Submission
21st Century
Community
Learning Center
Annual Data
Collection
Accural
Adjustment
Type
Report
AIG - Child Count
AIG - Local AIG
Plan
Alternate
Assessment Files
Report
Description
Source of
Program Funding
Data on children Federal
served by 21st
Century
Community
Learning Centers
LEAs report
State
accrual info for
11/12 month
installments
Children who are State
identified as
academically or
intellectually gifted
(AIG) based on the
district's Local
AIG Plan, which is
mandated based on
legislation,
including AIG
students who are
also identified as
Exceptional
Children
A Local AIG Plan State
is mandated by
Article 9B, NCGS
115C-150.5-.8,
every three years.
The current plan is
for 2013-16. The
next plan will be
due in July 2016.
Districts develop
their local AIG
program based on
the SBE's NC AIG
Program
Standards.
Federal
Extend1
(registration and
score submission)
Program
Participation
Required?
Mandatory
Mandatory
Mandatory
Law
Citation
Submission Due
Date
Frequency of
Submission
Time in
School Year
Detail
Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
ESEA, Title October 31
IV, Part B,
SEC.4202
Annually
Student
21st CCLC
Grantee
Electronic
CFDC
https://schools.n Anita Harris
c.gov/21cclc
NCGS 115C- June 30
47(21),
302(a) &
315(d)
NCGS 115C- April 30 and
110
November 30
Annually
LEA
Finance Officer
Electronic
UERS
Andrew Cox
Sneha ShahColtrane
Twice/year
Fall and Spring LEA/School AIG Coordinators Electronic
Level
and Powerschool
Data Operators
Powerschool
Compliance
Reports
APEX
Required
Article 9B, July 15
11C-150.5-.8
Every three years
Summer
LEA Level AIG Coordinators Electronic
Mandatory
NCLB, SBE June 30
Policy GCSC-005 and
GCS-C-021
As Needed
Various times Student
LEA Test
Coordinator
Electronic
Web
https://schools.nc.gSneha
DPI Section
Federal
Program
Monitoring
DPI Area
and Division
Deputy State
Superintende
nt’s Office
School
Reporting
Financial &
Bus Services
School
Business
Academic
Advanced
Services and
Learning Academically/ Instructional
Intellectually Support
Gifted
Academic
Services and
Instructional
Support
ShahColtrane
Advanced
Learning Academically/
Intellectually
Gifted
Tammy
Howard
Hope Lung
Test
Office of the
Development Deputy State
Superintende
nt
Accountabilit
y
Submission
Type
Description
Source of
Program Funding
Program
Participation
Required?
Mandatory
Law
Citation
Alternative
Accountability
Model
State
Alternative
Schools designate
one of four options
to participate in
the Alternative
Schools'
Accountability
Model
Alternative
Learning Program
Roster-Placements State
by ethnicity,
gender, grade
Mandatory
NCGS 115C- June 30
12(27)
Annual Census for
Deaf-Blind
List of students in Federal
LEA, private or
other setting who
meet criteria of
deaf-blindness
Mandatory
Annual Dropout
Report
Dropout data
Mandatory
Funded RFP
CFDA:
84.326C (5)
(b) (1)
requires this
data to be
collected and
reported
NCGS 115C- October 20
12(27) &
NCGS 115C378
Annual Media and
Technology
Report (AMTR)
Report of
State
media/technology
resources in each
school and LEA
Annual Evaluation Federal
Report
Annual Survey of
Children in Local
Institutions for
Neglected
Programs
State
SBE Policy
GCS-C-038
Submission Due
Date
August 1
Mandatory
NCGS 115C- June 30
102.7
Mandatory
Title I, Part May 28
D, PL 107110 (NCLB)
Frequency of
Submission
Time in
School Year
1-Apr
Annually
Annually
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area
and Division
School
LEA Test
Coordinator
Fax
Fax
Tammy
Howard
Karen Hoeve
Curtis
Sonneman
Accountabilit Office of the
y
Deputy State
Superintende
nt
Accountabilit
y
June
Student
ALP Coordinator
Electronic
PowerSchool
Ken Gattis
School
Planning
Eligible
students as of
first Monday
of school in
new calendar
year
Student
LEA Exceptional
Children Director
or private agency
director
Electronic
Electronic
Dorothy
Snyder
Supporting
Teaching &
Related
Services
October
Student
Dropout
Prevention
Coordinator
Electronic
PowerSchool
Ken Gattis
School
Planning
School
Media/
Technology
Personnel
Electronic
Website
Digital
Teaching &
Learning
LEA
N&D
Coordinator
Paper
Cathy
Mathews
Julian NicholsWilson
Donna Brown
Annually
Annually
Detail
Level
Federal
Program
Monitoring
Financial &
Bus Services
/ Safe and
Healthy
Schools
Support
Academic
Services &
Instructional
Support
Exceptional
Children
Financial &
Bus Services
/ Safe and
Healthy
Schools
Support
Academic
Services and
Instructional
Support
Deputy State
Superintende
nt’s Office
Submission
Type
Other
Audit Response
(Audited Financial
Statements)
Bus Inventory
Survey
Report
Calendar Waiver
Request - LEA
Wide
Report
Charter School
Initial Enrollment
Description
LEAs, charter
schools and
nongovernmental
organizations
receiving funds
from or through
DPI must provide
written response
and possibly
provide supporting
documentation
regarding audit
findings if
requested
Count of buses
used during
current school
year, forms basis
for bus
replacement order
for coming year
Allows LEAs with
more than 8 closed
days per year
during any 4 of
last 10 years to be
waived from
Calendar Bill start
date of Monday
closest to 8/26 or
end date NLT the
Friday closest to
6/11 of each year
Request for charter
school enrollment
by LEA; allows
allotments to be
made at per pupil
funding amount
from where
students reside
Source of
Program Funding
Federal
Program
Participation
Required?
Mandatory
State
Law
Citation
Submission Due
Date
Frequency of
Submission
Time in
School Year
Detail
Level
Completed By
Collection
Method
Collection
System
E-mail
Link to
Template
N/A
DPI Contact
Kathy
Cooper
DPI Section
DPI Area
and Division
2 CFR 200,
Subpart F
As requested.
Within 30 days
from date
determination letter
issued
LEA,
charter
school or
nongovernm
ental
organization
(NGO)
Financer Officer, Electronic
Board Chair
(charter schools),
Executive Director
or Board Chair
(NGO)
Monitoring & Financial &
Compliance Bus Services
School
Business
Mandatory
Allotment
Policy
Manual
March 15
Annually
LEA
Transportation
Director, Cost
Clerk
Electronic
Email
Derek Graham Transportatio Financial &
n
Bus Services
School
Support
State
Mandatory
NCGS 115C- August 15
84.2, (SB
187, 2012)
Annually
LEA
Central Office
Electronic/ Paper
E-mail/ Fax/
Mail
Andrew Cox
School
Reporting
Financial &
Bus Services
School
Business
State
Mandatory
NCGS 115C- June 15
238.29
School
Director of Charter Electronic/ Paper
School
E-mail/ Fax/
Mail
Lydia Prude
School
Allotments
Financial &
Bus Services
School
Business
Submission
Type
Charter School
requested
maximum ADM
Child Count - EC
Child Count -EC
Child Nutrition
(CN) Application
Class-size - EC
Clustered Students Report
with Disabilities
(SWD)
Description
Submission of
requested funded
ADM for the
following ADM
not to exceed the
maximum
allowable by law
Children with
disabilities who
receive special
education and
related services
according to an
Individualized
Education
Program (IEP) or
Service Program
Children with
disabilities who
receive special
education and
related services
according to an
Individualized
Education
Program (IEP) or
Service Program
Application - Site
and program
information on
contact person and
programs to be
implemented
Permission to
exceed class-size
SWD attending
one school being
counted in
performance of
another school
Source of
Program Funding
Program
Participation
Required?
