. This can help prompt discussion and encourage reminiscence, as well as give patients some idea of the time • a (very!) large clock in the day room, to make it easier for patients to see the time and again help them to orientate themselves • a box on the ward filled with useful memory prompts and activities for patients, such as memory cards, handbags, and “fiddle kits” to help stimulate/settle people who are on the ward • new blue crockery for the wards, as there is evidence that coloured crockery encourages patients to eat and drink SwICC is also trialling new signage on the bathroom door and day room door — so instead of naming the room or showing a symbol, the signs have a lifelike picture of what is in the room — such as a picture of a toilet — to help patients understand what is beyond the door. SEQOL Quality Accounts 2013/14 SEQOL Quality Accounts 2013/14 Giving you effective services Right care, right time, right place Supporting people after a stroke The right care, at the right time, in the right place SEQOL’s Swindon Stroke therapy team work with the hospital and other professionals to help people who have had strokes become as mobile, well and independent as quickly as they can. At the Falcon Acute Stroke Unit at Great Western Hospital the specialist stroke multidisciplinary team, which includes physiotherapists and occupational therapists, work with people on stroke therapy assessment and rehabilitation, just days or weeks after the stroke has happened. Some people go to Forest Ward in-patient rehabilitation at SwICC, and its team skilled in stroke rehabilitation starts setting goals with people straight away. This includes planning for discharge, supported by our seven-days-a-week community stroke team, who assist people to adjust to the effects of having a stroke. But it doesn’t stop there. SEQOL’s continuing stroke rehabilitation team offers Individual and group support to explore options — such as returning to work, social opportunities, support for families and carers, follow up, reassessment and rehabilitation. The Stroke Therapy Team held their annual coffee morning in June 2013, when people who had used the service re-met the team and representatives of 15 stroke-related organisations. They also gave feedback on the service — including “very professional and friendly,” “gave me all the information I needed” and shared improvement ideas through our ‘Just One Change’ questionnaire such as, “even more speech therapy” and “more sessions with families on the impacts of a stroke” — feedback which has informed service delivery. We aim to help prevent people becoming ill, and help those who do to get back to their own homes as quickly and safely as possible. By supporting people in the community, we help maintain or improve their quality of life, and also free up hospital beds for patients who need them. We work closely with colleagues at the Great Western Hospital, Swindon Clinical Commissioning Group, Carfax Health Enterprise and Swindon Borough Council to keep Swindon people as healthy and well as possible. Children’s clinic Since we partnered with Carfax Health Enterprise at the start of 2014 to pilot the children’s health clinic, the numbers of young patients seen has risen each month — January: 39, February: 101, March: 147… and the numbers are still climbing. This means that parents have a community based option for urgent care and prevents unnecessary A & E visits by children which can be distressing for all involved. Opening the doors for urgent care Health checks In a joint initiative with partners to alleviate pressures on A&E, September 2013 saw us introduce the SEQOL GP/nurse-led urgent care centre for patients who should be seen by a doctor or nurse urgently, but who are not a medical emergency. From opening to 31 March 2014 7,679 patients were seen at the Urgent Care Centre (UCC). Compared to numbers accessing the “old style” UCC during the same period in the previous year, that’s an increase of almost 78%. In 2013/14 we carried out 894 health checks for Swindon residents — at libraries, public events and since January 2014 at the Healthwatch shop at The Brunel shopping centre. SEQOL Quality Accounts 2013/14 SEQOL Quality Accounts 2013/14 How was it for you? How was it for you? Just one change We use a variety of tools to gather feedback from people who use our services, carers and families, professionals and the wider community. These include: Our Just One Change programme is a key tool in determining customer and patient satisfaction, and we are tailoring it for different services so that we can make comparisons across SEQOL. • organising and attending public and professional events — such as Swindon’s Big Health Day, feedback from patient conversations, comments gathered during the nomination of our People Awards, conferences and events such as the Housing Local Involvement Network, national and local autism conferences, The Disability Confident event we sponsored and hosted, and Care Measures surveys that relate to specific services • inviting statements or comment from commissioners and Healthwatch Swindon, where appropriate • a robust formal complaints procedure • various surveys — including of employees, partners and carers One example of how Just One Change is used to alter practices and outcomes is