List of Required Submissions 2012-13
As required by North Carolina SL 2011-379/HB 720, all reports in the NCDPI Master Data Calendar may be submitted electronically. The contact for each report can provide more information about
the appropriate method for electronic submission.
Program
Source of
Participation
Program
Required?
Funding
Data on children served Federal
Mandatory
by 21st Century
Community Learning
Centers
Time in
Detail Completed
Collection
Law
Submission Due Frequency of
School
Level
By
Method
Citation
Date
Submission
Year
ESEA,
October 31
Student 21st CCLC
Electronic
Title IV,
Grantee
Part B,
SEC.4202
Used by LEAs to
State
transfer funding from
and to eligible
allotment categories to
meet need of LEAs
Mandatory
NCGS
115C105.25
As Needed
LEAs report accrual
info for 11/12 month
installments
State
Mandatory
NCGS
115C47(21),
302(a) &
315(d)
June 30
AIG - Child
Count
Children who are
State
academically or
intellectually gifted
(AIG) who have a
Differentiated
Education Plan (DEP) ,
including AIG who are
also identified as
Exceptional Children
Mandatory
NCGS
April 30
115C-110
AIG - Local
AIG Plan
For years 2013-16
Required
Article 9B, 15-Jul-13
11C-150.5.8
Submission
Type
21st Century
Community
Learning
Center Annual
Data
Collection
ABCs Transfer
of Funds Form
Accural
Adjustment
Report
Description
State
Annually
Collection
System
CFDC
Link to
Template
DPI
Contact
https://school Donna
s.nc.gov/21c Brown
clc
DPI
Section
DPI Area and
Division
Federal
Academic
Program
Services and
Monitoring Instructional
Support
LEA
Finance
Officer
Electronic/
Paper
E-mail/ Fax/
Mail
Lydia
Prude
School
Financial & Bus
Allotments Services School
Business
LEA
Finance
Officer
Electronic
UERS
Andrew
Cox
School
Reporting
Financial & Bus
Services School
Business
LEA
NCWISE
Operators/
AIG
Directors
Electronic
NCWISE
Sneha
ShahColtrane
Academical
ly/
Intellectuall
y Gifted
Academic
Services and
Instructional
Support /
Curriculum,
Instruction, &
Technology
Sneha
ShahColtrane
Academical
ly/
Intellectuall
y Gifted
Academic
Services and
Instructional
Support /
Curriculum,
Instruction, &
Technology
AIG
Electronic
Coordinators
Program
Source of
Law
Submission Due Frequency of
Participation
Program
Citation
Date
Submission
Required?
Funding
Extend1 (registration State &
Mandatory
NCLB,
June 30
As Needed
and score submission) Federal
SBE
Policy
GCS-C005 and
GCS-C021
Time in
Detail Completed
Collection
School
Level
By
Method
Year
Various Student LEA Test
Electronic
times
Coordinator
Roster-Placements by State
ethnicity, gender, grade
Mandatory
NCGS
115C12(27)
June 30
(annually)
June
Student
ALP
Coordinator
Electronic
NC WISE
Ken Gattis Support
Services
Alternative Schools
designate additional
data indicators for
READY Model
State
Mandatory
SBE
Policy
GCS-C013 and
GCS-C022
December 1
Decembe School
r1
LEA Test
Coordinator
Electronic
Secure FTP
Tammy
Howard
Ken
Barbour
Accountabi Academic
lity
Services &
Instructional
Support
Accountability
Annual Census
for Deaf-Blind
List of students in
LEA, private or other
setting who meet
criteria of deafblindness
Federal
Mandatory
Funded
April
RFP
CFDA:
84.326C
(5) (b) (1)
requires
this data to
be
collected
and
reported
Eligible Student
students
as of
first
Monday
of school
in new
calendar
year
LEA
Exceptional
Children
Director or
private
agency
director
Electronic
Electronic
Claire
Greer
Supporting
Teaching &
Related
Services
Annual
Dropout
Report
Dropout data
State
Mandatory
NCGS
October 1
115C(annually)
12(27) &
NCGS
115C-378
October LEA
Dropout
Prevention
Coordinator
Electronic
NC WISE
Ken Gattis Support
Services
Submission
Alternate
Assessment
Files
Type
Report
Alternative
Learning
Program
Alternative
School Local
Options Data
Report
Description
Collection
System
Link to
Template
DPI
Contact
Web
DPI
Section
DPI Area and
Division
Test
Academic
Developme Services &
nt
Instructional
Support
Accountability
Academic
Services &
Instructional
Support
Federal Program
Monitoring &
Support Services
Academic
Services &
Instructional
Support
Exceptional
Children
Academic
Services &
Instructional
Support
Federal Program
Monitoring &
Support Services
Submission
Type
Description
Time in
Program
Source of
Detail Completed
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
Citation
Date
Submission
Year
Required?
Funding
State
Mandatory
NCGS
January 30
School Media/
Electronic
115CJune 30
Technology
102.7
Personnel
Annual Media
and
Technology
Report
(AMTR)
Report of
media/technology
resources in each
school and LEA
Annual Survey
of Children in
Local
Institutions for
Neglected
Programs
Annual Evaluation
Report
Federal
Mandatory
Title I, Part May
D, PL 107110
(NCLB)
LEA
N&D
Coordinator
Paper
Application
Application - Site and Federal
program information on
contact person and
programs to be
implemented
Mandatory
7CFR Part July 1
210 NSLP 215SMP, 220SBP Part
245
LEA
CN Director
Electronic
Bus Inventory Report
Survey
Count of buses used
State
during current school
year, forms basis for
bus replacement order
for coming year
Mandatory
Allotment March 15
Policy
Manual
Annually
LEA
Calendar
Report
Waiver
Request - LEA
Wide
Allows LEAs with
State
more than 8 closed
days per year during
any 4 of last 10 years to
be waived from
Calendar Bill start date
of Monday closest to
8/26 or end date NLT
the Friday closest to
6/11 of each year
Mandatory
NCGS
August 15
115C-84.2,
(SB 187,
2012)
Annually
LEA
Career
Pathway
Concentrator
Feedback
Collects information
State &
from concentrators
Federal
about high school,
further education and
work the first year out
of high school
Mandatory
PL 109March 11
270/Title I
Sect. 113
& GS
115C-154
Reports
on
concentr
ators the
year
after
they exit
high
school
Collection
System
Website
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
Melanie Instructiona Academic
Honeycutt l
Services and
Technology Instructional
Support
Donna
Bronwn
Federal
Academic
Program
Services and
Monitoring Instructional
Support
CN
Technology
System
Lynn
Harvey
Child
Nutrition
Transportatio Electronic
n Director,
Cost Clerk
Email
Derek
Graham
Transportat Financial & Bus
ion
Services School
Support
Central
Office
Electronic/
Paper
E-mail/ Fax/
Mail
Andrew
Cox
School
Reporting
Financial & Bus
Services School
Business
Phone
Electronic - schools.nc.go Rhonda
CTE
v/ctesurvey Welfare
Analysis and
Reporting
System
CTE State
& Federal
Accountabi
lity
Academic
Services &
Instructional
Support Career
and Technical
Education
Individu Central
al
Office
Concentr
ator
Financial & Bus
Services School
Support
Submission
Type
Charter School
Initial
Enrollment
Time in
Program
Source of
Detail Completed
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
Citation
Date
Submission
Year
Required?