Law
Citation
Submission Due
Date
State
Mandatory
NCGS 115C- April 1
110
Federal
Mandatory
IDEA
300.752
Federal
Mandatory
July 1
7CFR Part
210 - NSLP
215-SMP,
220-SBP Part
245
State
Mandatory
Federal
Mandatory
Policies
October
Governing
Services for
Children
with
DisabilitiesAppendix A
NCLB, SBE April 1 (updates
Policy GCS- until April 15)
C-005 and
GCS-C-021
Frequency of
Submission
6-Apr
Time in
School Year
Detail
Level
Collection
Method
Collection
System
DPI Contact
DPI Area
and Division
Kelley Blas
EC Delivery
Team/Special
Programs &
Data
Technology
Services
Delivery/EP
MO/
Excpetional
Children
CECAS
Kelley Blas
EC Delivery
Team/Special
Programs &
Data
Technology
Services
Delivery/EP
MO/
Excpetional
Children
Electronic
CN Technology
System
Lynn Harvey
School
Nutrition
Financial &
Bus Services
School
Support
LEA EC Director
Paper
Form
Electronic
Secure FTP
Instructional
Support &
Related
Services&
Policy,
Monitoring &
Audit
Accountabilit
y ATEAM
Academic
Services &
Instructional
Support
Exceptional
Children
LEA Test
Coordinator
Marie
Massingill,
Glendora
Hagins, Anne
Monterroso,
Patti Cox,
Terri Hayes
Tammy
Howard
Ken Barbour
Student
Special Education Electronic
Teacher &
Exceptional
Children Directors
CECAS
Student
Special Education Electronic
Teacher &
Exceptional
Children Directors
LEA
CN Director
https://schools.n Angela
c.gov/pls/apex/f Harrison
?p=114:101
DPI Section
Financial &
Bus Services
School
Business
online
application
Student
Link to
Template
School
Reporting
Director of Charter electronic
School
Student
Application
submitted once
class-size is
exceeded
Annually
Completed By
Office of the
Deputy State
Superintende
nt
Accountabilit
y
Submission
Collection Dates
Submission
System
Common FollowUp
Community
Residential
Centers
Type
Report
Description
Source of
Program Funding
Federal
Dates for
designated local
school testing
cycle events
[Twentieth Day
(20D), First Day of
Fall (FDF), First
Day of Spring
(FDS)]
Student record on State
every student in
grades 9-12 to
Employment
Security
Commission for
support of job
training,
education, and
placement
Funds for Special State
Education Services
Federal
Comprehensive, Applicati Used by local
on
education agencies
Continuous
(LEAs) and
Improvement Plan
charter schools to
apply for federal
entitlement funds
for (Title IA, Title
IC, Title ID Subpart 1, SIG
1003(a), Title IIA,
and REAP (RLIS,
SRSA))
Program
Participation
Required?
Mandatory
Law
Citation
NCLB, SBE
Policy GCSC-005 and
GCS-C-021
Submission Due
Date
Beginning of
school year, with
updates as
necessary
Mandatory
NCGS 96-33 September 15
Mandatory
September 15
Policies
Governing
Services for
Children
with
Disabilities
NC 1506.1-6
Title I, Part June 30
A, Section
1112(a), PL
107-110;
Title I, Part A
Section
1003(a) PL
107-110;
Title I, Part
C, Section
1304, PL
107-110;
Title II, Part
A Section
2111 PL 107110; Title VI,
Part B
Section 6221
PL 107-110
(ESEA)
Mandatory
Frequency of
Submission
As Needed
Annually (if
needed)
Annually
Time in
School Year
Detail
Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area
and Division
School
LEA Test
Coordinator
Electronic
Web
Tammy
Howard
Faye Brown
Accountabilit Office of the
y ATEAM
Deputy State
Superintende
nt
Accountabilit
y
Student
Principal
Electronic
PowerSchool
Karl Pond
Production
Systems
Software
Support
Student
LEA EC Director
Paper
Application
Lori Peterson Special
Programs &
Data
Electronic
CCIP
http://ccip.school Donna Brown Federal
s.nc.gov
Program
Monitoring
Office of the
Superintende
nt/Division
of Data,
Research and
Federal
Policy
Academic
Services &
Instructional
Support/
Exceptional
Children
Deputy State
Superintende
nt’s Office
Submission
Contract
Transportation
Type
Report
CTE Concentrator
Feedback
Data Verification
Report
Description
Source of
Program Funding
List of contracts in State
place for
transporting EC
children or other
transportation
other than yellow
school buses
Collects
Federal
information from
concentrators
about high school,
further education
and work the first
year out of high
school
Federal
Superintendent
certification that
data are complete
and correct
Program
Participation
Required?
Mandatory
Law
Citation
Allotment
Policy
Manual
Submission Due
Date
October 15
Frequency of
Submission
Annually
Mandatory
March 11
PL 109270/Title I
Sect. 113 &
GS 115C-154
Mandatory
NCLB, SBE June 30
Policy GCSC-005 and
GCS-C-021
Annually
September 15
Policies
Governing
Children
with
Disabilities
NC 1506.1-7
NCLB, SBE April 1
Policy GCSC-005 and
GCS-C-021
Annually (if
needed)
Annually
NCLB, SBE December 1
Policy GCS- April 1
C-005 and
GCS-C-021
Bi-annually
Developmental
Day
Funds for Special State
Education Services
Mandatory
Economically
Report
Disadvantaged
Students (EDS)
and Community
Eligibility
Provision (CEP)
Data File
Report
Economically
Disadvantaged
Students (EDS)
Data Collection
for Child Nutrition
Non-participants
Charter Schools
File with student State & Federal
ID designating
identified student
percentage for
each participating
school/district
Mandatory
Federal
File with
household size and
income
information from
parents containing
names, student IDs
and lunch status of
affected students
for each Child
Nutrition Nonparticipants
Charter School
Mandatory
Time in
School Year
Detail
Level
LEA
Completed By
Finance Officer,
Transportation
Director
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area
and Division
Electronic
Email
http://www.ncb Derek Graham Transportatio Financial &
n
Bus Services
ussafety.org/Stat
School
eForms.html
Support
schools.nc.gov/c Rhonda
tesurvey
Welfare
Reports on
concentrators
the year after
they exit high
school
Individual Central Office
Concentrato
r
Phone
Electronic PowerSchool
June 30
LEA
Superintendent
Paper
Regional
Accountability
Coordinator
(RAC)
Student
LEA EC Director
Paper
Application
April
Student
LEA Test
Coordinator
Electronic
Secure FTP
December
April
Student
Charter School
Director
Electronic
Secure FTP
CTE State &
Federal
Accountabilit
y
Academic
Services &
Instructional
Support
Career and
Technical
Education
Accountabilit Office of the
Tammy
y ATEAM
Deputy State
Howard
Superintende
Faye Atkinson
nt
Accountabilit
y
Academic
Lori Peterson Special
Programs & Services &
Instructional
Data
Support/
Exceptional
Children
Accountabilit Office of the
Tammy
y ATEAM
Deputy State
Howard
Superintende
Ken Barbour
nt
Accountabilit
y
Tammy
Howard
Ken Barbour
Accountabilit Office of the
y ATEAM
Deputy State
Superintende
nt
Accountabilit
y
Submission
Type
Economically
Disadvantaged
Students (EDS)
File
Report
Educational
Directory &
Demographical
Information
Exchange
(EDDIE)
Report
Eligible School
Summary Report
for 2016-2017
English Language
Poficiency (ELP)
ACCESS
Demographic
Changes
Enrollment
Increase Request
Exceptional
Children (EC)
Grants - 611
Description
File with student
ID designating
economically
disadvantaged
students in each
school
Authoritative
source of LEA and
School Numbers.
