Minutes of the Regular Meeting of August 15, 2012
The Board of Education of Community Unit School District No. 1, Coles and Cumberland Counties, Illinois met
in regular session on Wednesday, August 15, 2012 at the Administration Building – 410 West Polk Avenue,
Charleston, Illinois 61920
At 6:30pm, President Coe called the meeting to order and asked for roll call.
Board Members Present:
Jason Coe, President
Ron Miller, Vice President
Tim Hutti, Secretary
Kelly Miller, Treasurer
Scott Clarke
Brenda Coffey
Susan Daniels
Central Office Staff Present:
Jim Littleford, Superintendent
Todd Vilardo, Assistant Superintendent for Curriculum & Instruction
David Kuetemeyer, Financial Consultant
Visitors 17 and 2 Members of the Press
Under public comments and written communications, President Coe asked if there were any comments, questions
or written communications. There were no requests for the Board of Education.
Mr. Littleford reported that the District received two Freedom of Information requests.
- James Bachman of the Illinois Retired Teachers Association. The District responded to the request on
July 11, 2012.
- Kevin Jenkins of PrintCo, Charleston, Illinois. The District responded to the request on July 23, 2012.
Mr. Littleford reviewed Addendum items to the board book which included:
Revised board agenda
Consent New Business:
VI. A. Serious Hazardous Walking Applications
#1-13-02, for a student attending Jefferson Elementary School.
#1-13-03, for a student attending Mark Twain Elementary School.
VII. Consent Agenda:
Resignations, effective immediately:
- Paraprofessional – Carl Sandburg Elementary School.
- Paraprofessional – Jefferson Elementary School.
Employments for 2012-13 School Year:
- LBS1 Teacher at Ashmore Elementary School
- LBS1 Teacher at Charleston High School
- Paraprofessional at Charleston Middle School
- Dance Coach for Charleston Middle School
VIII. Superintendent’s Report:
- Under item A – updated anticipated/actual enrollment for start of the 2012-2013 school year.
Under Consent Agenda, President Coe asked if there were any items under the consent agenda that the Board of
Education would like to remove to discuss in closed session. There were no requests from the Board of
Education.
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Mr. Littleford reviewed the recommendations under the consent agenda.
IV. Consent Agenda: Standard Items
A.
Approve the minutes of the Regular Meeting of July 18, 2012.
B.1 Approve the bills and payrolls for the month of July 2012.
B.2 Approve the Activity Fund Reports for the CUSD #1 attendance centers, period ending July 2012.
V. Consent Agenda: Old Business
VI. Consent Agenda: New Business
A. Deny the Serious Safety Hazard Findings application #1-13-01, for a student attending Charleston
Middle School, effective for the 2012-2013 school year. Further, to submit the application to the
Department of Transportation for final review.
Addendum:
Deny the Serious Safety Hazard Findings application #1-13-02, for a student attending Jefferson
Elementary School, effective for the 2012-2013 school year. Further, to submit the application to the
Department of Transportation for final review.
Approve the Serious Safety Hazard Findings application #1-13-03, for a student attending Mark Twain
Elementary School, effective for the 2012-2013 school year. Further, to submit the application to the
Department of Transportation for final review.
B. Grant the Superintendent authorization to approve or disapprove Serious Safety Hazard Findings
applications for the 2012-2013 school year. The application(s) will be forwarded to the Department of
Transportation for final review and then, presented to the Board of Education at the next regular board
meeting.
VII. Consent Agenda: Employment
Grant a leave of absence to Emily Jacobs, teacher at Mark Twain Elementary School.
Grant a leave of absence to Charity Sanders, teacher at Charleston Middle School.
Accept a letter of resignation from Leigh Ann Cloud from her position as a Media Specialist at
Charleston High School, effective immediately.
Accept a letter of resignation from Christel Carter from her position as a LBS1 teacher at Charleston
High School, effective immediately.
Accept a letter of resignation from Cole Doyle from his position as a Mathematics teacher at Charleston
High School, effective immediately.
Accept a letter of resignation from Penelope Schock from her position as a School Health Care
Professional for Charleston Middle School and Mark Twain Elementary School, effective immediately.
Accept a letter of resignation from Jenna Myers from her position as a paraprofessional at Charleston
Middle School, effective immediately.
Accept a letter of resignation from Jennifer Huckstep from her extra-curricular assignment as Dance
Coach for Charleston Middle School, effective immediately.
Approve the transfer of Jill Shrader into the position as an LBS1 teacher at Jefferson Elementary School
beginning with the 2012-2013 school year.
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Approve the reassignment of the following paraprofessionals in the positions at Carl Sandburg
Elementary School beginning with the 2012-2013 school year.
