Office of International Affairs, University of Texas Southwestern Medical Center
5323 Harry Hines Blvd., NL 3.252, Dallas, TX 75390-9011; 214-648-0010
Please complete all of the forms in this package and provide the additional documents listed below. The
completed checklist items should be sent, together with the completed prospective trainee application, to the
International Affairs liaison for your department (see attached list.) Copies of documents are accepted. Please
email all documents together or forward as a package via Campus Mail at MC 9011. For information or assistance
with the application materials contact the Office of International Affairs at 214-648-0010. Please feel free to
encourage the prospective trainee to also contact us with questions. There is additional visa information as well as
pre-arrival information for the visa holder on our website at www.utsouthwestern.edu/international.
Documents Needed from Sponsoring Department to Request J-1 Visa Sponsorship
Completed J-1 Visa Departmental Application (attached)
Completed J-1 English Assessment Certification (attached)
Completed and signed “Export Controls Questionnaire”
For Postdoctoral Research Trainees or Postdoctoral Fellows, Only: Copy of Approved Offer Letter
For M.D.s who will have incidental patient contact (teaching, research, and/or observation
positions) prepare a “5-Point Letter” on letterhead for signature of Chair and Executive Vice
President & Provost (see sample text, attached)
On-Boarding Checklist and PeopleSoft Instructions for Non-Recruited Fellows
Last updated 12/17/2015
THE UNIVERSITY OF TEXAS SOUTHWESTERN MEDICAL CENTER AT DALLAS
J-1 Visa Request Form (To be completed by Department sponsoring Exchange Visitor)
Rev. December 9, 2015
Visitor____________________________________
______________________________ ______________________________ (_____) Male
First
Middle
(_____) Female
(___) Married
Occupation
Date of Birth___________________ (___) Single Citizen of_______________________________________ at Home___________________________
Family Name
UTSW can issue sponsorship documents in any increments of time up to five years if funding is stable. By requesting more than one year, you are
confirming that funding is expected to be available for the entire period. If funding is from a source other than UTSW we must receive official
documentation from the funding source for the period of document validity. Please specify the period for which you would like the document to
be issued:
Date document is to begin
Date document is to end
UTSW Job Title ___________________________________________________
Dept.____________________________________________________
Objective of Visit (Describe in layman’ s terms the nature of the research or academic pursuit in which visit will engage):
Principal Investigator_______________________________________________
Mail Code________________
Administrative Contact_______________________________________________________
Extension______________________
Extension__________________
UTSW Sub-ledger Number __________________________________________________________
Fax__________________
Depart ID# ________________________________
OR Federal Express Account Number _______________________________________________
Postdoctoral appointees must receive minimum funding in accordance with Postdoc Pay Plan. Faculty members must
receive minimum funding of $45,000/year.
Paid by UT Southwestern $_______________per year/month
Check one: (Employee) __________ or (Fellow) _________
U.S. Government Agency $_______________ per year/month
Foreign Visitor’s Government US$_______________________________________
Other Organization(s)
$_______________ per year/month
Name________________________________________________________________
Personal Funds
$_______________per year/month ( For visits of three months or less only)
For M.D.s Only
Will the exchange visitor’s work involve (check one) _____ hands-on patient contact
or _____ clinical observation
If hands-on patient contact, will it be as a consequence of the primary purpose of teaching or research? Yes_____
If yes, please attach a 5-point letter.
___________________________________________
Signature (Principal Investigator)
_______________________
Date
No_____
International Affairs
www.utsouthwestern.edu/international
Contact Us:
___________________________________________
Signature (Department Chairperson)
______________________
Date
internationalaffairsOIA@utsouthwestern.edu
214-648-0010
Office of International Affairs
Documentation of English Language Proficiency for Prospective J-1 “Research Scholars,” “Professors,”
and “Short Term Scholars” Sponsored Under the UT Southwestern Exchange Visitor Visa Program
Instructions:
Effective January of 2015, new regulations of the U.S. Department of State require that J-1 Exchange Visitor
Program Sponsors implement a procedure to determine that a prospective J-1 visa holder has “sufficient
proficiency in the English language, as determined by an objective measurement of English language proficiency,
successfully to participate in his or her program and to function on a day-to-day basis.” [22 CFR 62.10(a)(2)]
Please complete the information below to indicate whether the indicated prospective J-1 visa holder has sufficient
English language proficiency to function on a day-to-day basis both in and outside of the lab. The completed form
signed by the mentor and Departmental Chair, must be returned to the Office of International Affairs with the
documentation indicated on our J-1 visa checklist before the visa document will be issued.