Used to prepare
Education
Directory, for
Federal Reporting,
Accountability,
PowerSchool, etc.
School Title I
eligiblity and
status for
upcoming school
year. Includes
Community
Eligibility
Provision (CEP).
Correct student
information in
ACCESS
Demographic
Source of
Program Funding
Federal
Program
Participation
Required?
Mandatory
State
Law
Citation
Submission Due
Date
Frequency of
Submission
NCLB, SBE December 1
Policy GCS- April 1
C-005 and
GCS-C-021
Bi-annually
Mandatory
NCGS 115C- As needed
12(18)(b)
Annually
Federal
Mandatory
Title I, Part A Opens 5/1/16
Section 1116 Closes 6/27/16,
unless new
school(s), then due
8/26/16.
Federal
Mandatory
Title III, PL
107-110
(NCLB)
State
Schools submit
any increase above
ten percent alloted
by law to Office of
Charter Schools
for submission to
SBE
Grant application Federal
for IDEA 611
special education
services (including
maintenance of
fiscal effort)
Mandatory
NCGS-115C- October 15
238.29D(d)
Mandatory
IDEA Part B, May 27 (September Annually
Section 611 30 MOE)
Time in
School Year
December
April
April 18-April 29
Annually
Spring
Detail
Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
Student
LEA Test
Coordinator
Electronic
Secure FTP
Tammy
Howard
Ken Barbour
School
Principal &
Central Office
Electronic
EDDIE
Nicola Lefler
School
LEA Title I
Director and
Charter Schools
Electronic
PowerSchool
Student
TC/LEP
Coordinator
Electronic
Power School
School
Principal/Board
Chair
Electronic/Fax
Email/Fax
LEA
Central Office
Electronic
EC Grants
In PS under
Federal
Anita Harris
DPI Section
DPI Area
and Division
Accountabilit Office of the
y ATEAM
Deputy State
Superintende
nt
Accountabilit
y
EDDIE
Financial &
Bus Services
School
Business
Federal
Program
Monitoring
Deputy State
Superintende
nt’s Office
Lindsey Fults K-12 Program Academic
Areas
Services and
Instructional
Support /
Curriculum
& Instruction
Joel Medley N/A
Financial &
Bus Services
Office of
Charter
Schools
Valerie
Herndon
Special
Programs &
Data
Academic
Services &
Instructional
Support
Exceptional
Children/
Submission
Type
Description
Source of
Program Funding
Program
Participation
Required?
Mandatory
Law
Citation
Submission Due
Date
Exceptional
Children Grants 619
Grant application Federal
for IDEA 611
special education
services (including
maintenance of
fiscal effort)
Exiting - EC
Exiting data on
Federal
number of
students, ages 1421, who exited
special education
during school year
by basis of exit,
disability and
ethnicity
RCCI Free &
Federal
Reduced PriceFederal policy
statement on how
students and
participants will be
treated with regard
to program meals
Mandatory
Section 618
of IDEA
September 30
Mandatory
7CFR Part
210, 220,
245
July 1
Federal Programs Form
Equipment
Disposition
Request
Federal
Request for
approval for
disposition of
equipment
purchased with
federal grant funds
Mandatory
2 CFR 200
(§200.313;
§200.302;
§200.303;
§200.439)
As Needed
Field Test /
Special Studies
Federal
Student
information and
performance on
state field tests and
special studies
Mandatory
NCLB, SBE June 30
Policy GCSC-005 and
GCS-C-021
F&RP Residential
Child Care
Institutions
(RCCI)
Report
IDEA Part B, May 29
Section 619
Frequency of
Submission
Annually
As needed
Annually
Time in
School Year
Detail
Level
Completed By
Collection
Method
Spring
LEA
Central Office
Fall
Student
Special Education Electronic
Teacher &
Exceptional
Children Directors
CECAS
LEA
CN Director
Electronic
CN Technology
System
LEA or
charter
school
LEA or charter
school federal
program director
Electronic
E-mail
LEA Test
Coordinator
Paper/Online
Automatic
Return System
(ARS)
Various times Student
Electronic
Collection
System
EC Grants
Link to
Template
DPI Contact
DPI Section
DPI Area
and Division
Vivian James Office of
Early
Learning/ EC
Division
Special
Programs and
Data Section
Kelley Blas
EC Delivery
Team/Special
Programs &
Data
Office of the
Deputy State
Superintende
nt/ Office of
Early
Learning
Lynn Harvey
Financial &
Bus Services
School
Support
Child
Nutrition
Technology
Services
Delivery/EP
MO/
Excpetional
Children
Financial &
Bus Services
(Nutrition) or
Academic
Services and
Instructional
Support
(other federal
http://www.ncpublic
programs)
Office of the
Test
Tammy
Howard Hope Development, Deputy State
Superintende
TOPS
Lung
nt
Accountabilit
y
Applicable
DPI federal
Program
Division staff/
Leigh Ann
Kerr
Applicable
DPI federal
Program
Division
Submission
Type
Financial Status
Report (1A)
Report
Description
Child Nutrition
revenue and
expenditure data
Source of
Program Funding
Federal
Program
Participation
Required?
Mandatory
Food
Safety/Hazard
Analysis &
Critical Control
Points (HACCP)
Federal
Dates of food
safety inspections;
findings; grade;
indication of
compliance with
HACCP plan
Mandatory
Formal Written
Complaint
Investigation
Report
School must send State
response to
complaint
allegations of
noncompliance
and copies of
student's records
and other
documents to
support their
position
Special Milk
Federal
Program - Free
Milk Policy-Policy
agreement
between state and
local sponsor for
program
implementation
LEAs report salary State
information
changes
Mandatory
Free & Reduced
Price (F&RP)
Milk
General Expense/ Report
Personal Service
Account
Adjustments
Law
Citation
Section
4/Child
Nutrition Act
of 1966National
School
Lunch Act of
1946-NCGS
115C-203204
PL 108-265
Child
Nutrition and
WIC
Reauthorizati
on Act of
2004
34 CFR §
300.660-.662
Submission Due
Date
Frequency of
Submission
Time in
School Year
Detail
Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area
and Division
March
October
LEA
LEA
Electronic
Child Nutrition
System
Lynn Harvey
Child
Nutrition
Financial &
Bus Services
Safe and
Healthy
School
Support
July 1
School
CN Director
Paper/Electronic
Mail/Email
Lynn Harvey
Child
Nutrition
Financial &
Bus Services
School
Support
Within 20 days
after information
request is received
School
EC Director,
Principal,
Superintendent
Paper
July 1
LEA
CN Director
Electronic
CN Technology
System
Lynn Harvey
Child
Nutrition
Financial &
Bus Services
School
Support
LEA
Finance Officer
Electronic/Paper
UERS/ Fax/
Mail
Andrew Cox
School
Reporting
Financial &
Bus Services
School
Business
Mandatory
7CFR Part
215, 245NSLP-SMP
Mandatory
NCGS 115C- As needed
47(21),
302(a) &
315(d)
Monthly
Academic
Policy,
Bill Elvey,
Leigh Mobley, Monitoring & Services &
Digital
Melvin Diggs Audit
Learning:
Exceptional
Children
Submission
Type
Description
Percent of
noncompliance
corrected within
one year of
identification
General
Supervision/
Identification of
Non-compliance
Source of
Program Funding
Federal
Program
Participation
Required?
