PEACEWORK
Village Network
ORIENTATION
FOR
INTERNATIONAL PROGRAMS
This manual is intended to provide basic information about your upcoming experience abroad. Please take the time to
read all of the material thoroughly. It is designed to enhance your experience and better prepare you. While the manual
is not exhaustive, it does contain helpful information about health considerations, travel preparations, and resources.
Participants are also encouraged to supplement this manual with their own research into the culture, history, and current
events of your host country.
Peacework Development Fund, Inc., a 501c3 non-profit program in global education, development, and service
Peacework, 209 Otey Street, Blacksburg, VA 24060-7426 USA
Phone 540.953.1376 locally or from abroad / 800.272.5519 within the U.S. / Fax 540.953.0300 / mail@peacework.org
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TABLE OF CONTENTS
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ABOUT PEACEWORK ............................................................................................................................................
THE PROGRAM..........................................................................................................................................................
PLACEMENT .............................................................................................................................................................
ETHIC .........................................................................................................................................................................
EXPERIENCE.............................................................................................................................................................
LIVING AND WORKING ABROAD ......................................................................................................................
CULTURAL TRANSITIONS .................................................................................................................................
SAFETY AND SECURITY ......................................................................................................................................
PHOTOGRAPHY .....................................................................................................................................................
PRE-DEPARTURE PLANNING ...............................................................................................................................
CHECKLIST ...............................................................................................................................................................
TRAVEL PREPARATIONS ......................................................................................................................................
Passports ..................................................................................................................................................................
Visas ...........................................................................................................................................................................
Tickets and Itinerary .............................................................................................................................................
Copies of Documents ..........................................................................................................................................
PACKING ...................................................................................................................................................................
General Guidelines ................................................................................................................................................
What NOT to Pack ...............................................................................................................................................
Appropriate Apparel ..............................................................................................................................................
Electronics ...............................................................................................................................................................
Host Gifts ................................................................................................................................................................
Sample Packing List.................................................................................................................................................
FINANCES .................................................................................................................................................................
Currency ..................................................................................................................................................................
HEALTH .....................................................................................................................................................................
Medical Conditions Prior to Departure ...........................................................................................................
Prescriptions and Other Medications ...............................................................................................................
Health and Safety Abroad......................................................................................................................................
Health Insurance ....................................................................................................................................................
AFTER YOUR TRIP .....................................................................................................................................................
PEACEWORK POLICIES ..........................................................................................................................................
IMPORTANT CONTACTS ......................................................................................................................................
RESOURCES ................................................................................................................................................................
WEBSOURCES ...........................................................................................................................................................
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Peacework Development Fund, Inc.
1 ABOUT PEACEWORK
Peacework is dedicated to helping alleviate conditions of
poverty and economic disparity in our world through economic
development partnerships and service. Programs include longterm alliances between sponsoring institutions and local villages,
short-term volunteer service, and technical assistance. Each
project is organized on a case-by-case basis with community
leaders according to locally determined development needs and
objectives. In most cases, these communities greatly benefit
from the breadth of resources and inspiration that volunteers
and professionals from different fields bring to that development
setting. Thus, the university is a key partner and resource for
expertise and volunteer engagement.
We believe that academic and technical resources, volunteer
service, and local community leadership are the components of
sustainable, effective development and lasting social change. This
strategy is most effective when education, business, medicine,
social work, agriculture, engineering, literacy, and other disciplines
are applied in one shared course of action, one community at
a time around the world. We call this concept the Peacework
Village Network, a completely new and innovative approach to
international development.
Peacework began in 1989. Peacework provides a range of
services to support these projects - including international travel,
orientation materials, visa processing, accommodations, meals,
local transportation, arrangements for project materials and
supplies, supervision, interpreters, liability and medical insurance,
health and safety information, and emergency assistance.
Peacework provides a proven track record in over 20 countries
worldwide with reliable and effective indigenous partners.
We provide 24/7 assistance with all project details, problems,
and emergencies. Peacework provides up to $2.5 million in
comprehensive insurance coverage for liability, personal risk,
and medical needs. Peacework also offers knowledgeable and
experienced staff worldwide as well as a global network of
partners. Someone from our organization has visited every
project location so we know where you’re going, what project
you’ll be undertaking, and the factors that will contribute to the
success of the project from the very beginning!
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Jerry Aaker has provided essential training for professionals
and volunteers in international development. The premise of
his book, Partners with the Poor, is that development is not
a top-down enterprise nor is it an often misconstrued act of
providing help to those in need. Fundamentally, development
efforts begin with communities engaged in social change and
self-development accompanied by individuals and organizations
with human and material resources. In his recent book
The End of Poverty, Jeffrey Sachs wrote that the village is
fully capable of overcoming conditions of poverty but “they
cannot do it alone.” Peacework offers a synthesis of these
two principles. Everything we do is built on partnerships,
the mutual engagement of those who bring resources to the
village and local leaders who have unique insights into their
own development needs and objectives. The Peacework
Village Network is the perfect illustration. In this strategy,
ONE educational institution becomes fully engaged with ONE
community in an emerging economy. No other partnership
matches the same breadth of resources and needs. Business,
education, medicine, engineering, agriculture, social work, and
other academic departments work with their counterparts
on a remarkable exercise applying education and technology
and fostering greater capacity for development. Ostensibly,
these efforts then serve as a catalyst for regional development
and cooperation. What better way is there to foster goodwill
and peace than to work alongside one another to overcome
poverty and economic disparity? This just might be our chance
to change the world.
Stephen Darr
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THE PROGRAM
PLACEMENT
Peacework matches communities in developing countries with resources and sponsoring institutions or groups such as
a university or professional association. Projects are significant opportunities for exploring educational and professional
goals, learning about our world’s diversity of cultures, and contributing to sustainable economic and social development.
ETHIC
Participants should engage in these projects with several key issues in mind.