Kim Shambo
Michelle Neal
Program Paraprofessional
Bell-to-Bell Paraprofessional
Student #07218
Approve the employment of Jacob Roskovensky as a full time Media Specialist for Charleston High
School, beginning with the 2012-2013 school year. This employment was contingent upon the receipt
of all information required for employment.
Approve the employment of Regina Beals as a full time LBS1 teacher at Charleston Middle School,
beginning with the 2012-2013 school year. This employment was contingent upon the receipt of all
information required for employment.
Approve the employment of Blair Dosch as a full time teacher at Carl Sandburg Elementary School,
(assigned to 2nd grade) beginning with the 2012-2013 school year. This employment was contingent upon
the receipt of all information required for employment.
Approve the employment of Justin Bledsaw as a full time teacher at Carl Sandburg Elementary School,
(assigned to 3rd grade) beginning with the 2012-2013 school year. This employment was contingent upon
the receipt of all information required for employment.
Approve the employment of Karla Yocum as a full time School Health Care Professional, (assigned to
Charleston Middle School and Mark Twain Elementary School), effective August 2, 2012. This
employment was contingent upon the receipt of all information required for employment.
Approve the employment of the individuals listed as paraprofessionals at Carl Sandburg Elementary
School beginning with the 2012-2013 school year. Employment was contingent upon the continued
educational needs of the students and receipt of all information required for employment.
Rhonda Adair
Bell-to-Bell Paraprofessional
Student #08162
Briena Nichols
Bell-to-Bell Paraprofessional
Student #14491
Laura Shute
Bell-to-Bell Paraprofessional
Student #18797
Michelle Strohl
Bell-to-Bell Paraprofessional
Student #08113
Approve the employment of Joe Amato as a full time paraprofessional for student #05781 at Jefferson
Elementary School beginning with the 2012-2013 school year. This employment was contingent upon
the receipt of all information required for employment and the continued educational needs of the student.
Approve the employment of the individuals listed as paraprofessionals at Mark Twain Elementary
School beginning with the 2012-2013 school year. Employment was contingent upon the continued
educational needs of the students and receipt of all information required for employment.
Paula Cope
Program Paraprofessional
Jodi Elliott
Program Paraprofessional
Brandy Lane
Program Paraprofessional
Nichole Westcott
Title One Paraprofessional
Shonna Davis
Bell-to-Bell Paraprofessional
Student #25611
Tanissa Parks
Bell-to-Bell Paraprofessional
Students #21971 & #80888
Approve the employment of the individuals listed in the extra-curricular assignments as noted at
Charleston High School during the 2012-2013 school year, contingent upon the receipt of all required
paperwork.
Jeff Miller
1st Assistant Football
Tyler Hanner
Sophomore Football
Tim Hogan
Freshmen Football
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Blair Dosch
Assistant Girls’ Volleyball
Approve the recommendation for Daniel Bennett to serve as a volunteer Assistant Baseball Coach at
Charleston Middle School for the 2012-13 school year, contingent upon the receipt of all required
paperwork.
Approve the list of substitutes/volunteers for Charleston CUSD #1 as of August 3, 2012.
Under the Addendum:
Accept a letter of resignation from Jill Colclasure from her position as a paraprofessional at Carl
Sandburg Elementary School, effective immediately.
Accept a letter of resignation from Heather LeMoine from her position as a paraprofessional at Jefferson
Elementary School, effective immediately.
Approve the employment of Kimberly Welch as a full time LBS1 teacher at Ashmore Elementary School,
beginning with the 2012-2013 school year. This employment was contingent upon the receipt of all
information required for employment.
Approve the employment of Cynthia Bedell as a full time LBS1 teacher at Charleston High School,
beginning with the 2012-2013 school year. This employment was contingent upon the receipt of all
information required for employment.
Approve the employment of Kimberly Lemmon as a full time paraprofessional for student #03159 at
Charleston Middle School beginning with the 2012-2013 school year. This employment was contingent
upon the receipt of all information required for employment and the continued educational needs of the
student.
Approve the employment of Kara Wilson in the extra-curricular assignment as Dance Coach at
Charleston Middle School for the 2012-2013 school year. This employment was contingent upon the
receipt of all information required for employment.
Mrs. Miller moved and Mrs. Daniels seconded the motion to approve items under IV through VII inclusive on the
Consent Agenda and in the addendum.
On roll call vote:
AYE: K. Miller, Daniels, Clarke, Coffey, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Under the Superintendent’s Report, Mr. Littleford announced that the 2012-2013 school year would officially
open on Monday, August 20, 2012 with an all staff institute day planned. Students first full day of attendance is
scheduled for Tuesday, August 21. Board members were provided with a copy of actual and anticipated
enrollment numbers as of August 10, 2012, which revealed a slight drop in student attendance.