Mandatory
Law
Citation
Submission Due
Date
IDEA Part B, Within one year of
Section 611 report
Mandatory
NCLB, SBE June 25
Policy GCSC-005 and
GCS-C-021
Group/Foster
Homes
Data on individual Federal
gradutates incl.
course of study,
post grad
intentions &
demographics
Funds for Special State and Federal
Education Services
Mandatory
Homeless data
collection
Data on homeless Federal
children
Mandatory
Article 9
Special
Education
Law and
Policies
Governing
Services for
Children
with
Disabilties
NC 1506-1.9
Title X
Federal
Mandatory
Public Law April 1
111-296
(Healthy,
Hunger-Free
Kids Act)
Federal
Number of
immigrant students
and born in or out
of US
Mandatory
Tite III, PL
107-110
(NCLB)
Graduate Data
submission
Report
Identified Student Automat Number of
students directly
Percentage for the ed
Report certified or
Community
categorically
Eligibility
eligible for free
Provision
meals
Immigrant Count
Frequency of
Submission
As needed within
60 days of
enrollment
June 15
February 1
February 19
Time in
School Year
Detail
Level
One year from Student
identification
Completed By
LEA Exceptional
Children Director
Collection
Method
Electronic/Paper
Collection
System
CECAS/mail
Annually
Student
School Counselor Electronic
PowerSchool
Annually (if
needed)
Student
LEA EC Director
Paper
Application
Student
LEA Homeless
Liaison and
Charter Schools
Electronic
PowerSchool
LEA/School CN Administrator Electronic
CN Technology
System
Student
Power School
LEP Coordinator
Electronic
Link to
Template
DPI Contact
Marie
Massengill,
Glendora
Hagins, Anne
Monterroso,
Patti Cox,
Julie Whetzel,
Karen Little,
Teresa
Peterson
*Assigned
Regional
Monitoring
Consultant
Angela
Harrison
Lori Peterson
In PS, under
Federal
DPI Section
DPI Area
and Division
Academic
Policy,
Monitoring & Services &
Digital
Audit
Learning:
Exceptional
Children
School
Reporting
Special
Programs &
Data
Financial and
Business
Services,
School
Business
Services
Academic
Services &
Instructional
Support
Exceptional
Children
Academic
Services and
Instructional
Support
Lynn Harvey Child
Financial &
Nutrition
Business
Services, Saf
and Healthy
Schools
Support
Division
Lindsey Fults K-12 Program Academic
Areas
Services and
Instructional
Support /
Curriculum
& Instruction
Lisa Phillips
NCSERVE
Federal
Program
Monitoring
Submission
Type
Description
Source of
Program Funding
Impermissible
Uses of Seclusions
and Restraints
Required report by State
schools of certain
impermissible
incidents
Information
Update - Textbook
Services
Updates
contact/address
info
Initial Licensure
Program Report
Report
Report
Institutions of
Higher Education
(IHE)
Performance
Report
Report
Institutions of
Higher Education
(IHE) Title II
Report
Limited English
Proficient (LEP)
DRC file
Local Career &
Technical
Educaiton (CTE)
Plan
State
State
Annual report
submitted by LEAs
about their efforts
to support
beginning teachers
State
Annual report
containing
quantitative and
qualitative
information on
approved teacher
education
programs in NC's
colleges and
universities
Annual report on Federal
performance of
teacher education
program graduates
on licensing exams
Federal
Individual precoding information
for ELP test
documents
Shows how federal Federal
CTE funds and
matching state
funds will be spent
at the LEA and
plans for databased
improvements
Program
Participation
Required?
Mandatory
Law
Citation
Submission Due
Date
NCGS 115C- June 30
391.1, 115C47(45)
Frequency of
Submission
Annually
Time in
School Year
Detail
Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
Student
LEA Discipline
Data Coordinator
Electronic
PowerSchool
Ken Gattis
School
Planning
Textbook
Services
DPI Area
and Division
Financial &
Bus Services
/ Safe and
Healthy
Schools
Support
Financial &
Bus Services
School
Support
Educator
Effectiveness
Mandatory
NCGS-115C- March 1
96
LEA
Textbook
Coordinators
Electronic
Fax
Drew
Fairchild
Mandatory
SBE Policy
TCP-A-004
LEA
ILP Coordinator
Electronic/ Paper
Email/Mail or
Fax
Yvette Stewart Educator
Recruitment
and
Development
Mandatory
NCGS 115C- June 30
296 (b1)
IHE
Dean
Electronic
IHE Web Portal www.rep.dpi.state Joyce Gardner Educator
Academic
.nc.us/ihe
Effectiveness Services and
Instructional
Support
Mandatory
April 30
1998 HEA
Title II
Sections 207
and 208
IHE
Dean
Electronic
Title II Website
Mandatory
Title III, PL
107-110
(NCLB)
November 20
Student
LEP Coordinator
Electronic
Power School
Mandatory
PL 109270/Title I
Sect. 132
Phase I: May 20
Phase II: October
15
Central Office
Electronic
October 1
School
In May
projecting for LEA
expenditures in
the following
year
Joyce Gardner Educator
Academic
Effectiveness Services and
Instructional
Support
Lindsey Fults K-12 Program Academic
Areas
Services and
Instructional
Support /
Curriculum
& Instruction
CTE Local
ctelps.dpi.state. Rhonda
CTE State & Academic
Services &
Planning System nc.us
Welfare
Federal
Accountabilit Instructional
Support
y
Career and
Technical
Education
Submission
Type
Description
Source of
Program Funding
Federal
Local Wellness
Policies
Report of
achievements
toward local
wellness policies
Long Range Plan
Five- and ten-year State
long range plan of
facility needs for
new schools,
additions and
renovations with
est. construction
costs
Agreement/Letter Federal
of RenewalState/Local
agreement of
implementaton of
School Meals
Programs
Documentation to Federal
certify that the
SFA is serving
meals that meet the
new meal pattern
to obtain
additional $.06
reimbursement
School, MEP, and Federal
service data on
migrant children
Memo - Child
Nutrition
Menu Certification
Migrant Education
Program (MEP)
Data Collection
Missed
Report
instructional Days
Modified Order EC Supplies
Monthly Financial Report
Report (MFR)
State
Survey of the
number of missed
instructional days
due to inclement
weather
State
Orders for
tapes/large
print/Braille for
EC students
State
LEA/charters
report general
ledger balances
Program
Participation
Required?
