Quality Accounts 2012/13 Quality Accounts 2012/13 Contents About Alpha Hospitals 3 Section 3 Our locations and services 4 Review of our performance against the priorities for Our vision, mission & our values 5 2012 – 2013 Section 1 Statement from the Chief Executive Officer 6 Safety indicators 20 Effectiveness indicators 21 Patient experience indicators 21 Priority 1 – Service user involvement / 22 recovery planning Section 2 Priority 2 – clinical effectiveness 23 Looking forward to 2013 – 2014: Priority 3 – care programme approach 28 our priorities for improvement Priority 4 – physical wellbeing 30 1. Optimising the care pathway 8 2. Physical wellbeing 8 3. Skills for life 9 Ensuring that people have a positive 9 experience of care: staff survey 4. Enabling environments 5. Culture 10 6. Training 10 7. Audit 10 Department of Health mandatory indicators: 31 Treating and caring for people in a safe environment and protecting them from avoidable harm 32 Statement of support 34 How to provide feedback 36 Statement of Assurance from the Board Statement relating to the quality 12 of NHS services provided Participation in national cinical audits 12 National confidential enquiry into suicide 12 Clinical audit 13 Research 16 Use of the CQUIN framework 16 Regulation with the Care Quality Commission 17 Data quality 18 P2 Quality Accounts 2012/13 About Alpha Hospitals Alpha Hospitals is one of the UK’s leading providers of low and medium secure mental health care facilities and services for adolescents and adults. The company was established in 2002, with purpose built, state of the art hospitals in Bury in Greater Manchester, Sheffield in South Yorkshire and Woking in Surrey, providing an extensive range of psychiatric care for people with mental health conditions. The specialist forensic mental health services, which are gender specific, include personality disorders, mental illness, rehabilitation, Deaf, and adolescent enhanced psychiatric intensive care services. Alpha Hospitals works in partnership with the NHS and is committed to providing outstanding levels of service to patients and partners, that is flexible and needs led based on the individual’s requirements. P 3 Quality Accounts 2012/13 Our Services Alpha Hospital Bury Services for Adolescents Psychiatric Intensive Care Services Low Secure Services Pre discharge / Step Down Services Services for Adult Men Low Secure Services for Men Low Secure Services for Men who are Deaf Alpha Hospital Sheffield Alpha Hospital Woking Medium Secure Services for Men (Mental Illness) (Personality Disorders) Services for Adult Women Services for Adolescents Locked Rehabilitation Services for Women Psychiatric Intensive Care Services Medium Secure Services for Men who are Deaf Low Secure Services for Women Pre discharge / Step Down Services Services for Adult Women Services for Adolescents (Opening 2013) Services for Adult Women Locked Rehabilitation Services for Women Psychiatric Intensive Care Services Locked Rehabilitation Services for Women (opening end of 2013) Low Secure Services Low Secure Services for Women Low Secure Services for Women Low Secure Services for Women who are Deaf Medium Secure Services for Women (Mental Illness) (Personality Disorders) Pre discharge / Step Down Services Low Secure Services Services for Adult Men Locked Rehabilitation Services for Men (opening end of 2013) Low Secure Services for Men Medium Secure Services for Women who are Deaf P 4 Quality Accounts 2012/13 Our vision, mission & our values Vision Working in partnership with the NHS, we will make a positive and lasting difference to people with mental health problems. Mission To deliver the highest standard of patient care, respecting dignity, privacy and individuality in an outstanding clinical environment. Objective We believe that everyone in our care can recover and live a meaningful life. Our objective is to help patients take the best care pathway for them as easily and quickly as possible. Our values Transparency Professional Complete transparency at every level of business and clinical practice means our people, patients and partners can have complete confidence in us. A professional attitude across our organisation ensures we meet best practice standards and put the patient at the heart of everything that we do. Supportive Innovation Specialist Inclusiveness and team work are everything. We support our staff and patients at all times. We embrace innovation and welcome positive change in the treatment of those we care for. Our services are wholly clinically led and shaped by experts in the field. P5 Quality Accounts 2012/13 1 Statement from the Chief Executive Officer Patricia Hodgkinson Chief Executive Officer I am delighted to welcome you to our fourth dedicated Quality Accounts which describe the quality and standard of the care and services we provide. The aim of this document is to illustrate how important quality is to our organisation and how it underpins all of our work. It outlines our quality achievements during 2012/13 and sets out our objectives to further enhance the quality of our services for the benefit of service users during 2013/14. In compiling this report we have liaised closely with our Board, our clinicians, service users and carers, our staff and NHS Commissioners and other key stakeholders. There have been many challenges in the last year for the whole healthcare arena including major inquiries and the planning for the new commissioning platform. As an organisation we have had our own challenges including a very serious fire which closed one hospital building. All our staff and patients were evacuated safely and we are extremely grateful for the help of the Emergency Services for their outstanding support. I am extremely proud of the staff for the way in which they handled this very serious situation. Through hard work, grit and determination we have now reopened the building in a six month turnaround time. The speed with which we have been able to do this has surprised both the market and our insurers who are delighted. We have worked very closely with our regulator, the Care Quality Commission. This has helped us look at our systems and improve the ways we deliver care. We have made an on-going commitment to continue to improve the quality of care and this is demonstrated in our priorities for the new financial year. As an organisation we ensure that we learn from our current practice, embrace change, innovation, new ways of working and embed these in our practice and planning. P 6 Quality Accounts 2012/13 During 2012/13 we focused on four core areas which were also prioritised within the framework for Commissioning for Quality and Innovation (CQUIN). This report shares how we have performed in these areas: 1. Service user involvement We implemented My Shared Pathway across all adult services in all three hospitals. The work of one particular patient was recognised at the National Service User Achievement Awards in February 2013 when the patient won the category “Innovation in communication - My Shared Pathway” 2. Clinical effectiveness Our focus on the reduction in length of stay for adult services has been very successful. We achieved the target set overall. 3. Care Programme Approach (CPA) We have successfully embedded the twenty CPA standards. The My Shared Pathway recovery and outcomes principles are fully integrated into this process. 