Micah Network Full Reporting
Template
Why write a report? Reporting allows you a chance to reflect on your work and see whether you did what you planned
to or not, think about what difference it made, why and for whom, and make a note of any changes that need to be
made for the future. It also gives your supporting organisations a chance to know what you have done and to
understand your work and the challenges and successes.
This format can be used as the basis of a discussion by a project team to think about the work they have done over
the last year. A workshop using this format as a basis for discussion can result in a good learning time for your project
staff, and a draft report.
Section A
Basic Information (maximum half a page)
The title of the programme
The Supporting Partner programme
reference number (if applicable)
The name of the Implementing
Partner receiving funding
Implementing Partner contact
person details:
Name
Role (Job title)
Address
Tel
Fax
E-mail
Website
The name and role of the person
approving the report for the
Implementing Partner. This person
must be duly authorised.
The start date of the programme and
period covered by the report.
The date of submission of the report.
Section B
Situation Report / What’s new? (maximum one page)
Describe any change in local conditions that have affected or could affect your work. This may include political or legal
changes, social or economic changes, or changes to in the physical environment. How do you think the change or
changes might affect your work?
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Section C
Stakeholder Accountability (maximum one page)
How have you sought feedback from participants, stakeholders and beneficiaries in your project? Have
you had any feedback from project participants or others with an interest in the project (including any
government officials or other decision-makers who were influenced through advocacy)? What feedback
did you receive? What did you do about the feedback you received?
Section D
Programme Achievement (maximum two and a half pages)
Use Option A if you completed a Simplified Logical Framework in your proposal.
Use Option B if you completed a Project Plan Summary in your proposal.
Progress made in outputs or goal should be measured against the baseline data that was collected at the beginning of
the project.
Option A
Use the following format to report against the Logical Framework from your project
proposal:
Activities
What was Scheduled
Indicators
Progress Made
Explanatory Narrative
Indicators
Progress Made
Explanatory Narrative
Indicator
Progress Made
Explanatory Narrative
Indicator
Progress Made
Explanatory Narrative
Activity 1
Activity 2
Etc
Outputs
What was Scheduled
Output 1
Output 2
Etc
Purpose
What was Scheduled
Purpose
Goal
What was Scheduled
Purpose
Micah Network Reporting Template (Version date: Draft October 2012; Tearfund revised March 2014)
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Option B:
Use the following format to report against the Project Plan Summary and Annual Work
Plan from your original project proposal:
Desired situation at end of project
What specific changes do you hope to see at the end of the project? This section should be filled in from
the original project plan summary.
Planned
activities (from
annual work
plan)
Section E
Activities that
we actually did
Planned
immediate
changes (from
annual work
plan)
Actual
immediate
changes that
happened
Evidence for
changes
People involved
in the changes
(how many
men, women,
children)
Beneficiary/stakeholder Analysis
Change generally occurs through relationships and interactions between different groups and individuals.
Please consider the other people interested in the project.
Your project aims to help communities bring good change, and is aimed at specific members of the
community. There are others with an interest in the community and the project , (including national and
local government officials). In the following table, make a note of the quality of present relationships with
these groups:
Who are the main people and groups
involved in the community
development process?
How are they affecting the project, and what role are they
playing in bringing about the desired changes?
How many people in the following groups have benefitted or participated in the project to date?
Number of people
Category
Direct
Indirect
Percentage
(of those
involved)
Men (over 18 years old)
Women (over 18 years old)
Boys ( up to 18 years old)
Girls (up to 18 years old)
TOTAL
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Section F
Impact and Sustainability Analysis (maximum two and a half pages, excluding
case studies, stories which can go into appendices). This section is not required in six monthly
reports.
In this section, you will need to write about the longer term changes (“Impact”) the project is bringing
about, and about whether or not you think those changes are likely to continue once the project is finished
(“Sustainability”).
F.1 Impact - List the main changes that you outlined in your original proposal in the table below and give
a comment on the progress towards the changes. Think about the evidence you have for progress,
factors that are inhibiting progress, and include numerical information (eg how many men, women,
children), where appropriate. If it helps to explain the changes taking place, you could to tell a story or
provide a case study. You can refer to it in the table and add more information after the table or as an
appendix.
Specific long term changes that the project will try
to achieve (from original proposal)
What signs of these changes can be seen as a result
of the project’s work?
F.2 Are there changes that have occurred that have surprised you, or which were not planned? These
might be positive or negative changes. Explain what occurred and why you think these changes
happened.
F.3 To what extent has the programme contributed to bringing about lasting change by influencing the
policies and practices of those in positions of power (i.e. from being involved in advocacy)?If you don’t
have direct evidence that you have changed policies and practices please report against the questions
below :





