A Day in the Life of Data,
Research and Federal Policy
FBS Summer Conference
July 25, 2013
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NCDPI Enterprise Data Team
Karl Pond, Enterprise Data Manager
karl.pond@dpi.nc.gov
Diane Dulaney, Social Research Associate
diane.dulaney@dpi.nc.gov
KC Elander, Education and Policy Consultant
Kc.elander@dpi.nc.gov
Terra Dominguez, Application Specialist
terra.dominguez@dpi.nc.gov
Vicki Humphreys, Enterprise Data FSA
Vicki.humphreys@dpi.nc.gov
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The CDW IS
•
•
•
•
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Historical data for trending and analysis
Multiple NCDPI authoritative sources
Federal, state & local level reporting
Accessible to State, LEA & School level staff
Secure - authenticate using NCID
3
The CDW IS NOT
• Replacing any operational systems (Home
Base NCSIS, CECAS, Licensure)
• Real time, transactional data
• Open to the public
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Data Sources
• LEA/Charter Payroll
• TAS
• Title I
• MFR/AFR
• LEA Improvement
• School Safety
• School
Improvement
• CTE
• N&D
• Digital Teaching and
• EC
Learning
• ESL
• Choice & SES
• MAF *
• Homeless
Data Systems
• Home Base
NCSIS
• EDDIE
• Licensure
• UID Staff
• CECAS
• CFDC
• REAP
• MIS2000
* MAF from SY 2009-2010 &
2010-2011
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Student Level Data Submission
• Monthly
– Demographics
– Enrollment
– Attendance
– Program Participation
• Yearly (June 30)
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–
–
–
Assessments
Course Enrollments
Marks
Discipline
• Snapshots (periodic)
– Program Specific
– NC WISE
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Staff Level Data Submission
• January
• March
• Year End (June 30)
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CDW Data – Student & Staff
• Collected at the Detail level, meaning records
specific to the individual student are collected
• PII – ‘Personally Identifiable Information’ and
must be protected
– No detail level data is used for Federal
Reporting
– FERPA guidelines are enforced and dictate
how any detail level data is to be used
• Solely dependent upon accurate UIDs
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Program Level Data Submission
• Monthly
– LEP & Migrant
– Immigrant
• Snapshot
(periodic)
– CECAS
– Homeless
– N&D
• Year End (June
30)
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–
–
–
–
–
–
–
ALP
Choice & SES
LEA Improvement
Instructional Tech
File
TAS
REAP
Dropout
ESSR
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SEA, LEA & School Level Data
• Demographics
• Indicators
– AYP
– Choice & SES
• Percentages & Counts
– Dropout
– Graduation
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DPI Created Dashboard: Student
Achievement
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CEDARS Data Warehouse Quick Sheet
Longitudinal Data Store
– Does not replace existing
operational systems
– Used for Federal, state and local
reporting
• From state authoritative
system’s data
– LEA & School
– Staff & Finance
– Student & Programs
• Individual level data submitted
as often as monthly*
Aggregate and Detail Data
– Data accessible based on user
security levels
• SEA created dashboards
– Trending
– Data Validation
• Report Writer
Access available to SEA, LEA and School
Level Staff
– Secure, authenticate with NCID
– Must register and be approved
based on SEA, LEA & School
• http://www.ncpublicschools.org
/cedars/reporting/registration/
Resources
– http://www.ncpublicschools.org/ceda
rs/reporting/documentation/
• Data Submission Schedule
• Security Officer and LEA
Trainer Contact Lists
• Quick Reference Documents
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Data Use in North Carolina
Policy
• General Assembly
– Fiscal Research
– Subcommittee Presentations
• State Board of Education
– Superintendent / Board Chair Reports
– Program resources tied to data regarding student
outcomes
• Research
– Transparency
– Impacts Education Policy Decisions
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NCDPI Reporting Requirements
Master Data Calendar
• Available on the NCDPI website:
http://www.ncpublicschools.org/data/calend
ar/
• Includes the due date, responsible area,
and the NCDPI contact
• Sortable Excel version
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Why Does NCDPI Need Your Data?
• Legislated Reporting Requirements
– Master Data Calendar
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What is EDEN?
• Single point of entry for data submitted to
the Federal government
• Examples of Data Submitted:
– Aggregate Student Assessment
– Exceptional Children
– Limited English Proficiency
– Migrant
– Career and Technical
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Federal Reporting on Behalf of
SEA, LEA and School
• Federal
– No Child Left Behind
– EDEN data populates the Consolidated State Performance
Report
– CTE EDEN data populates Consolidated Annual Report
– Exceptional Children data populates State Performance Plan
• National
– National Center for Educational Statistics pulls
data from EDEN
– Office of Civil Reports- Future Submissions
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Enables Timely Data
• Collection and reporting of required data to
United States Education Department
(USED) according to an established
timeline and in a designated manner.
• States collect and report data the way
USED requires.
• States report data to USED through
electronic submission
• States report data according to set
schedule.