4. Physical wellbeing Our Nurse Practitioners and Practice Nurses have implemented a full action plan aimed at improving and monitoring the physical wellbeing of patients. We are extremely proud of our achievements in the last year. We celebrate these but also reflect on areas where we need to make further improvement. Our regulator, the Care Quality Commission, our Commissioners, and going forward NHS England are all key stakeholders and we value their advice and observations which help us continue to improve the care that we provide to ensure that the patient is at the heart of everything we do. We recognise that the way we work, our culture and our values are critical to our success. Our staff are our most valuable asset and we wholly support them in the work they do with a very complex patient group. Over the year we have worked closely with staff to ensure that we are listening to their needs and being very responsive. Our Staff Feedback Website, which enables staff to share compliments or concerns directly with me has been enormously successful. As the Chief Executive of Alpha Hospitals I can confirm that, to the best of my knowledge, the information contained in this document is accurate. This Quality Account was approved by the Board on 10 June 2013. Patricia Hodgkinson Chief Executive Officer P 7 Quality Accounts 2012/13 2 Looking forward to 2013 – 2014: our priorities for improvement We have consulted extensively with key stakeholders to agree our priorities for improvement for 2013 – 2014. We have looked at areas we wish to improve following helpful feedback from our service users, NHS England and our regulator, the Care Quality Commission. We have set seven key priorities. Four priorities are for quality improvement which are identified below. These have been linked with the three domains of quality. Summary of key priorities 1 – 4 linked with the three domains of quality 2013-2014: Key Priorities Patients Safety 1. Optimising the care pathway O Clinical Effectiveness P Patient Experience P We will achieve our goal through: Monitoring Tool Measure nA continued recovery and outcomes focus CQUIN Goal Action Plan Reduced Length of Stay nImproved liaison with community services to aid discharge planning nClearer care pathways showing the steps to discharge nGreater involvement by key stakeholders at CPA meetings nFurther work to embed My Shared Pathway nGreater service user satisfaction 2. Physical wellbeing P P P We will achieve our goal through: Monitoring Tool Measure nImplementation of a physical healthcare database linked to electronic patient records (RiO) CQUIN Goal Action Plan Improvement in physical screening and healthcare promotions based on NHS targets reported via the Service Quality Report nImplementation of a screening programme for coronary heart disease nFurther development of age appropriate physical health screening nFurther targeting of those at risk of or who have existing long term physical health conditions such as coronary heart disease, diabetes, hypertension and metabolic syndrome nEnsuring that we receive a comprehensive medical history at point of admission and that service users’ physical health needs are fully communicated to follow up services at point of discharge P8 Quality Accounts 2012/13 Key Priorities Patient Safety 3. Skills for life O Clinical Effectiveness P Patient Experience P We will achieve our goal through: Monitoring Tool Measure nPrioritising education for all service users CQUIN Goal Action Plan Increase in the number and proportion of patients engaged in literacy, numeracy and vocational interventions reported via the Service Quality Report nHelping service users to achieve qualifications nIncreasing accessibility to information technology and access to on-line distance learning courses nContinued work with our local communities to open doors for access to vocational and education opportunities nFurther development of in-house vocational opportunities, for example, service user led café, developing paid work prospects nProviding access to smaller bespoke modular qualifications for individuals who may not be able to engage in a full education programme nContinue to develop and promote skills for peer working nContinue to provide structured programmes to support activities of daily living nThe provision of psychological based support and staff enablers to promote recovery 4. Enabling environments P O P We will achieve our goal through: Monitoring Tool Measure nContinuing to create purpose built wards and facilities CQUIN Goal Action Plan Improved Service User Satisfaction nAdaptation of the environment to meet the needs of the individual client group nEnsuring appropriate access to facilities that promote rehabilitation and continuing to expand what is available nConsultation with service users, families and carers on the environment nParticipation in peer review networks nMaintaining a balance between effective risk management and promoting least restrictive clinical practice nMaking the environment welcoming and non-threatening through the implementation of the fifteen steps challenge: Quality from a patient’s perspective 1 1. The Fifteen Steps Challenge: Quality from a patient’s perspective, Institute for Innovation and Improvement P9 Quality Accounts 2012/13 Key priorities 5 - 7 5. Culture 7. Audit The Francis Inquiry called for a real change in culture Our Audit Department will be improved so that we can across the NHS. As a provider of services for the NHS, more effectively measure each hospital’s performance Alpha Hospitals will focus on embedding the culture of the against all of the core standards required by our organisation throughout the workforce. We will achieve regulator. This will include a new Group Audit Team this with training in core values, the implementation of a and the appointment of an independent company manifesto and easy access for staff to senior people within who will ensure that audit is robust, impartial the company so that they can share worries or concerns. and results in appropriate action planning. We will measure our success in this area through We will measure our success through the results of focus groups with staff and patients. the audits and our compliance against the standards both internally and through external inspections. 6. Staff training Throughout 2013 – 2014 we will incorporate further training in the following areas: nLeadership training for managers and team leaders nPatient centred culture training The priorities we have chosen reflect improvement goals identified through Alpha Hospitals’ own Clinical Governance arrangements. They also complement the priorities identified by NHS England and Clinical Reference Groups for high, medium and low secure nIndividual care planning training services and Tier 4 CAMHS through the Commissioning nPatient rights training for Quality and Innovation framework (CQUIN). nTraining in least restrictive practice Our chosen priorities have been influenced by key We will monitor and measure our success with this through our training records, our audit processes and the inspections carried out by our regulator. Government strategies such as ‘No Health Without Mental Health: a cross government mental health outcomes strategy for people all ages2 , Equity and Excellence: Liberating the NHS3 , Liberating the NHS: No decision about me, without me4 , Putting Patients First: The NHS England Business Plan for 2013/14 – 2015/16, Compassion in Practice – Nursing, Midwifery and Care Staff – Our We participated in two Quality Network Peer Reviews with excellent results Vision and Strategy’5 and other key national priorities for mental health services specifically in relation to patient safety, personalisation, measurable outcomes, choice, service innovation and tackling stigma and discrimination. 