Name of Prospective J-1 Visa Holder:
Name of Mentor:
Proposed Job Title:
Department:
Based on the indicated assessment method below (please mark one) I confirm that the above individual has
sufficient English language proficiency to participate in his/her program and function on a day-to-day basis inside
and outside of the lab:
1.
2.
3.
4.
_____Undergraduate or graduate degree earned at Institution where curriculum is taught in English
_____TOEFL score, http://www.ets.org/toefl/, should be at least 80 TOEFL iBT (550 paper-based)
_____IELTS score, http://www.ielts.org/, should be at least 6.5.
_____Certification by UT Southwestern Mentor:
I certify that I, or my native English speaking delegate, conducted an interview in English with the prospective
J-1 visa holder as indicated below. It is my conclusion that s/he has sufficient English language proficiency to
successfully participate in the proposed program and function on a day-to-day basis both inside and outside of
the lab:
a)
Face to face interview in English completed on
/
/
b)
Videoconference interview in English completed on ___
/
/
Signature of Mentor
Date:
Printed Name of Mentor:
I am aware that my faculty member certifies that this trainee meets the English language requirement for J-1 visa
holders based on the criteria indicated above.
Signature of Chair/Director:
Printed Name of Chair/Director:
O//IO Visa Procedures/J-1 Visas/J-1 English Assessment Certification 1
Last updated: 01/30/2015
Date:
Export Controls Questionnaire
Complete this form to request a review of the technology and information to which an invited international visa holder may have access while
working at UT Southwestern. Both the prospective visa holder and the technology and information to be made available to the visa holder must
be approved by the university’s Compliance Officer to determine whether or not an export controls license is required. If it is determined that
an export license is required, no access to controlled technology, technical data or information by the prospective visa holder may be permitted
until the export controls license is received.
Please include the original, completed questionnaire with the rest of the visa application materials to be delivered to the Office of International
Affairs, NL 3.252. Please visit the Export Controls website for additional information:
http://www.utsouthwestern.net/intranet/research/research-administration/export-controls/.
I.
INFORMATION ABOUT PROSPECTIVE VISA HOLDER
Name of Prospective Visa Holder Exactly as it Appears in Passport:
Family Name:
Date of Birth:
Given Name:
______ ______ ______
(Day) (Month) (Year)
City and Country of Birth:
Country of Citizenship:
II.
Passport Number:
HOME COUNTRY ADDRESS
Street and Number:
City:
Province:
III.
Postal Code:
Country:
ADDRESS IN UNITED STATES IF ANY
Street and Number:
State:
IV.
Middle Name(s)
City:
Zip Code:
INFORMATION ABOUT INSTITUTION IN HOME COUNTRY
Name of Home Country Institution: ___________________________________________________________________
Name of Immediate Supervisor at Home Country Institution: ______________________________________________
V.
INFORMATION FROM SPONSORING DEPARTMENT
Name of Principal Investigator/Supervisor:
Primary Departmental Affiliation:
Mail Code:
Last updated on 1/30/2014
Campus Phone Number:
UT Southwestern Title:
FUNDAMENTAL RESEARCH
Generally, most research conducted at UT Southwestern is excluded from export control rules because of the fundamental
research exemption. However, under certain circumstances, these fundamental research exemptions may be lost or do not
apply. Fundamental research is defined as basic and applied research in science and engineering, the results of which
ordinarily are published and shared broadly within the scientific community, as distinguished from proprietary research and
from industrial development, design, production and project utilization, the results of which ordinarily are restricted for
proprietary or national security reasons.
VI.