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Validates Data
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•
•
•
Passes high level validation
Plausible year-to-year variance
Gives clear picture of state performance
All entities and subgroups are
accounted for (LEAs and/or schools)
• Consistent data reported across
sources
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Student Unique Identifiers (UID)
Understanding UID assignment
• Importance in quality data and reporting
• UID, CECAS, 3rd party systems and Student
Information System (SIS) must all be in sync
• Ownership of near matches and consequences
of delayed resolution
• UID as cornerstone to Student Longitudinal Data
Systems (SLDS) Operational Data Systems
(ODS), and Federal Reporting
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EDEN Reporting
Complications of tardy data for EDEN
reporting:
•
•
•
•
Timing and completeness of reports impacted
Incomplete picture of the status of students
nationally, statewide, and at local level
Data requests filled with out-dated data
Publication and/or analysis of data delayed
•
Funding Implications
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USED Progress Report for NC
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Civil Rights Data Collection
• Approval process for SY13-14 and SY1516 data collection
• Provide comments to USED through
website:
http://www.regulations.gov/#!docketDetail;
D=ED-2013-ICCD-0079
• Comment period closes August 20, 2013
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http://www.ncpublicschools.org/data/management/resou
rces/communications/rights
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Financial Data
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Example Comment
“It is unreasonable and outright bad practice
to change data collection requirements for
a school year that has already begun.
Schools and districts will likely find
themselves without an electronic source of
information because the collection
systems will not be retooled on such short
notice.”
Bossier City, LA
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What is a P-20W Data System?
• Statewide Longitudinal Data Systems
(SLDS)
• Links data from Early Learning through
Workforce
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Why is it called P-20W?
• P = Preschool
• 20 = Grade 20 or higher education
• W = Workforce
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NC P-20W Partners
• NC Department of Public Instruction (NCDPI)
• University of North Carolina General
Administration (UNCGA)
• NC Community College System (NCCCS)
• NC Independent Colleges and Universities
(NCICU)
• Labor and Economic Analysis Division
(LEAD) of NC Department of Commerce
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P-20W System will NOT…
• Publish Individual Data
– However, the exchange of individual data
between agencies (NCDPI, UNCGA, etc.)
is key to the P-20W system
• Be an operational (real-time) data system
– The data are populated as of specific
points in time over years
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Benefits
• The P-20W system will enable the state of
North Carolina to
– Track student performance across years
and sectors
– Help evaluate institutions and program
performance
– Analyze data in more detail to validate or
improve performance
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What Can We Do With This Data?
• Assess Performance of
•
•
•
•
School
LEA
Program
IHE System
• Find Areas for Improvement
• Supplemental Education Services
• Professional Development
• Compare like demographic situations for
support and improvement
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Answer Questions Across Systems and Sectors
Early
Childhood
PK-12
What is the
graduation
rate by HS?
Postsecondary
Workforce
How successful are college graduates in
the workforce by major or credential?
Which preschool programs best
prepare students for kindergarten?
What industries are most employing high school and college
graduates?
Which students from which schools need
remediation classes in higher education?
What opportunities do IHEs have to
improve teacher readiness?
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P-20W Timeline
• June 2012 – North Carolina is awarded an
SLDS grant of $3.8 million from USED for
the P-20W system
• Fall 2013 – Stakeholder engagement
process begins
• June 2015 – Grant period ends / system
operational
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SEED
State Exchange of Education Data
FBS Summer Conference
July 23, 2013
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What is SEED?
– Project to Share Data
With Other States
– Longitudinal, Student
Data
– K12 Only
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SEED: The Scope
• What’s In
– Locate K-12 Students
– Exchange of K-12 Student Data
– MOUs
– FERPA / Policy Issues
• What’s Out
– Sharing Data Within a State
– Warehousing Data
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Who is Participating in SEED?
Charter States
A
CO
OK
AL *GA
FL
* Pilot State
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What Data is Shared?
• Data Aligned with CEDS K12 Domain
• CEDS Entity : Category
LEA
School
Enrollment, Programs
(CECAS, LEP, N&D, etc)
Academics, & Discipline
Identity & Contact
Identity
Demographics
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State Exchange of Education Data
The Demo
• Simulated Appliances for NC
• ALL Student Data is Obfuscated
https://ncidpuat.seedx.org/Account/Login.aspx
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What’s Next?
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•
•
•
08/2013 Begin NC LEA Pilot
09/2013 End NC LEA Pilot
10/2013 Go Live in NC
11/2013 Rollout to Charter States
(OK,SC, AL, FL, CO)
• 12/2013 Open Up to Other States
• 03/2014 Close Project
Continue Support & Maintenance
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Questions?
SEED-INFO@dpi.nc.gov
http://www.ncpublicschools.org/data/seed/
What is the
Education Data
Exchange?
Who is participating?
Karl Pond
Enterprise Data Manager
Vicki Humphreys, PMP
SEED Project Manager
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We’re Searching for Volunteers
SEED Pilot LEAs Needed
SEED-Info@dpi.nc.gov
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BACKUP SLIDES INTERACTIVE
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Interactive Log In
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Interactive Login
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Interactive Search
Three Required Data
Elements:
1. First and/or Last Name
2. Birthdate
3. State(s) to Search
21 Search Elements
Available
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Interactive Search
Online Validation
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Search Results
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Search Results
Select Icon to View Student Record
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Student Record
MyData Button
999-999-9999
999-999-9999
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Student Record
Export Student Record
• XML
• CSV
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BACKUP SLIDES Batch
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Batch
Select, Upload & Submit Batch File
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Batch
Summary Validation Results
Download Error File
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Batch
Summary Validation Results
Download Results
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What Data is Shared?
• Data Aligned with CEDS K12 Domain
• CEDS Entity : Category
1. LEA Directory
2. School Directory
3. Student: Identity
4. Student:
Demographics
5. Student: Enrollment
6. Student: Contact
7. Parent/Guardian:
Identity
8. Student: Discipline
9. Student: Assessment
10. Student: Program
11. Program: Identifier
12. Student: Academic
Record
13. Assessment:
Assessment Performance
Level
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