2 Department of Health, 2 February 2011, Policy: Making mental health services more effective and accessible Department of Health, 12 July 2010, Policy: Making the NHS more efficient and less bureaucratic 4 Department of Health, 13 December 2012 5 Department of Health & NHS Commissioning Board, 4th December 2012 3 P 10 Quality Accounts 2012/13 Our key stakeholders - whose input and vision help Alpha Hospitals shape the services and outcomes focus Staff Lead Clinicians and Managers Clinical Board Service users NHS England Family members and carers Local Area Teams Board of Directors Quality Network Groups Clinical Commissioning Groups CQC “I’m doing well, but that doesn’t mean that I’ve forgotten Alpha and all the staff. I join in almost everything (activities) thought I’d never do it. I now play on the Wii, gardening, drawing and painting, walking group and relaxation groups. Soon I will be going on the mountain bikes – Yes – me on a mountain bike!! Should be fun. If it wasn’t for Alpha I wouldn’t be writing this letter. ” P 11 Quality Accounts 2012/13 Statement of assurance from the board Statement relating to quality of NHS services provided Information required under the National Health Service (Quality Accounts) Regulations 2010 During the year ending 31 March 2013 Alpha Hospitals provided thirteen types of services on behalf of the NHS. Alpha Hospitals have reviewed all the data available to us on the quality of care in all thirteen of these NHS services. The income generated by the NHS services reviewed in the year ending 31 March 2013 represents 100 per cent of the total income generated from the provision of NHS services by Alpha Hospitals the year ending 31st March 2013. 1 Participation in National Clinical Audits During the year ended 31 March 2013 three National Clinical Audits and one National Confidential Inquiry covered NHS services that Alpha Hospitals provides. Alpha Hospitals did not participate in the National nNational Audit of Psychological Therapies nNational Audit of Schizophrenia n Prescribing Observatory for Mental Health (POMH) Clinical Audit programme during 2012/2013, however, Alpha Hospitals has begun the process of registering we undertook a programme of local audit of clinical with the Prescribing Observatory for Mental Health performance which is reported to the Clinical (POMH’s-UK) and will be involved in the submission Governance Committee on each hospital site. of audits to Prescribing Observatory for Mental The National Clinical Audits we were eligible to Health for the reportable year 2013-2014. participate in for the year ended 31st March 2013 were: 2 National Confidential Enquiry into Suicide We report to The National Confidential Inquiry into Suicide and Homicide by People with Mental Illness to identify individuals on the data sheets for whom we hold medical records to ensure all cases of patient suicide and homicide are included in the research undertaken by this group. We are involved in the following quality improvement programmes which were underway in the year ending 31 March 2013; The Quality Network for In-Patient Child and “I feel better now than I have in a long time” Adolescent Mental Health Services (QNIC) and the Quality Network for Forensic Mental Health Services (QNFMHS). P 12 Quality Accounts 2012/13 3 Clinical audit The audit team audits which can be carried out by Qualified Nurses We have a dedicated clinical audit department with dedicated staff who coordinate the clinical audit whilst engaged in clinical practice for example, use of seclusion, physical health monitoring, the management of violence and aggression and rapid tranquilisation. programme for each hospital. The clinical audit programme is designed to meet the audit requirements We have recognised that there is a need to increase our of government initiatives and demonstrates the investment in clinical audit. In order to achieve this we are achievement of group objectives, standardised approaches recruiting a Group Audit Team. We have already appointed to care and treatment, outcome measures, and self- an independent company which specialises in patient regulation of patient centred care and clinical practice. safety to ensure that our own audit systems are working. A clinical audit committee is established and includes The reports of 16 types of clinical audit were members of the multidisciplinary team who are reviewed by us in the year ending 31st March Patient Experience Audit Clinical Effectiveness speciality. We introduce, wherever possible in practice Patient Safety 2013. We intend to take the following actions to improve the quality of healthcare provided: RAG involved in carrying out audits within their own clinical Evidence of good practice Improvement plans Carers Questionnaire O P P Of the surveys received the provision of communication between the MDT and the carers was considered of a high standard. This is facilitated through the designated Alpha social worker. We will engage in a consultation with families, friends and carers to ascertain a way of improving the contribution to the carers questionnaire for the following year. My Shared Pathway care plans O P P Care plans were noted to be completed in partnership with the service users. They were appropriate to the service users outcome needs. Continue to develop for staff and service users through the following year. Catering satisfaction survey O O P General comments were that the catering was satisfactory. Service users are in regular discussion with the catering department through their community meetings. Service users requested more choices at breakfast and supper which was agreed with the catering department and service users requested a review of crockery available. Review carried out and decision to continue to use the same crockery due to safety and security. CPA patient Questionnaire O P P The questionnaires evidenced that the 20 standards were being implemented at CPA. Some service users had demonstrated progression to chairing their own CPA. Continue to ensure that 20 service user standards are implemented. Provide programme of support for service user to chair their own CPA. Infection Control P O O General results of high standard with regards to practices of infection prevention. To continue review and make changes to infection prevention protocols in line with Gov.com standards and strategies. P 13 Quality Accounts 2012/13 Patient Experience Clinical Effectiveness Audit Patient Safety Clinical audit (continued) RAG 3 Evidence of good practice Improvement plans Form T2/T3 capacity and consent P P P Evidence of a high standard of appropriate consent to treatment practices and records. This audit will be undertaken by pharmacist moving forward. MAPA Incidents and use of physical interventions P O P Demonstration of regular reviews of MAPA when used and that the interventions are appropriate to the service users’ needs at the time of incident. To continue to review service users and plan for reductions of physical interventions used. MAPA Training evaluation (Bury and Sheffield) P O P Feedback demonstrated that the course was informative and appropriate to job roles. Teaching of the course was to a high standard. Regularly reviewed through clinical governance arrangements. Patient satisfaction survey O P P High levels of satisfaction (detailed further below). Key themes identified and action taken to address issues. ( detailed further below). Assessment tools and recovery plans P P P Assessment tools have been completed for all service users and there is evidence