Mandatory
Mandatory
Law
Citation
Submission Due
Date
Frequency of
Submission
PL 108-265 July 1
Child
Nutrition and
WIC
Reauthorizati
on Act of
2004
5 years
NCGS 115C- Winter 2010-11
521
and every five years
thereafter
Time in
School Year
Detail
Level
Completed By
LEA
CN Director
School
LEA
Collection
Method
Paper/ Electronic
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area
and Division
Mail/Email
Lynn Harvey
Child
Nutrition
Financial &
Bus Services
School
Support
LEA person in
Electronic
charge of facilities
E-mail/ Mailed
CD
Ken Phelps
School
Planning
Safe and
Healthy
Schools
Support
Mandatory
July 1
7CFR Part
210-NSLP
215-SMP;
220-SBP Part
245
LEA
CN Director
Electronic
CN Technology
System
Lynn Harvey
Child
Nutrition
Financial &
Bus Services
School
Support
Mandatory
7CFR Parts As needed
210, 220,
215, and 245
LEA
CN Director
Electronic
CN Certification
Portal
Lynn Harvey
Child
Nutrition
Financial &
Bus Services
School
Support
Mandatory
Title I Part C September 5
Section 13011309
Student
LEA and Regional Electronic
MEP data
specialist
PowerSchool
Federal
Program
Monitoring
Deputy State
Superintende
nt’s Office
Mandatory
HB1464
115C-84.2
LEA
Central Office
Web survey
School
Reporting
Financial &
Bus Services
School
Business
Mandatory
NCGS-115C- March 1
96
LEA
Modified Textbook Electronic
Coordinators
Fax
Drew
Fairchild
Textbook
Services
Mandatory
NCGS 115C- Monthly
12(18)(b)
School
Finance Officer
UERS
Andrew Cox
School
Reporting
Financial &
Bus Services
School
Support
Financial &
Bus Services
School
Business
June 30
Annually
Monthly
Electronic
Electronic
In PS, under
Anita Harris
Special
Functions >
Migrant
Administration
Ozella
Wiggins
Submission
National
Assessment of
Educational
Progress (NAEP)
Type
Report
Neglected &
Delinquent (N&D)
Aggregate Data
Collection
No Child Left
Behind (NCLB)
Teacher Quality
Report
Report
Description
Source of
Program Funding
Materials related Federal
to NAEP (student,
school and
calendar
information to
inform the
construction of the
NAEP sampling
frame)
Federal
Count of N&D
students served in
state agencies
broken down by
demographic and
academic
indicators
Federal
Annual report
details percentage
of classes taught
by "highly
qualified" teachers,
number of
paraprofessionals
that are qualified,
number of teachers
completing quality
professional
development, and
number of lateral
entry teachers
completing twoweeks of training
Program
Participation
Required?
Mandatory
Law
Citation
Submission Due
Date
Frequency of
Submission
Time in
School Year
Detail
Level
Completed By
Collection
Method
Collection
System
NCLB, SBE October 1
Policy GCSC-005 and
GCS-C-021
Annually
Student
School Test
Coordinator
Secure FTP
Secure FTP
Mandatory
Title I, Part D October 1st
(NCLB)
Subpart 1
Annually
Student
School Test
Coordinator
Secure FTP
PowerSchool
Mandatory
PL 107-110
(NCLB)
School
Personnel
Administrator
Electronic
NCLB web
pages
June 30
Link to
Template
In PS, under
Federal
DPI Contact
DPI Section
DPI Area
and Division
Andrea Cole
Faulkner
Analysis and
Reporting
Office of the
Deputy State
Superintende
nt
Accountabilit
y
Anita Harris
Federal
Program
Monitoring
Deputy State
Superintende
nt’s Office
Deputy State
Donna Brown Federal
Programs and Superintende
nt’s Office
Monitoring
Division
Submission
Type
Source of
Program Funding
Federal
Statewide
reporting of
aggregate number
of Limited English
Proficient students
(PreK-12,
including private
schools who are
served by a school
district) who are
speakers of
languages other
than English
reported by
language and per
student count of
the above students
who are identified
as LEP enrolled in
the school
district/charter
school for the
current school
year, up to and
including October
1; English
Funds for Special Federal
Education Services
October 1 LEP
Headcount
Out-of-District
Placements - EC
Per Capita
Distribution
Description
Report
LEAs report when State
they serve students
from other LEAs.
LEAs with city
LEAs only
Program
Participation
Required?
Mandatory
Mandatory
Mandatory
Law
Citation
Submission Due
Date
Frequency of
Submission
Title III, PL October 1-23
107-110
(NCLB),
SL2003-284,
Section
7.15(b),
NCAC
6D.0106
(GCS-K-005)
As needed within Annually (if
IDEA-(20
needed)
30 days of OOD
U.S.C.
enrollment
1411(e)(23)(A) and
Policies
Governing
Services for
Children
with
Disabilties
NC 1506-1.8
15-Feb-16 Annually
School
Budget &
Fiscal
Control Act
Time in
School Year
Detail
Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area
and Division
Student
LEP Coordinator
Electronic
Power School
Lindsey Fults K-12 Program Academic
Areas
Services and
Instructional
Support /
Curriculum
& Instruction
Within 30 days Student
of enrollment
in OOD
placement
LEA EC Director
Paper
Application
Lori Peterson
Special
Programs &
Data
Academic
Services &
Instructional
Support
Exceptional
Children
Central Office
Electronic/ Paper
E-mail/ Fax/
Mail
Ozella
Wiggins
School
Reporting
Financial &
Bus Services
School
Business
LEA
Submission
Personnel - EC
Policy Statement CN
Positive Behavior
Intervention and
Support (PBIS)
Data
Requirements
Postschool
Outcomes
Type
Description
Counts of special
education teachers
and related
services personnel
providing special
education and
related services to
children ages 3-21
on December 1 of
each year
Schools Free &
Reduced Price
Policy-Federal
policy statement
on how students
and participants
will be treated
with regard to
program meals
Report of school
information in
schools
implementing
Positive Behavior
Support
UNC-Charlotte
contracted to
collect exit data on
students with
disabilities
PRC 118 Autism
Strategic Plan - EC
PRC 29
Intervention and
Services Form EC
Request for
PRC29 Funds
Source of
Program Funding
Federal
Program
Participation
Required?