Describe any increase in the ability of communities / beneficiaries / partners / churches to
approach, and access, government?
Explain any increase in the dialogue between communities / beneficiaries / partners / churches,
and government?
How has provision of, and access to, government services by communities / beneficiaries /
partners / churches been improved?
What evidence is there of improved awareness of rights by communities / beneficiaries / partners
/ churches?
Describe any increased monitoring, and claiming, of rights by communities / beneficiaries /
partners / churches
F.4 Sustainability - Think about the changes that have already taken place, as well as the ones you hope
will take place;

Do you think that the physical benefits or other changes resulting from the project will continue
once the project is finished? Why do you think this? What do you need to do to help ensure that
the project’s benefits or changes are maintained?

How is the community, church or other group you are working with, developing the skills to keep
changing and growing after the project is finished? What evidence do you have for this? What
other things does the project need to do to help ensure this happens?
Use case studies or stories to support your ideas where you think it is helpful to do so.
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Section G
Lessons Learnt (maximum one page)
This section is about the things you have learnt from your work in the last year. You may need to spend
time in reflection with the project team to be able to answer these questions:

What are the key ideas or lessons that are useful for your organisation and that you could share
with your supporting partner?

Is there anything you need to do or do differently as a result of the lessons you have learned?
Section H
Local Church (maximum one page where relevant)

What role has the local church played in this programme?

Are there any resources, skills or particular contributions that local churches have made to the
project?

How has the programme strengthened and supported the work of the local church?
Section I
Management, monitoring and learning

Please provide a diagram of the management structure of the project

Have there been any staff changes during the reporting period that are relevant to this project?

Are there any ways in which the supporting partner can help strengthen and develop your
management or leadership capacity?

How have you monitored the programme’s work?
o
Who has done the monitoring?
o
How often?
o
What is done with the information gathered during monitoring?
o
How have community members or project participants and beneficiaries been involved in
monitoring the work?

Has there been a mid-term review or evaluation of the work in the reporting period? What were
the main conclusions? What will you do differently as a result of the evaluation?