within our community nursing team. We asked people who were being seen by our community nurses about their experiences over the period September to November 2013, and what they would like to see us do differently. They said: • to receive dressings on time • no missed appointments • better communication We responded by: • making sure the dressing delivery system was being implemented across all our community nursing teams • recognising that honouring timed visits is important to patients, while explaining that sometimes bad weather or traffic can cause delays • recognising that by increasing communication with patients we also allow nursing teams to manage those patients’ expectations. We also try to provide the same nurse wherever possible to ensure continuity of care and a personalised service We also asked people who were being seen by our community nurses if they would recommend SEQOL to family and friends. Over that period, in September 91% said yes, in October 97% said yes, and in November 99% said yes. In September, 46% described our community nursing as “excellent”, while in October that rose to 63%, and in November the percentage went up to 75%. Here’s what some of the patients at SwICC said to us in September 2013 What is good about SwICC ? • “Happy with the way I have been treated here” • “Physiotherapists have been very good with me” • “Staff are wonderful” • “Cleaners come round three times a day, you wouldn’t get that anywhere else” • “Looked after very well” If you could make just one change in SwICC, what would it be? • “More physiotherapy input. Although it’s nice here I want to go home, so the more I can do the better” • “More information on what’s here, and what to do” • “More nursing staff” • “I would like to get out of bed earlier” • “Better noise insulation at night” We responded by: • another registered nurse has joined our night service team. • motivated patients to do their physiotherapy exercises on their own — and explain to carers how allowing patients to practice everyday tasks like getting dressed can play an important part in their recovery • we now make sure that all patients and carers have as much information as they feel they need — displaying information leaflets, and actively encouraging them to ask questions — and expect answers — about the ward • we now make sure we keep patients informed about their care plan each day • for our patients who are ‘early risers’ — we try to fit in an early start to the day as part of their care planning. • where possible we all try to keep noise to a minimum on the ward — especially at night Quality Walkabouts We introduced Quality Walkabouts this year, one of the initiatives in the action plan we drew up following publication of the recommendations of the Francis Report. Quality Walkabouts allow us to understand people’s experiences and the environment in which we deliver our services, and the information gleaned is reported back across the company, including the Board, to make sure there is genuine interest, awareness and accountability around what is happening at the “coal face” of our company. Each walkabout report lists observations, areas for concern, key actions with deadline dates, names the person responsible for ensuring action is taken, and also records comments on good practice. Feedback As you’d expect, our commissioners want to know that we are doing a great job and keeping our — and their — customers satisfied. So we have targets as part of our contract with them and also report patient feedback to them and explain, if appropriate, what changes we plan to make. SEQOL Quality Accounts 2013/14 SEQOL Quality Accounts 2013/14 Statistics A few snapshots Reablement When something goes wrong with your health, we put reablement services in to help you get back to how you were — or as near as possible — so that you won’t need more care, but will be able to get on with your life. The SEQOL reablement service supported 278 adults in 2013/14. In 2013/14 the average length of stay in the reablement service was 19.9 days compared to 42 days nationally — our approach is more effective! Of the 221 people who had no services before they became unwell, 185 needed no long term support once they had completed reablement. In 2013/14 we piloted ‘discharge to assess’ beds in Fessey House, to enable people who no longer needed to be in hospital to be discharged to a supportive reablement environment. The thinking behind this was that it would give people who needed extra support the professional input and time to regain their independence. During the pilot of 37 people, 89 per cent of whom were aged 75 or over, 26 had no care services prior to their episode of reablement. Of these 26 patients, 22 needed no further care services following this period of assessment and reablement support. The support plans and care of the remaining 4 was tailored to each individual. This meant we could explore all support options with them, so nobody was rushed into decisions about long term care. As a result of the successful pilot, this service has now been commissioned and has continued to grow and benefit local people. Smoking cessation Giving up smoking is one of the greatest steps people can take to improve their health. With partners we have been part of three campaigns — Be There Tomorrow, Health