End of Year B.U.G. Trivia B.U.G. Meeting May 21, 2014 Eagle Village, 4th Floor Conference Room Rules: Write the correct number to each question on the paper slips provided Each member of the team must pass the answer to the next teammate. The runner is the last teammate to receive the team’s answer. Be the first team to place the correct answer in the correct spot on the game board. The team with the most correctly placed answers wins the game! 1. Which of the following is not a State Fund? 1) 2) 3) 4) 1111 1551 3511 1561 2. Which of the following is a violation/inappropriate use of the SPCC? 1) 2) 3) 4) Splitting orders to circumvent purchasing regulations. Authorizing the use of card by another individual. Not entering a Confirmation Order into eVA All of the above 3.Which of the following forms must be completed prior to purchasing a meal for an event? 1) 2) 3) 4) Reimbursement Request Form Business Meal Form Vendor Registration Form Request for Travel Form 4. Which of the following is not considered a disallowed expense? 1) 2) 3) 4) 5) Donations Flowers Personal Entertainment Hotels Contributions 5. Which Statement is incorrect? The Request for Travel Form is required 1) 2) 3) 4) 5) When the travel is overnight. When the travel is day only and exceeds $500.00. When payment is made for a conference or registration fee. Only when Faculty and Staff are traveling. When Payment is made to a lodging facility. 6. Dues Membership Fees Honorariums Credit Card Fees Hotels/Lodging All of the above are examples of: 1) Prepays 2) Direct Pays 3) ePayables 7. Which of the following is false regarding Gift Giving? 1) 2) 3) 4) Gifts are allowed if giving the gift supports the mission of the University. Gifts must be able to sustain the test of public review. Gift Giving can substitute payroll wages for student employees only. Gift Giving may be in the form of cash. 8.It is acceptable to overspend your operating budget if: 1) 2) 3) 4) You do not have enough money to buy what you need. Your coworker requests an advance in pay. Next year you promise not to spend the same amount. Discussions with Budget and Financial Analysis allow the over expenditure. 9. To use a State fund to pay for a Business Meal, the event must: 1) 2) 3) 4) Include a person outside of the department Be a student event Cross over VP areas All of the above 10. Which of the following is not an exception to eVA entry 1) 2) 3) 4) 5) Advertisements Conference Fees Public Utilities Flowers for campus events Revenue contracts (such as Food Service Operations - Sodexho) 11. Reimbursement requests must be submitted to Accounts Payable in how many days? 1) 2) 3) 15 days 30 days 10 days 12. State contract information must include all of the following except: 1) 2) 3) 4) Description of the event Length of service Cost Swam quote 13. Which of the following pairs is paired correctly? 1) 2) 3) 4) 5) 6) SPCC – State Funds UMW Finance Card – Local Funds SPCC – Local Funds UMW Finance Card – State Funds Both a & b Both c & d 14. What is the appropriate response to a charge that has been placed on an incorrect card? 1) 2) 3) 4) 5) Contact the vendor to credit the misapplied charge and provide an alternate correct method of payment Contact Procurement Services Return the item Do nothing Both a & b.