This program is a partnership between your host community abroad and your volunteer group. This is a unique
opportunity for mutual engagement, advancement, and enrichment. Everyone in the project is equal - host and
participant. Your hosts could do on their own just about any project that we are undertaking, given adequate resources.
You will likely learn as much or more from the host community through their leadership and insights than you will
contribute. If you gain one key perspective from this project, it should be that your life and your career will be enriched
because of what you learn through this experience.
Be conscious of the quality of your work and maintain a high level of professionalism throughout your experience. Not
only are you representing your institution, but the level of your professionalism shows respect for the people with whom
you are working as well as their customs and way of life.
EXPERIENCE
Your project placement is an opportunity for you to apply the knowledge and skills that you have acquired throughout
your life in a unique service oriented setting. From a global perspective, what are the dynamics that have contributed
to the social, political and economic conditions in your host community? What dynamics will contribute to future
cooperation and sustainable development? What are the ten key things you want to learn from this experience that you
do not know now?
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LIVING AND WORKING ABROAD
CULTURAL TRANSITIONS
As you prepare to leave for your program, try to learn as much as possible about your host country. Consider watching
movies and reading books and articles about the country. Guide books are excellent references to familiarize oneself
with a destination. Try to learn not only some key phrases and words in the languages that are spoken in the area you
will be working in, but familiarize yourself with the means of non-verbal communication that are prevalent in the local
culture as well. For example, research behavior that is acceptable between genders, as well as the behaviors that are
culturally appropriate, inappropriate or offensive, such as hand gestures and greetings.
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When you arrive in your host country try to immerse yourself to the greatest extent possible, while at all times
considering your safety. Attempt to make friends and try to identify people who are trusted by the community who can
introduce you to others. It is important to listen to people and be patient. Learning and communicating with others
using the local language can facilitate your integration into the community. Similarly, learning local customs and following
them to the greatest extent possible will demonstrate your respect for the culture and can serve as a bridge between
you and members of your host community. When interacting with people, try not to make promises you cannot keep,
and keep the promises you make. Finally, remember to be gracious and express your appreciation and thanks for the
opportunity to share in the everyday life of your host community.
Traveling abroad can be one of the most exhilarating learning experiences of your life. However, it can also be a series
of bewildering and frustrating incidents that leave you longing for home. We are surrounded by elements in our own
culture which influence who we are and how we relate to the world. Our values and preconceptions have been shaped
by experiences in our native culture. What happens when we suddenly lose cues and symbols that orient us to situations
of daily life? What happens when facial expressions, gestures and words are no longer familiar? Many people go through
culture shock. Overcoming culture shock depends on your ability to be open-minded and non-judgmental. When you
are abroad try not to compare everything to home. Be curious. Be sensitive and perceptive. Above all, be flexible.
Even though you may consider yourself to be sensitive to the customs and needs of another culture and its people, you
may unknowingly appear offensive to some by using patronizing remarks or a condescending attitude. As participants
in this program, you are traveling to your host country to learn and participate alongside local citizens in some form of
development and service. You have not come to take the place of the local workers or to do anything that they could
not do for themselves. You are there to participate in a development project that was planned by the local community.
You are there to serve and to learn from local people who have unique insights into the needs, resources, customs, and
conventions of their own society. Participants must be genuinely responsive to the attitudes and needs of their hosts
and the local community. This cultural exchange provides the opportunity to learn about different cultures and customs
and gain an understanding of how aspects of our lives are interrelated with the needs and problems of people around the
world.
Adjusting to life in a new culture may be an easy transition for some and a difficult one for others. Living, studying and
working abroad, or even in a new, unfamiliar community in your own country could require significant adjustments to
differences between the home you left behind and your new circumstances. You may encounter differences in lifestyle,
food, climate, and language, as well as social habits and daily routines and schedules. These encounters can be stimulating
and exciting. However, they can also prove to be overwhelming and disorienting. Dealing with an onslaught of new and
unfamiliar experiences can cause frustration and confusion, even anger. The combination of these effects is known as
culture shock.
Culture shock is defined as a condition of confusion and anxiety affecting a person suddenly exposed to an unfamiliar
culture or environment. The phases of adjustment to a new culture usually include (1) initial euphoria, (2) irritability, (3)
gradual adjustment, (4) adaptation and biculturalism, and (5) re-entry into your home environment and culture. Culture
shock can manifest itself in a variety of symptoms including abnormal sleeping patterns, fatigue, homesickness, trouble
concentrating, isolation, irritation, feeling overwhelmed, and depression.
There are a number of ways to reduce the effects and severity of culture shock. As mentioned previously, try to educate
yourself about the environment and culture prior to your departure. Once in your host community, try to continue to
learn as much as possible from local residents about their culture by asking questions and listening. Your transition into
your new community can be eased by increasing your awareness of your surroundings and observing how others are
acting. Contemplate the similarities and differences that exist between your home and your host community.
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Remember to take the time to have fun and do the things that you enjoy. Consider trying new activities, exploring your
surroundings, albeit safely, and taking the initiative to learn the local language. These activities will not only make you
more comfortable in your host country, but they will take your mind off of what is missing from your new environment
and enable you to focus on what is unique. However, it is important not to cut yourself off from the things you left
behind at home in an effort to force yourself to adapt to life abroad. Keeping in touch with family and friends can help to
avoid feelings of isolation. Finally, try to keep your sense of humor and be flexible.
The symptoms of culture shock should be less apparent as you begin to familiarize yourself with your host culture and
environment. If you are traveling for an extended period of time and severe symptoms persist longer than a few weeks,
seek assistance from your hosts or a health care provider. Also feel free to contact Peacework for assistance at any time.
SAFETY AND SECURITY
This information is intended to provide parameters to make your experience safe and rewarding and to encourage
program participants to observe reasonable precautions that will make for a safe and sound experience. Peacework
receives travel warnings, public announcements, and consular information issued by the United States Department of
State regarding instances or locations where extra caution is recommended for citizens of the United States.