What changes to the programme have you made as a result of the monitoring you have done?
Section J
Proposed Changes to the Programme (maximum half page)
Are there any changes to the plan that are needed? You should have already included these in your
annual plan, but you might be able to explain them here. If there are additional changes to the plan as a
result of thinking about the project for this report, write them here. Substantial changes to the plan may
require a new action plan for the year; discuss this with your supporting partner’s program staff.
Section K
Application of Conditions/Recommendations (maximum half page)
Where applicable please explain how you have responded to or complied with any conditions or
recommendations made by the Supporting Partner agreed at the time of programme approval or
subsequently.
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Section L
Case studies and stories of change
Please provide one or two case studies or stories from your project that best demonstrate the changes
that are occurring as a result of your work in communities and/or churches. (Please see ‘Case studies and
stories of change guidelines’ below.)
Section M Financial Report (see complete the separate Excel spreadsheet called the Micah
Network Financial Reporting Template.)
Please also refer to Tearfund’s International Accounting Standards Guidelines for guidance on
requirements relating to annual audited accounts.
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Tearfund’s Additional Requirements
Case studies and stories of change – guidelines (Section L)
We require raw material for our case studies. Please complete all the fields where relevant, and please give as much
detail in your answers as possible. It is all useful.
Before conducting a case study interview, consider:
Do you have a camera? Good photos are really important. (See the photography guidelines at the end of this section.)
Can you record it for sound (and to help with accuracy)?
Can you film it? (Include filming the location and other background shots that can create an atmosphere.)
NB We know there are certain countries where security does not permit us to talk about them/aspects of our work.
Please do not include any information that we cannot use for security or other reasons here. If you have any concerns
or questions, please let us know.
What is the source of funding for the project (eg general fund, institutional donors, emergency appeal)? What is the
name of the partner/church involved?
Full names, ages and relationships of subjects, including husband, wife and children/family, where relevant:
Occupations:
Location – names of village, district, country:
Permission to use real names and photographs, and to publish story in print and on internet: YES/NO (NB we can
change names if necessary. Please let us know.)
Child protection paperwork needed? YES/NO
Description of place, landscape and climate (eg: hot, dry, barren, mountainous, crowded, noisy, dirty, still):
Description of subjects, both appearance and mood – are they happy, tired, fearful, hungry?
Quote from subject, and background on what life was like before they began to have problems:
Explain the cause of subject’s problems:
Quotes about problems and what life was like before they received assistance:
Describe what Tearfund/partner has done and is doing to help eg – what equipment they have provided, what training
they have received, how their church has helped? Describe the scale of Tearfund partner’s input – how many
people/villages have they helped or reached in this way?:
Quote from subject about what help they’ve had. What do they feel about it?:
Quote and practical evidence on how their mindset has been changed, where possible (eg – they now have hope…):
How did Tearfund/the partner come in contact with them?
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What are the partners or local church like (eg small, friendly, poor, hopeful, determined, new to community
development)?
Quote from subject on their hopes and plans for the future:
Quote (where relevant) - how do they feel God has helped them, and their faith withstood or grown through their
experience?
Quote - Do they have any prayer requests:
Quote - Do they have anything else they would like to say?:
Any other relevant details:
Photographic guidelines
Really strong, high quality photos to accompany your case studies are essential to engage supporters. If you’re
gathering a case study - don’t forget to take pictures!
Key points to remember when taking pictures for web use:

Essential: Always get the details of who the subjects are, where they are, and who took the photograph

Take all photos in landscape format unless it’s a close-up portrait of a beneficiary

Align your subject to the left or the right of the frame, not centrally, whether it’s a person or an object you’re
photographing

Try and position your subject to keep as much space around them as possible - negative space - ie, with not
much detail in it - many of these photos will need to have text overlayed on them and we’ll need space on the
image to do that

Take close-ups in both portrait and landscape format when taking a portrait of your person (NB always try to
get close-up portrait shots as well as the wider shots)

Try to photograph people in their daily lives as well as portraits - eg if they have learnt new farming
techniques show them farming

Try to get people standing in even shade if possible. Bright sunlight overhead obscures people’s faces - and
try not to aim into direct sunlight.