that some of these have been completed with service user input. The information collected from the assessments has been considered and used to formulate recovery and outcome plans. On-going training on use of assessment tools and recovery and outcome planning. Medicine prescription cards including PRN usage P P O Recordings of medication administered is completed as per policy. Future audits will be carried out on each of the tools. Section 17 leave authorisation P O O All documents were completed to a high standard. Will be audited by the pharmacist moving forward. Security audit ward areas P O O Evidence shows that routine and random security checks are carried out as per medium and low secure standards. Regular reviews to continue to ensure we are maintaining standards as per Mental Health Act 1983 (amended 2007). My Shared Pathway recovery and outcomes implementation O P P My Shared Pathway embedded into clinical practice though MDT, CPA and care planning To continue to ensure that services are promoting the My Shared Pathway principles into practice and to continue with further development. Measuring Service User experience of My Shared Pathway O P P New admissions benefited from having information about Alpha Hospitals prior to their admission. Service users are involved in their outcome planning and these are reviewed during MDT ward rounds on a 2 weekly basis. Continue to work with care coordinators to identify move on services. Continue to provide training and support on the My Shared Pathway for new admission. P 14 Quality Accounts 2012/13 4 Patient satisfaction survey We carried out patient satisfaction surveys with all service users across our group. Below is a snapshot of some of the results. Question Bury Sheffield Woking Percentage of participants 78% 60% 96% Do you understand why you are here? 92% 95% 96% Do you understand what section you are on? 92% 100% 100% Do you understand your rights under that section? 86% 95% 96% Do you feel safe at Alpha? 72% 68% 82% Do you feel involved in you care? 68% 74% 65% Overall, the survey results demonstrated consistently high satisfaction rates. Areas of good practice noted were that care and treatment received was recovery focussed and service users felt involved in their care and treatment planning. Areas for improvement are detailed below: What the service users said What we said we would do Response to complaints within 48 hours The complaints procedure was reviewed and changes made to ensure that acknowledgments of complaints reached the complainant within 48 hours. Access to choice of social activities The wards discuss and plan in ward/service social activities as part of the weekly therapeutic programme. An example of this is the patient café which now runs on a weekly basis. The occupational therapies team will be working on a programme to improve access to vocational and educational opportunities to include social aspects. Improvements to facilities A new gym instructor has been employed and access to improved gym programmes and equipment is in place. Further work will be carried out over the year to increase access to physical health opportunities. The gym and the multi faith room The multi faith rooms on each site have been reviewed and improvements made. Access has increased. Involvement in care and treatment planning With the implementation of the My Shared Pathway service users now work in partnership with their MDT on their outcomes and care and treatment. Involvement in the planning of the therapeutic time table The occupational therapist works with the activity support worker and the service user group to plan and review the weekly therapeutic timetable. Involvement in service development The recovery and outcome groups has been established in the services partnership forums. This provides opportunities for service users to be involved in service development. Some further understanding of what a section 117 meeting is for Service users are now more involved in all aspects of their pathway and information on section 117 meetings are discussed regularly during MDT reviews and CPA at the point of planning for discharge. Better understanding of the side effects of medication Due to cognitive difficulties some service users find it difficult to access and retain information. The communication teams work with these individuals and their care team to increase accessibility. P 15 Quality Accounts 2012/13 5 Research During the year ending 31 March 2013 no patients receiving NHS services provided or sub-contracted by Alpha nDevelopment of the My Shared Pathway and patient portfolio. Hospitals were recruited during that period to participate nParticipation as a My Shared Pathway pilot site. in research approved by a research ethic committee. nResearch opportunities regarding clinical outcome A core group of professionals with an interest in research measures in forensic mental health settings. and development attends regular Research Governance meetings and reports to the Clinical Governance Committee nAccessibility of recovery tools for Deaf patients. in relation to developments in social, psychological nAnalysis of serious deliberate self-harm in secure practice, research and clinical guidelines. female patient population. We are committed to improving the quality of care nParticipate as a pilot site for the introduction of we offer and in contributing to wider healthcare SAPROF (Structured Assessment of Protective quality improvement which is demonstrated through Factors for Violence Risk). our involvement in clinical networks and research programmes which include:- 5 Use of the CQUIN payment framework A proportion of Alpha Hospitals’ income in the year ending 31st March 2013 was conditional on achieving quality improvement and innovation goals agreed between Alpha Hospitals and any person or body they entered into a contract, agreement or arrangement with for the provision of NHS services, through the Commissioning for Quality and Innovation payment framework. Over the course of the year we participated in the CQUIN programme and produced four Quarterly Service Quality Reports. Our outcomes for CQUIN targets are detailed below. QUARTER 1 QUARTER 2 QUARTER 3 QUARTER 4 SUCCESS RATE P P P P 100% ADULT CQUINS 2012 / 13 Shared pathway recovery and outcomes Implementing a standard secure pathway Secure forensic care pathway feasibility project Clinical dashboard Service user defined CPA standards Access to specialised mental health services Optimising length of stay Alpha Hospital Bury P P P P O O P Alpha Hospital Sheffield P P P P O O O Alpha Hospital Woking P P P P P P P P 16 Quality Accounts 2012/13 ADOLESCENT CQUINS 2012 / 13 Alpha Hospital Bury Education, training and meaningful activity O O P P P Patient participation in recruitment Access to specialised mental health services Optimising length of stay Service user defined CPA standards 6 Alpha Hospital Sheffield O O O O O Alpha Hospital Woking P P O O O Regulation with the Care Quality Commission Alpha Hospitals is required to register with the Care Alpha Hospitals received un-announced inspections Quality Commission and its current registration status in all three hospitals over the course of 2012 – 2013. is detailed below. Alpha Hospitals has no conditions In February 2013, the CQC inspected Alpha Hospital on its registration at the time of this report but it Woking. The report from the regulator was received does have Action Plans in place at two hospitals. on 25th April 2013 and this hospital is working through The Care Quality Commission has taken enforcement action