Peacework will not send program participants into a situation that we understand to be unsafe. There are, however,
risks associated with traveling anywhere in the world. In every respect, please remember that Peacework is committed
to your safety and security. Arrangements for program participants are made with reliable services in safe locations
by experienced partners, including all accommodations, transportation, interpreters, and project details. Everyone
must use common sense and good judgment at all times. We strongly encourage participants to read and observe the
recommendations included in this section.
Crimes, including petty theft are rare but are always a concern anywhere in the world. To minimize chances of theft or
other problems, you should take the same security precautions as you would in any large city in the world, including
large cities in the United States. We suggest that you follow these basic recommendations and heed the suggestions and
warnings of your hosts for any specific situation.
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departure.
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may attract attention in public.
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money anywhere, not even in banks. Never exchange money with private individuals, except with your host or guide
who can provide a secure location for any such transaction. Keep your money stored in more than one place.
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about yourself or your colleagues traveling with you. Do not disclose where you are staying, your itinerary, or personal
details about yourself or your colleagues. Avoid any compromising situations. Keep alert for groups of loud or drunken
people or those whose actions appear suspicious.
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markets that is conspicuously from the United States or is of a particular political viewpoint. Never wear clothing that
has the appearance of military paraphernalia.
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and serves only to emphasize the marked disparities in wealth and power between the rich and poor in this world.
While you may feel good about a monetary gift to another individual and while they may need those funds, giving away
cash perpetuates conditions of dependency between those who have and those who do not. It is far better to share
monetary gifts through reliable institutional connections that will benefit a number of people.
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and society in their country.
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staged incident of some kind such as a fight or accident.
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cannot be locked, please inform your hosts so that they can provide better security for you and your belongings.
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own belongings unattended.
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scheduled program and itinerary and you have the required travel documents.
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Each person who participates in Peacework programs should have personal health insurance that covers them
abroad or, if it does not, supplemental coverage that will provide assistance in the event of an injury, illness, or even
an emergency return to the United States. Peacework and your hosts will do everything possible to assist you in the
event of a medical emergency. In addition, you should fully inform Peacework of any medical contingencies, such as
allergies to medications, prescription medications that you may already be taking, blood type, and special health needs.
Complete information should be provided on your Peacework Registration Form so that a response can be timely and
appropriate.
If you have any questions or concerns at all about the program, itinerary, the security of accommodations, transportation,
or your situation while traveling, do not hesitate to immediately discuss those concerns with your host and with
Peacework. In case of emergency, you can call Peacework collect:
Work hours phone in the US
Toll Free work phone in the US
After-hours emergency phone in the US
After-hours emergency cell phone in the US
1-540-953-1376
1-800-272-5519
1-540-951-0735
1-540-230-8581
To call the United States from abroad, the country code is 1. If you reach a voice message at one of these numbers when
calling from abroad, you should briefly give your name, your location, the nature of the incident, and the name and phone
number where you can be reached. Your phone call will be returned as quickly as possible.
In case of an emergency at home, it may be difficult for anyone in the United States to reach you directly. Messages to
you from your family or friends should be limited to extreme emergencies only and should go through our Peacework
office in Virginia. Expect any emergency message to take up to a day to reach you if you are at your project site.
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PHOTOGRAPHY
You are free and encouraged to take photographs with only a few exceptions. As with anywhere in the world, it is
common courtesy to ask permission from those whom you are photographing. Cameras are sometimes not allowed in
museums and theaters. In some locations there are specific limitations on photography, so please check before taking
pictures. A good rule of thumb is: if you have any doubt, ask. We invite you to share some of your best photos with our
office so we can share them with future volunteers. Please label all photos with descriptions, dates, locations, and names.
Also include your name, phone number, and address. We will return photos if specifically requested.
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PRE-DEPARTURE PLANNING
CHECKLIST
Have your passport, tickets, and visa (if a visa is required)
Make several copies of all travel documents, medical prescriptions and other health information, and
contact information for your financial institutions; give one set of copies to a trusted friend or family member
Inform your financial institutions when and where you will be traveling
Prepare for how you will maintain good health while traveling; consult your physician and request
documentation of any medical conditions
Obtain a supply of necessary prescription and non-prescription medications sufficient to last the duration of
your stay
Plan how you will communicate with family and friends when you arrive at your destination and during
your stay, and if necessary purchase international phone cards
Research your destination
TRAVEL PREPARATIONS
Passports
All US Citizens must have a valid passport to travel abroad. Peacework requires that your U.S. passport be valid for at
least 6 months beyond the end date of your trip. This policy exists to accommodate the requirements of some countries
to carry a passport that is valid beyond the length of your stay, as well as to accommodate potential changes to your
travel itinerary such as rescheduled flights. If your passport expires before the required validity, you will need to renew
it prior to making travel plans. Information on obtaining a passport can be found at your local Court House or Town
Hall, as well as at local branches of the U.S. Postal Service. Passport information and forms can also be downloaded from
the U.S. Postal Service website (http://www.usps.com/passport/welcome.htm) and from the State Department website
(http://travel.state.gov/passport/passport_1738.html).
To process your passport application you will need proof of U.S. citizenship in the form of a birth certificate or an
expired U.S. passport, proof of identity such as a driver’s license, and two passport size photos. Kinko’s, most pharmacies
offering film developing, and many photography shops provide passport photo services. You will also be required to pay
an application fee. If you are age 16 and older, the cost of a new passport is $97. If you are under age 16 the cost of
a new passport is $82. If you need to renew your passport, the cost is $67. If you wish to expedite the processing of
your passport application, you must pay an additional $60. It will generally take up to six weeks for you to receive your
passport whether you apply in person or by mail. If you apply for expedited service, your passport will arrive in three
weeks.
