Steps for Cooperation with an International Partner:
Step 1A: Communicate with the Office of International Programs (OIP) in Maucker 113 about your
intentions and needs for cooperation with a potential international partner. The head of OIP will likely
meet with you to learn specifics, discuss plans, and assist with documents. This step-by-step process is
not necessary for those simply meeting with prospective partners to determine the potential for
cooperation or hosting international visitors exclusive of any formal activity with a partner institution.
Step 1B (this step can be repeated throughout the process): Both parties should be communicating
by email, video conference, or other means to determine the details of cooperation. Details for
cooperation should include: scope and types of activities, numbers of students, time, duration and
sequence of events, requirements and perquisites in order to complete activities, etc. Also, OIP can
facilitate/organize meetings with potential partner institutions when contact persons have yet to be
designated or a working relationship has yet to be established.
Step 2: If the parties have yet to determine the exact scope of the cooperation, the OIP will create a
Memorandum of Understanding (MOU) stating each institutions intentions to be followed by one or
more appendices/agreements with details for each cooperative activity. If the parties have
determined to cooperate on one or more specific activities, then an agreement is made detailing
criteria for each activity.
Step 3: OIP manages the content of the documents to be signed with the international partner and
the UNI department or college. All the while working with the Office of the University Counsel to be
sure agreements are in the best interests of the University especially in the event of an infringement,
misconduct, harm caused to persons, or other issue.
Step 4: OIP works to prepare final documents, acquire appropriate signatures from the respective
parties, and send copies to both parties.
Step 5A: UNI department/college notifies OIP of impending activities when:
a. Department/college has international visitors/guests arriving to campus for longer than 72
hours and need to be registered in the UNI International Visitor Registry.
b. Department/college has invited international visiting scholars to campus who are in need of
immigration documents, housing, meals, access to facilities, etc.
c. UNI department/college plans to re-negotiate/alter/renew agreements with an international
partner.
Step 5B: UNI department/college notifies Study Abroad Center (SAC) of impending activities when:
a. Cohorts of UNI students plan to leave for a study abroad opportunity offered by the
department (usually three months of notice is required).
b. Department/college sends faculty, staff, or students abroad on UNI organized, sponsored or
affiliated activity connected to studies, research or work and uses UNI Travel Registry.
c. Department/college Plans to welcome exchange student(s) from an international partner.