against Alpha Hospital Sheffield during the year ending the adolescent services which will report in the Quality Accounts for 2013 / 2014. Feedback from the CQC 31st March 2013. The enforcement action related to one outcome area in which the hospital is now fully compliant. HOSPITAL a detailed action plan to make improvements within has influenced the priorities for the coming year. Registration Category Registration Category Registration Category Registration Category Treatment of disease, disorder or injury Assessment of medical treatment for persons detained under the Mental Health Act Diagnosis and screening Accomodation for persons requiring nursing or personal care Alpha Hospital Bury P P P P Alpha Hospital Sheffield P P P P Alpha Hospital Woking P P P NA Our staff have undergone specialist training in personality disorders with Professor John Livesley, a world renowned academic expert in personality disorders P 17 Quality Accounts 2012/13 7 Data quality Alpha Hospitals did not submit records during the year Our Information Management Strategy was reviewed ended 31 March 2013 to the Secondary Uses Service for and approved by the Board providing assurance that the inclusion in the Hospital Episode Statistics which are organisation has commitment and support to on-going included in the latest published data. improvement of data quality at the highest level. Alpha Records Management assessed using the Information Governance Toolkit was Level 2. Alpha Hospitals Information Governance Assessment Report score overall score for the year ending 31st March 2013 was Level 2. Hospitals’ score for the year ended 31 March 2013 for Information Quality and Records Management was 70%. Alpha Hospitals was not subject to the Payment by Results clinical coding audit during the year ending 31st March 2013 by the Audit Commission. We continue to achieve great success in our education department with an unprecedented number of patients achieving formal qualifications ranging from City & Guilds to University degrees. P 18 Quality Accounts 2012/13 “It has been a slow, but positive recovery. Thanks to everyone involved in my recovery” “I have done more here than in previous placements. I feel very comfortable and staff are always polite” “The occupational therapies department has developed a patient-run café. Café Central provides a real opportunity to work for those patients who either have no access to external working opportunities or who need support within the hospital as a stepping stone to accessing working opportunities in the community.” “Lots of support for discharge” “Since I was admitted here lots of things have improved” P 19 Quality Accounts 2012/13 3 Review of quality performance Safety indicators Ensuring patient safety is of paramount importance to us in the delivery of our services. We have robust systems in place to ensure we are aware of and adhere to new service users’ safety announcements and guidance. All safety notices are processed in line with national guidance and feedback is gained from the clinical areas as directed. A patient safety report is discussed at the Clinical Governance Committee each month and actions taken are cascaded via the meeting minutes. There have been no breaches of Nationally Specified serious incidents which have taken place on a quarterly basis and describe the actions we have taken. This information is shared across the group and with the NHS. This demonstrates our commitment to learning from experience and improving practice. We review all incidents and accidents on an individual basis and service basis in the following forums: Multidisciplinary Team Partnership Forums, Health and Safety meetings and Clinical Governance. We use the information available to measure reduction of risk in individual patients and safety on the wards and we have identified trends through analysis of data and produce action plans to improve practice. Events during year ending 31 March 2013. We report Indicator Target Result Report serious and untoward incidents to NHS Secure Commissioners within one working day At least 95% reports Target met Achieve compliance with requirements set out in the Best Practice Guidance: specification for adult medium secure services and National Minimum Standards for General Adult Services in Low Secure Psychiatric Intensive Care Units (PICU) or for Adolescents and Low Secure Environments including draft low secure guidance At least 90% compliance Target met Compliance with infection prevention and control guidance At least 90% compliance Target met Compliance with Standards for Medium Secure Forensic Services – QNFMHS At least 90% Target met Compliance with NPSA safety alerts. 100% compliance Target met P 20 Quality Accounts 2012/13 Effectiveness indicators An effective service can be defined as one that puts people who use services at the heart of what it does using ‘No decision about me without me’ as the governing principle. This section describes some of the indicators we have in place to measure the effectiveness of our services in providing the right service, to the right person at the right time. Indicator Target Result All patients will have the opportunity to complete a recovery plan using an approved recovery tool All services Target met Physical health checks for all patients on admission and annually including adhering to best practice for chronic disease management All patients Target met Robust and comparable data on ethnicity of service users collated and reported All patients Target met Implementation of service user defined CPA standards All patients Target met Patient experience indicators We are committed to seeking patient and carer feedback and input to service delivery to support continual improvement in the patient experience ensuring care is personalised to reflect individual needs, access to information and support to exercise choice and receive care and treatment in accordance with clinical guidance and which can be measured. Indicator Target Result Ensure all patients on CPA have a named care co-ordinator to support the patient’s (eventual) discharge All services Target met Undertake an annual patient satisfaction survey and ensure actions are taken following the feedback to further enhance the patient experience All patients Target met Undertake regular surveys of the ward atmosphere taking into account how safe patients feel, how engaged in treatment they feel and the level of support they have from care staff and other patients they live with All patients Target met All patients have a CPA within 3 months of admission All patients Target met All patients have an initial care plan within 24 hours of admission Target met All patients have a detailed care plan within 3 months of admission Target met All patients are offered a copy of their care plan Target met Complaints are responded to within 2 days and are resolved within 25 days or an agreed extended period Target met P 21 Quality Accounts 2012/13 Our achievements last year Priority 1 Service user involvement / recovery planning Our goal was to implement a recovery and outcomes based approach to the care pathway which demonstrated recovery orientated practice in identifying, planning and achieving joint goals and outcomes with service users and which gave service users more choice and opportunities to drive their own outcomes. Service user involvement and recovery planning My Shared Pathway Outcome Method My Shared Pathway implemented across the group and embedded in CPA and recovery & outcomes planning New templates designed and implemented Staff training implemented