INFORMATION ON THE RESEARCH PROJECT UNDER WHICH THE VISA HOLDER WILL BE WORKING:
a. Does the research statement of work or any language in the agreement give the sponsor the right to
approve/disapprove publication (excluding reasonable reviews for possible patents and/or sponsor proprietary
information)?
Yes_
No
b.
Does the research statement of work or any language in the agreement reference U.S. export regulations or security
restrictions (beyond a mere statement to comply with the law)?
Yes_
No
c.
Does the research statement of work or any language in the agreement prohibit the involvement of non-U.S.
persons or persons from certain countries or require prior approval from the sponsor?
Yes_
No
d.
Does the research statement of work or any language in the agreement require UTSW to identify foreign nationals
including their citizenship?
Yes_
No
e.
Does the research statement of work or any language in the agreement prohibit access to projects
materials/data/information by non-U.S. citizens?
Yes_
No
f.
Does the research statement of work or any language in the agreement allow the sponsor to claim resulting
information as proprietary or trade secrets?
Yes_
No
g.
Does the research statement of work or any language in the agreement restrict the dissemination of research
results?
Yes_
No
h.
Does the research statement of work or any language in the agreement indicate the project has an obvious military
nature?
Yes_
No
*If yes to any of the above, the fundamental research exclusion may be lost and an export control issue may exist.
Contact Export Controls Officer for further review.
i.
Does this project involve a foreign sponsor, foreign collaborators and/or travel outside of the U.S.?
Yes_
No
If yes, name the country of sponsor, collaborator or travel destination:
Last updated on 1/30/2014
DUAL-USE RESEARCH
In the life sciences, dual-use research “encompasses biological research with legitimate scientific purpose, the results
of which may be misused to pose a biologic threat to public health and/or national security.” Generally, the term tends
to refer to technologies that have both a civilian and a military use. The dual-use research dilemma in the life sciences
refers to the conundrum of producing and publishing research within the life sciences that is directed toward or
intended to improve public health, animal health or agricultural productivity, but, in the hands of a rogue state, terrorist
group or individual, could be used to impair public health.
VII.
RESEARCH ENVIRONMENT
a. Will the Visa Holder be working with one or more of the Select Agents or Toxins found on the Health and Human
Services or Food and Drug Administrations’ list? For information about select agents and toxins see:
http://www.utsouthwestern.net/intranet/research/research-administration/export-controls/
Yes_
b.
Can any equipment or materials used in conjunction with the research project be considered to be of “dual-use”?
Yes_
VIII.
IX.
No
No
Please provide a one paragraph description of the work to be performed, and the “controlled” technology and/or
information, if any, to which the prospective visa holder will have access at UT Southwestern:
SIGNATURES:
Signature of Principal Investigator/Supervisor:
Signature of Department Chair or Center Director:
Printed Name of Department Chair or Center Director:
Last updated on 1/30/2014
Date:
Date:
Office of International Affairs
The University of Texas Southwestern Medical Center
DEPARTMENTAL CHECKLIST TO REQUEST A VISA AND APPOINT “NON-RECRUITED” FELLOWS
(EXCEPT POSTDOCTORAL SCHOLARS) IN PEOPLESOFT HCM
The visa and on-boarding instructions below apply to all visa holders. Instructions for PeopleSoft HCM appointments apply only for the following job titles: Visiting
Senior Fellow, Visiting Junior Fellow, Visiting Reciprocal Fellow, Research Intern, Clinical Observer, postdoctoral scholar titles, clinical trainee titles, Extended Access for
Recruitment, and Contractor.
•
•
•
•
•
A.
For on-boarding of Postdoctoral Scholars see http://www.utsouthwestern.net/intranet/education/grad-school-biomedical/postdoc/admin/
For on-boarding of clinical residents and fellows contact The Office of Graduate Medical Education @ 214-648-9276
Your HR Recruiter will handle PeopleSoft HCM appointments for Classified staff
For faculty appointments contact the Office of the Dean of Medicine or the School of Health Professions, as appropriate
For graduate student appointments contact Deborah Evalds, 8-0714, or the appropriate Graduate School of Biomedical Science Program Coordinator
How to Initiate the Visa Sponsorship Process:
Initiate a visa sponsorship request through the Office of International Affairs as soon as you are notified of a mentor’s intention to invite an
international visitor to campus. The visa process may be initiated as early as 6-8 months, but no less than 3-4 months, before the expected
arrival date of the international visitor.