Harms and No Smoking Day. A total of 1522 people successfully gave up smoking through the local smoking cessation programme in 2013/14. Telehealth This year has seen us make great strides in Telehealth — the technology system that allows people with long term conditions to monitor their pulse, oxygen levels, weight and other indications on a daily basis in the comfort of their own homes. Individuals and/or carers are trained in the use of the technology, and results are transmitted electronically to the SEQOL centre, where our clinicians examine them and decide if the patient might need some advice or support or clinical intervention. SEQOL is unusual in using clinicians to support the Telehealth centre, so people have a direct line to professionals qualified to advise and care for them. As at 31 March 2014 we had 174 people using Telehealth in Swindon, compared to 115 in 2012/13 and the number is growing. We spoke at the Health Service Journal (HSJ) national conference on how we have extended Telehealth to people with learning disabilities, and are now supporting a south west Clinical Commissioning Group in delivering Telehealth in their area. BBC Radio Wiltshire and BBC One’s South Today have also featured several people, talking about how Telehealth has given them independence and peace of mind again, and allowed them to enjoy their lives. OK4U In 2013/14 we’ve continued working with our customers; people with learning disabilities and physical disabilities who use OK4U to establish what they like to do. We offer a range of activities and personal development out in the community, including climbing, shopping skills, gym and visits to cafes, as well as cookery, art, IT, gardening and dance at the OK4U centre at Upham Road. Fessey and Whitbourne Care environments Colleagues at Fessey House and Whitbourne House, our residential homes for people who have dementia, are always looking for ways to rekindle service users’ memories. Good environments matter. We’re aware of the positive impact clean and friendly environments can have in promoting recovery, safety and well-being. We are proud of the improvements made in several of our service locations and also of the existing high standards which have been maintained. They run quizzes, recognition games, hold jazz evenings, music and dance sessions, and have created nostalgia rooms that have mementoes from the past seven decades to make their residents feel at home and safe. Helping people with disabilities into work SEQOL’s autism diagnostic service once again played a part on the national stage — by organising a conference called Effective Support for People with Autism Spectrum Conditions. National Autistic Society chief executive Mark Lever and SEQOL researcher and professional autism lead Sue Smith both spoke. SEQOL supported employment has further developed a Skills Factory to prepare disadvantaged students for the world of work — teaching them essential skills like developing a CV and how to handle interviews, as well as giving them experience of real places of work. In 2013 SwICC was assessed as part of the patient-led assessment of clinical environment (PLACE) survey. Out of 500 services assessed nationally SwICC was ranked 14th. The PLACE judges the standards of the building, cleanliness and meals provided. We hope to match or improve on this result in 2014! SEQOL Quality Accounts 2013/14 SEQOL Quality Accounts 2013/14 Ruby Sharon Sharon Terrett was a 26-year-old mum and a nurse at Princess Margaret Hospital when she was diagnosed with a non-malignant brain tumour 20 years ago. She underwent surgery at the John Radcliffe Infirmary in Oxford, but further treatment and health problems have left her with osteoporosis, compression of the spinal cord, epilepsy, and she is unable to walk. She lives independently with her two children; support from a direct payment and the Independent Living Fund means that her mum, Marlene Heavens, is able to be her carer. Ruby Bridges, 83, is cared for by her son, Neil, 58, who lives with her in their Toothill home. Neil: “Mum had an infection and had to go into hospital. She has mild dementia and poor mobility, and spent time in SwICC before coming home again. During that time SEQOL put a support package together for her, which included visits from physiotherapists, and two reablement assistants coming in four times a day to help her get herself up, washed, dressed and then eventually ready for bed. Mum made a dramatic improvement and the SEQOL team have been absolutely wonderful — so helpful and supportive that I feel much more confident looking after her now. SEQOL have got some stunningly wonderful people who work their socks off — they’ve been absolutely brilliant and can’t do enough for anyone.” Ruby: “I used to be a nurse, and now I get telehealth every morning. I’m much more mobile than I was — and I’m feeling a lot better than I was, as well”. Her social worker, Alison Forster, supports the family and reviews Sharon annually, reassessing her needs if her circumstances change significantly. Sharon: “Alison is a Godsend to us, and completely understands that I’d rather have my mum caring for my personal needs than a stranger. It’s been great for the children as they were growing up — it seemed far more normal to them to have their grandmother