Get some scenic shots of the area as well - ones without people - always useful
See homepage of www.tearfund.org for ideas
Section N
The Local Church (maximum one page)
1. How has the project contributed to the envisioning of local churches for Integral Mission and to the
encouragement of local churches in their commitment to Jesus Christ, in discipleship and in their service of the
poor?
2. How has the project provided opportunities, appropriate to the context, for people to encounter, acknowledge and
follow the lordship of Jesus Christ through its work?
3. Where there is no local church in the communities where the project is working, has the project helped to
contribute in any way to the longer-term establishment of a sustainable Christian community in the area?
Section O
Quality Standards Verification
This form requires partners to briefly outline how the quality standards were reflected in the project implementation.
The questions in normal font refer to core quality standards and all must be answered.
For projects over £50,000, the questions in italics which were considered a priority during the proposal stage should be
answered. Where a project was for £50,000 or less, the questions in italics are optional.
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brief responses only:
1. Values
How were staff made familiar with the organisation's values, the types of unacceptable
conduct (eg . exploitation and abuse of children and vulnerable adults, fraud, bribery) and their
disciplinary procedures?
2. Impartiality &
Targeting
How were beneficiaries selected? Describe how this was based on need and on the most
vulnerable people being reached.
3. Accountability
How involved were community groups participating in the planning of the project? How openly
did staff share information about the project's aims and ensure that people could give
feedback about its delivery?
4. Sustainability
What has been the level of sustainability or reliability of the project?
5. Advocacy
How has the project addressed local or national policy issues relevant to the project
objectives?
6. Children
How has the project prevented an increase in the vulnerability of children?
How has the project supported child development and protected them from harm?
How has the project prevented an increase in the vulnerability of women?
7. Gender
8. HIV
How has the project promoted inclusiveness of both men and women, and enhanced the
safety of women and girls?
How has the project prevented an increase in the vulnerability of people to HIV?
How has the project reduced people’s likelihood of becoming more vulnerable to HIV?
How has the project ensured it is not contributing to environmental degradation?
9. Environment
10. Disaster Risk
How has the project reduced environmental damage and increased positive environmental
outcomes?
How has the project built up community capacity and addressed long-term vulnerability to
disasters?
Micah Network Reporting Template (Version date: Draft October 2012; Tearfund revised March 2014)
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11. Conflict
How has the project avoided heightening tension or making people more vulnerable to
physical harm?
How has the project promoted peace and reconciliation?
12. Technical
Standards
How has the project ensured that its outputs are of a good technical standard?
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Section P
Transformation Indicators Report
To be submitted with the annual narrative and financial report
Parts 1, 2 and 3 are not required for six monthly reports.
Part 4 is required for all reports
Project Reference No:
Reporting Year:
From:______________20__ to:_____________20__
Partner name:
Project Name:
The following data is to help Tearfund assess progress towards achieving its long term vision.
A: Quantitative data
Part 1 – Church Mobilisation
Part 2 – Beneficiary Numbers
Part 3 – Sectoral Emphasis
B: Qualitative data
Part 4 – Evidence of Transformation
Part 1 ~ Mobilisation of Churches:
How many local churches1 have been envisioned for
Integral Mission2 for the first time during this
reporting year through the work of this project?
Box Q
Insert number
How many local churches have become active in practical
service to their community during this reporting year, as a
result of having been envisioned for Integral Mission by this
Box R
Insert number
project
(Note: It is not necessary for Tearfund to be supporting the church’s work financially
to be reported in Box R. The issue is whether they are now active in Integral Mission)
In most instances, local churches will be local church congregations, whether these are formal congregations as part
of a larger church network or denomination, or independent informal groups of Christians who meet regularly in
someone’s home or other facility.
1
‘Envisioning’ means a process of teaching, discussion and encouragement designed to inspire the local church to
practice Integral Mission, with or without external support.
2
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Of those churches reported in Box R, how many are
doing work to i)
Reduce the spread and impact of
HIV and AIDS
Box S
Insert number
ii)
Assist vulnerable people to prevent, prepare
for, respond to and recover from disasters
iii)
Insert number
Box T
Influence people in authority or power for
political or social change in favour of
Box V
Insert number
vulnerable people
Part 2 ~ Beneficiary Numbers:
Total number of beneficiaries served by the project
during the year. (Column A)
Total
being
served this
year
Number
new to
project
this year
Previously
reported
elsewhere
New to
Tearfund
this year
A
B
C
D = B-C
Of those in A, how many are new to the project this
year? (Column B)
Of those in B, how many have already been reported in
this project or in other Tearfund supported projects since
2007? (Column C)
Hence determine for each year the number of new
Tearfund beneficiaries. (Column D = column B – column
C)
Of the total beneficiaries served by the project during
the year (Column A), what percentage are:
Female and over 18 years
%
Female and under 18 years
%
Male and over 18 years
%
Male and under 18 years
%
Total
100%
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Part 3 ~ Sectoral Emphasis:
Beneficiaries by Sector:
HIV
Please state the number of beneficiaries receiving
assistance during this year in each of the sectors in
the table. It is recognised that the same person may
be receiving benefits in more than one area so could
be recorded more than once, and that the totals
cannot be aggregated. Local level advocacy will often
be connected with support in one of the other sectors.
Health and Nutrition
Water and Sanitation
Basic Education and Literacy
Vulnerable children
Livelihoods and Shelter
Environmental Sustainability and
Disaster Risk Reduction
Local level Advocacy
(Others – please state)
Note: Beneficiary numbers are not required for Church Mobilisation
Part 4 ~ Evidence of Transformation - since the start of the project:
Tearfund’s goal is to see the lives of poor people transformed. Our understanding is that transformation happens
where there is evidence of:
i.
a material improvement happening in people’s lives (e.g. economic and/ or physical
improvement)
combined with
ii.
a social, psychological and/ or political change which promotes greater hope, confidence and selfesteem, and
iii. spiritual growth towards faith in Jesus
For the purposes of this report Tearfund will consider that beneficiaries will be experiencing transformation if at least
one question in each section of the following questionnaire can be answered positively.
Your project will address one or more of these development sectors – other agencies and authorities may be providing
support for the others. Answer each question, no matter who provides the support.
Questions should be answered as follows:
Yes – we have provided evidence, stories or statistical data, in the narrative report
Not yet – there is work addressing this aspect but no evidence of change as yet
N/A – there is no support being given to this aspect of transformation
Note:
1. It is unlikely that any assessment will be able to answer “Yes” to all questions and in the early stages of work with
any beneficiary group we would expect there to be little evidence of transformation.
2. Tearfund recognises that in various circumstances it will not be practical for partners to aim for a transforming
situation as described here.
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This is not expected to be a time-consuming task, nor should it require special monitoring procedures, but it does
require you to be well informed about your project’s context.
Your answers should be based on information from your regular project monitoring activities and your knowledge of
the activities being undertaken by other agencies supporting the beneficiary group.
Material (Economic and/or Physical) Improvement:
Is there evidence of an improvement in the physical/
health status of the beneficiaries?
(please circle the relevant answer)
YES
NOT YET
N/A
YES
NOT YET
N/A
YES
NOT YET
N/A
YES
NOT YET
N/A
(MDGs 4, 5 & 6)
Is there evidence that the beneficiaries are better able
to protect themselves against the threat of HIV
infection? (MDG 6)
Is there evidence of an improvement in the economic
status of the beneficiaries?
(MDG1)
Is there evidence an improvement in the livelihood and
food security of the beneficiaries?
(MDG 1 & 7)
Psychological/ Social/ Political Change:
(please circle the relevant answer)
Is there evidence of an improvement in the confidence
and self-esteem of the beneficiaries, taking particular
account of the empowerment of women?
YES
NOT YET
N/A
Is there evidence of an improvement in the
relationships within the beneficiary community, taking
account of the importance of gender equity and the
rights of children? (MDG 3)
YES
NOT YET
N/A
YES
NOT YET
N/A
YES
NOT YET
N/A
Is there evidence of an increase in girls completing
primary education? (MDGs 2 & 3)
Is there evidence of the beneficiaries enjoying greater
justice in terms of their access to services and the
recognition of their rights by decision makers?
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Spiritual Growth:
(please circle the relevant answer)
Is there evidence that the beneficiaries are being
prompted to ask who Jesus is as a result of your work
and witness? (Sp.I 01)
YES
NOT YET
N/A
Is there evidence among some of the beneficiaries of a
deepening commitment to living a God-honouring life?
(Sp.I 02)
YES
NOT YET
N/A
Is there evidence among some of the beneficiaries of a
changing world-view and behaviour that is consistent
with living by biblical values? (Sp.I 03)
YES
NOT YET
N/A
Overall Transformation:
Having regard to the definition of transformation at the top of page 3,
What proportion of beneficiaries being served by this
project are experiencing transformation?
Box W
Insert percentage
Note: Your narrative report should support your response to the above questions by specifying
some of the evidence (Signs of Transformation) that has led to your answer
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