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You may need to carry your passport and other vital documents securely on your person at all times if there is not a
secure location to store them at your host site. A money belt serves this purpose well, and can be concealed under
your clothing. Your in-country Peacework host may need to collect your documents on arrival to register you or your
group with a hotel or the local city administration. The host will be responsible for collecting and distributing passports
and visas as needed. With this exception, at no time should your passport be given or loaned to others. Report a
lost or stolen passport immediately to the U.S. embassy. Make multiple copies of your passport and keep one in your
checked luggage and one in your carry-on luggage when you are traveling. If your passport is lost or stolen, the copy will
expedite its replacement. Also leave a copy of your passport with an emergency contact at home. You may also consider
recommending that your emergency contact obtain a passport if he or she does not already possess one; in case of an
emergency, this will expedite and simplify the ability of this person to assist you.
Visas
Depending on the location of your travel, you may be required to apply for a visa. Please contact Peacework for more
information about specific visa requirements.
Tickets and Itinerary
Peacework can coordinate all of your international and domestic travel plans, including airline tickets and travel
itineraries. However, you may also make your own travel arrangements if you prefer. If Peacework makes your
travel arrangements on your behalf, your travel documents will be mailed to you prior to your departure. Whether
Peacework coordinates your plans or you make them yourself, when you receive your tickets make certain that your
name is spelled exactly as it is on your passport. Be sure to call and confirm your flight reservations 72 hours prior to
departure both going to and returning from your host country. Consult with your airline or travel agent to determine
how early to arrive at the airport on both legs of your trip, as recommended check-in times may differ by airline and by
airport and can change during peak travel periods. In-country transportation to and from your project site, as well as
accommodations, can be arranged by Peacework.
Copies of Documents
Be sure to make copies of all of your travel documents. Keep one set of copies with you when you travel and store them
securely, separate from the originals. Give another set of copies to a person at home that you trust, such as your parent
or spouse. In case your documents are lost or stolen, having copies with someone at home may expedite replacing the
documents or receiving assistance. It is also a good idea to make a list of any credit and debit cards that you carry with
you, including the names of the companies and banks (NOT the actual account numbers), and the contact numbers.
Keep one copy of the list with you and give one copy to a person at home. If the cards are lost or stolen, having this list
makes it possible for you to quickly call the companies to cancel your cards without having to worry about remembering
what was in your wallet. Also leave the receipts for your traveler’s checks and copies of your medical prescriptions with
a trusted person at home.
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PACKING
General Guidelines
Try to minimize your luggage. Keep in mind that you must carry your own bags while you are traveling. Most airlines
permit you two pieces of checked baggage and two carry-on pieces. Airlines also restrict the weight of each passenger’s
luggage; if your luggage exceeds the allowable weight, you will be responsible for paying extra fees. Please check with the
airline that you will be flying to confirm the baggage allowance per passenger.
A large duffel bag, backpack, or rugged suitcase is suitable for travel to most project locations. Your bags should be able
to be locked at the zippers. Although airlines no longer allow bags to be locked due to the need to inspect luggage, it
is a good idea to carry a small lock and/or zip ties with you to secure zippers when you are traveling within your host
country. Pack a small to medium sized backpack or bag for your carry-on and day use. You may also want to pack a
second small duffel bag in your luggage to bring home souvenirs. Remember however, that you will only be permitted
the maximum baggage allowance on your return flight as well. Label all luggage inside and out with your full name and
address, including your country.
Pack everything that you think you may need - especially personal medications. Although many items that are available
in the U.S. are now available throughout the world, do not expect to be able to find all the items you would like to have
in your host country. Please refer to the sample packing list at the end of this section for suggestions. When you are
traveling, pack all items that you cannot live without in your carry-on baggage. Such items include travel documents, a
sufficient and varied supply of currency, prescriptions, glasses, emergency contact information, toiletries and a change of
clothing.
*** NEVER LEAVE YOUR LUGGAGE UNATTENDED ***
What NOT to Pack
DO NOT BRING any illegal drugs. DO NOT BRING any firearms, explosives, knives, or anything that could be
interpreted as a potential weapon. Pack Swiss Army knives, Leatherman knives, or other similar tools inside your
checked baggage to avoid problems when boarding your flights. Such items WILL be confiscated by the airline prior to
boarding. Please consult the Transportation Security Administration (TSA) website for an exhaustive, up to date list of
permitted and prohibited items: http://www.tsa.gov/public/interapp/editorial/editorial_1012.xml. DO NOT BRING any
valuable jewelry, watches, or expensive clothing. DO NOT CARRY glass bottles and containers; use plastic instead to
avoid breakage and spillage of liquids in luggage. Pack plastic containers inside zip-loc bags to avoid squeezing due to
pressure changes during flights.
Appropriate Apparel
It is important to consider the cultural norms of the host country you will be traveling to and try not to wear clothing
that people may find offensive. There is some clothing that is not appropriate for this kind of program. DO NOT
BRING any clothing or other items resembling military paraphernalia, including olive drab, camouflage, or any item having
army-issue characteristics. Comfortable clothing is essential when you are traveling. Consider the climate and the
environment that you will be living in and pack appropriately. For instance, a hat and sunglasses may prove indispensable
in sunny regions. Also consider the work that you will be doing; for example, if you are volunteering on a building project,
be sure to wear sturdy, closed-toe shoes. In general, make sure that any shoes you pack are broken in to avoid blisters
and other painful foot conditions.
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Consider packing layers that can be easily added or removed to accommodate changing temperatures from day to night.
Dark and neutral colored clothing tends to travel well, as it does not show dirt as easily as light colored clothing and is
generally easier to coordinate. Try to pack clothing that is wrinkle resistant and quick drying, and be prepared to hand
wash laundry. If you are planning to travel for long periods of time, you may want to consider purchasing some clothing
items once you arrive at your destination; local purchases will enable you to pack less and also wear fashions that blend
in with the culture and style. Also, consider packing an outfit that is versatile enough to wear to a special event, such as
a dinner hosted by your community. If you are traveling as part of a group, please consult your group leader for other
recommendations.