helping me, than some strangers coming in three times a day. With mum I can go anywhere — she’s got a three-bedroom caravan in the New Forest and has built a verandah with a slope, so I can get my scooter up there and be independent. We really do enjoy life. Right from the outset, I was determined that the tumour wasn’t going to beat me, and it hasn’t!” Alison: “Sharon and Marlene are a joy to see — with the care package and direct payment Sharon can live as full a life as possible. Every time I see them they’ve been up to something new — they’ve even been up to London for the weekend, with their dogs, to see Dolly Parton at the O2. They live life to the full!” SEQOL Quality Accounts 2013/14 SEQOL Quality Accounts 2013/14 Jennie Statements we are required to include* Jennie: “When I left college I didn’t know what to do or where to go. SEQOL Supported Employment helped me get into the world of work and gave me the opportunity and support I needed to get on. Even now the team keeps in touch and checks in on how I’m doing, so I still feel like they’re there for me! “If it wasn’t for the programme I would still be homebound due to anxiety and panic attacks. I’ve always been determined to get on in life and not let things stop me, but after I left college I didn’t have the right Review of services resources to get where I wanted — SEQOL gave me these and the confidence that I could achieve my goals.” “During 2013/14 SEQOL provided and / or subcontracted 30 NHS services.” “SEQOL has reviewed all the data available to them on the quality of care in 30 of these NHS services” Lynda: “Jennie is our first Supported Employment trainee to have a management level role within her grasp. From the beginning we could see that she had a lot of potential and a lot to offer an employer and she really engaged with the training, which has enabled her to achieve what she wanted to do.” Participation in Audit “During 2013/14, 1 national clinical audit and 1 national confidential enquiry covered NHS services that SEQOL provide.” “During that period SEQOL participated in 100% national clinical audits and 100% national confidential enquires of the national clinical audits and national confidential enquires which it was eligible to participate in.” “The national clinical audits and national confidential enquiries that SEQOL was eligible to participate in during 2013/2014 are as follows: Sentinel Stroke National Audit Programme Mortality Review Survey undertaken by National Confidential Enquiry into Patient Outcome and Death Photo credit Swindon Advertiser Jennie, 19, was referred to SEQOL Supported Employment as after finishing a hairdressing course at college, she was struggling to make the leap into the world of work from education and was at risk of becoming housebound due to anxiety and panic attacks. Supported by Lynda Ramsey and the SEQOL Supported Employment team, Jennie was taught the skills she would need and gained the confidence to find a job. Jennie is now a Conference and Event Red Jacket for the Marriott Hotel and is training to become a supervisor. “The national clinical audits and national confidential enquiries that SEQOL participated in during 2013/2014 are as follows: Sentinel Stroke National Audit Programme Mortality Review Survey undertaken by National Confidential Enquiry into Patient Outcome and Death “The national clinical audits and national confidential enquiries that SEQOL participated in, and for which data collection was completed during 2013/14, are listed below alongside the number of cases submitted to each audit or enquiry as a percentage of the number of registered cases required by the terms of that audit or enquiry.” Sentinel Stroke National Audit Programme: 100% Mortality Review Survey undertaken by National Confidential Enquiry into Patient Outcome and Death: 100% “The reports of 1 clinical audit was reviewed by the provider in 2013/14 and SEQOL intends to take the following actions to improve the quality of healthcare provided: As a result of reviewing the report for the Parkinson’s Disease Audit — the following is now offered: monthly review clinics and an annual review by therapists and nurses for people who are self-managing; appointments for patients to see a specialist Parkinson’s disease nurse, physio and occupational therapists; and quarterly information sessions for people newly diagnosed. Participation in clinical research “The number of patients receiving NHS services provided or subcontracted by SEQOL in 2013/14 that were recruited during that period to participate in research approved by a research ethics committee was zero.” Goals agreed with commissioners “A proportion of SEQOL’s income in 2013/14 was conditional on achieving quality improvements and innovation goals agreed between Swindon Clinical Commissioning Group and any person or body they entered into a contract, agreement or arrangement with for the provision of NHS services, through Commissioning for Quality and Innovation payment framework.” “Further information on the agreed goals for 2013/14 and for the following 12 month period will be available on www.seqol.org” SEQOL Quality Accounts 2013/14 SEQOL Quality Accounts 2013/14 Statements we are required to include* Feedback CQC Data quality Data “SEQOL is required to register with the Care Quality