National pilot site Recovery & outcomes groups established Attendance and participation at Regional Recovery Outcome Group Therapeutic programmes reviewed to ensure that My Shared Pathway themes run through them Service user portfolios offered to all existing and new service users My Shared Pathway made accessible to Deaf service users “I’ve received outstanding care and treatment; the team really make time for you and meet your needs. They are very focused on your recovery” P 22 Quality Accounts 2012/13 Priority 2 Clinical effectiveness of stay of 21.63% for all secure adult patients discharged Our goal was to identify a number of standard milestones which aim to ensure that the pathway is efficient, reduces delays, and improves patient experience. We have in the year 2012/2013 compared to the previous year. The hospital will continue to strive to achieve a further reduction in length of stay. worked collaboratively with service users to achieve key Each secure service within the group identified a number of milestones with the aim of reducing length of stay. specific internal and external obstacles and how working The strategic plan for the reduction of length of stay has been implemented during 2012-2013. Across the group Alpha Hospitals has demonstrated a reduction in length Need for clear and measurable aims differently could improve the current care pathway. Examples of the types of work being undertaken to reduce length of stay are as follows: nBy fully introducing the principles of My Shared Pathway into secure services and working within the framework of the ‘Shared Understanding’ and ‘My Outcomes, Plans and Progress’ nMy Outcomes, Plans and Progress document sets very clear and measurable treatment objectives and can help reduce the possibility of the drift of these objectives which can increase length of stay nThe use of structured and validated assessment tools of progress / risk ensure that progress can be measured in a robust transparent manner Difficulties in identifying appropriate step down placements for service users with complex needs nLocked rehabilitation services have been opened to help service users move through the care pathway nA Deaf residential service is planned for 2013 nA step down / pre discharge service for adolescents was launched nLocked rehabilitiation services are due to come on line in 2013 at Alpha Hospital Woking nAn adolescent community residential service is planned for 2013 P 23 Quality Accounts 2012/13 Priority 2 (continued) Promoting active involvement of care coordinators Appropriate treatments are available to treat complex difficulties Ensuring that quality information is provided at pre-admission phase nThe early identification of care coordination responsibilities has been a priority for our clinical teams. Members of the clinical team continue to work closely with the gatekeeping services for all our service users and collaborative working is crucial for clarifying future care pathway plans nWe continue to invite care coordinator to weekly multi- disciplinary team meetings and all other important review meetings to identify the optimal care pathway at an early stage and to engage relevant agencies earlier in the process nPsycho-educational programmes are available to all service users, based on their needs including: nMental health awareness nDrugs and alcohol nPersonality disorder nDBT skills nThe multidisciplinary team liaise with the Contracts Compliance Department to gather as much necessary information as possible. This planning allows the teams to write quality pre-admission reports and put in place appropriate risk management and care plans before a service user is admitted, so that treatment commences immediately P 24 Quality Accounts 2012/13 Service users experience of the Standard Secure Pathway and My Shared Pathway has been measured through questionnaires distributed during Quarter 4. This was an opportunity for each service to bench mark the work that has been undertaken to embed the principles and practice into the care pathway and highlight areas for improvement. Alpha Hospital Sheffield low secure services – results of service user questionnaire 6 5 4 3 2 PARTLY NO 0 G pr ive e- n i ad nf m or iss m Gi ve io ati n n on in as a fo se bo rm ss u m t at en io n t ab ou th Gi ve os pi sp n o ta ea pp l W o k as w rtu ith n ‘M y a ity Sh bu to a dd ex re y pl d P ai a ne th Of d w fe to ay re d yo ’ a u? pa tie nt Cl e po ne ar rt a ed b fo lio to ou t do w Fe h lt to a in m t yo vo ov u lv e ed on in go al pl an R M eci ni OJ ev ng co es Ou rre co tc sp pie o on s at me de of M s/g nc DT o e & als CP re A vie m w ee ed Cl e tin yo ar gs u ab ar ou e t go w in he Aw g re ar ne ca e xt re of co wh or o di th na e to ir ri s YES 1 Comments on the results To address some of the issues raised by the survey at Sheffield: nWe introduced a new format for our community nWe have reviewed our ward round templates to ensure there is opportunity for service user input and have developed our recording processes with staff and service users in order to help the handover process and consistency of care meetings that is more patient focussed and led by their needs within a structure that supports them leading their care and treatment nThe Responsible Clinician set up new ‘Drop In Clinics’ in order to meet patients more frequently and encouraged them to lead these clinics nWe have set up Reflective Meetings every evening with “Alpha has helped me a lot. With therapy I am learning to cope with my illness” service users leading this process to reflect on their day P 25 Quality Accounts 2012/13 Alpha Hospital Bury secure services overall – results of service user questionnaire 70 60 50 40 30 20 PARTLY YES 10 0 G pr ive e- n i ad nf m or iss m Gi ve io ati n n on in as a fo se bo rm ss u m t at en io n t ab ou th Gi ve os pi sp n o ta ea pp l W o k as w rtu ith n ‘M i y a ty Sh bu to dd ex are y pl d P ai a ne th Of d w fe to ay re d yo ’ a u? pa tie n Cl tp e or ne ar tf ed ab ol o io to u do t w Fe ha lt t o in m t yo vo ov u lv e ed on in go al pl an R M eci ni OJ ev ng co es Ou r c re op tc sp ie o on s at me s de of M /g nc DT o e & als CP re A vie m w ee ed Cl e tin yo ar gs a u b ar ou e t go w in he Aw g re ar ne ca e xt re of co wh or o di th na e to ir ri s NO Comments on the results A large number of our patients were supported in submitting artwork to the Koestler Awards and patients were awarded certificates for artwork, craft and writing. nWe will continue training and giving information to service users on the My Shared Pathway nWe are making patient portfolios more individualised to ensure that all service users have the opportunity to have one that is meaningful to them nWe are engaging with community teams to be able to identify appropriate move on services for service users nWe are engaging with the commissioning teams to identify deficits in care co-ordination P 26 Quality Accounts 2012/13 Alpha Hospital Woking low secure services – results of service user questionnaire 25 20 15 10 PARTLY 5 NO 0 G pr ive e- n i ad nf m or iss m Gi ve io ati n n on in as a fo se bo rm ss u m t at en io n t ab ou th Gi ve os pi sp n o ta ea pp l W o k as w rtu ith n ‘M y a ity Sh bu to a dd ex re y pl d P ai a ne th Of d w fe to ay re d yo ’ a u? pa tie nt Cl e po ne ar rt ed ab fo lio to ou t do w Fe h lt to a in m t yo vo ov u lv e ed on in go al pl an R M eci ni OJ ev ng e c Ou or s c re op tc sp ie o on s at me de of M s/g nc DT o a e & ls CP re A vie m w ee ed Cl e tin yo ar gs u ab ar ou e t go w in he Aw g re a ne ca re xt re of co wh or