Electronics
Depending on the location of your travel, you may need an adapter or a combination adapter-convertor in order to use
your North American electronics. You should carry a surge protector with you if you travel with your computer. Be
sure to back up your hard drive prior to departure. Depending on your provider and type of phone, you may receive
cellular service in your host country. Please check with your provider and know the rates you will be charged prior to
using your mobile phone in your host country.
Host Gifts
Many individuals and groups bring gifts for their hosts to show their appreciation for welcoming them into their
community. However, please think very carefully in advance about the gifts you choose and the implications of sharing
such gifts. It may be best to reserve the offering of gifts for families or individuals with whom you have developed some
kind of meaningful relationship. Gifts should be given in private so as not to create hard feelings among others.
Choose gifts that are modest, yet personally meaningful. For example, pictures of you, your workplace, school, or
hometown would be an appropriate gift. Small gifts representing your hometown or state are also thoughtful. Have
children write letters or draw pictures for other children in the community you will be visiting. Books and games are
also appropriate gifts for children, and you can often find such items in a variety of languages in the U.S.
It is NEVER appropriate to give money to people in your host community. Do not give expensive gifts which appear
ostentatious in an environment of poverty or need. Also, consider whether the gifts you would like to offer are
appropriate given local customs, culture, and technology. Food, clothing, or other items of necessity should be distributed
only through local development organizations and not individually.
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Sample Packing Suggestions
(* Items to pack in carry-on)
Travel documents
Passport*
Visas for non-US citizens*
Additional entry requirement documentation*
Tickets*
Itinerary*
Health insurance cards*
Photo copies of all documents*
Extra passport sized photo*
Luggage
Backpack/duffel/rugged suitcase
Daypack*
Small duffel for carrying items home
Money belt*
Travel document organizer*
First Aid Items
Antiseptic cleanser
Bandages
Sterile dressing
Adhesive tape
Scissors
Safety pins
Antibacterial ointment
Thermometer
Eye drops
Insect repellant containing DEET
Insect bite treatment
Anti-fungal cream or powder
Prescription medications (in their originally labeled
bottles)*
Oral re-hydration salts
Analgesic
Anti-diarrhea medication
Antihistamine
Decongestant
Dramamine
Anti-malarial medication (if applicable)
Candied ginger/ tea for upset stomachs
Throat lozenges
Vitamins
Birth control
Clothing
Underwear (one set in carry-on)*
Socks (one pair in carry-on)*
Clothing for physical work
Swimsuit
Light jacket or sweater
Rain jacket or poncho
Hat/scarf/bandana
Belt
Sunglasses
Orientation Manual for International Programs
Comfortable walking shoes
Sandals
Sturdy work shoes
Flip flops
Nice clothing for travel and events
Bed clothes
Toiletries
Soap
Shampoo/conditioner
Razor
Deodorant*
Toothpaste/toothbrush/floss*
Brush/comb*
Sunscreen
Lip balm
Contact solution/extra contacts/glasses*
Feminine hygiene products
Towel/washcloth
Nail clippers/file/tweezers
Toilet paper
Tissues
Disposable antibacterial hand wipes/gel
Electronics
Laptop computer and accessories
Camera/film/memory cards/batteries
Alarm clock/batteries
Flashlight/batteries
Radio with headphones
Hair dryer
Personal Items
Umbrella
Small sewing kit
Small lock/zip ties
Mosquito netting if you will be traveling to rural areas
Ear plugs*
Inflatable neck pillow*
Water bottle*
Powder detergent for use in cold water
Small tools
Journal/stationary/pens/pencils
Guide books*
Maps
Dictionary/list of words and phrases*
Light snacks (granola and energy bars, dried fruit, nuts)
Reading material, small musical instruments, cards,
games
Plastic zip-loc bags
Address book*
Various forms of currency*
International phone card*
Host gifts
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FINANCES
Currency
You should check the exchange rate before you leave for your host country It is a good idea to bring a small assortment
of cash. ATMs may be available in your host country to access your account at home. We suggest that you carry credit
cards that are widely accepted, such as MasterCard and Visa. Major credit cards are accepted in foreign exchange shops,
hotels and some restaurants and stores. Visa Debit Cards are most useful to access cash and make purchases when
needed. The exchange rate that you are charged when using a credit card is sometimes different, and often times much
better, than street rates. Be sure to check the exchange rate you will be charged when using your credit cards. We
suggest that you save all of your credit card and ATM receipts in order to verify your purchases and withdrawals once
you return home.
HEALTH
*** Please consult with your personal physician 4-6 weeks prior to your trip regarding all medications and
health considerations. ***
It is strongly advised that all participants visit the Centers for Disease Control website to learn more
about potential health risks in your host country. http://wwwn.cdc.gov/travel/destinationList.aspx
Peacework will take every reasonable precaution to ensure your health and safety. Your hosts and your group leaders
will be available for help in medical emergencies. You should have a first aid kit, contingency funds, and medical
information about yourself, including your blood type in the unlikely case that you are involved in an accident, or suffer
an illness or injury. Please inform your group leader and/or host about any existing medical conditions you have. Also,
in the event of an injury or serious illness, please inform your group leader and hosts immediately. Inform Peacework of
the occurrence of any illness or injury by calling us collect in the United States so we can assist with arrangements for
medical services or transportation that may be required.
This section is compiled from information from the Centers for Disease Control (CDC) in Atlanta, GA., http://www.
cdc.gov. Some input is also provided by local physicians with international experience. Each traveler should review this
information with his or her own doctor to determine which items pertain to their personal situation and needs. If you
are allergic to certain medications, are concerned about side-effects, suspect pregnancy, have certain dietary restrictions,
or any other concern, please consult a physician prior to traveling.
Listed below are several basic health and medical recommendations of which all volunteers should be aware in
preparation for travel and work abroad. Some recommendations are optional and some may vary on the circumstances
in the country at your time of travel.