Staffing for 2012-2013 – Summary of Open Positions
Mr. Littleford reported that district administrators were in the final stages of filling staffing positions prior to the
opening of school. All staffing positions should be filled by the opening day and ready for students.
Membership/Illinois Association of School Boards for 2012-2013
Charleston CUSD #1 is an active member of the Illinois Association of School Boards. The IASB staff work
with Boards of Education and school districts with new programs and procedures to help school officials perform
their duties as smoothly and effectively as possible. Provided in the board materials, was a copy of the Certificate
of Active Membership and Code of Conduct for members of school boards.
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Dr. Clarke moved and Mrs. Miller seconded a motion to accept the Superintendent’s Report.
On roll call vote:
AYE: Clarke, Coffey, Daniels, K. Miller, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Old Business: Contract Renewal – First Student Pupil Transportation Services
The Board of Education meeting in regular session on Wednesday, July 18, 2012 granted authorization to
Superintendent Jim Littleford to approve a contract extension with First Student Transportation Services if all
parties were in agreement. This action was contingent upon final approval of the Board of Education at the next
regular board meeting on August 15, 2012.
A copy of the signed contract extension between Charleston CUSD #1 and First Student Transportation Services
for the 2012-2013 and 2013-2014 school years was provided in the board members packet of information. First
Student representatives, Senior Vice President Roger Moore, Regional Director Norman Mars, Director LeRoy
Wofford, and Donna Kelly were in attendance to address the Board and respond to any questions.
Senior Vice President Roger Moore addressed the Board to provide the logic and history behind the increase in
the transportation contract. Mr. Moore explained that award of the low bid to First Student Transportation three
years ago led the company to a loss of more than $100,000 on the Charleston contract during the 2011-2012
school year. In working with Financial Consultant David Kuetemeyer and Mr. Littleford, First Student
representatives agreed to the district’s request to cut its original renewal proposal.
With the new contract, Mr. Kuetemeyer reported that costs would decrease in 2012-2013. However, the district
will end up paying about $258,000 more for the 2012-2013 school year than paid during the previous year
because the District will now be responsible for fuel costs.
Following discussion, it was the recommendation of the superintendent that the Board of Education approve the
contract extension between Charleston CUSD #1 and First Student Transportation Services for the 2012-2013 and
2013-2014 school years. Dr. Clarke moved and Mrs. Coffey seconded a motion.
On roll call vote:
AYE: Clarke, Coffey, Daniels, K. Miller, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Mr. Littleford thanked First Student representatives for attending the board meeting. He also indicated that the
District appreciated the long term working relationship with First Student Transportation and looked forward to
the upcoming year.
Adopt New & Revised School Board Policies, Administrative Procedures, Exhibits (2nd reading)
The following school board policies, administrative procedures, and exhibits have been on file for the required
layover period.
Deleted School Board Policy
2:190
Mailing Lists for Receiving Board Material
Newly Established School Board Policy Administrative Procedures/Exhibits
2:120-E2
Website Listing of Development and Training Completed by Board Members
2:250-E4
Recurrent Requester Notification
4:140-E3
Resolution to Increase Driver Education Fees
4:170-AP8
Movable Soccer Goal Safety
6:120-AP4
Care of Students with Diabetes
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Revised School Board Policies/Administrative Procedures/Exhibits
1:10
School District Legal Status
1:20
District Organization, Operations, and Cooperative Agreements
1:30
School District Mission Statement
2:10
School District Governance
2:100
Board Member Conflict of Interest
2:120
Board Member Development
2:130
Board-Superintendent Relationship
2:200
Types of School Board Meetings
2:220-E2
Motion to Adjourn to Closed Meeting
2:250
Access to District Public Records
2:250-AP1
Access to and Copying of District Public Records
2:260
Uniform Grievance Procedure
3:10
Goals and Objectives
3:30
Chain of Command
3:30-E
Organizational Chart for Administration
3:60
Administrative Responsibility of the Building Principal
3:70
Succession of Authority
3:70-AP
Succession Plan
4:80
Accounting and Audits
4:110
Transportation
4:110-AP1
School Bus Post-Accident Checklist
4:170
Safety
4:170-AP2
Criminal Offender Notification Laws
4:170-AP4
National Terrorism Advisory System
5:10
Equal Employment Opportunity and Minority Recruitment
5:90
Abused and Neglected Child Reporting
5:100
Staff Development Program
5:170
Copyright
5:200
Terms and Conditions of Employment and Dismissal
5:240
Suspension
5:240-AP
Suspensions
6:60
Curriculum Content
6:120-AP4,E1 Diabetes Care Plan
6:150
Home and Hospital Instruction
6:300
Graduation Requirements
6:320
High School Credit for Proficiency
Mr. Miller moved and Mrs. Daniels seconded a motion to adopt the Board Policies, Administrative Procedures,
and Exhibits as listed.