Funding
Request for charter
State
Mandatory
NCGS
June 15
School Director of
Electronic/
school enrollment by
115CCharter
Paper
LEA; allows allotments
238.29
School
to be made at per pupil
funding amount from
where students reside
Description
Collection
System
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
E-mail/ Fax/
Mail
Lydia
Prude
School
Financial & Bus
Allotments Services School
Business
Child Count EC
Children with
State
disabilities who receive
special education and
related services
according to an
Individualized
Education Program
(IEP) or Service
Program
Mandatory
NCGS
April 1
115C-110
Student
Special
Education
Teacher &
Exceptional
Children
Directors
Electronic
CECAS
Kelley
Steen
EC
Delivery
Team
Technology
Services
Delivery/EPMO
Child Count EC
Children with
Federal
disabilities who receive
special education and
related services
according to an
Individualized
Education Program
(IEP) or Service
Program
Mandatory
IDEA
300.752
Student
Special
Education
Teacher &
Exceptional
Children
Directors
Electronic
CECAS
Kelley
Steen
EC
Delivery
Team
Technology
Services
Delivery/EPMO
Class-size
Permission to exceed
class-size
Mandatory
Policies
July 1
Governing May
Services
for
Children
with
DisabilitiesAppendix
A
LEA EC
Director
Paper
Form
Ira Wolfe Instructiona
l Support &
Related
Services&
Policy,
Monitoring
& Audit
Clustered
Report
Students with
Disabilities
(SWD)
SWD attending one
State &
school being counted in Federal
performance of another
school
Mandatory
NCLB,
SBE
Policy
GCS-C005 and
GCS-C021
LEA Test
Coordinator
Electronic
Secure FTP
Tammy
Howard
Ken
Barbour
State
December 1
April 1 (updates Annually
until April 15)
Applicati Student
on
submitte
d once
classsize is
exceeded
Student
Academic
Services &
Instructional
Support
Exceptional
Children
Accountabi Academic
lity
Services &
ATEAM
Instructional
Support
Accountability
Submission
Collection
Dates
Submission
System
Type
Report
Program
Source of
Law
Participation
Program
Citation
Required?
Funding
Dates for designated
State &
Mandatory
NCLB,
local school testing
Federal
SBE
cycle events [Twentieth
Policy
Day (20D), First Day
GCS-Cof Fall (FDF), First
005 and
Day of Spring (FDS)]
GCS-C021
Description
Time in
Detail Completed
Collection
Submission Due Frequency of
School
Level
By
Method
Date
Submission
Year
Beginning of
As Needed
School LEA Test
Electronic
school year, with
Coordinator
updates as
necessary
Common
Follow-Up
Student record on every State
student in grades 9-12
to Employment
Security Commission
for support of job
training, education, and
placement programs
Mandatory
NCGS 96- November
33
Community
Residential
Centers
Funds for Special
Education Services
Mandatory
Policies
September 15
Governing
Services
for
Children
with
Disabilities
Construction
Cost Data
Awarded bid prices for State
construction of new
schools
Optional
N/A
Contract
Report
Transportation
List of contracts in
place for transporting
EC children or other
transportation other
than yellow school
buses
Mandatory
Allotment October 15
Policy
Manual
Annually
LEA
Corrective
Other
Action Report
LEAs report corrective State &
actions taken for audit Federal
exceptions
Mandatory
Single
Within 45 days
Audit Act of letter sent
Of 1984
OMB
Circular A128, A-133
As needed
LEA
State
State
Annually (if
needed)
Quarterly
Collection
System
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
Web
Tammy
Accountabi Academic
Howard lity
Services &
Faye
ATEAM
Instructional
Atkinson
Support
Accountability
School
Principal
Electronic
SIMS/
NCWISE
Karl Pond Production
Systems
Software
Support
Office of the
Superintendent
Policy and
Strategic
Planning
Students Student
enrolled
in first
60 days
of school
LEA EC
Director
Paper
Application
Tracy
Riddle
Behavioral
Support &
Special
Programs
Section
Academic
Services &
Instructional
Support
Exceptional
Children
School
Planning
Financial & Bus
Services School
Support
School
LEA
Architects
Paper
and/or LEA
Facilities
Staff
Finance
Electronic
Officer,
Transportatio
n Director
E-mail/ Fax/
Mail
Financer
Officer
E-mail/ Fax/
Mail
Electronic/
Paper
Email
Long
Chang
Johnny
Clark
http://www.n Derek
cbussafety.or Graham
g/StateForms
.html
Gene
Bruton
Transportat Financial & Bus
ion
Services School
Support
Monitoring Financial & Bus
&
Services School
Complianc Business
e
Submission
Data
Verification
Type
Report
Description
Superintendent
certification that data
are complete and
correct
Developmental
Day
Funds for Special
Education Services
Economically Report
Disadvantaged
Students
(EDS) Data
Collection for
Child Nutrition
Nonparticipants
Charter
Schools
Time in
Program
Source of
Detail Completed
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
Citation
Date
Submission
Year
Required?
Funding
State &
Mandatory
NCLB,
June 30
Annually
June 30 LEA
Superintende Paper
Federal
SBE
nt
Policy
GCS-C005 and
GCS-C021
State
Collection
System
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
Regional
Accountabili
ty
Coordinator
(RAC)
Tammy
Accountabi Academic
Howard lity
Services &
Faye
ATEAM
Instructional
Atkinson
Support
Accountability
Mandatory
IDEA Part September 15
B, State
Performan
ce Plan
Annually (if
needed)
Students Student
enrolled
in first
60 days
of school
LEA EC
Director
Paper
Application
Tracy
Riddle
Behavioral
Support &
Special
Programs
Section
File with household
State &
size and income
Federal
information from
parents containing
names, student IDs and
lunch status of affected
students for each Child
Nutrition Nonparticipants Charter
School
Mandatory
NCLB,
SBE
Policy
GCS-C005 and
GCS-C021
December 1
April 1
Bi-annually
Decembe Student
r
April
Charter
School
Director
Electronic
Secure FTP
Tammy
Howard
Ken
Barbour
Accountabi Academic
lity
Services &
ATEAM
Instructional
Support
Accountability
Economically Report
Disadvantaged
Students
(EDS) File
File with student ID
State &
designating
Federal
economically
disadvantaged students
in each school
Mandatory
NCLB,
SBE
Policy
GCS-C005 and
GCS-C021
December 1
April 1
Bi-annually
Decembe Student
r
April
LEA Test
Coordinator
Electronic
Secure FTP
Tammy
Howard
Ken
Barbour
Accountabi Academic
lity
Services &
ATEAM
Instructional
Support
Accountability
Educational
Report
Directory &
Demographica
l Information
Exchange
(EDDIE)
Used to prepare
Education Directory
Mandatory
NCGS
115C12(18)(b)
As needed
Annually
School
Principal &
Central
Office
Electronic
EDDIE
Nicola
Lefler
EDDIE
Eligible
School
Summary
Report
School Title I eligiblity Federal
and status for
upcoming school year.
Mandatory
Title I, Part July 15
A Section
1116
School
LEA Title I
Director and
Charter
Schools
Electronic
CFDC
State
https://school Loreto
s.nc.gov/title Tessini
1fdc
Academic
Services &
Instructional
Support
Exceptional
Children
Financial & Bus
Services School
Business
Academic
Federal
Program
Services and
Monitoring Instructional
Support
Submission
English
Language
Poficiency
(ELP)
ACCESS
Demographic
Changes
Type
Time in
Program
Source of
Detail Completed
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
Citation
Date
Submission
Year
Required?
Funding
Correct student
Federal
Mandatory
Title III,
April 22-May 3
Student TC/LEP
Electronic
information in
PL 107Coordinator
ACCESS Demographic
110
(NCLB)
Description
Enrollment
Increase
Request
Schools submit any
State
increase above ten
percent alloted by law
to Office of Charter
Schools for submission
to SBE
Mandatory
NCGSOctober 15
115C238.29D(d
)
Annually
Exceptional
Children (EC)
Grants - 611
Grant application for Federal
IDEA 611 special
education services
(including maintenance
of fiscal effort)
Mandatory
IDEA Part May 25
B, Section (September 30
611
MOE)
Annually
Exceptional
Children
Grants - 619
Grant application for
IDEA 619 preschool
special education
services
Federal
Mandatory
IDEA Part May 25
B, Section
619
Annually
Exceptional
Children
Grants - Sliver
Grant application for
IDEA Capacity
Building and
Improvement special
education services
Federal
Mandatory
IDEA Part June 30
B, Section
611
Collection
System
LEP CFDC
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
Helga
Fasciano
Scott
Beaudry
K-12
Program
Areas
Academic
Services and
Instructional
Support /
Curriculum &
Instruction
School
Principal/Boa Electronic/Fa Email/Fax
rd Chair
x
Joel
Medley
N/A
Financial & Bus
Services Office of
Charter Schools
Spring
LEA
Central
Office
Electronic
EC Grants
Valerie
Herndon
Behavioral
Support &
Special
Programs
Section
Academic
Services &
Instructional
Support
Exceptional
Children/Office
of School
Readiness
Spring
LEA
Central
Office
Electronic
EC Grants
Vivian
James
Norman
Allard
Valerie
Herndon
Behavioral
Support &
Special
Programs
Section
Academic
Services &
Instructional
Support
Exceptional
Children/Office
of School
Readiness
Program
Summer LEA
Ended
September 30,
2012
Central
Office
Electronic
EC Grants
Valerie
Herndon
Behavioral
Support &
Special
Programs
Section
Academic
Services &
Instructional
Support
Exceptional
Children/Office
of School
Readiness
Submission
Type
Exiting
F&RP RCCI
Time in
Program
Source of
Detail
Law
Submission Due Frequency of
School
Participation
Program
Level
Citation
Date
Submission
Year
Required?
Funding
Exiting data on number Federal
Mandatory
Section
September 30
Student
of students, ages 14-21,
618 of
who exited special
IDEA
education during
school year by basis of
exit, disability and
ethnicity
Description
RCCI Free & Reduced Federal
Price-Federal policy
statement on how
students and
participants will be
treated with regard to
program meals
Mandatory
7CFR Part July 1
210, 220,
245
Completed
By
Collection
Method
Collection
System
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
Special
Education
Teacher &
Exceptional
Children
Directors
Electronic
CECAS
Kelley
Steen
EC
Delivery
Team
Technology
Services
Delivery/EPMO
LEA
CN Director
Electronic
CN
Technology
System
Lynn
Harvey
Child
Nutrition
Financial & Bus
Services School
Support
LEA
Finance
Officer
Electronic/
Paper
E-mail/ Fax/
Mail
Stephanie Monitoring Financial & Bus
English
&
Services School
Complianc Business
e
LEA Test
Coordinator
Paper/Online Automatic
Return
System
(ARS)
Tammy
Howard
Test
Academic
Developme Services &
nt, TOPS Instructional
Support
Accountability
Federal
Programs
Equipment
Disposition
Request
Report
Approval for disposing State &
of federal equipment
Federal
Mandatory
EDGAR
76.702;
74.34;
80.20;
80.32
As Needed
As needed
Field Test /
Special
Studies
Report
Student information
and performance on
state field tests and
special studies
Mandatory
NCLB,
SBE
Policy
GCS-C005 and
GCS-C021
June 30
Annually
Various Student
times
Final PMR
Report
Principal's Monthly
State
Report Final 9th month,
changed month 1-8
Mandatory
NCGS
115C12(18)(b)
June 30
Annually
School
Principal
Electronic
NCWISE
Ozella
Wiggins
School
Reporting
Financial & Bus
Services School
Business
Financial
Status Report
(1A)
Report
Child Nutrition revenue State &
and expenditure data
Federal
Mandatory
Section
January
4/Child
July
Nutrition
Act of
1966National
School
Lunch Act
of 1946NCGS
115C-203204
Student
LEA
Electronic
Child
Nutrition
System
Lynn
Harvey
Child
Nutrition
Financial & Bus
Services Financial
Services
State &
Federal
Submission
Type
Description
Food
Safety/Hazard
Analysis &
Critical
Control Points
(HACCP)
Dates of food safety
inspections; findings;
grade; indication of
compliance with
HACCP plan
Formal
Written
Complaint
Investigation
Report
School must send
response to complaint
allegations of
noncompliance and
copies of student's
records and other
documents to support
their position
Free &
Reduced Price
(F&RP) Milk
Time in
Program
Source of
Detail Completed
Collection
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
System
Citation
Date
Submission
Year
Required?
Funding
Federal
Mandatory
PL 108July 1
School CN Director Paper/Electro Mail/Email
265 Child
nic
Nutrition
and WIC
Reauthoriz
ation Act
of 2004
Mandatory
34 CFR §
300.660.662
Special Milk Program - Federal
Free Milk PolicyPolicy agreement
between state and local
sponsor for program
implementation
Mandatory
7CFR Part July 1
215, 245NSLPSMP
LEAs report salary
information changes
State
Mandatory
NCGS
115C47(21),
302(a) &
315(d)
General
Supervision/
Identification
of Noncompliance
Percent of
noncompliance
corrected within one
year of identification
Federal
Mandatory
IDEA Part June 30
B, Section
611
General
Supervision/
Identification
of Noncompliance
Compliance identified Federal
through Record Review
and other monitoring
activities
Mandatory
IDEA Part October 15
B, Section
611
General
Expense/
Personal
Service
Account
Adjustments
Report
State
Within 20 days
after information
request is
received
As needed
Monthly
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
Lynn
Harvey
Child
Nutrition
Financial & Bus
Services School
Support
Lynn
Smith
Kate
Neale
Pollye
Pruitt
Policy,
Academic
Monitoring Services &
& Audit
Instructional
Support
Exceptional
Children
School
EC Director, Paper
Principal,
Superintende
nt
LEA
CN Director
Electronic
CN
Technology
System
Lynn
Harvey
Child
Nutrition
Financial & Bus
Services School
Support
LEA
Finance
Officer
Electronic/Pa UERS/ Fax/
per
Mail
Andrew
Cox
School
Reporting
Financial & Bus
Services School
Business
One year Student
from
identific
ation
LEA
Exceptional
Children
Director
Electronic/Pa CECAS/mail
per
Bobbie
Policy,
Academic
Grammer Monitoring Services &
& Audit
Instructional
Support
Exceptional
Children
Annually Student
LEA
Exceptional
Children
Director
Paper
Bobbie
Policy,
Academic
Grammer Monitoring Services &
& Audit
Instructional
Support
Exceptional
Children
Email
Program
Source of
Participation
Program
Required?
Funding
Data on individual
State &
Mandatory
gradutates incl. course Federal
of study, post grad
intentions &
demographics
Time in
Detail Completed
Collection
Law
Submission Due Frequency of
School
Level
By
Method
Citation
Date
Submission
Year
NCLB,
June 25
Annually
Student School
Electronic
SBE
Counselor
Policy
GCS-C005 and
GCS-C021
Group Homes
Funds for Special
Education Services
State &
Federal
Mandatory
Article 9 As needed
Special
within 60 days
Education of enrollment
Law
Homeless data
collection
Data on homeless
children
Federal
Mandatory
Title X
June 15
Student
State
Optional
NCGS
115C296(b1)
May 1
Submission
Type
Graduate Data Report
submission
Description
Annually (if
needed)
Students Student
enrolled
in first
60 days
of school
Collection
System
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
GDVS
Angela
Harrison
School
Reporting
Financial and
Business
Services, School
Business Services
Tracy
Riddle
Behavioral
Support &
Special
Programs
Section
Academic
Services &
Instructional
Support
Exceptional
Children
LEA EC
Director
Paper
Application
LEA
Homeless
Liaison and
Charter
Schools
Electronic
CFDC
Individu Individuals
al
surveyed
teacher
and
employer
Paper
Mail
Rachel
Educator
McBroom Recruitmen
t and
Developme
nt
Academic
Services and
Instructional
Support
https://school Loreto
s.nc.gov/hom Tessini
eless
Federal
Academic
Program
Services and
Monitoring Instructional
Support
IHE Program
Completer
Follow-Up
Survey
Report
As part of the IHE
Performance Report,
surveys are sent to
individuals who have
completed
undergraduate and
graduate teacher
education programs
and school
administration
programs
IHE Title II
Report
Report
Annual report on
Federal
performance of teacher
education program
graduates on licensing
exams
Mandatory
1998 HEA April 30
Title II
Sections
207 and
208
IHE
Dean
Electronic
Title II
Website
Rachel
Educator
McBroom Recruitmen
t and
Developme
nt
Academic
Services and
Instructional
Support
Number of immigrant Federal
students and born in or
out of US
Mandatory
Tite III, PL February 1
107-110
February 21
(NCLB)
Student
LEP
Coordinator
Electronic
Immigrant
CFDC
Helga
Fasciano
Academic
Services and
Instructional
Support /
Curriculum &
Instruction
Immigrant
Count
K-12
Program
Areas
Submission
Type
Impermissible
Uses of
Seclusions and
Restraints
Information
Update
Time in
Program
Source of
Detail
Law
Submission Due Frequency of
School
Participation
Program
Level
Citation
Date
Submission
Year
Required?
Funding
Required report by
State
Mandatory
NCGS
June 30
June 30
Fall
School
schools of certain
115Cimpermissible incidents
391.1,
115C47(45)
Description
Completed
By
LEA
Discipline
Data
Coordinator
Collection
Method
Collection
System
Electronic/Pa TOPS web
per
portal
Updates
contact/address info
State
Mandatory
NCGS115C-96
March 1
LEA
Textbook
Electronic
Coordinators
Fax
Annual report
submitted by LEAs
about their efforts to
support beginning
teachers
State
Mandatory
SBE
Policy
TCP-A004
October 1
LEA
ILP
Coordinator
Electronic/
Paper
Email/Mail
or Fax
Institutions of Report
Higher
Education
(IHE)
Performance
Report
Annual report
State
containing quantitative
and qualitative
information on
approved teacher
education programs in
NC's colleges and
universities
Mandatory
NCGS
June 30
115C-296
(b1)
IHE
Dean
Electronic
IHE Web
Portal
LEA Vacancy Report
Report
Annual report
submitted by LEAs
about number of
vacancies in their
system on October 20
State
Mandatory
Request of October 20
SBE
LEA
Personnel
Electronic/
Administrator Paper
LEP Metritech
file
Individual pre-coding
information for ELP
test documents
Federal
Mandatory
Title III,
PL 107110
(NCLB)
Student
LEP
Coordinator
Local Career
& Technical
Educaiton
(CTE) Plan
Shows how federal
State &
CTE funds and
Federal
matching state funds
will be spent at the
LEA and plans for databased improvements
Mandatory
PL 109Phase I: May 20
270/Title I Phase II:
Sect. 132 October 15
Central
Office
Initial
Licensure
Program
Report
Report
December 4
In May School
projectin LEA
g for
expendit
ures in
the
followin
g year
Link to
Template
DPI
Contact
DPI
Section
Ken Gattis Support
Services
Drew
Fairchild
DPI Area and
Division
Academic
Services &
Instructional
Support Federal
Program
Monitoring &
Support Services
Financial & Bus
Services School
Support
Brandon Educator
Academic
Patterson Recruitmen Services and
t and
Instructional
Developme Support
nt
www.rep.dpi.st
ate.nc.us/ihe
Textbook
Services
Rachel
Educator
McBroom Recruitmen
t and
Developme
nt
Academic
Services and
Instructional
Support
Email or Fax
Alexis
Schauss
Educator
Recruitmen
t and
Developme
nt
Academic
Services and
Instructional
Support
Electronic
LEP CFDC
Helga
Fasciano
K-12
Program
Areas
Academic
Services and
Instructional
Support /
Curriculum &
Instruction
Electronic
Planning and ctelps.dpi.sta Rhonda
Performance te.nc.us
Welfare
Management
System
CTE State
& Federal
Accountabi
lity
Academic
Services &
Instructional
Support Career
and Technical
Education
Submission
Type
Local
Wellness
Policies
Time in
Program
Source of
Detail Completed
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
Citation
Date
Submission
Year
Required?
Funding
Report of achievements Federal
Mandatory
PL 108July 1
LEA
CN Director Paper/
toward local wellness
265 Child
Electronic
policies
Nutrition
and WIC
Reauthoriz
ation Act
of 2004
Description
Collection
System
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
Mail/Email
Lynn
Harvey
Child
Nutrition
Financial & Bus
Services School
Support
Ken
Phelps
School
Planning
Financial & Bus
Services School
Support
Long Range
Plan
Ten-year long range
State
plan of facility needs
for new schools,
additions and
renovations along with
construction costs
Mandatory
NCGS
Winter 2010-11
115C-521 and every five
years thereafter
School
LEA
LEA person
in charge of
facilities
Electronic
E-mail/
Mailed CD
McKinneyVento:
Competitive
Grant
Memo
Programs for homeless Federal
children
Mandatory
LEA
LEA
Homeless
Liaison
Electronic
Federal
Agreement/Letter of
Renewal-State/Local
agreement of
implementaton of
School Meals Programs
Mandatory
Title X,
July
Part C, PL
107-110
(NCLB)
7CFR Part July 1
210-NSLP
215-SMP;
220-SBP
Part 245
LEA
CN Director
Electronic
http://www.n Donna
cpublicschoo Brown
ls.org/compe
d/
CN
Lynn
Technology
Harvey
System
Federal
Academic
Program
Services and
Monitoring Instructional
Support
Child
Financial & Bus
Nutrition Services School
Support
Menu
Certification
Federal
Documentation to
certify that the SFA is
serving meals that meet
the new meal pattern to
obtain additional $.06
reimbursement
Mandatory
7CFR
As needed
Parts 210,
220, 215,
and 245
LEA
CN Director
Electronic
CN
Certification
Portal
Lynn
Harvey
Child
Nutrition
Migrant
Education
Program
(MEP) Data
Collection
School, MEP, and
Fedeal
service data on migrant
children
Mandatory
Title I Part September 5
C Section
1301-1309
Student
LEA and
Regional
MEP data
specialist
Electronic
MIS2000
Loreto
Tessini
Federal
Academic
Program
Services and
Monitoring Instructional
Support
Survey of the number State
of missed instructional
days due to inclement
weather
Orders for tapes/large State
print/Braille for EC
students
Mandatory
HB1464
June 30
115C-84.2
LEA
Central
Office
Electronic
Web survey
Ozella
Wiggins
School
Reporting
Financial & Bus
Services School
Business
Mandatory
NCGS115C-96
LEA
Modified
Electronic
Textbook
Coordinators
Fax
Drew
Fairchild
Textbook
Services
Financial & Bus
Services School
Support
Missed
instructional
Days
Modified
Order
Report
March 1
Annually
CCIP
Financial & Bus
Services School
Support
Program
Source of
Participation
Program
Required?
Funding
Each LEA will develop Federal
Mandatory
a six-year performance
plan that measures its
progress toward federal
priority areas. An
annual report of
progress requires data
submission
Time in
Detail Completed
Collection
Law
Submission Due Frequency of
School
Level
By
Method
Citation
Date
Submission
Year
IDEA
August-March,
LEA
Exceptional Paper /
2004
Precise dates to
Children
Electronic
Section
be scheduled,
Director
616
Annual Report
by June 30
Monitoring
System
Continuous
Federal
Improvement SelfAssessment Analysis of
LEA's strengths and
needs and areas of
noncompliance
Mandatory
34CRF330 April 30
.141
Monthly
Report
Financial
Report (MFR)
National
Report
Assessment of
Educational
Progress
(NAEP)
LEA/charters report
State
general ledger balances
Mandatory
Materials related to
State &
NAEP (student, school Federal
and calendar
information to inform
the construction of the
NAEP sampling frame)
Mandatory
NCGS
115C12(18)(b)
NCLB,
SBE
Policy
GCS-C005 and
GCS-C021
Assess effectiveness of Federal
program to meet
educational needs of
migratory children
Mandatory
Submission
Type
Monitoring
System
NC Migrant
Evaluation
Report
Description
Collection
System
Link to
Template
DPI
Contact
DPI
Section
Mail / Email
Ira Wolfe Policy,
Academic
Monitoring Services &
& Audit
Instructional
Support
Exceptional
Children
LEA
Exceptional
Children
Director
Paper
Mail
Ira Wolfe Policy,
Academic
Monitoring Services &
& Audit
Instructional
Support
Exceptional
Children
Monthly
Monthly
School
Finance
Officer
Electronic
UERS
Andrew
Cox
September 14,
2011
Every 4 Years
Student
School Test
Coordinator
Paper
Paper and
Secure FTP
Iris
Garner
LEA
Central
Office
Paper
Fax/Email/M http://www.n Sonja
Federal
ail
cpublicschoo Williams Program
ls.org/compe
Monitoring
d/
Title I, Part August 31
C, Section
1304, PL
107-110
(NCLB)
DPI Area and
Division
School
Reporting
Financial & Bus
Services School
Business
Testing
Academic
Policy and Services &
Operations Instructional
Support
Accountability
Academic
Services and
Instructional
Support
Program
Source of
Participation
Program
Required?
Funding
Annual information
State &
Mandatory
about teacher turnover, Federal
licensure status,
number of teachers
with National Board
Certification, number
of teachers with
advanced degrees,and
teaching experience;
also contains
information about
principal demographics
and Charter School
license data and teacher
counts. LEAs review
and verify data
generated from
Licensure System
database
Time in
Detail Completed
Collection
Law
Submission Due Frequency of
School
Level
By
Method
Citation
Date
Submission
Year
PL 107August 15
School Personnel
Electronic
110
Administrator
(NCLB)
Office of
the
Governor
Neglected &
Delinquent
(N&D)
Aggregate
Data
Collection
Count of N&D students Federal
served in state agencies
broken down by
demographic and
academic indicators
Mandatory
Title I, Part July 15
D (NCLB)
State
DJJ and DOC Electronic
Agency N&D
Coordinators
CFDC
Neglected and
Delinquent
Application
Programs for Children Federal
in N & D Institutions
Mandatory
Title I, Part June
D, Section
1414, PL
107-110
(NCLB)
LEA
Fax/Email/M http://www.n Faye
Federal
ail
cpublicschoo McDaniel Program
ls.org/compe
Monitoring
d/
Submission
NC School
Report Card
Teacher
Quality Data
Type
Description
LEA Title I
Director and
State
Agencies
Paper
Collection
System
Email
Link to
Template
DPI
Contact
Mike
Cash
https://school Loreto
s.nc.gov/title Tessini
1fdc
DPI
Section
N/A
DPI Area and
Division
Financial & Bus
Division of
School Business
Federal
Academic
Program
Services and
Monitoring Instructional
Support
Academic
Services and
Instructional
Support
Submission
Type
Description
Time in
Program
Source of
Detail Completed
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
Citation
Date
Submission
Year
Required?
Funding
Federal
Mandatory
PL 107June 30
School Personnel
Electronic
110
Administrator
(NCLB)
No Child Left Report
Behind
(NCLB)
Teacher
Quality Report
Annual report details
percentage of classes
taught by "highly
qualified" teachers,
number of
paraprofessionals that
are qualified, number
of teachers completing
quality professional
development, and
number of lateral entry
teachers completing
two-weeks of training
Nominations
for Governor's
School
Nominations of
individual students to
be selected to
participate in the
Governor's School
State
Optional
LEAs report students
not promoted to next
grade level
State
Mandatory
NonPromotion
Revision
Report
Report
NCGS
115C12(18)(b)
November 14
Annually
Various Student
September 30
Annually
Student
Collection
System
NCLB web
pages
Link to
Template
DPI
Contact
DPI
Section
Brandon Educator
Patterson Recruitmen
t and
Developme
nt
DPI Area and
Division
Academic
Services and
Instructional
Support
Governor's
School
Contact
Person in
LEAs and
private
schools
Paper
Mail and Fax www.ncgovsch Mary
ool.org
Watson
Camilla
Roberson
Tom
Winton
Sensory
Support &
Assistive
Technology
Academic
Services &
Instructional
Support
Exceptional
Children
Principal
Electronic
NCWISE
School
Reporting
Financial & Bus
Services School
Business
Andrew
Cox
Submission
Type
October 1 LEP
Headcount
Out-of-District
Placements
Per Capita
Distribution
Report
Program
Source of
Participation
Program
Required?
Funding
Statewide reporting of State &
Mandatory
aggregate number of
Federal
Limited English
Proficient students
(PreK-12, including
private schools who are
served by a school
district) who are
speakers of languages
other than English
reported by language
and per student count
of the above students
who are identified as
LEP enrolled in the
school district/charter
school for the current
school year, up to and
including October 1;
English Language
Proficiency (ELP) test
tier verification.
Time in
Detail Completed
Collection
Law
Submission Due Frequency of
School
Level
By
Method
Citation
Date
Submission
Year
Title III,
October 1-26
Student LEP
Electronic
PL 107Coordinator
110
(NCLB),
SL2003284,
Section
7.15(b),
NCAC
6D.0106
(GCS-K005)
Funds for Special
Education Services
Mandatory
IDEA-(20
U.S.C.
1411(e)(23)(A)
Mandatory
School
February 15
Budget &
Fiscal
Control
Act
Description
Federal
LEAs report when they State
serve students from
other LEAs. LEAs with
city LEAs only
As needed
within 30 days
of OOD
enrollment
Annually (if
needed)
Annually
Within Student
30 days
of
enrollme
nt in
OOD
placeme
nt
LEA
Collection
System
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
LEP CFDC
Helga
Fasciano
K-12
Program
Areas
Academic
Services and
Instructional
Support /
Curriculum &
Instruction
LEA EC
Director
Paper
Application
Tracy
Riddle
Behavioral
Support &
Special
Programs
Section
Academic
Services &
Instructional
Support
Exceptional
Children
Central
Office
Electronic/
Paper
E-mail/ Fax/
Mail
Ozella
Wiggins
NA
Financial & Bus
Services School
Business
Submission
Personnel
Type
Time in
Program
Source of
Detail Completed
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
Citation
Date
Submission
Year
Required?
Funding
Counts of special
Federal
Mandatory
Section
August 29
LEA
Exceptional Web Survey
education teachers and
618 of
Children
related services
IDEA
Directors
personnel providing
special education and
related services to
children ages 3-21 on
December 1 of each
year
Description
Collection
System
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
Email Link
Kelley
Steen
EC
Delivery
Team
Technology
Services
Delivery/EPMO
Child
Nutrition
Financial & Bus
Services School
Support
Policy
Statement
Schools Free &
Federal
Reduced Price PolicyFederal policy
statement on how
students and
participants will be
treated with regard to
program meals
Mandatory
7CFR Part July 1
210, 220,
245
LEA
CN Director
Electronic
CN
Technology
System
Lynn
Harvey
Positive
Behavior
Intervention
and Support
(PBIS) Data
Requirements
Report of school
Federal
information in schools
implementing Positive
Behavior Support
Mandatory
84323A
June 30
State
Program
Improveme
nt Grant
School
School Staff
Paper
Email/ Fax/
Mail
Joe
Behavioral Academic
Simmons Support & Services &
Special
Instructional
Programs Support
Section
Exceptional
Children
Postschool
Outcomes
UNC-Charlotte
contracted to collect
exit data on students
with disabilities
Federal
Mandatory
IDEA Part May/June
B, State
Performan
ce Plan
Federal
funds
Participation in
Autism strategic
plan is voluntary
but if receiving
funds the report
is manitory
PRC 118
Autism
Strategic Plan
June 30
Annually
Survey Student
one year
after
student
exits
high
school
Special
Electronic
Education
Survey
Teacher &
EC Directors
Document
Bobbie
Professiona Academic
Grammer l
Services &
Improveme Instructional
nt &
Support
Professiona Exceptional
l
Children
Developme
nt / Policy,
Monitoring
& Audit
June
Finance
Officer
E-mail/ Fax/
Mail
Claire
Greer
LEA
Paper
Supporting Exceptional
Teachers
Children
and Related
Service
Submission
Type
Description
Time in
Program
Source of
Detail Completed
Collection
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
System
Citation
Date
Submission
Year
Required?
Funding
State
Mandatory
Policies
May 1
Student EC Staff
Electronic/Pa Paper
Governing
per
Services
for
Children
with
Disabilities
NC 15061.7
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
PRC 29
Intervention
and Services
Form
Request for PRC29
Funds
PRC 29
Intervention
and Services
Form and
Student
Information
Form
Report of interventions State
provided by PRC 29
funds
Mandatory
Policies
August 15
Governing
Services
for
Children
with
Disabilities
NC 15061.5
Student
EC Staff
Electronic/Pa Email/ Fax/
per
Mail
Joe
Behavioral Academic
Simmons Support & Services &
Special
Instructional
Programs Support
Section
Exceptional
Children
PRC 29
Intervention
and Services
Form and
Student
Information
Form
Report of interventions State
provided by PRC 29
funds
Mandatory
Policies
February 2
Governing
Services
for
Children
with
Disabilities
NC 15061.6
Student
EC Staff
Electronic/Pa Email/ Fax/
per
Mail
Joe
Behavioral Academic
Simmons Support & Services &
Special
Instructional
Programs Support
Section
Exceptional
Children
Preschool
Child
Outcomes
Summary
Survey
Data on positive social- Federal
emotional, acquiring &
using knowledge/skills,
and appropriate action
taken to meet needs
Mandatory
IDEA Part August 15
B, Section
619
LEA
Preschool
Electronic
Coordinators
or EC
Director
CECAS
Joe
Behavioral Academic
Simmons Support & Services &
Special
Instructional
Programs Support
Section
Exceptional
Children / Office
of School
Readiness
Principal's
Report
Monthly
Report (PMR)
PMR System collects State
summary enrollment,
membership, and
attendance by grade
level from each public
school
Mandatory
NCGS
115C12(18)(b)
School
Principal
NCWISE
Ozella
Wiggins
Monthly
Monthly
Electronic
Joe
Behavioral Academic
Simmons Support & Services &
Special
Instructional
Programs Support
Section
Exceptional
Children
School
Reporting
Financial & Bus
Services School
Business
Submission
Type
Private
Schools
Professional
Personnel
Activity
Report
(PPAR)
Description
Approval of private
schools to provide
special education
Report
Public School
Capital
Building Fund
Public School Report
Full-Time
Personnel
Report
Pupil
Textbook
Orders
Pupils in
Report
Membership
by Race and
Sex
QualifiedZone
Academy
Bonds
Program
Source of
Law
Submission Due Frequency of
Participation
Program
Citation
Date
Submission
Required?
Funding
Federal
Mandatory
IDEA,
August-May
Title VI,
Part B
School Activity Report State
(SAR) manual form.
Tracks schools and
some career centers.
Mandatory
NCGS
Annually
115C-301
(g), NCGS
115C-301
(f), PL 95561, 20
USC 32213261,
NCGS
115C-47
(10)
Various forms relative
to expenditure of
Public School Capital
Building Funds
Personnel assignments
and number of staff in
various staffing
categories.
Orders for new
adoption and
replacement textbooks
and materials
Pupils in membership
by race and sex
State
Mandatory
NCGS
115C546.1
As Needed
State
Mandatory
NCGS
115C12(18)(b)
October 31
State
Mandatory
NCGS115C-96
March 1
State
Mandatory
NCGS
115C12(18)(b)
October 31
Mandatory
IRC 1397E As Needed
Various forms relative Federal
to application for use of
federal Qualified Zone
Academy Bonds
Annually
Annually
Annually
Time in
Detail Completed
Collection
School
Level
By
Method
Year
Applicati Student Monitoring Paper
on
Consultant
submitte
d by
private
school to
request
on-site
review
Within
21 days
of the
end of
2nd
School
Month
Collection
System
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
Application
Barbara
Scriven
Policy,
Academic
Monitoring Services &
& Audit
Instructional
Support
Exceptional
Children
Teacher Data
Electronic
Manager/Prin
cipal
E-mail/ Fax/
Mail
Angela
Harrison
School
Reporting
Financial & Bus
Services School
Business
School
LEA
Usually
Finance
Officer
Fax/Mail
Ken
Phelps
School
Planning
Financial & Bus
Services School
Support
LEA
Personnel
Electronic
Administrator
APEX
Andrew
Cox
School
Reporting
Financial & Bus
Services School
Business
LEA
Textbook
Electronic
Coordinators
Fax
Drew
Fairchild
Textbook
Services
Financial & Bus
Services School
Support
Student
Principal
Electronic
NCWISE
Andrew
Cox
School
Reporting
Financial & Bus
Services School
Business
School
LEA
Usually
Finance
Officer
Paper
Mail
Long
Chang
Johnny
Clark
School
Planning
Financial & Bus
Services School
Support
Paper /
Electronic
Submission
Type
Registration of
Legally Blind
Students
Program
Source of
Law
Submission Due Frequency of
Participation
Program
Citation
Date
Submission
Required?
Funding
List of students in LEA Federal
Mandatory
Act to
February 18
who meet criteria of
Promote
legal blindness
Education
of the
Blind,
initiated in
1879
Description
Report of
Report
Amounts to be
Refunded to
SPSF from
local funds
For LEAs to refund
transportation dollars
State
Mandatory
NCGS
115C12(19)
Report of
Inventory by
LEA
Report of annual
inventory by LEA at
year end
State
Mandatory
Report of
Report
Lost/Damaged
Books
Report showing all lost State
or damaged books for
the LEA for the year
Report of
School Sales
Report of sales of
textbooks to parents
and/or sale of used
books
Report
State
Monthly
Time in
Detail
School
Level
Year
Eligible Student
students
as of
first
Monday
of school
in new
calendar
year
Completed
By
Collection
Method
Collection
System
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
Anyone
Electronic &
(often a
Paper
teacher of
visually
impaired),
approved by
LEA
Exceptional
Children
Director;
State
Operated
Programs and
non-public
schools,
including
homeschools,
are also
eligible
Email/ Fax/
Mail; may be
in CECAS
next year
Julie Kagy Sensory
Support &
Assistive
Technology
Academic
Services &
Instructional
Support
Exceptional
Children
UERS
Andrew
Cox
School
Reporting
Financial & Bus
Services School
Business
Monthly
LEA
Finance
Officer
Audit
July 31
Complianc
e
Supplemen
t
Annually
LEA
Textbook
Electronic
Coordinators
E-mail or
Fax
Drew
Fairchild
Textbook
Services
Financial & Bus
Services School
Support
Mandatory
Audit
July 31
Complianc
e
Supplemen
t
Annually
LEA
Textbook
Electronic
Coordinators
E-mail or
Fax
Drew
Fairchild
Textbook
Services
Financial & Bus
Services School
Support
Mandatory
NCGS115C-96
Annually
LEA
Textbook
Electronic
Coordinators
E-mail or
Fax
Drew
Fairchild
Textbook
Services
Financial & Bus
Services School
Support
July 31
Electronic
Submission
Type
Response to
Intervention
(RTI) Data
Collection
Retention
Promotion
Graduation
(RPG)
Risk Pool
Description
RTI Pilot sites collect
referral, intervention,
demographics and
entitlement data
Report
Time in
Program
Source of
Detail Completed
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
Citation
Date
Submission
Year
Required?
Funding
Federal
Mandatory
IDEA
September 30
Fall
Student RTI Pilot Site Paper
Contact
October 15
Annually
DPI
Contact
DPI
Section
DPI Area and
Division
E-mail
Sherry
Program
Abernethy Improveme
nt &
Professiona
l
Developme
nt
Academic
Services &
Instructional
Support
Exceptional
Children
Electronic
NCWISE
Andrew
Cox
School
Reporting
Financial & Bus
Services School
Business
Paper
Application
Tracy
Riddle
Behavioral
Support &
Special
Programs
Section
Academic
Services &
Instructional
Support
Exceptional
Children
State
Mandatory
NCGS
115C12(18)(b)
Funds for Special
Education Services
Federal
Mandatory
IDEA-(20 September 15
U.S.C.
1411(e)(23)(A)
Rural & LowIncome School
(RLIS)
Purpose of use of RLIS Federal
funds
Mandatory
Title VI,
Part B,
(NCLB)
May 31
LEA
LEA Title VI Electronic
Coordinator
CFDC
Rural
Education
Achievment
Program
(REAP)
Applications
Address unique needs Federal
of rural school districts
Mandatory
Title VI, August
Part B,
Subpart 1,
PL 107110
(NCLB)
LEA
Central
Office
Electronic
CCIP
Safe and Drug
Free SchoolsTruancy
Data collection for
unexcused absences
per grade level
Federal
Mandatory
Title V,
Part A,
Section
4114, PL
107-110
(NCLB)
June 30
LEA
Central
Office
Contact
Electronic
NC WISE
Alexis
Schauss
NA
Financial & Bus
Services School
Support
Salary
Report
Supplements SS300
Report of salary
supplements paid at
LEA
State
Mandatory
NCGS
115C12(18)(b)
October 31
LEA
Central
Office
Electronic
APEX
Andrew
Cox
School
Reporting
Financial & Bus
Services School
Business
Annually
Students
enrolled
in first
60 days
of school
EOY
update
due June
30th
Principal
Link to
Template
Retention-Promotion/
Graduation Report
Annually (if
needed)
Student
Collection
System
Student LEA EC
(Individu Director
al
students
can only
be
funded
for up to
5 years)
https://school Loreto
s.nc.gov/title Tessini
1fdc
Federal
Academic
Program
Services and
Monitoring Instructional
Support
http://ccip.sc Rhonda
Federal
Academic
hools.nc.gov/ Muhamma Program
Services and
d
Monitoring Instructional
Support
Submission
Type
Schedule A
Time in
Program
Source of
Detail Completed
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
Citation
Date
Submission
Year
Required?
Funding
Computer generated
Federal
Mandatory
7CFR Part July 1
LEA
CN Director Electronic
listing of schools and
210-NSLP
sites with demographic
215-SMP;
information
220-SBP
Part 245
Description
Schedule B
Listing of Residential Federal
Child Care Institutions
(RCCI) Sites - List of
program sites, location,
and meals programs
implemented
Mandatory
7CFR Part July 1
210 NSLP 215SMP, 220SBP Part
245
School
Report
Activity
Report (SAR)
SAR reports an
State
individual school's full
year academic
schedule, courses
offered, enrollment of
classes, length of
classes, and staffing of
classes. Activities for
certified personnel and
selected non-certified
personnel are reported
on SAR.
Mandatory
NCGS
Annually
115C-301
(g), NCGS
115C-301
(f), PL 95561, 20
USC 32213261,
NCGS
115C-47
(10)
School Food Report
Monthly
Report (Claim)
Meal participation data State &
Federal
Mandatory
Section
Once a month
4/Child
Nutrition
Act of
1966National
School
Lunch Act
of 1946NCGS
115C-203204
LEA
Annually
Within
21 days
of the
end of
2nd
School
Month
CN Director
Teacher Principal
10th day Student
School
LEA
Collection
System
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
CN
Technology
System
Lynn
Harvey
Child
Nutrition
Financial & Bus
Services School
Support
Electronic
CN
Technology
System
Lynn
Harvey
Child
Nutrition
Financial & Bus
Services School
Support
Electronic
NCWISE
Andrew
Cox
School
Reporting
Financial & Bus
Services School
Business
Electronic
Child
Nutrition
System
Shery
Peele
Operational Financial & Bus
Accounting Services Financial
Services
Submission
Type
Description
Time in
Program
Source of
Detail Completed
Collection
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
System
Citation
Date
Submission
Year
Required?
Funding
Federal
Optional
CDC
2012
Spring LEA
Centers for
Electronic and Mail and
SEA
Disease
Face to face Phone
Control and interview
Prevention
(CDC)
Healthy
Schools only
supports
School Health
Policies and
Programs
Survey
Assess policies and
programs every six
years
School Meal
Initiative
Documentation that
meals meet nutrition
standards with
federal/state
requirements
Federal
Mandatory
PL 108October 15
265 Child March 15
Nutrition
and WIC
Reauthoriz
ation Act
of 2004,
NCGS
115C-264
School Profiles
Survey
Assess policies and
programs in even
numbered years
Federal
Optional
CDC
SIP II Data
Collection
Student
State &
demographics/test data Federal
for SWD in Grades K2; EOG/EOC data
collected for schools
participating in SIP II
project
Mandatory
CFDA 84- June 1
323A
Special State
Reserve
Funds for Special
Education Services
Mandatory
Article 9 As needed
Special
within 60 days
Education of enrollment
Law
State
LEA
Spring 2012
Annually (if
needed)
CN Director
Paper
Spring
Principal Principal/Lea Electronic
Lead
d Health
Health Teachers
Teachers
Spring
Student
School
Students
enrolled
in first
60 days
of school
EOY
update
due June
30th
Student LEA EC
(Individu Director
al
students
new to
the LEA
can only
be
funded
for the
first
year)
LEA SIG
Coordinator
Mail
Electronic /
Paper
E-mail
Paper
Application
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
Paula
Healthy
Hildabran Schools
d
Academic
Services &
Instructional
Support Healthy
Schools
Lynn
Harvey
Child
Nutrition
Financial & Bus
Services School
Support
Sherry
Lehman
Healthy
Schools
Academic
Services and
Instructional
Support / Middle
and Secondary
Division
www.ncsip.o Paula
Program
rg
Crawford Improveme
nt &
Professiona
l
Developme
nt
Tracy
Riddle
Behavioral
Support &
Special
Programs
Section
Academic
Services &
Instructional
Support
Exceptional
Children
Academic
Services &
Instructional
Support
Exceptional
Children
Submission
Type
Supplemental
Education
Services (SES)
& Choice Data
Collection
Time in
Program
Source of
Detail Completed
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
Citation
Date
Submission
Year
Required?
Funding
Student's eligibility and Federal
Mandatory
Title I, Part May 31
Student LEA Title I Electronic
services provided under
A (NCLB)
Director
Supplemental
Education Services and
Public School Choice
provisions
Description
Suspended and
Expelled
Students; Acts
of Crime and
Violence
Disciplinary Data-Acts State
and consequences
Mandatory
NCGS 115- June 30
12(27)/
(annually)
SL 2001424 Sec.
28.30(f)/
NCGS
115C-288
Targeted
Assistance
School (TAS)
Data
Collection
Student's eligibility and Federal
services provided in a
TAS
Mandatory
Annual report
submitted by LEAs
about number of
teachers leaving and
their reasons for
leaving
Teacher
Turnover
Report
State
CFDC
Link to
Template
DPI
Contact
https://school Loreto
s.nc.gov/title Tessini
1fdc
DPI
Section
DPI Area and
Division
Federal
Academic
Program
Services and
Monitoring Instructional
Support
Student
LEA
Electronic
NCWISE
Title I, Part May 31
A (NCLB)
Student
LEA Title I
Director
Electronic
CFDC
Mandatory
NCGS
115C12(22)
LEA
Personnel
Electronic/
Administrator Paper
Email or Fax
Brandon Educator
Patterson Recruitmen
t and
Developme
nt
Academic
Services and
Instructional
Support
LEA
CN Director
Paper
Mail
Lynn
Harvey
Child
Nutrition
Financial & Bus
Services School
Support
Various LEA
times
LEA Test
Coordinator
Electronic
Web (TNN)
Brian
Swiger
Testing
Policy and
Operations,
TOPS
Academic
Services &
Instructional
Support
Accountability
July 15
Technical
Assistance/Co
ordinated
Review
Efforts/Additio
nal
Administrative
Reviews
(TA/CRE/AA
R) Corrective
Action Plan
Documentation of
Federal
actions to correct areas
of non-compliance with
federal and state
regulations
Mandatory
7CFR
As needed
Parts 210,
220, 215,
and 245
Test Materials Report
Orders
List of materials for
state testing program
Mandatory
NCLB,
SBE
Policy
GCS-C005 and
GCS-C021
State &
Federal
June
Collection
System
On-going
Yearly
Ken Gattis Support
Services
https://school Loreto
s.nc.gov/title Tessini
1fdc
Academic
Services &
Instructional
Support
Federal Program
Monitoring &
Support Services
Federal
Academic
Program
Services and
Monitoring Instructional
Support
Program
Source of
Law
Submission Due Frequency of
Participation
Program
Citation
Date
Submission
Required?
Funding
Report of testing issue State &
Mandatory
NCLB,
On-going
Yearly
Federal
SBE
Policy
GCS-C005 and
GCS-C021
Time in
Detail Completed
Collection
School
Level
By
Method
Year
Various Student LEA Test
Electronic
times
Coordinator
Timely
Placement
Percent of children
Federal
with parental consent to
evaluate, who were
evaluated and
eligibility determined
within 90 days
Mandatory
IDEA Part October 15
B, Section
611
July 1st- Student
June
30th
LEA
Exceptional
Children
Director or
private
agency
director
Electronic/spr Email
eadsheet
Ira Wolfe Policy,
Academic
Monitoring Services &
& Audit
Instructional
Support
Exceptional
Children
Timely
Transition
Percent of children
Federal
referred by Part C prior
to age 3 and who are
found eligible for Part
B who receive special
Education and related
services by 3rd
birthday
Mandatory
IDEA Part October 15
B, Section
619
July 1st - Student
June
30th
LEA
Exceptional
Children
Director or
private
agency
director
Electronic
CECAS
Norman
Allard
Vivian
James
Title I - Other
Data
Number of children
Federal
served in Private
Schools, Corrective
actions implemented by
LEA.
Mandatory
Title I, Part May 31
A (NCLB)
LEA
LEA Title I
Director
Electronic
CFDC
https://school Loreto
s.nc.gov/title Tessini
1fdc
Federal
Academic
Program
Services and
Monitoring Instructional
Support
Title I
Application
Basic Program
Operated By LEAs
Federal
Mandatory
Title I, Part June 30
A, Section
1112(a),
PL 107110
(NCLB)
LEA
LEA Title I
Director
Electronic
CCIP
http://ccip.sc Donna
hools.nc.gov/ Brown
Federal
Academic
Program
Services and
Monitoring Instructional
Support
Title I Migrant
Education
Application
Education for
Migratory Children
Federal
Mandatory
Title I, Part June 30
C, Section
1304, PL
107-110
(NCLB)
LEA
LEA MEP
Director
Electronic
CCIP
Federal
Academic
http://ccip.sc Sonja
Services and
hools.nc.gov/ Williams Program
Monitoring Instructional
Support
Submission
Testing
Irregularity
Report
Type
Report
Description
Collection
System
Web
(OTISS)
Link to
Template
DPI
Contact
Brian
Swiger
DPI
Section
DPI Area and
Division
Testing
Academic
Policy and Services &
Operations Instructional
Support
Accountability
Behavioral
Support &
Special
Programs
Section
Academic
Services &
Instructional
Support
Exceptional
Children/Office
of School
Readiness
Submission
Type
Description
Time in
Program
Source of
Detail Completed
Collection
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
System
Citation
Date
Submission
Year
Required?
Funding
Federal
Mandatory
Title I, Part December
LEA
LEA Title I Electronic/Pa Fax/Email/M
A, Section
Director
per
ail
1116(b),
PL 107110
(NCLB)
Link to
Template
DPI
Contact
http://www.n Donna
cpublicschoo Brown
ls.org/compe
d/
DPI
Section
DPI Area and
Division
Title I School
Improvement
Application
Schools in Title I
School Improvement
Federal
Academic
Program
Services and
Monitoring Instructional
Support
Title II Annual Report
Application
Annual report of
Federal
proposed objectives for
the next school year
which allows LEAs to
receive Title II Teacher
Quality funds
Mandatory
PL 107110
(NCLB)
June 15
LEA
Title II
Director
Paper /
Electronic
Email/Mail/o
r Fax
Elaine
Educator
Ellington Recruitmen
t and
Developme
nt
Academic
Services and
Instructional
Support
Title II Annual Report
Performance
Report
Annual report
Federal
submitted by LEAs
detailing achievement
of goals articulated in
Title II Application the
previous year
Mandatory
PL 107110
(NCLB)
June 15
LEA
LEA Title II
Director
Electronic
Email/Mail/o
r Fax
Elaine
Educator
Ellington Recruitmen
t and
Developme
nt
Academic
Services and
Instructional
Support
Title III
Annual
Performance
Report
(Program
Evaluation)
Data analysis from
Federal
previous school year
for program evaluation;
percent LEP students
vs all students retained;
percent LEP students
who met and who did
not meet state test
standards; reflection on
LEP student
achievement,
participation, and
progress.
Mandatory
Title III PL November 26 107-110
December 21
(NCLB)
LEA
LEP
Coordinator
Electronic
Zoomerang
Helga
Fasciano
K-12
Program
Areas
Academic
Services and
Instructional
Support /
Curriculum &
Instruction
Title III
Annual
Performance
Report
(Program
Types and
Professional
Development)
Federal
Data collection from
previous school year on
english language
development program
types and professional
development.
Mandatory
Title III PL September 30
107-110
(NCLB)
LEA
LEP
Coordinator
Electronic
LEPPD/CFD
C
Helga
Fasciano
K-12
Program
Areas
Academic
Services and
Instructional
Support /
Curriculum &
Instruction
Submission
Type
Title III
Application
Time in
Program
Source of
Detail Completed
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
Citation
Date
Submission
Year
Required?
Funding
Application for Title III Federal
Mandatory
Title III,
June 14
LEA
LEP
Electronic
Funds
PL 107Coordinator
110
(NCLB)
Description
Title III
Improvement
plans
improvement plans of
LEAs in Title III
improvement.
Federal
Mandatory
Title III,
PL 107110
(NCLB)
Title V
Abstinence
Until Marriage
Reporting
Forms
Duplicated and
unduplicated count of
youth receiving
programs
Federal
Mandatory
PRC 057, December 30
Title V,
Section
510, Social
Security
Act
Transfers
offered to and
accepted by
student victims
of violence
Transfers offered to
and accepted by
student victims of
violence
State
Mandatory
HRS-A006
Transportation Report
Driver Salary
Data
List of bus routes and State
rates of pay for school
bus drivers
Mandatory
NCGS
October 15
115C-240
Transportation Report
Passenger
Count
Number of students
State
transported - official
ridership count used as
basis for funding
Report of buses used, State
miles traveled, local
dollars spent to/from
school transportation
Mandatory
Mandatory
Transportation Report
Report for
Fiscal Year
January 30
Collection
System
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
Fax/Mail/email
Helga
Fasciano
K-12
Program
Areas
Academic
Services and
Instructional
Support /
Curriculum &
Instruction
LEA
LEP
Coordinator
Electronic
E-mail
Helga
Fasciano
K-12
Program
Areas
Academic
Services and
Instructional
Support /
Curriculum &
Instruction
Winter
Student
Central
Office
Paper
Mail
Nakisha
Floyd
Healthy
Schools
Academic
Services &
Instructional
Support Healthy
Schools
Fall
School
LEA
Discipline
Data
Coordinator
Electronic/Pa TOPS web
per
portal
Ken Gattis Support
Services
Academic
Services &
Instructional
Support Federal
Program
Monitoring &
Support Services
Annually
LEA
Finance
Electronic
Officer,
Transportatio
n Director,
Cost Clerk
Allotment October 15
Policy
Manual
Annually
LEA
Allotment August 1
Policy
Manual
Annually
LEA
Central
Office Staff,
Transportatio
n Director
Finance
Officer,
Transportatio
n Director,
Cost Clerk
June 30
June 30
Email
Electronic/Pa Mail or
per
Courier /
Email
Electronic/
Paper
Email/Mail
http://www.n Derek
cbussafety.or Graham
g/StateForms
.html
Transportat Financial & Bus
ion
Services School
Support
http://www.n
cbussafety.or
g/StateForms
.html
http://www.n
cbussafety.or
g/StateForms
.html
Derek
Graham
Transportat Financial & Bus
ion
Services School
Support
Derek
Graham
Transportat Financial & Bus
ion
Services School
Support
Submission
Type
Transportation Report
Routing
Report-TIMS
System
Time in
Program
Source of
Detail Completed
Collection
Law
Submission Due Frequency of
School
Participation
Program
Level
By
Method
Citation
Date
Submission
Year
Required?
Funding
Upload of TIMS data State
Mandatory
NCGS
November 1
Annually
LEA
Transportatio Electronic
to ensure compliance
115C-240
n Director,
with law and to provide
TIMS
data for funding
Coordinator
Description
Collection
System
Link to
Template
DPI
Contact
DPI
Section
DPI Area and
Division
Email
Derek
Graham
Transportat Financial & Bus
ion
Services School
Support
Unit Summary Report
of School
Monthly Meal
Participation
(4A)
Report of who is
participating
State &
Federal
Mandatory
Section
July 1
4/Child
Nutrition
Act of
1966National
School
Lunch Act
of 1946NCGS
115C-203204
Student
School
LEA
Electronic
Child
Nutrition
System
Lynn
Harvey
Child
Nutrition
Financial & Bus
Services Financial
Services
Verification of
Student
Eligibility for
School Meals
Documentation of all Federal
efforts made to verify
that students certified
for free/reduced price
meals are actually
eligible to receive them
based on qualifying
criteria
Mandatory
PL 108November 16
265 Child March 16
Nutrition
and WIC
Reauthoriz
ation Act
of 2004
LEA
CN Director
Electronic
Mail
Lynn
Harvey
Child
Nutrition
Financial & Bus
Services School
Support
Winscan Files Report
Student performance
on state tests (online
and paper/pencil)
State &
Federal
Mandatory
NCLB,
SBE
Policy
GCS-C005 and
GCS-C021
Fall
Spring
Summer
10 days Student
after
summer,
fall,
spring
administr
ations
LEA Test
Coordinator
Electronic
Secure FTP
Tammy
Accountabi Academic
Howard lity
Services &
George
ATEAM
Instructional
Stubblefie
Support
ld
Accountability
Youth Risk
Behavior
Survey
(YRBS)
Assess student risk
behaviors in odd
numbered years
Federal
Optional
CDC
Spring 2013
Spring
Central
Office
Paper
Mail
Paula
Healthy
Hildabran Schools
d
Mutli-times
each year
Student
Academic
Services and
Instructional
Support / Middle
and Secondary
Division