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t,FFQZPVSIBOETPVUPGZPVSFZFTJOTUFBEVTFBCBOEBOBPSIBOELFSDIJFGUPXJQFZPVSGBDF
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ESJOLTJODBOTPSCPUUMFT"WPJEUBQXBUFSGPVOUBJOESJOLT
and ice cubes. If this is not possible, make water safer by BOTH filtering through an absolute 1-micron or less filter
AND adding iodine tablets to the filtered water. Absolute 1-micron filters are found in camping/outdoor supply stores.
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or forget it.
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anti-malaria medication, take it before, during, and after travel, as directed. (See your doctor for a prescription.)
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mosquito nets, and wearing long-sleeved shirts and long pants from dusk through dawn.
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t4UBZDMFBOBOEFYUSBDPOTDJPVTPGZPVSIZHJFOF
t6TF4VOCMPDLTVOHMBTTFTBOEBIBUGPSQSPUFDUJPOGSPNIBSNGVMFòFDUTPG67TVOSBZT
t.BLFTVSFZPVIBWFFOPVHIQSFTDSJQUJPONFEJDBUJPOTUPMBTUEVSJOHZPVSUSJQBTXFMMBTBDPQZPGUIFQSFTDSJQUJPOT
or letter from your health-care provider on office stationery explaining that the medication has been prescribed for
you.
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t%POPUIBOEMFBOJNBMTFTQFDJBMMZNPOLFZTEPHTBOEDBUTUPBWPJECJUFTBOETFSJPVTEJTFBTFTJODMVEJOHSBCJFTBOE
plague). Consider pre-exposure rabies vaccination if you might have extensive unprotected outdoor exposure in rural
areas.
t%POPUTIBSFOFFEMFTGPSUBUUPPTCPEZQJFSDJOHPSJOKFDUJPOTUPQSFWFOUJOGFDUJPOTTVDIBT)*7BOE)FQBUJUJT#
After your return home, if you have visited an area where there is risk for malaria, continue taking your malaria
medication weekly for the prescribed period after you leave the area. If you become ill after your trip—even as long as a
year after your return—tell your doctor where you have traveled.
Medical Conditions Prior to Departure
If you have medical conditions that require regular treatment or care, or that could result in an emergency situation,
please consult your physician prior to making your travel arrangements. Conditions while traveling, particularly in
developing countries, can be stressful. It is critical that you are prepared to address any health issues that may arise, as
you may not have access to the resources that you do in the U.S.
If you are not feeling well prior to your departure, you may be increasing your susceptibility to disease and illness, and it
may be wise to postpone your trip. Trip cancellation insurance is available to prevent loss to people who find themselves
in this circumstance.
Prescriptions and Other Medications
If you require any daily medications, whether prescription or over-the-counter, you should bring a sufficient supply to
last your entire trip. Make sure that prescriptions and labels contain the GENERIC names for any medications that you
require, as name brands vary from one country to another. You may want to bring medications such as an analgesic,
antihistamine, anti-diarrhea medicine and sleep aids. If you have never traveled long distances in an airplane, or you know
that you are prone to motion sickness, you may also want to bring Dramamine as a precaution. Prescription glasses
should be carried in a hard-cover case while traveling. If you wear contact lenses, bring all the cleaning solution and
supplies that you will need for the duration of the trip. Be sure to carry identifying information or written precautions
with you at all times if you have unusual medical needs, special allergies, or reactions to specific medications.
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Health and Safety Overseas
To avoid potential health problems while traveling, take the time to inform yourself of health issues in your host country.
Awareness of the health risks you may face is the first step in avoiding illness. You should also be aware of your own
vulnerabilities. Once in your host country, use common sense to prevent illness and injury.
Working Conditions
Volunteer work typically requires light to moderate physical labor. The work is not difficult. However, at any building site
there are some common sense precautions that should be taken to promote a safe working environment:
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t6TFHMPWFTXIFOIBOEMJOHIFBWZPSSPVHINBUFSJBM
t8FBSTUVSEZDMPTFEUPFTIPFTBOEMPOHQBOUTUIBUXJMMXJUITUBOESVHHFEXPSLDPOEJUJPOT
t8PSLJOXFMMWFOUJMBUFEBSFBTXIFOQBJOUJOHPSXIFODPOEJUJPOTBSFEVTUZ
t5SFBUBMMNJOPSDVUTBOEBCSBTJPOTJNNFEJBUFMZCZSJOTJOHXJUIDMFBOXBUFSPSIZESPHFOQFSPYJEFBOEBQQMZJOHB
bandage with antibacterial ointment (Cuts heal slower in a tropical environment).
If you are working on a building project we strongly recommend that you bring a dust mask and eye protection with you.
Your group leader should provide a basic first-aid kit; however, we recommend that you carry an individual kit to suit
your personal needs as well. Peacework can provide you with a first aid kit and sterile suture kit for your trip; please let
us know if you would like to receive one.
Heat and Sun
If your work project is in a tropical or hot climate, it is essential to take basic precautions against sunstroke, dehydration,
and sunburns. The temperatures may be extreme even compared to your home summer climate and the humidity may
be deceiving in its toll on your body. Be sure to wear clothing suitable for the weather. Drink plenty of fluids (preferably
bottled water), especially when working at your volunteer site and anytime you are in the sun. Wear sunscreen, hats, and
sunglasses whenever you are in the sun for a prolonged period of time. If you are feeling light-headed or exhausted stop
working and inform your leader or host immediately.
Automobile Safety
Automobile accidents are a leading cause of injury among travelers in general. In many developing countries, poor traffic
and road conditions cause many fatal accidents. In order to avoid automobile accidents, please avoid drinking and driving
and always wear your seat belt. If traveling with children, place them in age-appropriate restraints in the back seat. Be
sure to follow local customs and laws regarding pedestrian safety and vehicle speed and obey the rules of the road. Use
helmets when riding bikes, motorcycles, and motor bikes. Avoid boarding an overloaded bus or mini-bus. When and
where it is possible, hire a local driver rather than driving yourself.