On roll call vote:
AYE: R. Miller, Daniels, Clarke, Coffey, K. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Certified Teachers Performance Based Evaluation System
It was the recommendation of the superintendent that the Board of Education adopt the Performance Based
Evaluation System for the certified staff to be implemented beginning with the 2012-2013 school year.
Mrs. Coffey moved and Dr. Clarke seconded a motion.
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On roll call vote:
AYE: Coffey, Clarke, Daniels, K. Miller, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Principal/Assistant Principal Performance Based Evaluation Plan & Instrument
It is the recommendation of the superintendent that the Board of Education adopt the Principal/Assistant Principal
Performance Based Evaluation Plan and Instrument as presented to be implemented by September 1, 2012. Mrs.
Miller moved and Mr. Miller seconded a motion.
On roll call vote:
AYE: K. Miller, R. Miller, Clarke, Coffey, Daniels, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Principal/Assistant Principal Job Description Duties & Responsibilities (first reading)
It was the recommendation of the superintendent that the Board of Education adopt, in tentative form, the
Charleston CUSD #1 Principal/Assistant Principal Job Description Duties and Responsibilities. The tentative job
description will be placed for public review until final adoption at the September 19, 2012 board meeting.
Ms. Coffey moved and Dr. Clarke seconded the motion.
On roll call vote:
AYE: Coffey, Clarke, Daniels, K. Miller, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
School District Tentative Budget/Establish Public Hearing Date
Mr. Kuetemeyer provided a report on the tentative 2012-2013 school budget. He also provided a recap on the
2011-2012 school budget, and fund balances for 1996 through 2012.
It was the recommendation of the superintendent that the Board of Education adopt by resolution the 2012-13
tentative budget for Community Unit School District No. 1 in accordance with the School Code and to place the
tentative budget on file for public review for at least 30 days. Further, to establish Wednesday, September 19,
2012 at 6:00pm, as the time for the public hearing on the tentative budget. Mrs. Miller moved and Mrs. Coffey
seconded the motion.
On roll call vote:
AYE: K. Miller, Coffey, Clarke, Daniels, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Establish Special Board Meeting – Ratification Professional Negotiations Agreement 2012-2015 Charleston
Educational Support Personnel Association, IEA/NEA and the Board of Education
The Professional Negotiations Agreement between the Charleston Educational Support Personnel Association,
IEA/NEA, and the Charleston Board of Education expires August 2012. With eleven (11) successful sessions and
working together to find the best solutions, Mr. Littleford reported that a tentative agreement was reached on
Wednesday, August 8, 2012. He announced that the Charleston Educational Support Personnel Association
would hold a ratification meeting with their membership on August 20, 2012, so it would be necessary to
establish a Special Board meeting for the Board of Education to consider ratification of the contract.
It was the recommendation of superintendent that the Board of Education establish Wednesday, August 22, 2012
at 6:00pm to consider ratification of the Professional Negotiations Agreement 2012-2015 between the Charleston
Educational Support Personnel Association, IEA/NEA and the Board of Education.
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Dr. Clarke moved and Mrs. Daniels seconded the motion.
On roll call vote:
AYE: Clarke, Daniels, Coffey, K. Miller, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
At 7:48pm, President Coe recommended that the Board of Education adjourn into closed session to consider
information regarding appointment, employment, compensation, and discipline of specific employees of the
public body, including hearing testimony on a complaint lodged against an employee to determine its validity.
Collective negotiating matters between the District and its employees or their representatives, or deliberations
concerning salary schedules for one or more classes of employees. 5 ILCS 120/2/(c)(2)
Mr. Miller moved and Mrs. Coffey seconded the motion.
On roll call vote:
AYE: R. Miller, Coffey, Clarke, Daniels, K. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
At 8:16pm, Mrs. Coffey made a motion to reconvene from closed session. Mrs. Miller seconded the motion.
On roll call vote:
AYE: Coffey, K. Miller, Clarke, Daniels, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
At 8:17pm, Mrs. Coffey moved to adjourn from the board meeting. Mr. Miller seconded the motion.
On roll call vote:
AYE: Coffey, R. Miller, Clarke, Daniels, K. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Jason Coe
President, Board of Education
Tim Hutti
Secretary, Board of Education
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