o di th na e to ir ri s YES Comments on the results nThe Buddy system set up during Quarter 4 for all new admissions to low secure service will continue with its roll out nThe hospital will continue to work with referrers, commissioners and Ministry of Justice in identifying and referring to follow on services and keeping the service user involved at each stage nResponsible Clinicians meet individually with service users to discuss MOJ correspondence and any issues that arise from this “I am happy with this hospital. All the staff and Doctors are helping me improve. I am learning new things and am working hard. My new medication is helping me improve. In therapy I am learning things and improving. Want to say thank you to staff for helping me improve.” P 27 Quality Accounts 2012/13 Priority 3 Care Programme Approach Our CPA goal was to put people who use services at the heart of what we do. This was achieved through empowering patients and carers to be equal partners with professionals in the CPA process through the implementation of CPA standards which have been defined by service users. What we achieved: nService user defined 20 standards have been nThe Deaf Service at Bury has set up a monthly joint embedded into the Care Programme Approach process. service user-professional meeting: The “Deaf The My Shared Pathway recovery and outcomes Recovery and Outcomes Meeting” (DROM). This principles are fully integrated into this process. group is working towards embedding the shared nThrough the implementation of the My Shared Pathway service users are encouraged and supported to be involved in all aspects of their Care Programme Approach and work in partnership with the multidisciplinary team. pathway practice and principles and linking the process of MDTs, CPAs and recovery and outcome plans etc. The group has good attendance by service users from the Deaf Male low secure service and senior MDT representatives. “I like going to lunch club on a Thursday morning until 1 o’clock. It helps me meet other people and helps me to get into the community meeting people again. It is a good form of therapy; we play bingo and have a chat over coffee and lunch. It’s a good form of communication which I have lacked for a while. I enjoy going. I would advise anyone else to go.” P 28 Quality Accounts 2012/13 CASE STUDY Deaf Services Empowering Deaf service users to chair CPA meetings and ward rounds in a secure mental health setting Tim (not his real name) is a Deaf man who communicates using British Sign Language. He is currently an inpatient in the Deaf secure service with a diagnosis of schizophrenia. A neuropsychological assessment identified significant cognitive deficits, including problems with planning and sequencing. He also had problems understanding various concepts and instructions. Tim was a service user representative in the Deaf services Recovery and Outcomes group and attended the regional recovery and outcomes meetings. Tim has been fully engaged and supported the implementation of Shared Pathway practice and principles. His contribution to this process and other service user’s feedback has supported recovery and outcome focussed working within the Deaf service and Hospital. Tim was fully engaged and motivated to support positive changes to his CPA and suggested some new standards. Tim has been incredibly proud of his achievements. These include: nAttendance at the Deaf service and regional Recovery and outcome meetings. nMotivated and contributed to review of nTim won the national service user achievement award in category “Innovation in communication - My Shared Pathway”. CPA practice and implementation As well as CPA meetings, the way ward rounds of CPA standards. are conducted has changed significantly. Tim was nFully participates and is supported to chair his ward round. nInvolved in planning meetings, pre CPA meetings to understand and adapt agenda into an accessible format. participating in the whole ward round and chairs the discussion. Tim appreciated being involved from the beginning and there were no fears that anything was being kept from him. Increasing autonomy is a goal to strive towards for all service users no matter what degree nChairing his CPA meetings. of cognitive disability. This has resulted in a nDeveloped with the support of his therapists noticeably improved confidence in Tim’s daily a visual/BSL based personal recovery book called” Help me stay well book”. interactions and his therapeutic relationship with staff involved in his care has been enhanced. nSupporting another service user to give him the confidence to chair his CPA meeting P 29 Quality Accounts 2012/13 Priority 4 Physical wellbeing Our goal was to ensure more people with mental health problems have good physical health. We aimed to achieve this through continuing our commitment to establish parity between the quality of physical health services which can be accessed by the general public and the physical health services accessed by those with mental illness. This included health promotion and establishing healthy life styles which can be continued in the community. Routine care: On admission: nA full physical health assessment nGP service throughout the year and GP clinics held twice weekly (Tuesday & Wednesday) nBlood clinic: coordinated on a weekly basis nECG: Initial baseline assessment for new admissions; routine examination for patients on psychotropic medications (3-6monthly) and also for patients with suspected cardiac problems. Trained more ward based staff on ECG taking. nDietician services nNurse practitioner assessments nChiropodist clinic nHealth Education nOptician clinic nSmoking cessation nWeekly/monthly physical health monitoring of patients by ward staff nLiaison with specialist teams P 30 Quality Accounts 2012/13 Department of Health mandatory quality indicators The NHS (Quality Accounts) Amendment Regulations 2012 set out a core set of quality indicators, which we are required to report against in our Quality Accounts from 2012/13 onwards. We have reviewed these indicators and are pleased to provide our position against all indicators relevant to our services for the last year. Ensuring that people have a positive experience of care: staff survey The percentage of staff based on survey responses who would recommend Alpha Hospitals as a provider of care to their family or friends. Results Alpha Hospital Bury 61.3% Alpha Hospital Sheffield 89% Alpha Hospital Woking 80% Mental Health / Learning Disability Trust Average 2012: 60%6 To note: Staff survey results are based on a sample of our workforce not all staff employed by, or under contract to, us. We have taken and will continue to take the following actions to further improve this percentage: nDiscuss feedback from the survey with key staff representatives and develop local action plans nContinue to conduct an annual staff survey for all of our staff and more frequent localised staff surveys to ensure we continue to be aware of any areas requiring improvement nContinuing to encourage staff feedback to the Chief Executive Officer via a confidential website and continuing to regular feedback to staff on the actions taken in response to that feedback nProviding corporate feedback to all staff from the Chief Executive about staff survey results and associated actions 6. Greater Manchester West Mental Health NHS Foundation Trust P 31 Quality Accounts 2012/13 Treating and caring for people in a safe environment and protecting them from avoidable harm: patient safety incidents The number and, where available, rate of patient safety incidents