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AIDS & HIV
It is important to be aware of AIDS and HIV infection, which occurs globally. The risk of HIV infection for international
travelers is typically low, and is generally determined by behavior associated with risk of infection. Although no vaccine
is available to prevent HIV infection, it is preventable through other measures. Avoid sexual encounters with individuals
who are infected with HIV, whose HIV infection status is unknown, and who are at high risk for HIV infection, such
as intravenous drug users, commercial sex workers, and people with multiple sexual partners. If a blood transfusion
is necessary, the blood should be tested for HIV antibody. Needles should be sterile, single use, disposable, and
prepackaged in a sealed container. Some countries screen incoming travelers for HIV infection and may deny entry to
individuals with AIDS and evidence of HIV infection. Screening is generally only required for travelers planning extended
visits. The policies and requirements of different countries vary and information is usually available from the consular
office of the country.
Drug and alcohol laws also vary between countries. Familiarize yourself with the laws and customs of the countries
to which you are traveling. While in a foreign country, you are subject to its laws; you are not protected by the laws of
your home country. Consider carefully the ramifications of engaging in activities involving illegal substances while abroad.
Not only could you endanger your personal health and safety, as well as others, but you could also be subject to harsh
punishment.
Food & Water
Diarrhea and intestinal problems are common when traveling to any foreign country where the food is different
and water may not be adequately treated. In many countries, it may not be safe to drink the water in any area, and
particularly in rural areas, without first treating the water. Drink bottled water when possible. If bottled water is
unavailable boiling, filtering, or treating with chemicals can make water safer to drink. Despite chemical treatments and
filtering, you may still get diarrhea or other intestinal discomforts. Immodium A-D, Kaopectate, and Pepto-Bismol are
effective, common and safe anti-diarrhea medicines. If the water is unsafe to drink, then ice made from local water is also
unsafe to consume; avoid beverages with ice in them. Fresh juices that contain water from an untreated, local source
should also be avoided. Be sure to use bottled, boiled or treated water for brushing your teeth, and avoid swallowing
water while bathing or swimming.
All raw food is subject to contamination. Avoid salads and uncooked vegetables. Eat only fresh fruits and vegetables
that can be peeled or shelled, and be sure to wash produce in clean water and remove peels and shells yourself before
eating. Some travelers avoid all fresh produce that does not have a thick, protective skin, such as bananas. Also avoid
unpasteurized dairy products, raw or undercooked eggs, and raw or undercooked meat. Fish and shellfish may contain
biotoxins; inquire about the source and the health of fish before you eat it. If cooked food has been left to come to
room temperature, it should be thoroughly reheated prior to eating. Consumption of food and beverages obtained from
street vendors has also been associated with an increased risk of illness.
The CDC recommends the following regarding food and water: “Make sure your food and drinking water are safe.
Food and waterborne diseases are the primary cause of illness in travelers. Travelers’ diarrhea can be caused by viruses,
bacteria, or parasites, which are found throughout this region and can contaminate food or water. Infections may cause
diarrhea and vomiting (E. coli, Salmonella, cholera, and parasites), fever (typhoid fever and toxoplasmosis), or liver
damage ( hepatitis). Gnathostomiasis (roundworms) has been reported in travelers. Humans become infected by eating
undercooked fish or poultry, or reportedly by drinking contaminated water.”
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Health Insurance
Peacework will do everything possible to ensure the health and safety of all participants. However, insurance for health
and medical emergencies and general liability is a critical part of planning and preparation for any international program.
There are many potential liabilities and problems associated with traveling, working and volunteering in different parts
of the world. Peacework wants groups, individuals and sponsors to be fully prepared for contingencies that may arise.
Peacework requires program participants to have liability insurance. You are also required to have medical insurance
that will cover you internationally. If your current medical insurance does not offer international coverage, you can opt
to purchase your own international medical insurance plan, or you can purchase the plan that Peacework recommends
through Gateway International Global Medical Insurance. Both the liability and international medical insurance plans that
are available through Peacework are described below.
FOREIGN VOLUNTEER GENERAL LIABILITY COVERAGE
Covers real or perceived negligence or other liability in the performance of one’s service up to $5,000,000 per
occurrence or $5,000,000 aggregate limit per year. Also covers up to $1,000,000 in damages that a participant may
cause to physical structures and $10,000 in medical expenses that a participant may cause in medical expenses for
an injury to another person. Also provides $1,000,000 in liability coverage for any vehicle rented by a participant,
including your group leaders and up to $10,000 in physical damages that might be caused by the rental of a vehicle.
There is a sublimit of $250,000 payment for each individual loss of life or dismemberment or $1,250,000 each
incidence of loss of life or dismemberment. There is no deductible.
ATLAS TRAVEL SERIES SHORT TERM MEDICAL INSURANCE
Covers (Option 1) $50,000, (Option 2) $250,000 toward medical expenses as a result of an injury or illness sustained
during the period of the project overseas, including the cost of required treatment from physicians, hospitals, or
medication that may be required. Coverage extends 180 days beyond the project overseas if treatment is directly related
to illness or injury sustained during the project. Exclusions include pre-existing conditions, medical problems resulting
from war or suicide, medical costs for childbirth, and others. This coverage also includes emergency medical evacuation
and repatriation of remains should a participant die while overseas. The plan also provides worldwide emergency
medical and travel assistance 24 hours a day, 7 days a week, in addition to our own emergency response and assistance.
Please go to www.mnui.com/products.asp?prod=atlas.com for more information, or we can provide brochures to
participants. There is a $100 deductible, 5 day minimum premium.
If you require medical care abroad or experience a situation where you are held liable for damages, contact Peacework
immediately. Peacework will inform Atlas of the pending claim immediately upon notification. When you return
home, process your insurance claim forms in a timely manner. Some insurance companies allow a limited window of
time in which you may file a claim. Keep your medical and liability insurance cards with the contact information for
your insurance provider and your policy numbers on your person at all times while traveling, and leave a copy of this
information with a trusted family member or friend at home as well.
