1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
Motion 2002-03.07 (draft): "Accessibility of P&S Classification Information”
Accessibility of P&S and Merit Classification Information
Iowa State University Professional and Scientific Employee Council
Respectfully submitted by the Compensation & Benefits Committee
Whereas: Access to information concerning classification and job descriptions of both Merit and P&S positions are
important as it allows employees and managers to:



understand the functions of specific classifications
evaluate an employee’s position within a classification and determine whether reclassification is
warranted due to growth in innovation, knowledge and experience, complexity, internal interactions,
impact on institutional missions and leadership responsibility
allows managers to make well thought-out hiring decisions; and
Whereas: Access to information concerning classification and job descriptions are important for the P&S Council
because it allows the P&S Council to:

have free and timely access to classification information necessary to study classification issues which
allows the P&S Council to fulfill its role as an advisory council; and
Whereas: Access to information concerning classification and job descriptions are important for the Department of
Human Resources because it allows them to:


efficiently gather important information for annual reports, surveys, and study and explore current and
future classification and job description issues
provide complete information to the Council, managers, and employees as requested; and
Whereas: Access to information concerning classifications and job descriptions are not currently available
electronically Human Resource Services must:


manually gather the requested materials
interrupt normal workflow to gather and distribute the materials
Whereas: Iowa State University is the only Regent’s institution without a comprehensive web based listing of either
Merit or P&S classifications. Although ISU has started this process, there are currently only 4 of 440 job
descriptions available on the World Wide Web.
It is moved:
That the Iowa State University Professional & Scientific Employee Council urges the University to give priority to
creating an electronic classification inventory for both Merit and P&S generic or generalized classification descriptions,
as well as employee specific PIQ inventories, and publishing said inventory via the Department of Human Resource
Services web site.
The Council strongly recommends that University administration provide sufficient resources to accelerate the creation
of this classification inventory.
It is further recommended that a time frame of 12 to 24 months, to complete the task of generating and publishing the
classification descriptions to the web be considered a reasonable timeframe for project completion.
Accessibility of P&S and Merit Classification Information
Revision 3, February 12, 2003
1
2
3
4
5
6
7
8
9
10
The P&S Council also requests that the University respond by April 2, 2003, to this motion by answering the following
questions:



Will the University make publishing both Merit and P&S classification descriptions via the Department
of Human Resource Services web site a priority?
If so, what would be the University’s target date for implementation?
What additional resources will be made available to the Department of Human Resource Services, and
other necessary units, to accomplish successful implementation of these tasks?
Accessibility of P&S and Merit Classification Information
Revision 3, February 12, 2003