Commission and its current registration status is ‘registered’.” “SEQOL will be taking the following actions to improve data quality”: “SEQOL did not submit records during 2013/14 to the Secondary Uses service for inclusion in the Hospital Episode Statistics which are included in the latest published data.” Feedback from Healthwatch Swindon, NHS Swindon Clinical Commissioning Group (CCG) and Swindon Borough Council “The Care Quality Commission has not taken performance action against SEQOL during 2013/14.” “SEQOL has not participated in any special reviews or investigations by the CQC during the reporting period.” Data is used to support individual delivery and wider developments of services, as well as to inform process improvements and to evidence contract compliance. The Head of information and performance works with operational teams to review the insight data provides into how our services are functioning. Performance and data quality is reported into the Operational Performance Board and Business Unit meetings. The introduction of a modernised computer system to support client records which will enable increased levels of mobile recording for example involving people while in their home and more continuity of records for example, between our services and GP sharing will help to continue to improve data quality. Info. governance “SEQOL’s information Governance Assessment Report score overall score for 2013/14 was 70% and was graded green from the IGT Grading Scheme.” Clinical coding “SEQOL was not subjected to Payment by Results clinical coding audit during 2013/14 by the Audit Commission.” *These statements are included to meet the Department of Health guidelines for Quality Accounts NHS Swindon CCG Healthwatch Swindon “Healthwatch Swindon was established in April 2013. We are pleased to have been able to act as a critical friend to SEQOL during the year and to forward comments and concerns that local people have brought to us. Similarly, Healthwatch Swindon has been able to signpost people to SEQOL’s wide ranging social care services and raise issues with SEQOL about them where necessary as well as supporting people with healthrelated complaints. As this Quality Account (QA) states, we took the opportunity of the CQC inspection report of Swindon Intermediate Care Centre to review with SwICC’s management the improvement plans they had put in place. We welcome the opportunity to comment on the draft of this Quality Account which, together with SEQOL’s annual report demonstrate clearly the impact and outcomes of the significant local financial investment in the organisation’s integrated services. Part of our contract with Swindon Borough Council includes independent complaints advocacy where people want support to complain about an NHS funded service. As stated in the introduction to this QA “SEQOL exists to support people to make the most of their lives — and people’s lives aren’t split neatly into compartments labelled “health” or “social care”. So we’ve taken the same approach to this Quality Account as we take to serving our community — a whole person approach” Healthwatch Swindon will continue to work closely with SEQOL to reflect and communicate the views of local people and comment or criticise where necessary. We welcome the invitation recently extended to us to participate in SEQOL’s quality walkabouts and see this as complementary to our power to undertake Enter & View visits to some of SEQOL’s services should we consider them desirable or necessary.” “The report provides a balanced overview of SEQOL and clearly identifies their achievements to date, but also areas within their service delivery where improvements could be made. The CCG welcome the openness and transparency of this approach and are committed to supporting SEQOL in achieving improvements in the areas identified within the Quality Account.” …” NHS Swindon CCG supports SEQOL’s priorities for the forthcoming year and looks forward to continued collaborative working to achieve these.” Gill May, Executive Nurse NHS Swindon CCG Swindon Borough Council “This Quality Accounts report presents an accurate and balanced view of SEQOL’s service delivery, highlighting achievements and areas for further improvement. Swindon Borough Council Commissioners will continue to work in partnership with SEQOL on the priorities for 2014/15.” For full feedback statements take a look at http://www.seqol.org/about-seqol SEQOL North Swindon District Centre Thamesdown Drive SWINDON SN25 4AN DFTTTDAAATFATADFTDDFTAFATTFFDADFFTFF Business Reply Plus Licence Number RSUK-BHHC-HEBG just one SEQOL is an employee-owned Community Interest Company. That means everything we do must be for the benefit of the people and communities we serve — people like you. That’s why we’re asking you to suggest Just One Change that you think would improve our services. Please fill in this form and post it to the Freepost address on the other side, or go to www.seqol.org/about-seqol/just-one-change and give us your feedback there. 1) Which service are you commenting about? 2) What did you think was good about the service? 3) If you were to make Just One Change, what would it be? Would you like a personal reply? If so, please include your name and telephone number or email address below: Name: Phone/email contact details: