MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
21st Century
Community
Learning Center
Annual Data
Collection
Accural
Adjustment
Type
Description
Data on children served
by 21st Century
Community Learning
Centers
Program
Participation
Required?
Mandatory
Law Citation
Submission Due
Date
Frequency of
Submission
Time in
School Year
Detail Level
Completed By
Collection
Method
Collection
System
DPI Contact
DPI Section
DPI Area and
Division
Annually
Student
21st CCLC
Grantee
Electronic
CFDC
https://schools.nc. Anita Harris
gov/21cclc
LEA
Finance Officer
Electronic
UERS
Andrew Cox
School Reporting Financial & Bus
Services School
Business
LEA/School
Level
AIG Coordinators Electronic
and Powerschool
Data Operators
Powerschool
Compliance
Reports
Sneha ShahColtrane
Advanced
Learning Academically/
Intellectually
Gifted
Academic Services
and Instructional
Support
Advanced
Learning Academically/
Intellectually
Gifted
Academic Services
and Instructional
Support
Mandatory
NCGS 115CJune 30
47(21), 302(a) &
315(d)
Annually
AIG - Child Count
State
Children who are
identified as
academically or
intellectually gifted
(AIG) based on the
district's Local AIG Plan,
which is mandated based
on legislation, including
AIG students who are
also identified as
Exceptional Children
Mandatory
NCGS 115C-110 April 1 and
December 1
Twice/year
AIG - Local AIG
Plan
State
A Local AIG Plan is
mandated by Article 9B,
NCGS 115C-150.5-.8,
every three years. The
current plan is for 201316. The next plan will be
due in July 2016.
Districts develop their
local AIG program based
on the SBE's NC AIG
Program Standards.
Required
Article 9B, 11C150.5-.8
Every three years Summer
LEA Level
AIG Coordinators Electronic
APEX
Extend1 (registration and Federal
score submission)
Mandatory
As Needed
Various times
Student
LEA Test
Coordinator
Web
Alternative
Learning Program
Roster-Placements by
ethnicity, gender, grade
State
Mandatory
June 30
NCLB, SBE
Policy GCS-C005 and GCS-C021
NCGS 115CJune 30
12(27)
Annually
June
Student
ALP Coordinator Electronic
PowerSchool
Alternative
Accountability
Model
State
Alternative Schools
designate one of four
options to participate in
the Alternative Schools'
Accountability Model
Mandatory
SBE Policy GCS- February 16
C-038
Annually
School
LEA Test
Coordinator
Fax
Report
Link to
Template
ESEA, Title IV, October 31
Part B, SEC.4202
LEAs report accrual info State
for 11/12 month
installments
Alternate
Assessment Files
Report
Source of
Program
Funding
Federal
July 16
Fall and Spring
Electronic
Fax
https://schools.nc.go Sneha
ShahColtrane
Tammy Howard
Hope Lung
Federal Program
Monitoring
Academic Services
and Instructional
Support
Test Development Office of the
Deputy State
Superintendent
Accountability
Ken Gattis
School Planning Financial & Bus
Services / Safe and
Healthy Schools
Support
Tammy Howard Accountability
Office of the
Karen Hoeve
Deputy State
Curtis Sonneman
Superintendent
Accountability
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Type
Source of
Program
Funding
List of students in LEA, Federal
private or other setting
who meet criteria of deafblindness
Program
Participation
Required?
Mandatory
Annual Dropout
Report
Dropout data
Mandatory
NCGS 115C12(27) & NCGS
115C-378
October 20
Annually
Annual Media and
Technology
Report (AMTR)
State
Report of
media/technology
resources in each school
and LEA
Annual Evaluation
Federal
Report
Mandatory
NCGS 115C102.7
June 30
Annually
Mandatory
Title I, Part D,
PL 107-110
(NCLB)
May 28
State
Count of buses used
during current school
year, forms basis for bus
replacement order for
coming year
Allows LEAs with more State
than 8 closed days per
year during any 4 of last
10 years to be waived
from Calendar Bill start
date of Monday closest
to 8/26 or end date NLT
the Friday closest to 6/11
of each year
Mandatory
Allotment Policy March 15
Manual
Mandatory
NCGS 115C84.2, (SB 187,
2012)
Federal
Collects information
from concentrators about
high school, further
education and work the
first year out of high
school
State
Request for charter
school enrollment by
LEA; allows allotments
to be made at per pupil
funding amount from
where students reside
Mandatory
PL 109-270/Title March 11
I Sect. 113 & GS
115C-154
Mandatory
NCGS 115C238.29
Annual Census for
Deaf-Blind
Annual Survey of
Children in Local
Institutions for
Neglected
Programs
Bus Inventory
Survey
Report
Calendar Waiver
Request - LEA
Wide
Report
Career Pathway
Concentrator
Feedback
Charter School
Initial Enrollment
Description
State
Law Citation
Submission Due
Date
Frequency of
Submission
June 15
Detail Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
Eligible students Student
as of first Monday
of school in new
calendar year
LEA Exceptional Electronic
Children Director
or private agency
director
Electronic
Dorothy Snyder
Supporting
Teaching &
Related Services
October
Student
Dropout
Prevention
Coordinator
Electronic
PowerSchool
Ken Gattis
School Planning
School
Media/
Technology
Personnel
Electronic
Website
Cathy Mathews
Julian NicholsWilson
LEA
N&D
Coordinator
Paper
Annually
LEA
Transportation
Director, Cost
Clerk
Electronic
Annually
LEA
Central Office
April
Funded RFP
CFDA: 84.326C
(5) (b) (1)
requires this data
to be collected
and reported
August 15
Time in
School Year
Individual
Reports on
concentrators the Concentrator
year after they
exit high school
School
DPI Area and
Division
Academic Services
& Instructional
Support
Exceptional
Children
Financial & Bus
Services / Safe and
Healthy Schools
Support
Digital Teaching Academic Services
& Learning
and Instructional
Support
Donna Brown
Federal Program
Monitoring
Academic Services
and Instructional
Support
Email
Derek Graham
Transportation
Financial & Bus
Services School
Support
Electronic/ Paper
E-mail/ Fax/ Mail
Andrew Cox
School Reporting Financial & Bus
Services School
Business
Central Office
Phone
Electronic - CTE schools.nc.gov/cte Rhonda Welfare
Analysis and
survey
Reporting System
CTE State &
Federal
Accountability
Director of
Charter School
Electronic/ Paper
E-mail/ Fax/ Mail
School Allotments Financial & Bus
Services School
Business
Lydia Prude
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
Academic Services
& Instructional
Support Career
and Technical
Education
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Type
Description
Source of
Program
Funding
Program
Participation
Required?
Law Citation
Submission Due
Date
Frequency of
Submission
Time in
School Year
Detail Level
Director of
Charter School
Student
Special Education Electronic
Teacher &
Exceptional
Children
Directors
CECAS
Kelley Blas
EC Delivery
Technology
Team/Special
Services
Programs & Data Delivery/EPMO/
Excpetional
Children
LEA
CN Director
CN Technology
System
Lynn Harvey
Child Nutrition
Financial & Bus
Services School
Support
Student
LEA EC Director Paper
Form
Marie Massingill,
Glendora Hagins,
Anne Monterroso,
Patti Cox, Terri
Hayes
Instructional
Support &
Related
Services& Policy,
Monitoring &
Audit
Academic Services
& Instructional
Support
Exceptional
Children
Student
LEA Test
Coordinator
Electronic
Secure FTP
Tammy Howard
Ken Barbour
Accountability
ATEAM
School
LEA Test
Coordinator
Electronic
Web
Tammy Howard
Faye Atkinson
Accountability
ATEAM
Office of the
Deputy State
Superintendent
Accountability
Office of the
Deputy State
Superintendent
Accountability
Student
Child Count -EC
Children with disabilities Federal
who receive special
education and related
services according to an
Individualized Education
Program (IEP) or Service
Program
Mandatory
IDEA 300.752
Child Nutrition
(CN) Application
Federal
Application - Site and
program information on
contact person and
programs to be
implemented
Permission to exceed
State
class-size
Mandatory
7CFR Part 210 - July 1
NSLP 215-SMP,
220-SBP Part 245
Mandatory
Policies
Governing
Services for
Children with
DisabilitiesAppendix A
October
Federal
SWD attending one
school being counted in
performance of another
school
Federal
Dates for designated
local school testing cycle
events [Twentieth Day
(20D), First Day of Fall
(FDF), First Day of
Spring (FDS)]
Mandatory
NCLB, SBE
Policy GCS-C005 and GCS-C021
NCLB, SBE
Policy GCS-C005 and GCS-C021
April 1 (updates
until April 15)
Collection Dates
Submission
System
Report
Mandatory
As Needed
Beginning of
school year, with
updates as
necessary
DPI Area and
Division
EC Delivery
Technology
Team/Special
Services
Programs & Data Delivery/EPMO/
Excpetional
Children
NCGS 115C-110 April 1
Annually
DPI Section
Kelley Blas
Mandatory
Clustered Students Report
with Disabilities
(SWD)
DPI Contact
CECAS
Children with disabilities State
who receive special
education and related
services according to an
Individualized Education
Program (IEP) or Service
Program
Application
submitted once
class-size is
exceeded
Link to
Template
Special Education Electronic
Teacher &
Exceptional
Children
Directors
Child Count - EC
electronic
Collection
System
School Reporting Financial & Bus
Services School
Business
Submission of requested
funded ADM for the
following ADM not to
exceed the maximum
allowable by law
December 1
Collection
Method
online application https://schools.nc. Angela Harrison
gov/pls/apex/f?p=
114:101
Charter School
requested
maximum ADM
Class-size - EC
Completed By
Electronic
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Type
Description
Source of
Program
Funding
Student record on every State
student in grades 9-12 to
Employment Security
Commission for support
of job training,
education, and placement
programs
Program
Participation
Required?
Mandatory
Community
Residential
Centers
Funds for Special
Education Services
Comprehensive, Application
Continuous
Improvement Plan
Contract
Transportation
Law Citation
Submission Due
Date
Frequency of
Submission
Time in
School Year
Detail Level
NCGS 96-33
September 15
Mandatory
Policies
Governing
Services for
Children with
Disabilities
September 15
Used by local education Federal
agencies (LEAs) and
charter schools to apply
for federal entitlement
funds for (Title IA, Title
IC, Title ID - Subpart 1,
SIG 1003(a), Title IIA,
and REAP (RLIS,
SRSA))
Mandatory
June 30
Title I, Part A,
Section 1112(a),
PL 107-110; Title
I, Part A Section
1003(a) PL 107110; Title I, Part
C, Section 1304,
PL 107-110; Title
II, Part A Section
2111 PL 107-110;
Title VI, Part B
Section 6221 PL
107-110 (ESEA)
Annually
List of contracts in place State
for transporting EC
children or other
transportation other than
yellow school buses
LEAs report corrective Federal
actions taken for audit
exceptions
Mandatory
Allotment Policy October 15
Manual
Annually
LEA
Mandatory
As needed
Data Verification Report
Superintendent
Federal
certification that data are
complete and correct
Mandatory
Developmental
Day
Funds for Special
Education Services
Mandatory
Single Audit Act Within 45 days of
Of 1984 OMB
letter sent
Circular A-128, A133
June 30
NCLB, SBE
Policy GCS-C005 and GCS-C021
IDEA Part B,
September 15
State Performance
Plan
Common FollowUp
Report
Corrective Action Other
Report
State
Federal
Annually (if
needed)
Annually
Annually (if
needed)
June 30
Completed By
Collection
Method
School
Principal
Electronic
Student
LEA EC Director Paper
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area and
Division
PowerSchool
Karl Pond
Production
Office of the
Systems Software Superintendent/Di
Support
vision of Data,
Research and
Federal Policy
Application
Lori Peterson
Special Programs Academic Services
& Data
& Instructional
Support/
Exceptional
Children
Electronic
CCIP
http://ccip.schools. Donna Brown
nc.gov
Federal Program
Monitoring
Academic Services
and Instructional
Support
Finance Officer,
Transportation
Director
Electronic
Email
http://www.ncbus Derek Graham
safety.org/StateFo
rms.html
Transportation
Financial & Bus
Services School
Support
LEA
Financer Officer
Electronic/ Paper
E-mail/ Fax/ Mail
LeighAnn Kerr
Monitoring &
Compliance
Financial & Bus
Services School
Business
LEA
Superintendent
Paper
Tammy Howard
Faye Atkinson
Accountability
ATEAM
Student
LEA EC Director Paper
Regional
Accountability
Coordinator
(RAC)
Application
Lori Peterson
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
Office of the
Deputy State
Superintendent
Accountability
Special Programs Academic Services
& Data
& Instructional
Support/
Exceptional
Children
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Type
Report
Economically
Disadvantaged
Students (EDS)
Data Collection
for Child Nutrition
Non-participants
Charter Schools
Description
Source of
Program
Funding
File with household size Federal
and income information
from parents containing
names, student IDs and
lunch status of affected
students for each Child
Nutrition Nonparticipants Charter
School
Program
Participation
Required?
Mandatory
Law Citation
Submission Due
Date
Detail Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area and
Division
Bi-annually
December
April
Student
Charter School
Director
Electronic
Secure FTP
Tammy Howard
Ken Barbour
Accountability
ATEAM
Office of the
Deputy State
Superintendent
Accountability
Mandatory
December 1
NCLB, SBE
April 1
Policy GCS-C005 and GCS-C021
Bi-annually
December
April
Student
LEA Test
Coordinator
Electronic
Secure FTP
Tammy Howard
Ken Barbour
Accountability
ATEAM
Office of the
Deputy State
Superintendent
Accountability
Mandatory
April 1
NCLB, SBE
Policy GCS-C005 and GCS-C021
Annually
April
Student
LEA Test
Coordinator
Electronic
Secure FTP
Tammy Howard
Ken Barbour
Accountability
ATEAM
Office of the
Deputy State
Superintendent
Accountability
Annually
School
Principal &
Central Office
Electronic
EDDIE
Nicola Lefler
EDDIE
Financial & Bus
Services School
Business
School
LEA Title I
Director and
Charter Schools
Electronic
PowerSchool
Anita Harris
Federal Program
Monitoring
Academic Services
and Instructional
Support
Student
TC/LEP
Coordinator
Electronic
Power School
Michael Riles
K-12 Program
Areas
Academic Services
and Instructional
Support /
Curriculum &
Instruction
School
Principal/Board
Chair
Electronic/Fax
Email/Fax
Joel Medley
N/A
Financial & Bus
Services Office of
Charter Schools
Report
Federal
File with student ID
designating economically
disadvantaged students in
each school
Economically
Disadvantaged
Students (EDS)
and Community
Eligibility
Provision (CEP)
Data File
Educational
Directory &
Demographical
Information
Exchange
(EDDIE)
Report
File with student ID
designating identified
student percentage for
each participating
school/district
Report
Authoritative source of State
LEA and School
Numbers. Used to
prepare Education
Directory, for Federal
Reporting,
Accountability,
PowerSchool, etc.
School Title I eligiblity Federal
and status for upcoming
school year.
Mandatory
NCGS 115C12(18)(b)
As needed
Mandatory
Title I, Part A
Section 1116
Opens 5/1/15
Closes 6/25/15,
unless new
school(s), then
due 8/28/15
English Language
Poficiency (ELP)
ACCESS
Demographic
Changes
Correct student
Federal
information in ACCESS
Demographic
Mandatory
Title III, PL 107- April 18-April 29
110 (NCLB)
Enrollment
Increase Request
State
Schools submit any
increase above ten
percent alloted by law to
Office of Charter Schools
for submission to SBE
Mandatory
NCGS-115C238.29D(d)
Eligible School
Summary Report
for 2015-16
Time in
School Year
December 1
NCLB, SBE
April 1
Policy GCS-C005 and GCS-C021
Economically
Disadvantaged
Students (EDS)
File
State & Federal
Frequency of
Submission
October 15
Annually
In PS under
Federal
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Type
Description
Source of
Program
Funding
Federal
Program
Participation
Required?
Mandatory
Law Citation
Submission Due
Date
Frequency of
Submission
Time in
School Year
Detail Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area and
Division
IDEA Part B,
Section 611
May 29
(September 30
MOE)
Annually
Spring
LEA
Central Office
Electronic
EC Grants
Valerie Herndon
Special Programs Academic Services
& Data
& Instructional
Support
Exceptional
Children/
Mandatory
IDEA Part B,
Section 619
May 29
Annually
Spring
LEA
Central Office
Electronic
EC Grants
Vivian James
Academic Services
Office of Early
Learning/ Special & Instructional
Programs & Data Support
Exceptional
Children/Office of
Early Learning
Exiting data on number Federal
of students, ages 14-21,
who exited special
education during school
year by basis of exit,
disability and ethnicity
Mandatory
Section 618 of
IDEA
September 30
Fall
Student
Special Education Electronic
Teacher &
Exceptional
Children
Directors
CECAS
Kelley Blas
EC Delivery
Technology
Team/Special
Services
Programs & Data Delivery/EPMO/
Excpetional
Children
F&RP Residential
Child Care
Institutions
(RCCI)
RCCI Free & Reduced Federal
Price-Federal policy
statement on how
students and participants
will be treated with
regard to program meals
Mandatory
7CFR Part 210,
220, 245
July 1
LEA
CN Director
Electronic
CN Technology
System
Lynn Harvey
Child Nutrition
Financial & Bus
Services School
Support
Federal Programs Report
Equipment
Disposition
Request
Field Test /
Report
Special Studies
Approval for disposing of Federal
federal equipment
Mandatory
EDGAR 76.702; As Needed
74.34; 80.20;
80.32
As needed
LEA
Finance Officer
Electronic/ Paper
E-mail/ Fax/ Mail
LeighAnn Kerr
Monitoring &
Compliance
Financial & Bus
Services School
Business
Student information and Federal
performance on state
field tests and special
studies
Child Nutrition revenue Federal
and expenditure data
Mandatory
June 30
NCLB, SBE
Policy GCS-C005 and GCS-C021
Section 4/Child March
Nutrition Act of October
1966-National
School Lunch Act
of 1946-NCGS
115C-203-204
Annually
Student
LEA Test
Coordinator
Paper/Online
Automatic Return
System (ARS)
Tammy Howard
Hope Lung
Test
Development,
TOPS
LEA
LEA
Electronic
Child Nutrition
System
Lynn Harvey
Child Nutrition
Office of the
Deputy State
Superintendent
Accountability
Financial & Bus
Services Safe and
Healthy School
Support
Exceptional
Children (EC)
Grants - 611
Grant application for
IDEA 611 special
education services
(including maintenance
of fiscal effort)
Exceptional
Children Grants 619
Grant application for
IDEA 611 special
education services
(including maintenance
of fiscal effort)
Federal
Exiting - EC
Financial Status
Report (1A)
Report
Mandatory
Various times
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Type
Description
Source of
Program
Funding
Federal
Program
Participation
Required?
Mandatory
Law Citation
Submission Due
Date
Frequency of
Submission
Time in
School Year
Detail Level
Completed By
Collection
Method
PL 108-265 Child July 1
Nutrition and
WIC
Reauthorization
Act of 2004
34 CFR §
Within 20 days
300.660-.662
after information
request is
received
School
CN Director
Paper/Electronic
School
EC Director,
Principal,
Superintendent
Paper
Mandatory
7CFR Part 215,
245-NSLP-SMP
LEA
CN Director
Electronic
Mandatory
NCGS 115CAs needed
47(21), 302(a) &
315(d)
LEA
Finance Officer
Electronic/Paper
Federal
Percent of
noncompliance corrected
within one year of
identification
Mandatory
IDEA Part B,
Section 611
Student
Federal
Data on individual
gradutates incl. course of
study, post grad
intentions &
demographics
Mandatory
June 25
NCLB, SBE
Policy GCS-C005 and GCS-C021
Group/Foster
Homes
Funds for Special
Education Services
Federal
Mandatory
Homeless data
collection
Data on homeless
children
Federal
Mandatory
Food
Safety/Hazard
Analysis &
Critical Control
Points (HACCP)
Formal Written
Complaint
Investigation
Report
Dates of food safety
inspections; findings;
grade; indication of
compliance with HACCP
plan
State
School must send
response to complaint
allegations of
noncompliance and
copies of student's
records and other
documents to support
their position
Free & Reduced
Price (F&RP)
Milk
Special Milk Program - Federal
Free Milk Policy-Policy
agreement between state
and local sponsor for
program implementation
General Expense/ Report
Personal Service
Account
Adjustments
General
Supervision/
Identification of
Non-compliance
LEAs report salary
information changes
Graduate Data
submission
Report
State
Mandatory
Collection
System
Link to
Template
Mail/Email
DPI Contact
Lynn Harvey
DPI Section
DPI Area and
Division
Child Nutrition
Financial & Bus
Services School
Support
Bill Elvey, Leigh Policy,
Mobley, Melvin Monitoring &
Audit
Diggs, Arianna
Dunne
Academic Services
& Instructional
Support
Exceptional
Children
CN Technology
System
Lynn Harvey
Child Nutrition
Financial & Bus
Services School
Support
UERS/ Fax/ Mail
Andrew Cox
School Reporting Financial & Bus
Services School
Business
LEA Exceptional Electronic/Paper
Children Director
CECAS/mail
Marie Massingill, Policy,
Glendora Hagins, Monitoring &
Anne Monterroso, Audit
Patti Cox, Terri
Hayes
Student
School Counselor Electronic
PowerSchool
Angela Harrison
School Reporting Financial and
Business Services,
School Business
Services
Article 9 Special As needed within Annually (if
Education Law
60 days of
needed)
enrollment
Student
LEA EC Director Paper
Application
Lori Peterson
Special Programs Academic Services
& Data
& Instructional
Support
Exceptional
Children
Title X
Student
LEA Homeless
Liaison and
Charter Schools
PowerSchool
Lisa Phillips
NCSERVE
Federal Program
Monitoring
July 1
Monthly
Within one year
of report
June 15
One year from
identification
Annually
Electronic
In PS, under
Federal
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
Academic Services
& Instructional
Support
Exceptional
Children
Academic Services
and Instructional
Support
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Type
Description
Identified Student Automated Report Number of students
directly certified or
Percentage for the
categorically eligible for
Community
free meals
Eligibility
Provision
Source of
Program
Funding
Federal
Program
Participation
Required?
Mandatory
Law Citation
Submission Due
Date
Frequency of
Submission
Time in
School Year
Detail Level
Completed By
Public Law 111- April 1
296 (Healthy,
Hunger-Free Kids
Act)
LEA/School
CN
Administrator
Student
Collection
Method
Electronic
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area and
Division
CN Technology
System
Lynn Harvey
Child Nutrition
Financial &
Business Services,
Saf and Healthy
Schools Support
Division
LEP Coordinator Electronic
Power School
Michael Riles
K-12 Program
Areas
Academic Services
and Instructional
Support /
Curriculum &
Instruction
Student
LEA Discipline Electronic
Data Coordinator
PowerSchool
Ken Gattis
School Planning
LEA
Textbook
Coordinators
Electronic
Fax
Drew Fairchild
Textbook
Services
Financial & Bus
Services / Safe and
Healthy Schools
Support
Financial & Bus
Services School
Support
Brandon Patterson Educator
Recruitment and
Development
Academic Services
and Instructional
Support
Vacant
Educator
Effectiveness
Academic Services
and Instructional
Support
Immigrant Count
Number of immigrant
students and born in or
out of US
Federal
Mandatory
Tite III, PL 107110 (NCLB)
February 1
February 19
Impermissible
Uses of Seclusions
and Restraints
Required report by
schools of certain
impermissible incidents
State
Mandatory
NCGS 115C391.1, 115C47(45)
June 30
Information
Update - Textbook
Services
Updates contact/address State
info
Mandatory
NCGS-115C-96
March 1
Annual report submitted State
by LEAs about their
efforts to support
beginning teachers
Annual report containing State
quantitative and
qualitative information on
approved teacher
education programs in
NC's colleges and
universities
Mandatory
SBE Policy TCP- October 1
A-004
LEA
ILP Coordinator
Electronic/ Paper
Email/Mail or Fax
Mandatory
NCGS 115C-296 June 30
(b1)
IHE
Dean
Electronic
IHE Web Portal
Federal
Annual report on
performance of teacher
education program
graduates on licensing
exams
Individual pre-coding
Federal
information for ELP test
documents
Mandatory
1998 HEA Title II April 30
Sections 207 and
208
IHE
Dean
Electronic
Title II Website
Vacant
Educator
Effectiveness
Academic Services
and Instructional
Support
Mandatory
Title III, PL 107- November 20
110 (NCLB)
Student
LEP Coordinator Electronic
Power School
Michael Riles
K-12 Program
Areas
Academic Services
and Instructional
Support /
Curriculum &
Instruction
Mandatory
PL 109-270/Title Phase I: May 20
I Sect. 132
Phase II: October
15
Central Office
Planning and
Performance
Management
System
CTE State &
Federal
Accountability
Academic Services
& Instructional
Support Career
and Technical
Education
Initial Licensure
Program Report
Report
Report
Institutions of
Higher Education
(IHE) Performance
Report
Report
Institutions of
Higher Education
(IHE) Title II
Report
Limited English
Proficient (LEP)
DRC file
Local Career &
Technical
Educaiton (CTE)
Plan
Shows how federal CTE Federal
funds and matching state
funds will be spent at the
LEA and plans for databased improvements
Annually
In May projecting School
for expenditures LEA
in the following
year
Electronic
www.rep.dpi.state.n
c.us/ihe
ctelps.dpi.state.nc Rhonda Welfare
.us
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Type
Description
Source of
Program
Funding
Federal
Program
Participation
Required?
Mandatory
Completed By
School
LEA
7CFR Part 210- July 1
NSLP 215-SMP;
220-SBP Part 245
Mandatory
Collection
Method
Link to
Template
DPI Contact
DPI Section
DPI Area and
Division
Financial & Bus
Services School
Support
LEA person in
Electronic
charge of facilities
E-mail/ Mailed
CD
Ken Phelps
School Planning
Safe and Healthy
Schools Support
LEA
CN Director
Electronic
CN Technology
System
Lynn Harvey
Child Nutrition
Financial & Bus
Services School
Support
7CFR Parts 210, As needed
220, 215, and 245
LEA
CN Director
Electronic
CN Certification
Portal
Lynn Harvey
Child Nutrition
Financial & Bus
Services School
Support
Mandatory
Title I Part C
Section 13011309
September 5
Student
LEA and
Regional MEP
data specialist
Electronic
PowerSchool
Federal Program
Monitoring
Academic Services
and Instructional
Support
Survey of the number of State
missed instructional days
due to inclement weather
Mandatory
HB1464
115C-84.2
June 30
LEA
Central Office
Electronic
Web survey
Ozella Wiggins
School Reporting Financial & Bus
Services School
Business
Orders for tapes/large
print/Braille for EC
students
LEA/charters report
general ledger balances
State
Mandatory
NCGS-115C-96
March 1
LEA
Electronic
Fax
Drew Fairchild
Textbook
Services
State
Mandatory
NCGS 115C12(18)(b)
Monthly
Modified
Textbook
Coordinators
Finance Officer
Electronic
UERS
Andrew Cox
Mandatory
October 1
NCLB, SBE
Policy GCS-C005 and GCS-C021
School Test
Coordinator
Paper
Paper and Secure
FTP
Vacant
Memo - Child
Nutrition
Federal
Agreement/Letter of
Renewal-State/Local
agreement of
implementaton of School
Meals Programs
Documentation to certify Federal
that the SFA is serving
meals that meet the new
meal pattern to obtain
additional $.06
reimbursement
School, MEP, and
Federal
service data on migrant
children
Mandatory
Missed
Report
instructional Days
Modified Order EC Supplies
Federal
Materials related to
NAEP (student, school
and calendar information
to inform the
construction of the
NAEP sampling frame)
5 years
Annually
Monthly
School
Annually
Student
Paper/ Electronic
Collection
System
Child Nutrition
Mandatory
Report
National
Assessment of
Educational
Progress (NAEP)
Detail Level
Lynn Harvey
Five- and ten-year long State
range plan of facility
needs for new schools,
additions and renovations
with est. construction
costs
Monthly Financial Report
Report (MFR)
Time in
School Year
Mail/Email
Long Range Plan
PL 108-265 Child July 1
Nutrition and
WIC
Reauthorization
Act of 2004
NCGS 115C-521 Winter 2010-11
and every five
years thereafter
Frequency of
Submission
CN Director
Report of achievements
toward local wellness
policies
Migrant Education
Program (MEP)
Data Collection
Submission Due
Date
LEA
Local Wellness
Policies
Menu Certification
Law Citation
Anita Harris
In PS, under
Special Functions
> Migrant
Administration
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
Financial & Bus
Services School
Support
School Reporting Financial & Bus
Services School
Business
Testing Policy
Office of the
and Operations
Deputy State
Superintendent
Accountability
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Type
Count of N&D students
served in state agencies
broken down by
demographic and
academic indicators
Neglected &
Delinquent (N&D)
Aggregate Data
Collection
No Child Left
Behind (NCLB)
Teacher Quality
Report
October 1 LEP
Headcount
Out-of-District
Placements - EC
Description
Report
Source of
Program
Funding
Federal
Program
Participation
Required?
Mandatory
Law Citation
Submission Due
Date
Frequency of
Submission
Detail Level
Completed By
Collection
Method
Collection
System
Title I, Part D
(NCLB) Subpart
1
Twice
October
Headcount 10/112/4, Annual
Collection 9/1 (for
previous school
year)
State Agency
DJJ and DPS
N&D
Coordinators
Electronic
PowerSchool
June 30
School
Personnel
Administrator
Electronic
Student
Annual report details
Federal
percentage of classes
taught by "highly
qualified" teachers,
number of
paraprofessionals that are
qualified, number of
teachers completing
quality professional
development, and
number of lateral entry
teachers completing twoweeks of training
Federal
Statewide reporting of
aggregate number of
Limited English
Proficient students (PreK12, including private
schools who are served
by a school district) who
are speakers of languages
other than English
reported by language and
per student count of the
above students who are
identified as LEP
enrolled in the school
district/charter school for
the current school year,
up to and including
October 1; English
Language Proficiency
(ELP) test tier
verification.
Mandatory
PL 107-110
(NCLB)
Mandatory
Title III, PL 107- October 1-23
110 (NCLB),
SL2003-284,
Section 7.15(b),
NCAC 6D.0106
(GCS-K-005)
Funds for Special
Education Services
Mandatory
IDEA-(20 U.S.C. As needed within Annually (if
1411(e)(2-3)(A) 30 days of OOD needed)
enrollment
Federal
Time in
School Year
Within 30 days of Student
enrollment in
OOD placement
Link to
Template
In PS, under
Federal
DPI Contact
Anita Harris
DPI Section
DPI Area and
Division
Federal Program
Monitoring
Academic Services
and Instructional
Support
NCLB web pages
Brandon Patterson Educator
Recruitment and
Development
Academic Services
and Instructional
Support
LEP Coordinator Electronic
Power School
Michael Riles
K-12 Program
Areas
Academic Services
and Instructional
Support /
Curriculum &
Instruction
LEA EC Director Paper
Application
Lori Peterson
Special Programs Academic Services
& Data
& Instructional
Support
Exceptional
Children
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Per Capita
Distribution
Personnel - EC
Type
Report
Description
Source of
Program
Funding
State
LEAs report when they
serve students from other
LEAs. LEAs with city
LEAs only
Federal
Counts of special
education teachers and
related services
personnel providing
special education and
related services to
children ages 3-21 on
December 1 of each year
Program
Participation
Required?
Mandatory
Law Citation
Submission Due
Date
School Budget & February 15
Fiscal Control Act
Frequency of
Submission
Time in
School Year
Annually
Detail Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area and
Division
LEA
Central Office
Electronic/ Paper
E-mail/ Fax/ Mail
Ozella Wiggins
School Reporting Financial & Bus
Services School
Business
Mandatory
Section 618 of
IDEA
August 29
LEA
Exceptional
Children
Directors
Web Survey
Email Link
Kelley Blas
EC Delivery
Technology
Team/Special
Services
Programs & Data Delivery/EPMO/
Excpetional
Children
Policy Statement CN
Schools Free & Reduced Federal
Price Policy-Federal
policy statement on how
students and participants
will be treated with
regard to program meals
Mandatory
7CFR Part 210,
220, 245
July 1
LEA
CN Director
Electronic
CN Technology
System
Lynn Harvey
Child Nutrition
Positive Behavior
Intervention and
Support (PBIS)
Data Requirements
Report of school
information in schools
implementing Positive
Behavior Support
Federal
Mandatory
84323A State
Program
Improvement
Grant
June 30
School
School Staff
Paper
Email/ Fax/ Mail
Joe Simmons
Behavioral
Academic Services
Support & Special & Instructional
Programs Section Support
Exceptional
Children
Postschool
Outcomes
Federal
UNC-Charlotte
contracted to collect exit
data on students with
disabilities
Mandatory
IDEA Part B,
May/June
State Performance
Plan
Professional
Improvement &
Professional
Development /
Policy,
Monitoring &
Audit
Supporting
Teachers and
Related Service
PRC 118 Autism
Strategic Plan - EC
PRC 29
Intervention and
Services Form EC
Federal
Request for PRC29
Funds
State
Participation in
Autism strategic
plan is voluntary
but if receiving
funds the report is
manitory
Mandatory
Policies
Governing
Services for
Children with
Disabilities NC
1506-1.7
June 30
May 1
Annually
Survey one year Student
after student exits
high school
Special Education Electronic Survey Document
Teacher & EC
Directors
Beverly Colwell
& Marie
Massengill
June
LEA
Finance Officer
Paper
E-mail/ Fax/ Mail
Dana Rusher &
Dreama McCoy
Student
EC Staff
Electronic/Paper
Paper
Joe Simmons
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
Financial & Bus
Services School
Support
Academic Services
& Instructional
Support
Exceptional
Children
Exceptional
Children
Behavioral
Academic Services
Support & Special & Instructional
Programs Section Support
Exceptional
Children
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Type
Description
Source of
Program
Funding
State
Program
Participation
Required?
Mandatory
Report of interventions
provided by PRC 29
funds
State
Mandatory
Data on positive socialemotional, acquiring &
using knowledge/skills,
and appropriate action
taken to meet needs
Federal
Mandatory
Report of interventions
provided by PRC 29
funds
PRC 29
Intervention and
Services Form and
Student
Information Form EC
PRC 29
Intervention and
Services Form and
Student
Information Form EC
Preschool Child
Outcomes
Summary Survey
Law Citation
Submission Due
Date
DPI Contact
DPI Section
DPI Area and
Division
Joe Simmons
Behavioral
Academic Services
Support & Special & Instructional
Programs Section Support
Exceptional
Children
February 2
Student
EC Staff
Electronic/Paper
Email/ Fax/ Mail
Joe Simmons
Behavioral
Academic Services
Support & Special & Instructional
Programs Section Support
Exceptional
Children
August 15
LEA
Preschool
Coordinators or
EC Director
Electronic
CECAS
Vivian James
Special Programs Academic Services
& Data
& Instructional
Support
Exceptional
Children / Office
of Early :Learning
School
Principal
Electronic
PowerSchool
Ozella Wiggins
School Reporting Financial & Bus
Services School
Business
Student
Monitoring
Consultant
Paper
Application
Glendora Hagins Policy,
Monitoring &
Audit
Academic Services
& Instructional
Support
Exceptional
Children
School
LEA
Usually Finance
Officer
Paper / Electronic Fax/Mail
Ken Phelps
School Planning
Safe and Healthy
Schools Support
LEA
Personnel
Administrator
Electronic
online application
Andrew Cox
School Reporting Financial & Bus
Services School
Business
LEA
Textbook
Coordinators
Electronic
Fax
Drew Fairchild
Textbook
Services
Student
Principal
Electronic
PowerSchool
Andrew Cox
School Reporting Financial & Bus
Services School
Business
Mandatory
IDEA, Title VI,
Part B
August-May
Public School
Capital Building
Fund
Various forms relative to State
expenditure of Public
School Capital Building
Funds
Personnel assignments State
and number of staff in
various staffing
categories.
Orders for new adoption State
and replacement
textbooks and materials
Mandatory
NCGS 115C546.1
As Needed
Mandatory
NCGS 115C12(18)(b)
October 31
Mandatory
NCGS-115C-96
March 1
Pupils in membership by State
race and sex
Mandatory
NCGS 115C12(18)(b)
October 31
Report
Link to
Template
Email/ Fax/ Mail
Approval of private
schools to provide
special education
Pupils in
Membership by
Race and Sex
Collection
System
Electronic/Paper
Private Schools
Pupil Textbook
Orders
Collection
Method
EC Staff
Monthly
Public School Full- Report
Time Personnel
Report
Completed By
Student
NCGS 115C12(18)(b)
Federal
Detail Level
August 15
Mandatory
Report
Time in
School Year
Policies
Governing
Services for
Children with
Disabilities NC
1506-1.5
Policies
Governing
Services for
Children with
Disabilities NC
1506-1.6
IDEA Part B,
Section 619
State
PMR System collects
summary enrollment,
membership, and
attendance by grade level
from each public school
Principal's
Monthly Report
(PMR)
Frequency of
Submission
Monthly
Application
submitted by
private school to
request on-site
review
Annually
Annually
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
Financial & Bus
Services School
Support
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Type
Description
Source of
Program
Funding
Federal
Program
Participation
Required?
Mandatory
State
Mandatory
NCGS 115C12(19)
Report of annual
State
inventory by LEA at year
end
Report showing all lost State
or damaged books for the
LEA for the year
Report of sales of
State
textbooks to parents
and/or sale of used books
Mandatory
Retention
Report
Promotion
Graduation (RPG)
Retention-Promotion/
Graduation Report
Risk Pool
Funds for Special
Education Services
Registration of
Legally Blind
Students
List of students in LEA
who meet criteria of legal
blindness
Report of Amounts Report
to be Refunded to
SPSF from local
funds
Report of
Report
Inventory by LEA
For LEAs to refund
transportation dollars
Report of
Lost/Damaged
Books
Report of School
Sales
Salary
Supplements SS300
Schedule A
Report
Report
Submission Due
Date
Frequency of
Submission
Detail Level
Eligible students Student
as of first Monday
of school in new
calendar year
February 22
Act to Promote
Education of the
Blind, initiated in
1879
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
Anyone (often a Electronic & Paper Email/ Fax/ Mail;
teacher of visually
may be in CECAS
impaired),
next year
approved by LEA
Exceptional
Children Director;
State Operated
Programs and nonpublic schools,
including
homeschools, are
also eligible
William Tubilleja Sensory Support
& Assistive
Technology
DPI Area and
Division
Academic Services
& Instructional
Support
Exceptional
Children
LEA
Finance Officer
Electronic
UERS
Andrew Cox
School Reporting Financial & Bus
Services School
Business
Audit Compliance July 31
Supplement
Annually
LEA
Textbook
Coordinators
Electronic
E-mail or Fax
Drew Fairchild
Textbook
Services
Mandatory
Audit Compliance July 31
Supplement
Annually
LEA
Textbook
Coordinators
Electronic
E-mail or Fax
Drew Fairchild
Textbook
Services
Mandatory
NCGS-115C-96
July 31
Annually
LEA
Textbook
Coordinators
Electronic
E-mail or Fax
Drew Fairchild
Textbook
Services
State
Mandatory
NCGS 115C12(18)(b)
October 15
Annually
Student
Principal
Electronic
PowerSchool
Andrew Cox
School Reporting Financial & Bus
Services School
Business
Federal
Mandatory
IDEA-(20 U.S.C. September 30
1411(e)(2-3)(A)
Annually (if
needed)
LEA EC Director Paper
Student
(Individual
students can only
be funded for up
to 5 years)
Application
End of Year
Update needed by
June 30
Lori Peterson
Special Programs Academic Services
& Data
& Instructional
Support
Exceptional
Children
Mandatory
NCGS 115C12(18)(b)
Annually
LEA
Central Office
Electronic
online application
Angela Harrison
Mandatory
7CFR Part 210- July 1
NSLP 215-SMP;
220-SBP Part 245
LEA
CN Director
Electronic
CN Technology
System
Lynn Harvey
School Reporting Financial & Bus
Services School
Business
Child Nutrition
Financial & Bus
Services School
Support
Federal
Monthly
Time in
School Year
Monthly
Report of salary
State
supplements paid at LEA
Computer generated
listing of schools and
sites with demographic
information
Law Citation
October 31
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
Financial & Bus
Services School
Support
Financial & Bus
Services School
Support
Financial & Bus
Services School
Support
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Type
Schedule B
School Activity
Report (SAR)
Report
School Food
Monthly Report
(Claim)
Report
Description
Source of
Program
Funding
Federal
Listing of Residential
Child Care Institutions
(RCCI) Sites - List of
program sites, location,
and meals programs
implemented
State
SAR reports an
individual school's full
year academic schedule,
courses offered,
enrollment of classes,
length of classes, and
staffing of classes.
Activities for certified
personnel and selected
non-certified personnel
are reported on SAR.
Program
Participation
Required?
Mandatory
Law Citation
Submission Due
Date
Frequency of
Submission
Time in
School Year
7CFR Part 210 - July 1
NSLP 215-SMP,
220-SBP Part 245
Mandatory
NCGS 115C-301 Annually
(g), NCGS 115C301 (f), PL 95561, 20 USC
3221-3261,
NCGS 115C-47
(10)
LEA
Annually
Meal participation data
Federal
Mandatory
Section 4/Child Once a month
Nutrition Act of
1966-National
School Lunch Act
of 1946-NCGS
115C-203-204
School Meal
Initiative
Documentation that
meals meet nutrition
standards with
federal/state
requirements
Federal
Mandatory
SIP Data
Collection
Federal
Student
demographics/test data
for SWD in Grades K-2;
EOG/EOC data collected
for schools participating
in NC SIP grant
Mandatory
PL 108-265 Child October 15
March 15
Nutrition and
WIC
Reauthorization
Act of 2004,
NCGS 115C-264
CFDA 84-323A June 1
Special State
Reserve
Funds for Special
Education Services
State
Mandatory
Article 9 Special As needed within Annually (if
Education Law
60 days of
needed)
enrollment
Suspended and
Expelled Students;
Acts of Crime and
Violence
Disciplinary Data-Acts
and consequences
State
Mandatory
NCGS 11512(27)/NCGS
115C-288
June 30
Detail Level
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area and
Division
Financial & Bus
Services School
Support
CN Director
Electronic
CN Technology
System
Lynn Harvey
Child Nutrition
Within 21 days of Teacher
the end of 2nd
School Month
Principal
Electronic
PowerSchool
Andrew Cox
School Reporting Financial & Bus
Services School
Business
10th day
Student
School
LEA
Electronic
Child Nutrition
System
Sherry Peele
Operational
Accounting
Financial & Bus
Services Financial
Services
LEA
CN Director
Paper
Mail
Lynn Harvey
Child Nutrition
Financial & Bus
Services School
Support
Student
School
LEA SIP
Coordinator
Electronic / Paper E-mail
Paula Crawford
Program
Improvement &
Professional
Development
Academic Services
& Instructional
Support
Exceptional
Children
Application
End of Year
Update needed by
June 30
Lori Petereson
Special Programs Academic Services
& Data
& Instructional
Support
Exceptional
Children
PowerSchool
Ken Gattis
School Planning
Spring
Annually
Completed By
June
LEA EC Director Paper
Student
(Individual
students new to
the LEA can only
be funded for the
initial year of
enrollment)
Student
LEA Discipline Electronic
Data Coordinator
www.ncsip.org
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
Financial & Bus
Services / Safe and
Healthy Schools
Support
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Type
Targeted
Assistance School
(TAS) Data
Collection
Teacher Turnover Report
Description
Student's eligibility and
services provided in a
TAS
Source of
Program
Funding
Federal
Program
Participation
Required?
Mandatory
Law Citation
Submission Due
Date
Title I, Part A
(NCLB)
May 29
July 15
Annual report submitted State
by LEAs about number
of teachers leaving and
their reasons for leaving
Documentation of actions Federal
to correct areas of noncompliance with federal
and state regulations
Mandatory
NCGS 115C12(22)
Mandatory
7CFR Parts 210, As needed
220, 215, and 245
List of materials for state Federal
testing program
Mandatory
Testing
Report
Irregularity Report
Report of testing issue
Federal
Mandatory
Timely Placement
Percent of children with Federal
parental consent to
evaluate, who were
evaluated and eligibility
determined within 90
days
Federal
Percent of children
referred by Part C prior
to age 3 and who are
found eligible for Part B
who receive special
Education and related
services by 3rd birthday
Federal
Number of children
served in Private Schools
and in Neglected &
Delinquent Facilites
Mandatory
On-going
NCLB, SBE
Policy GCS-C005 and GCS-C021
On-going
NCLB, SBE
Policy GCS-C005 and GCS-C021
IDEA Part B,
October 15
Section 611
Technical
Assistance/Admini
strative Reviews
(TA/AR)
Corrective Action
Plan
Test Materials
Orders
Timely Transition
Title I - Student
Participation
Report
Mandatory
IDEA Part B,
Section 619
October 15
Mandatory
Title I, Part A
(NCLB)
May 29
Frequency of
Submission
Time in
School Year
Annually
Detail Level
Completed By
Collection
Method
Collection
System
Student
LEA Title I
Director
Electronic
PowerSchool
LEA
Personnel
Administrator
Electronic/ Paper
LEA
Link to
Template
In PS, under
Federal
DPI Contact
DPI Section
Anita Harris
Federal Program
Monitoring
Academic Services
and Instructional
Support
Email or Fax
Yvette Steward
Educator
Recruitment and
Development
Academic Services
and Instructional
Support
CN Administrator Paper
Mail
Lynn Harvey
Child Nutrition
Financial & Bus
Services Safe and
Healthy School
Support
Office of the
Deputy State
Superintendent
Accountability
Office of the
Deputy State
Superintendent
Accountability
Academic Services
& Instructional
Support
Exceptional
Children
Yearly
Various times
LEA
LEA Test
Coordinator
Electronic
Web (NC
Education)
Brian Swiger
Nancy Carolan
Testing Policy
and Operations,
TOPS
Yearly
Various times
Student
LEA Test
Coordinator
Electronic
Web (OTISS)
Brian Swiger
Nancy Carolan
Testing Policy
and Operations
Annually
DPI Area and
Division
July 1st-June 30th Student
LEA Exceptional Electronic/spreads Email
Children Director heet
or private agency
director
Carol Ann M.
Hudgens
Policy,
Monitoring &
Audit
July 1st - June
30th
Student
LEA Exceptional Electronic
Children Director
or private agency
director
CECAS
Vivian James
Special Programs Academic Services
& Data
& Instructional
Support
Exceptional
Children/Office of
Early Learning
LEA
LEA Title I
Director
PowerSchool
Anita Harris
Federal Program
Monitoring
Electronic
In PS, under
Federal
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
Academic Services
and Instructional
Support
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Type
Description
Source of
Program
Funding
Federal
Program
Participation
Required?
Mandatory
Law Citation
Submission Due
Date
Frequency of
Submission
Time in
School Year
Detail Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area and
Division
Title III PL 107110 (NCLB)
November 30 December 18
LEA
LEP Coordinator Electronic
Zoomerang
Michael Riles
K-12 Program
Areas
Academic Services
and Instructional
Support /
Curriculum &
Instruction
Mandatory
Title III PL 107110 (NCLB)
April 18 - May 27
LEA
LEP Coordinator Electronic
Power School
Michael Riles
K-12 Program
Areas
Academic Services
and Instructional
Support /
Curriculum &
Instruction
Federal
Mandatory
Title III, PL 107- May 31
110 (NCLB)
LEA
LEP Coordinator Electronic
Fax/Mail/e-mail
Michael Riles
K-12 Program
Areas
Academic Services
and Instructional
Support /
Curriculum &
Instruction
Federal
Mandatory
Title III, PL 107- January 30
110 (NCLB)
LEA
LEP Coordinator Electronic
E-mail
Christie Lynch
Ebert
K-12 Program
Areas
Academic Services
and Instructional
Support /
Curriculum &
Instruction
Title V Abstinence
Education (AEGP)
Reporting Forms
Unduplicated count of
Federal
youth receiving programs
and services
Mandatory
PRC 101, Title V, Semi-Annual;
April 10 and
Section 510,
October 10
Social Security
Act
Student
Central Office;
Title V AEGP
Contact for
funded LEAs
Electronic/Mail
Nakisha Floyd
Healthy Schools
Academic Services
& Instructional
Support Healthy
Schools
Transfers offered
to and accepted by
student victims of
violence
Transfers offered to and Federal
accepted by student
victims of violence
Mandatory
HRS-A-006
Annually
Student
LEA Discipline Electronic
Data Coordinator
PowerSchool
Ken Gattis
School Planning
Financial & Bus
Services / Safe and
Healthy Schools
Support
Transportation
Report
Driver Salary Data
List of bus routes and
rates of pay for school
bus drivers
State
Mandatory
NCGS 115C-240 October 15
Annually
LEA
Transportation
Passenger Count
Number of students
transported - official
ridership count used as
basis for funding
State
Mandatory
Allotment Policy October 15
Manual
Annually
LEA
Finance Officer,
Transportation
Director, Cost
Clerk
Central Office
Staff,
Transportation
Director
Title III Annual
Performance
Report (Program
Evaluation)
Data analysis from
previous school year for
program evaluation;
percent LEP students vs
all students retained;
percent LEP students
who met and who did not
meet state test standards;
reflection on LEP student
achievement,
participation, and
progress.
Title III Annual
Performance
Report (Program
Types and
Professional
Development)
Title III
Application
Data collection from
previous school year on
english language
development program
types and professional
development.
Application for Title III
Funds
Federal
Title III
Improvement plans
improvement plans of
LEAs in Title III
improvement.
Report
June 30
Spring and Fall
Electronic/Paper
Electronic
Email
http://www.ncbus Derek Graham
safety.org/StateFo
rms.html
Transportation
Financial & Bus
Services School
Support
Electronic/Paper
Mail or Courier / http://www.ncbus Derek Graham
Email
safety.org/StateFo
rms.html
Transportation
Financial & Bus
Services School
Support
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.
MasterDataCalendar
ListofRequiredSubmissions2015‐16
Submission
Type
Transportation
Report for Fiscal
Year
Report
Transportation
Routing ReportTIMS System
Report
Unit Summary of Report
School Monthly
Meal Participation
(4A)
Description
Source of
Program
Funding
State
Report of buses used,
miles traveled, local
dollars spent to/from
school transportation
Upload of TIMS data to State
ensure compliance with
law and to provide data
for funding
Report of who is
Federal
participating
Program
Participation
Required?
Mandatory
Law Citation
Submission Due
Date
Frequency of
Submission
Time in
School Year
Allotment Policy August 1
Manual
Annually
LEA
Mandatory
NCGS 115C-240 November 1
Annually
LEA
Mandatory
Section 4/Child July 1
Nutrition Act of
1966-National
School Lunch Act
of 1946-NCGS
115C-203-204
Student
School
LEA
Verification of
Student Eligibility
for School Meals
Federal
Documentation of all
efforts made to verify
that students certified for
free/reduced price meals
are actually eligible to
receive them based on
qualifying criteria
Mandatory
PL 108-265 Child November 16
March 16
Nutrition and
WIC
Reauthorization
Act of 2004
Voluntary Shared Report
Leave
Donation, use and cost of State
voluntary shared leave
Mandatory
GS 126-8.3
Annual
Winscan Files
Student performance on Federal
state tests (online and
paper/pencil)
Mandatory
Fall
NCLB, SBE
Spring
Policy GCS-C005 and GCS-C- Summer
021
Mutli-times each 10 days after
year
summer, fall,
spring
administrations
Report
Detail Level
Student
Completed By
Finance Officer,
Transportation
Director, Cost
Clerk
Transportation
Director, TIMS
Coordinator
Collection
Method
Collection
System
Electronic/ Paper Email/Mail
Link to
Template
DPI Contact
DPI Section
DPI Area and
Division
http://www.ncbus Derek Graham
safety.org/StateFo
rms.html
Transportation
Financial & Bus
Services School
Support
Electronic
Email
Derek Graham
Transportation
Financial & Bus
Services School
Support
LEA
Electronic
Child Nutrition
System
Lynn Harvey
Child Nutrition
Financial & Bus
Services Financial
Services
CN Director
Electronic
Mail
Lynn Harvey
Child Nutrition
Financial & Bus
Services School
Support
Finance Officer
Electronic
Andrew Cox
School Reporting
LEA Test
Coordinator
Electronic
Tammy Howard
George
Stubblefield
Accountability
ATEAM
Financial & Bus
Services School
Business
Office of the
Deputy State
Superintendent
Accountability
Secure FTP
AsrequiredbyNorthCarolinaSL2011‐379/HB720,allreportsintheNCDPIMasterDataCalendarmaybesubmittedelectronically.Thecontactforeachreportcanprovidemoreinformationabouttheappropriatemethodforelectronicsubmission.