reported and the number and percentage of such patient safety incidents that resulted in severe harm or death. The total number of patient safety incidents recorded in 2012/13 is set out below. None of our patient safety incidents resulted in death: Alpha Hospital Bury Number of indicents 4965 Alpha Hospital Sheffield Number of indicents 960 Alpha Hospital Woking Number of indicents 1590 We have taken and will continue to take the following actions to improve these numbers: nImproving incident reporting - All staff will continue Follow up meetings will be held to formally review to receive training in incident reporting to continue to action plan progress. Incidents will be reviewed encourage complete, accurate and timely reporting monthly at Clinical Governance meetings. Weekly of patient safety incidents. Our plans to implement serious incident review panels are led by our electronic patient records during the forthcoming year Executive Directors. This panel reviews incidents at will further enhance current reporting systems. Levels 3, 4 and 5 and decides the type of investigation nContinuing to learn from incidents - As part of our safety strategy we will continue to learn from safety incidents and to make improvements in practice. All incidents and related trends will continue to be reviewed and action plans devised to identify root required to identify the contributory factors and root cause which led to the patient safety incident. All completed investigations are presented at the monthly Post Incident Review panel with identified actions agreed and followed up. causes, remaining risks and actions to address required improvements. P 32 Quality Accounts 2012/13 “Yes, I am really happy with the ward staff they do a lot to meet our special needs” “Very good level of care and treatment, I feel secure while on the unit, I haven’t felt like that in other hospitals” “Since being at Alpha Sheffield I have attended groups that have helped me build a better perception of myself. Through this I felt able to try some volunteer work which has been the best thing for me, it’s helped me build up my confidence, my self-esteem and give me hope for my future, knowing that even though I have been ill it won’t hold me back from achieving my goals.” The Education Department won the NIACE (National Institute for Adult Continuing Education) National Life Skills Project Award for their Adult Learners’ Week 2013 P 33 Quality Accounts 2012/13 Statements of support NHS England has reviewed Alpha Hospitals Quality Accounts for 12-13. They have demonstrated a commitment to high quality care in 2012-13 which is reflected in their Quality Accounts. They should be commended on their achievement of Commissioning for Quality and Innovation goals (CQUIN) and their progress with local priorities with improvements in lengths of stay and a number of initiatives which are working to produce a more shared care approach for their patients. It is disappointing to see that the organisation has received a recent Care Quality Commission inspection which requires a significant number of improvements to be made. The organisation should consider strengthening its processes for assuring that patient privacy, dignity and respect are key components of its action planning moving forward. We are looking forward to working with and supporting the Organisation in seeking to improve patient experience and clinical outcomes in 2013-14” Cheshire Warrington And Wirral Area Team NHS England Staff and service users from Alpha Hospitals have been an integral part of the My Shared Pathway Programme. Their involvement from the very beginning ensured that all the approaches and documentation developed were informed both by staff but most importantly by service users from both the Deaf and women’s services. The services’ creative and enthusiastic approach has helped steer the programme ensuring that its focus has always been person centred and service user driven. Staff and service users have been involved at a local, regional and national level attending and presenting at involvement forums, workshops and conferences. This work was recently acknowledged by winning an award at the National Service Users Award Ceremony and the regional Recovery and Outcome Groups. This was well deserved. The Shared Pathway Programme success has been due to the incredible commitment, enthusiasm and skills from key partners such as Alpha. Rosie Ayub National Shared Pathway Lead North of England Specialist Commissioning Group P 34 Quality Accounts 2012/13 During the past few years, staff and service users from Alpha Hospital Bury have been instrumental in the development, implementation and success of My Shared Pathway both locally and nationally. As influential and committed members of the steering and development groups, staff and service users have contributed from the beginning to devising the materials for My Shared Pathway and the training packages that accompany them. Alpha Hospital Bury was a key pilot site – staff and service users were so familiar with the materials that the evaluation group learned a great deal from their feedback. Moreover, staff and service users from Alpha Hospital Bury have been key to the adaptation of the materials used in My Shared Pathway for groups of service users with different communications needs, in particular deaf service users, but also people with learning disabilities. The materials they have produced have assisted not only their own service users, but many others around the country and have inspired many more service users to benefit from My Shared Pathway than I’m sure otherwise would have done. As one of the judges for this year’s National Service User Achievement Awards, I was delighted that one of the service users from Alpha Hospital Bury won the ‘Innovation in Communication of My Shared Pathway’ category. The winning service user not only made some wonderful adaptations to the My Shared Pathway materials, but also developed a visual and BSL-based personal recovery book. He was also involved in developing many other initiatives to support the accessibility of the whole CPA process to deaf service users and was certainly a very deserving winner of the award. The DVD ‘My Shared Pathway – A Guide to Good Practice’, has also benefited greatly from the input of staff and service users from Alpha Hospital Bury. From the development of the script, to acting in several scenes, alongside the interpretation and signing for the version for deaf and hard of hearing people, staff and service users have made an enormous contribution to the project and we owe them a great deal of thanks. The contribution of staff and service users from Alpha Hospitals in all of these areas has been greatly valued and appreciated. As ongoing members of the Recovery and Outcomes Steering Group and as regular attendees and contributors to the Regional Recovery and Outcomes Groups, I look forward to service users benefitting in the future from the energy, drive and commitment to improving our experience of secure services and the quality of care we receive. Alpha Hospitals have certainly made a big difference so far, and I’m sure they will continue to do so well into the future. Ian Callaghan National Service User Lead, My Shared Pathway April 2013 P 35 How to provide feedback We welcome feedback on our Quality Accounts for 2012 / 2013. To share your feedback please contact us using the details below: Zsara Thomas Business Development Director Alpha Hospitals Ltd 1 Vincent Square London SW1P2PN Tel: 07956 536 259 Email: zsara.thomas@alphahospitals.co.uk