Mandatory
Federal
Law
Citation
Submission Due
Date
Frequency of
Submission
Time in
School Year
Detail
Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area
and Division
Section 618
of IDEA
August 29
LEA
Exceptional
Web Survey
Children Directors
Email Link
Kelley Blas
EC Delivery
Team/Special
Programs &
Data
Technology
Services
Delivery/EP
MO/
Excpetional
Children
Mandatory
7CFR Part
210, 220,
245
July 1
LEA
CN Director
Electronic
CN Technology
System
Lynn Harvey
Child
Nutrition
Financial &
Bus Services
School
Support
Federal
Mandatory
84323A State June 30
Program
Improvement
Grant
School
School Staff
Paper
Email/ Fax/
Mail
Joe Simmons
Federal
Mandatory
IDEA Part B, May/June
State
Performance
Plan
Survey one
year after
student exits
high school
Student
Special Education Electronic Survey Document
Teacher & EC
Directors
Beverly
Colwell &
Marie
Massengill
Federal
Participation in
June 30
Autism strategic plan
is voluntary but if
receiving funds the
report is manitory
May 1
Mandatory
Policies
Governing
Services for
Children
with
Disabilities
NC 1506-1.7
June
LEA
Finance Officer
Paper
E-mail/ Fax/
Mail
Dana Rusher
& Dreama
McCoy
Academic
Services &
Instructional
Support
Exceptional
Children
Professional Academic
Improvement Services &
&
Instructional
Professional Support
Development / Exceptional
Policy,
Children
Monitoring &
Audit
Exceptional
Supporting
Teachers and Children
Related
Service
Student
EC Staff
Electronic/Paper
Paper
Joe Simmons
State
Annually
Behavioral
Support &
Special
Programs
Section
Behavioral
Support &
Special
Programs
Section
Academic
Services &
Instructional
Support
Exceptional
Children
Submission
PRC 29
Intervention and
Services Form and
Student
Information Form EC
Report of
interventions
provided by PRC
29 funds
State
Program
Participation
Required?
Mandatory
PRC 29
Intervention and
Services Form and
Student
Information Form EC
Report of
interventions
provided by PRC
29 funds
State
Mandatory
Preschool Child
Outcomes
Summary Survey
Principal's
Monthly Report
(PMR)
Private Schools
Type
Description
Data on positive Federal
social-emotional,
acquiring & using
knowledge/skills,
and appropriate
action taken to
meet needs
Report PMR System
State
collects summary
enrollment,
membership, and
attendance by
grade level from
each public school
Federal
Approval of
SelfAssessm private schools to
provide special
ent
education
Approval to
SelfPsychiatric
Assessm provide special
Residential
education
ent
Treatment
Facilities (PRTFs)
Public School
Capital Building
Fund
Source of
Program Funding
Various forms
relative to
expenditure of
Public School
Capital Building
Funds
Mandatory
Law
Citation
Submission Due
Date
Frequency of
Submission
August 15
Policies
Governing
Services for
Children
with
Disabilities
NC 1506-1.5
February 2
Policies
Governing
Services for
Children
with
Disabilities
NC 1506-1.6
IDEA Part B, August 15
Section 619
Monthly
Time in
School Year
Detail
Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area
and Division
Student
EC Staff
Electronic/Paper
Email/ Fax/
Mail
Joe Simmons
Behavioral
Support &
Special
Programs
Section
Academic
Services &
Instructional
Support
Exceptional
Children
Student
EC Staff
Electronic/Paper
Email/ Fax/
Mail
Joe Simmons
Behavioral
Support &
Special
Programs
Section
Academic
Services &
Instructional
Support
Exceptional
Children
LEA
Preschool
Coordinators or
EC Director
Electronic
CECAS
Vivian James
Office of the
Deputy State
Superintende
nt/ Office of
Early
Learning
School
Principal
Electronic
PowerSchool
Ozella
Wiggins
Office of
Early
Learning/ EC
Division
Special
Programs and
Data Section
School
Reporting
Student
Application
submitted by
private school
to request onsite review
School/ Facility
Administrator
Paper
Application
Glendora
Hagins
Application
Glendora
Hagins
Mandatory
NCGS 115C- Monthly
12(18)(b)
Mandatory
IDEA, Title
VI, Part B,
Article 9
August-May
State
Mandatory
Within 6 months of annually
becoming a
licensed PRTF
Student
Education Staff
Paper
State
Mandatory
IDEA, Title
VI, Part B,
Article 9,
Senate Bill
744 2014100
NCGS 115C546.1
As Needed
School
LEA
Usually Finance
Officer
Paper / Electronic Fax/Mail
Ken Phelps
Financial &
Bus Services
School
Business
Academic
Policy,
Monitoring & Services &
Digital
Audit
Learning:
Exceptional
Children
Academic
Policy,
Monitoring & Services and
Digital
Audit
Learning:
Exceptional
Children
School
Safe and
Planning
Healthy
Schools
Support
Submission
Type
Public School Full- Report
Time Personnel
Report
Pupil Textbook
Orders
Pupils in
Membership by
Race and Sex
Report
Description
Source of
Program Funding
State
Personnel
assignments and
number of staff in
various staffing
categories.
State
Orders for new
adoption and
replacement
textbooks and
materials
State
Pupils in
membership by
race and sex
Program
Participation
Required?
Mandatory
Law
Citation
Submission Due
Date
NCGS 115C- October 31
12(18)(b)
Mandatory
NCGS-115C- March 1
96
Mandatory
NCGS 115C- October 31
12(18)(b)
Mandatory
February 22
Act to
Promote
Education of
the Blind,
initiated in
1879
Registration of
Legally Blind
Students
List of students in Federal
LEA who meet
criteria of legal
blindness
Report of Amounts Report
to be Refunded to
SPSF from local
funds
For LEAs to
refund
transportation
dollars
State
Mandatory
NCGS 115C- Monthly
12(19)
Report of
Report
Inventory by LEA
Report of annual State
inventory by LEA
at year end
Mandatory
Audit
Compliance
Supplement
Report
Report showing all State
lost or damaged
books for the LEA
for the year
Report of sales of State
textbooks to
parents and/or sale
of used books
State
RetentionPromotion/
Graduation Report
Mandatory
Audit
Compliance
Supplement
Report of
Lost/Damaged
Books
Report of School
Sales
Report
Retention
Promotion
Graduation (RPG)
Frequency of
Submission
Time in
School Year
Annually
Annually
Eligible
students as of
first Monday
of school in
new calendar
year
Detail
Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area
and Division
LEA
Personnel
Administrator
Electronic
online
application
Andrew Cox
School
Reporting
Financial &
Bus Services
School
Business
LEA
Textbook
Coordinators
Electronic
Fax
Drew
Fairchild
Textbook
Services
Financial &
Bus Services
School
Support
Student
Principal
Electronic
PowerSchool
Andrew Cox
School
Reporting
Student
Anyone (often a
Electronic & Paper
teacher of visually
impaired),
approved by LEA
Exceptional
Children Director;
State Operated
Programs and nonpublic schools,
including
homeschools, are
also eligible
Finance Officer
Electronic
Email/ Fax/
Mail; may be in
CECAS next
year
William
Tubilleja
Sensory
Support &
Assistive
Technology
Financial &
Bus Services
School
Business
Academic
Services &
Instructional
Support
Exceptional
Children
UERS
Andrew Cox
School
Reporting
Financial &
Bus Services
School
Business
Financial &
Bus Services
School
Support
Financial &
Bus Services
School
Support
Financial &
Bus Services
School
Support
Financial &
Bus Services
School
Business
Monthly
LEA
July 31
Annually
LEA
Textbook
Coordinators
Electronic
E-mail or Fax
Drew
Fairchild
Textbook
Services
July 31
Annually
LEA
Textbook
Coordinators
Electronic
E-mail or Fax
Drew
Fairchild
Textbook
Services
Mandatory
NCGS-115C- July 31
96
Annually
LEA
Textbook
Coordinators
Electronic
E-mail or Fax
Drew
Fairchild
Textbook
Services
Mandatory
NCGS 115C- October 15
12(18)(b)
Annually
Student
Principal
Electronic
PowerSchool
Andrew Cox
School
Reporting
Submission
Type
Risk Pool
Salary
Supplements SS300
Source of
Program Funding
Funds for Special Federal
Education Services
Report
Schedule A
Schedule B
School Activity
Report (SAR)
Description
Report
Report of salary
supplements paid
at LEA
State
Computer
Federal
generated listing of
schools and sites
with demographic
information
Listing of
Federal
Residential Child
Care Institutions
(RCCI) Sites - List
of program sites,
location, and meals
programs
implemented
State
SAR reports an
individual school's
full year academic
schedule, courses
offered, enrollment
of classes, length
of classes, and
staffing of classes.
Activities for
certified personnel
and selected noncertified personnel
are reported on
SAR.
Program
Participation
Required?
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
Law
Citation
Submission Due
Date
September 30
IDEA-(20
U.S.C.
1411(e)(23)(A)and
Policies
Governing
Services for
Children
with
Disabilties
NC 1506NCGS 115C- October 31
12(18)(b)
Frequency of
Submission
Detail
Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area
and Division
Annually (if
needed)
LEA EC Director
Student
(Individual
students can
only be
funded for
up to 5
years)
Paper
Application
End of Year
Update needed
by June 30
Lori Peterson Special
Programs &
Data
Academic
Services &
Instructional
Support
Exceptional
Children
Annually
LEA
Central Office
Electronic
online
application
Angela
Harrison
School
Reporting
LEA
CN Director
Electronic
CN Technology
System
Lynn Harvey
Child
Nutrition
Financial &
Bus Services
School
Business
Financial &
Bus Services
School
Support
LEA
CN Director
Electronic
CN Technology
System
Lynn Harvey
Child
Nutrition
Financial &
Bus Services
School
Support
Principal
Electronic
PowerSchool
Andrew Cox
School
Reporting
Financial &
Bus Services
School
Business
July 1
7CFR Part
210-NSLP
215-SMP;
220-SBP Part
245
July 1
7CFR Part
210 - NSLP
215-SMP,
220-SBP Part
245
NCGS 115C- Annually
301 (g),
NCGS 115C301 (f), PL
95-561, 20
USC 32213261, NCGS
115C-47 (10)
Time in
School Year
Annually
Within 21 days Teacher
of the end of
2nd School
Month
Submission
Type
School Food
Monthly Report
(Claim)
Report
Description
Source of
Program Funding
Meal participation Federal
data
Program
Participation
Required?
Mandatory
Law
Citation
Autumn
Mandatory
SIP Data
Collection
Student
Federal
demographics/test
data for SWD in
Grades K-2;
EOG/EOC data
collected for
schools
participating in NC
SIP grant
Funds for Special State
Education Services
Mandatory
CFDA 84323A
Mandatory
Article 9
Special
Education
Law and
Policies
Governing
Services for
Children
with
Disabilties
NC 1506NCGS 115C12(22)
Report
State
Annual report
submitted by LEAs
about number of
teachers leaving
and their reasons
for leaving
Mandatory
Time in
School Year
10th day
Federal
Documentation
that meals meet
nutrition standards
with federal/state
requirements
State of the
Teaching
Profession in
North Carolina
Frequency of
Submission
Once a month
Section
4/Child
Nutrition Act
of 1966National
School
Lunch Act of
1946-NCGS
115C-203204
PL 108-265 October 15
March 15
Child
Nutrition and
WIC
Reauthorizati
on Act of
2004, NCGS
115C-264
School Meal
Initiative
Special State
Reserve
Submission Due
Date
1-Nov Annually
As needed within
60 days of
enrollment
July 15
Annually (if
needed)
Detail
Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Contact
DPI Section
DPI Area
and Division
Student
School
LEA
Electronic
Child Nutrition
System
Sherry Peele
Operational
Accounting
Financial &
Bus Services
Financial
Services
LEA
CN Director
Paper
Mail
Lynn Harvey
Child
Nutrition
Financial &
Bus Services
School
Support
Student
School
LEA SIP
Coordinator
Online database
www.ncsip.org
E-mail
Program
Improvement
&
Professional
Development
Academic
Services &
Instructional
Support
Exceptional
Children
LEA EC Director
Student
(Individual
students
new to the
LEA can
only be
funded for
the initial
year of
enrollment)
Paper
Application
End of Year
Update needed
by June 30
Lori Petereson Special
Programs &
Data
Academic
Services &
Instructional
Support
Exceptional
Children
LEA
Electronic/ Paper
Email or Fax
Thomas
Tomberlin
Educator
Human
Capital and
Policy
Research
Personnel
Administrator
www.ncsip.org Paula
Crawford
Educator
Recruitment
and
Development
Submission
Type
Description
Source of
Program Funding
Program
Participation
Required?
Mandatory
Law
Citation
Submission Due
Date
Frequency of
Submission
NCGS 115- June 30
12(27)/NCG
S 115C-288
Annually
Mandatory
Title I, Part A May 29
(NCLB)
Annually
Documentation of Federal
actions to correct
areas of noncompliance with
federal and state
regulations
List of materials Federal
for state testing
program
Mandatory
7CFR Parts As needed
210, 220,
215, and 245
Mandatory
NCLB, SBE On-going
Policy GCSC-005 and
GCS-C-021
Yearly
Testing
Report
Irregularity Report
Report of testing
issue
Federal
Mandatory
NCLB, SBE On-going
Policy GCSC-005 and
GCS-C-021
Yearly
Timely Placement
Percent of children Federal
with parental
consent to
evaluate, who
were evaluated
and eligibility
determined within
90 days
Percent of children Federal
referred by Part C
prior to age 3 and
who are found
eligible for Part B
who receive
special Education
and related
services by 3rd
birthday
Mandatory
IDEA Part B,
Section 611
Mandatory
IDEA Part B, October 15
Section 619
Suspended and
Expelled Students;
Acts of Crime and
Violence
Disciplinary Data- State
Acts and
consequences
Targeted
Assistance School
(TAS) Data
Collection
Technical
Assistance/Admini
strative Reviews
(TA/AR)
Corrective Action
Plan
Test Materials
Report
Orders
Student's eligibility Federal
and services
provided in a TAS
Timely Transition
10/14/2016
Time in
School Year
June
Detail
Level
Completed By
Collection
Method
Collection
System
Student
LEA Discipline
Data Coordinator
Electronic
PowerSchool
Student
LEA Title I
Director
Electronic
PowerSchool
LEA
CN Administrator Paper
Mail
Various times LEA
LEA Test
Coordinator
Electronic
Web (NC
Education)
Various times Student
LEA Test
Coordinator
Electronic
Web (OTISS)
July 1st-June
30th
Student
LEA Exceptional
Children Director
or private agency
director
Electronic
CECAS
July 1st - June Student
30th
LEA Exceptional
Children Director
or private agency
director
Spreadsheets
Email
Link to
Template
In PS, under
Federal
DPI Contact
DPI Section
Ken Gattis
School
Planning
Anita Harris
Federal
Program
Monitoring
Lynn Harvey
Child
Nutrition
Kelley Blas
Special
Programs &
Data
DPI Area
and Division
Financial &
Bus Services
/ Safe and
Healthy
Schools
Support
Deputy State
Superintende
nt’s Office
Financial &
Bus Services
Safe and
Healthy
School
Support
Brian Swiger Testing Policy Office of the
Deputy State
Nancy Carolan and
Superintende
Operations,
nt
TOPS
Accountabilit
y
Brian Swiger Testing Policy Office of the
Deputy State
Nancy Carolan and
Superintende
Operations
nt
Accountabilit
y
Academic
Kelley Blas
Policy,
Monitoring & Services &
Digital
Audit
Learning:
Exceptional
Children
Academic
Services &
Instructional
Support
Exceptional
Children/Offi
ce of Early
Learning
Submission
Federal
Program
Participation
Required?
Mandatory
Federal
Mandatory
Title III PL
107-110
(NCLB)
Federal
Mandatory
Federal
Title III
Improvement plans
Title V Abstinence
Education (AEGP)
Reporting Forms
Title I - Student
Participation
Title III Annual
Performance
Report (Program
Evaluation)
Title III Annual
Performance
Report (Program
Types and
Professional
Development)
Title III
Application
Type
Description
Source of
Program Funding
Law
Citation
Submission Due
Date
Annually
Time in
School Year
Detail
Level
Completed By
Collection
Method
Collection
System
Link to
Template
DPI Section
DPI Area
and Division
LEA Title I
Director
Electronic
PowerSchool
November 30 December 18
LEA
LEP Coordinator
Electronic
Zoomerang
Lindsey Fults K-12 Program Academic
Areas
Services and
Instructional
Support /
Curriculum
& Instruction
Title III PL
107-110
(NCLB)
April 18 - May 27
LEA
LEP Coordinator
Electronic
Power School
Lindsey Fults K-12 Program Academic
Areas
Services and
Instructional
Support /
Curriculum
& Instruction
Mandatory
Title III, PL
107-110
(NCLB)
May 31
LEA
LEP Coordinator
Electronic
Fax/Mail/e-mail
improvement plans Federal
of LEAs in Title III
improvement.
Mandatory
Title III, PL
107-110
(NCLB)
January 30
LEA
LEP Coordinator
Electronic
E-mail
Federal
Unduplicated
count of youth
receiving programs
and services
Mandatory
Semi-Annual; April
PRC 101,
10 and October 10
Title V,
Section 510,
Social
Security Act
Lindsey Fults K-12 Program Academic
Areas
Services and
Instructional
Support /
Curriculum
& Instruction
Christie Lynch K-12 Program Academic
Ebert
Areas
Services and
Instructional
Support /
Curriculum
& Instruction
Nakisha Floyd Healthy
Academic
Schools
Services &
Instructional
Support
Healthy
Schools
Spring and Fall Student
Electronic/Paper
Central Office;
Title V AEGP
Contact for funded
LEAs
Electronic/Mail
In PS, under
Federal
DPI Contact
LEA
Number of
children served in
Private Schools
and in Neglected
& Delinquent
Facilites
Data analysis from
previous school
year for program
evaluation; percent
LEP students vs all
students retained;
percent LEP
students who met
and who did not
meet state test
standards;
reflection on LEP
student
achievement,
participation, and
progress.
Data collection
from previous
school year on
english language
development
program types and
professional
development.
Application for
Title III Funds
Title I, Part A May 29
(NCLB)
Frequency of
Submission
Anita Harris
Federal
Program
Monitoring
Deputy State
Superintende
nt’s Office
Submission
Type
Description
Source of
Program Funding
Program
Participation
Required?
Mandatory
Transfers offered
to and accepted by
student victims of
violence
Transfers offered Federal
to and accepted by
student victims of
violence
Transportation
Report
Driver Salary Data
List of bus routes State
and rates of pay for
school bus drivers
Mandatory
Transportation
Passenger Count
Report
State
Mandatory
Transportation
Report for Fiscal
Year
Report
State
Transportation
Routing ReportTIMS System
Report
Number of
students
transported official ridership
count used as basis
for funding
Report of buses
used, miles
traveled, local
dollars spent
to/from school
transportation
Upload of TIMS
data to ensure
compliance with
law and to provide
data for funding
Report of who is
participating
Unit Summary of Report
School Monthly
Meal Participation
(4A)
Verification of
Student Eligibility
for School Meals
Law
Citation
HRS-A-006
Submission Due
Date
June 30
Frequency of
Submission
Time in
School Year
Detail
Level
Completed By
Collection
Method
Collection
System
DPI Contact
Ken Gattis
DPI Section
DPI Area
and Division
Annually
Student
LEA Discipline
Data Coordinator
Electronic
NCGS 115C- October 15
240
Annually
LEA
Electronic
Allotment
Policy
Manual
October 15
Annually
LEA
Finance Officer,
Transportation
Director, Cost
Clerk
Central Office
Staff,
Transportation
Director
Mandatory
Allotment
Policy
Manual
August 1
Annually
LEA
Finance Officer,
Transportation
Director, Cost
Clerk
Electronic/ Paper Email/Mail
State
Mandatory
NCGS 115C- November 1
240
Annually
LEA
Transportation
Director, TIMS
Coordinator
Electronic
Email
Derek Graham Transportatio Financial &
n
Bus Services
School
Support
Federal
Mandatory
Student
School
LEA
Electronic
Child Nutrition
System
Lynn Harvey
Child
Nutrition
Financial &
Bus Services
Financial
Services
Documentation of Federal
all efforts made to
verify that students
certified for
free/reduced price
meals are actually
eligible to receive
them based on
qualifying criteria
Mandatory
July 1
Section
4/Child
Nutrition Act
of 1966National
School
Lunch Act of
1946-NCGS
115C-203204
PL 108-265 November 16
March 16
Child
Nutrition and
WIC
Reauthorizati
on Act of
2004
LEA
CN Director
Electronic
Mail
Lynn Harvey
Child
Nutrition
Financial &
Bus Services
School
Support
Electronic/Paper
PowerSchool
Link to
Template
School
Planning
Financial &
Bus Services
/ Safe and
Healthy
Schools
Support
Email
http://www.ncb Derek Graham Transportatio Financial &
n
Bus Services
ussafety.org/Stat
School
eForms.html
Support
Mail or Courier / http://www.ncb Derek Graham Transportatio Financial &
n
Bus Services
Email
ussafety.org/Stat
School
eForms.html
Support
http://www.ncb Derek Graham Transportatio Financial &
n
Bus Services
ussafety.org/Stat
School
eForms.html
Support
Submission
Type
Description
Source of
Program Funding
Voluntary Shared Report
Leave
Donation, use and State
cost of voluntary
shared leave
Winscan Files
Student
performance on
state tests (online
and paper/pencil)
Report
Federal
Program
Participation
Required?
Mandatory
Mandatory
Law
Citation
Submission Due
Date
Frequency of
Submission
GS 126-8.3
Annual
NCLB, SBE Fall
Policy GCS- Spring
Summer
C-005 and
GCS-C-021
Mutli-times each
year
Time in
School Year
Detail
Level
10 days after Student
summer, fall,
spring
administrations
Completed By
Collection
Method
Finance Officer
Electronic
LEA Test
Coordinator
Electronic
Collection
System
Link to
Template
DPI Contact
Andrew Cox
Secure FTP
Tammy
Howard
George
Stubblefield
DPI Section
School Reporting
DPI Area
and Division
Financial &
Bus Services
School
Business
Accountabilit Office of the
y ATEAM
Deputy State
Superintende
nt
Accountabilit
y