1.
Access the appropriate visa application checklist under “Visa Information” at: http://www.utsouthwestern.edu/international
2.
For Postdoctoral Scholars you must also complete the checklist items at http://www.utsouthwestern.net/intranet/education/gradschool-biomedical/postdoc/admin/
3.
Forward visa checklist link to prospective international visitor; encourage prospective visitor to contact International Affairs for
assistance in meeting documentary requirements
4.
Instruct prospective visitor to send documents required for visa request to you so that you can forward them as one package with
the departmental documents to International Affairs.
5.
When all required documents for visa request are received or completed, print relevant visa checklist, organize documents in checklist
order, and provide package to International Affairs, NL 3.252, MC 9011. We can be most efficient and effective when we receive one
communication with all of the completed documents necessary to initiate the visa request.
6.
International Affairs will prepare visa document/petition, notify department and prospective non-recruited fellow when document is
issued or petition approved, and forward the visa documents to the international visitor via Federal Express if s/he is abroad.
B.
The PeopleSoft HCM On-Boarding process for international visa holders may require up to five business days to be completed. We strongly
recommend that international visitors plan to check in with International Affairs at least five business days before their official
employment will begin, if possible. The international visitor must meet with an International Affairs representative and be cleared for hire
before the HCM form reflecting the official position can be approved. International Affairs will work with you to explore options for early
clearance on a case by case basis assuming current valid visa documentation is in place.
C.
If it is not possible for the international visitor to check in with International Affairs five business days before the desired start date and it is
crucial that system access be in place on the first official date of employment you may choose to submit a PeopleSoft HCM “Add a New
Person (Not Recruited)” form for the purpose of “extended access” as outlined below:
(NOTE: If you choose to do this, additional HCM forms with the full details of the official appointment will be required once the
Employee ID is available and effective date of official employment is known.)
To create an HCM “Add a New Person (Not Recruited)” form for “extended access”:
1.
2.
3.
4.
5.
Log in to PeopleSoft HCM
From UT Southwestern MSS navigate to “Add New Person (Not Recruited)” and “Request Add New Person”
Effective date can be day after form is submitted
For “Relationship” select “Extended Access”
Biographical Details:
a. Select correct prefix
b. Enter name
Process to Appoint International Non-recruited “Person of Interest” in People Soft
HCM O//B4INTL/People Soft Documents/People Soft HCM Non-Recruited Fellow Checklist
Last update: 09/28/2015
Page 1
c.
d.
e.
f.
g.
h.
i.
j.
Select name suffix
Enter SSN or if none, enter xxx-xx-xxxx
Enter correct date of birth
Select ethnic group if known
For “Gender” select “Male” or “Female” (do not select “Unknown”)
Highest Education Level – select highest degree earned
Marital Status—select if known
Citizenship Status – select “Visa Holder (Temporary)”
7.
Contact Information—enter street address in U.S. if any, and current telephone and E-Mail address. If no U.S. address, leave blank.
8.
Job Information:
a. Complete “Business Unit,” “Department,” “Supervisor,” and “Location” as appropriate
b. For “Job Code” enter “RECRF” for “Recruitment Fellow”
c. For “Full/Part” select “Part-Time”
9.
The rest of the fields will automatically populate
10. Comments—Enter a brief statement as to the reason for requesting the extended access prior to the official employment date
11. Submit and note the Transaction ID
D.
Overview of the “Add a New Person (Not Recruited)” Appointment Process for Research Fellows
Employee Paid 100% Budget Salary by UTSW
1.
OPTIONAL “EARLYACCESS”
See instructions under (C) above to create POI form for
“extended access”
2.
Create “Add a New Position” form for paid UTSW
appointment; wait for approval and record Position
Number
Employee Partially Funded by UTSW and
Partially by an External Entity
1. OPTIONAL “EARLY ACCESS”
Non-Employee 100% “Paid Direct” by an
External Entity
1. OPTIONAL “EARLY ACCESS”
See instructions under (C) above to
create POI form for “extended access”
See instructions under (C) above to create POI
form for “extended access”
2. Create “Add a New Position” form
reflecting portion paid by UTSW;
wait for approval and record Position
Number
2.
Create “Add a New Person (Not
Recruited)” form to with the correct
“Relationship” and “Job Code” as
indicated on the attached table.
In the “Comments” section, indicate the
source and amount of the “paid direct”
funding.
3.
Upon approval of new position, create “Add a New
Person (Not Recruited)” form:
a) Enter EMPL ID from (1) above
b) Enter POSITION # from (2) above
PROCESS COMPLETED
3. Upon approval of new position, create
“Add a New Person (Not Recruited)”
form:
a) Enter EMPL ID from (1) above
b) Enter POSITION # from (2) above
c) Enter Subledger and Salary
Information
4. POSTDOCTORAL SCHOLARS ONLY:
a) Create a second “Add a New
Person (Not Recruited)” to
reflect external portion of pay
b) Use Job Code PRHII to ensure
eligibility for out-of-pocket
fellow benefits under UT Select
Process to Appoint International Non-recruited “Person of Interest” in People Soft
HCM O//B4INTL/People Soft Documents/People Soft HCM Non-Recruited Fellow Checklist
Last update: 09/28/2015
PROCESS COMPLETED
Page 2
E
Step by Step Instructions for Completion of the “Add a New Person (Not Recruited)” Form:
(NOTE: Do not submit final appointment form until visa stamp is issued and airline ticket purchased OR visa application is sufficiently
advanced such that employment effective date can be determined with relative accuracy.)
a.
b.
c.
Effective date – date position will begin
Relationship to UT Southwestern (review and select correct value from attached table)
If EMPL ID already issued, click the checkbox for “Existing Employee” and search for the person; this will populate biographical data
(d) – (k,) below.) If not, enter (d) – (k) manually.
d. First name as it appears in passport
e. Middle name, if any, as it appears in passport
f. Last name as it appears in passport
g. Social Security Number (if none enter “xxx-xx-xxxx”)
h. Date of Birth
i.
Ethnic Group
j.
Gender –Select “male” or “female” as appropriate
k. Highest Education Level
l.
Citizenship Status – select “Visa Holder (Alien Temporary)”
m. Address –Current U.S. address, if any (if no U.S. address leave blank)
n. Phone Number
o. Email Address
p. Position Number: If paid by UTSW, search and select number from the approved “Add a New Position” form. This will
populate the “Job Information” on the HCM form reflecting the paid portion of the position.
q. Job Information: For appointment that is 100% “paid direct” you must complete these fields manually
i. Expected End Date: Leave blank or enter date appointment will end, if known
ii. Select correct Business Unit, Department, Supervisor, and Work Location
iii. Job Code: Use the attached table to identify the correct job title for the visa holder
iv. Enter correct Job Code, Regular/Temporary, Full/Part Time, Standard Hours, and FTE information.
NOTE: For partially UTSW paid individuals not eligible for benefits, enter an FTE value of .0003
a. Rate Code:
i.
NAANNL for salaried individual
ii. STIPND for stipend fellow
iii. Leave blank if no UTSW pay
b. Comp Rate: If paid through UTSW enter salary or stipend amount to be paid
c. Frequency: If paid through UTSW enter “Annual” or “Hourly”
d. Comments:
i.
If visa holder is partially paid by UT Southwestern and partially “paid direct” from an external source please indicate the
source and amount of “paid direct” funding in here. (See exception for Postdoctoral Scholars in [D] above.)
ii. The sum of the Comp Rate and “paid direct” amount must meet minimum funding requirements for the job title and must
match visa sponsorship request.
F
Whenever possible, international visitors should plan to arrive at UT Southwestern about five business days prior to the start date of
their UTSW activities and be cleared through International Affairs. This will enable International Affairs to approve the pending “Add a
New Person (Not Recruited)” form before the official employment date to allow an Employee I.D. to be created in HCM and used to
schedule New Employee Orientation and request systems access. Alternatives for an early check-in may be possible on a case-by-case
basis. Please discuss with your International Affairs liaison. To schedule the initial International Affairs appointment for a prospective
visitor, please call 214-648-0010.
G
International Affairs will only approve an “Add a New Person (Not Recruited)” form for the official start date and title after the visitor has
checked in and contingent upon receipt of all required documentation including:
a. Original passport(s)
b. Original DS-2019 form(s), I-20 forms and/or I-797 H-1B Approval Notice(s), and other documents reflecting all previous
presence in the US.
c. Original Form I-94 or printed electronic version
d. Copy of Social Security card (if any)
e. J-1 Visa Holders: Documentation of health and medical evacuation and repatriation insurance meeting U.S. Department of
State requirements.
H
Please contact your International Affairs liaison (see www.utsouthwestern.edu/international at any stage of this process for assistance.)
Process to Appoint International Non-recruited “Person of Interest” in People Soft
HCM O//B4INTL/People Soft Documents/People Soft HCM Non-Recruited Fellow Checklist
Last update: 09/28/2015
Page 3
ADDITIONAL PEOPLESOFT HCM TIPS FOR SUCCESSFUL ON-BOARDING
1.
To provide UT Southwestern employee health insurance benefits, you may need to submit a PeopleSoft HCM “Add Additional Pay” form for
partially “paid direct” Postdoctoral Scholars and certain partially paid direct fellows. For information and instructions see:
http://www.utsouthwestern.net/intranet/education/grad-school-biomedical/postdoc/admin/
2.
Once Employee ID is available, schedule New Employee Orientation and arrange for UT Southwestern Badge to be issued:
a.
Contact Molly Howard Muether, HR Recruitment, 214-648-5241, to schedule NEO and provide information needed to create
employee badge
b.
Be prepared to provide the information reflected in PeopleSoft HCM>Workforce Administration>Job Information>Job Data, to
include:
i. Person Type (Person of Interest, Employee, Student, Intern, etc.)
ii. Employee ID
iii. PeopleSoft Department Number
iv. Job Title
v. Academic Title (populated by completion of HCM “Licenses and Education” screen as described in (2) above.
3.
Be sure to have visa holder complete the new employee packet before the scheduled arrival and start date and send it to
Records@utsouthwestern.edu. The packet is available at:
http://www.utsouthwestern.edu/edumedia/edufiles/about_us/admin_offices/international_affairs/new-hire-forms-postdoc.pdf
NOTE: This guide should be used to along with UPK’s and other user materials developed by the PeopleSoft HCM Team to provide specific detail
regarding how to appoint international employees that are considered “non-recruited fellows.” Additional resources for creation of relevant
PeopleSoft HCM forms include:
•
PeopleSoft HCM job aids: https://psproject.swap.swmed.org/HCM%20Approval%20Job%20Aids/Forms/AllItems.aspx
•
PeopleSoft UPK Training Library: http://sw2kerpau1.swmed.org/ODSTrack/UPKContent/toc.html
•
Office of Postdoctoral Affairs checklist for appointment of Postdoctoral Scholars in PeopleSoft HCM:
http://www.utsouthwestern.net/intranet/education/grad-school-biomedical/postdoc/admin/
•
PeopleSoft HCM Manager Self Service (MSS) “Add a New Person (Not Recruited)” Department User Guide
(available from PeopleSoft Team, IR)
Process to Appoint International Non-recruited “Person of Interest” in People Soft
HCM O//B4INTL/People Soft Documents/People Soft HCM Non-Recruited Fellow Checklist
Last update: 09/28/2015
Page 4
PeopleSoft HCM “Add a New Person (Not Recruited)” Guide for Selection of “Relationship” for International Visa Holders
JOB TITLE
JOB CODE
JOB CLASS
EMP: Partially/Fully
Paid by UTSW?
N/A
%FTE
“RELATIONSHIP”
COMMENTS
POI
POI: 100%
“Paid Direct
YES
Visiting Senior Fellow
VSFEL
.0003
Full Paid Direct
Paid by outside organizational source
Visiting Senior Researcher
0803
Classified
N/A
YES
.0003
Fellow
Paid partially/fully by UT Southwestern
Visiting Junior Fellow
VJFEL
POI
YES
N/A
.0003
Full Paid Direct
Paid by outside organizational source
Visiting Junior Researcher
0802
Classified
N/A
YES
1.0
Fellow
Fully paid by UT Southwestern
Visiting Reciprocal Fellow
VRFEL
POI
YES
N/A
.0003
Full Paid Direct
Paid by outside organizational source
Visiting Reciprocal Researcher
0807
Classified
N/A
YES
1.0
Fellow
Fully paid by UT Southwestern
Visiting Faculty
POI
YES
N/A
.0003
External Instructor
Paid by outside organizational source
Faculty
N/A
YES
1.0
Fellow
Paid fully by UT Southwestern
Research Intern
0744, 0734, 0724,
0714
0744, 0734, 0724,
0714
9912
POI
YES
N/A
.0003
Student Intern
Must be enrolled in U.S.
college/university, paid by outside source
Visiting Graduate Student
0806
Classified
N/A
Yes
1.0
Graduate Student Assistant
9910
Classified
YES
N/A
.0003
Student Intern
Graduate Student Assistant
9910
Classified
N/A
YES
1.0
Student Worker
Grad Student Fellow
GSxx
POI
YES
N/A
.0003
Student Intern
Student Intern
STUIN
POI
YES
N/A
.0003
Student Intern
Student Intern
9921
Temporary
N/A
1.0
Student Worker
Visiting Faculty
Process to Appoint International Non-recruited “Person of Interest” in People Soft
HCM O//B4INTL/People Soft Documents/People Soft HCM Non-Recruited Fellow Checklist
Last update: 09/29/2015
YES
Student Worker
Page 5
Grad. Student enrolled at other U.S.
institution
Undergraduate domestic/international
student, externally paid
Undergraduate domestic/international
st udent, paid by UTSW
Enrolled in UTSW degree program and
paid a from an external source
Grad. Student enrolled at other
U.S. institution, paid by outside source
Grad. Student enrolled at other U.S.
institution but paid by UTSW
PeopleSoft HCM “Add a New Person (Not Recruited)” Guide for Selection of “Relationship” for International Visa Holders
JOB TITLE
JOB CODE
JOB CLASS
POI: 100% “Paid
Direct”
EMP: Partially/Fully
Paid by UTSW?
% FTE
“RELATIONSHIP”
MUST BE:
COMMENTS
Clinical Observer
OBS
POI
YES
N/A
.0003
Observer
Paid by outside source
Residents
RES/PTC
POI
YES
N/A
.0003
Resident
Paid by affiliated hospital
Clinical Fellow-ACGME
6801
ATP
N/A
1.0
Fellow
Paid by UT Southwestern
Clinical Fellow-Non-ACGME
7801
ATP
YES
1.0
Fellow
Paid by UT Southwestern
Postgrad Research Trainee
4805
ATP
N/A
1.0
Postdocs
Paid salary partially/fully by UTSW
Postdoctoral Research Fellow
PRHII
POI
N/A
1.0
Postdocs
Paid by an outside funding agency
RECEM
(Recruitment
Employees)
POI
N/A
N/A
.0003
Visiting Researcher
Non-Employee
Researcher
Paid, and visa sponsorship provided, by
external organization
Extended Access for Prospective
Employee
RECEM
(Recruitment
Employees)
POI
N/A
N/A
Extended Access
Temporary status to enable creation of
EMPL ID for use in requesting access and
scheduling New Employee Orientation
Process to Appoint International Non-recruited “Person of Interest” in People Soft
HCM O//B4INTL/People Soft Documents/People Soft HCM Non-Recruited Fellow Checklist
Last update: 09/29/2015
YES
YES
YES
YES
Page 6