In the case that you need to file a medical insurance claim, be sure to save all medical receipts and request a written
statement from the physician that provided medical services on his or her letterhead. In some cases, Atlas can begin
filing the claims with your attending physicians before you return home. In the case that you need to file a liability
insurance claim, we suggest that you file an incident report with police or other local authorities and ask for a copy,
document the incident in your own words while events are fresh in your memory, get written statements from all parties
involved as well as witnesses from your group, take photos if applicable, and receive copies of any receipts for expenses
incurred from damages. It is of utmost importance to contact Peacework immediately if expect to have any medical or
liability claims at +1-540-953-1376. Leave a clear message with your name, location, and a phone number where you can
be reached.
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5
AFTER YOUR TRIP
Oftentimes, coming home is as significant a culture shock as when you first arrived in your host community. Throughout
your program, you will likely become aware of not only what makes your host community unique, but you will also
become more acutely aware of the things that make your home unique. You may come to perceive your home through
new eyes while you are still abroad. You may also be surprised to discover that when you return home, you will continue
to see things from a new perspective. Just as you had to adapt to lifestyle changes when you arrived in your host
country, so will you have to adapt to lifestyle changes upon your return home. Transitioning back into daily life at home
can often be more frustrating for some people than transitioning to life in a new culture, because people often expect
things to be the same when they return as when they left.
Many volunteers in the past have returned from projects and felt overwhelmed and saddened by the conditions they
witnessed in the host country compared to the United States. The purpose of the trip is not to feel insignificant or
un-empowered, but to share the differences of the world and broaden your own horizons for knowledge and personal
growth. An international trip such as this may challenge your preconceptions about people and the world around you.
Often, these trips help individuals see another side of life that was literally “foreign” to them before. Keep in mind that it
may be difficult to explain your experiences and feelings to friends and family who were not with you.
Family and friends may not completely understand what you have been through or appreciate the effect the trip had on
your life. Share stories, pictures, and resources, but try not to overwhelm them. Keeping in touch with members of your
group is an excellent way to express and assess your feelings when you return (e-mail makes this very easy too).
If this was your first international experience, you may find yourself hooked on the possibilities of new adventures
abroad. You may want to return to the same country, or travel to other new places to experience the culture and society.
A short-term project such as Peacework is often the inspiration for a longer-term commitment. The idea of an extended
stay abroad may not seem so daunting and may even be enticing. If you feel drawn to further international service, assess
your interests and career goals and explore the options available to you — the possibilities are endless!
Upon your return you may want to look into ways to tell your story. There are several methods to go about this.
Contact your local newspaper or TV station, or a school paper. If you are a member in a civic, church, or school group
you may want to present your experience to them. In particular, if an individual or group sponsored your trip abroad, ask
if they would like you to share your trip as a means to demonstrate how their support contributed to your experience.
Here are some suggestions.
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t$POTJEFSBDBSFFSJOHMPCBMTFSWJDFPSEFWFMPQNFOU
Finally, when you return home think about the people who helped to make your experience abroad rewarding and
enjoyable. Consider sending thank you notes to those who served as your hosts during your program, and if you
promised to follow up with professional contacts upon your return, be sure to do so.
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6
PEACEWORK POLICIES
SECURITY POLICY RELATED TO EMERGENCIES, EVACUATIONS,
TRAVEL WARNINGS AND RECALLS
Peacework will not send individuals or groups into circumstances that are determined to be unsafe. However,
occasionally circumstances arise without warning that present threats to the safety and security of travelers, including
both human and natural disasters. While this is very unlikely, if an emergency situation should arise while program
participants are at a project location, Peacework will do everything possible to ensure their safe return home. We
monitor travel warnings and the safety and security situation in all of our project locations. If an evacuation from any
location is recommended by the U.S. Department of State, we will assist you in changing your airline tickets and with all
other logistics that are necessary to facilitate your safe return home.
Please carry your international medical insurance certificate and policy number and contact information with you at
all times, as well as the contact information for Peacework. If for any reason you are not able to contact Peacework,
your emergency contact or your insurance company to request emergency medical evacuation due to problems with
communications infrastructure, please shelter in a safe and secure location. If conditions permit you to travel to the
nearest embassy or consulate, please do so.
PROGRAM COSTS
The program cost for your trip is arranged for your group as requested. Generally, your program costs include airfare,
in-country accommodations and transportation, meals, activities, Peacework costs, and other arrangements necessary
for the program. Peacework administrative costs cover orientation materials, travel and logistical planning, coordination
with in-country hosts, communication, and administrative services. Additional expenses may include personal items,
inoculations, passport, and incidental program expenses.
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REFUNDS
Occasionally, individuals will have emergencies or other contingencies that prevent them from participating in their
planned service project. When an individual cancels or when arrangements must be changed, we will do everything
possible to return the unused portion of payments. A full refund will be made of all funds that have not been obligated to
the airlines, the in-country hosts, or to our administrative costs.
We try to reserve the lowest airfares possible for our program participants. These inexpensive fares usually have the
most restrictions. We will inform participants of all airfare and airfare deposit rules and restrictions, including any
information about transferring airline tickets, changes, and cancellations. Each airline has different airfare policies and
restrictions.
The following guidelines should help specify restrictions on refunds:
1. Count on all airfare and airfare deposits to be completely non-refundable unless Peacework informs you or your
group leader otherwise.
2. Refunds or other compensation for cancelled, diverted, or delayed flights are completely subject to the rules and
restrictions of the respective airline. Regulations and airline obligations are published in the booklet “Fly-Rights: A
Consumer Guide to Air Travel” by the Department of Transportation. This booklet is available on the internet at http://
airconsumer.ost.dot.gov/publications/flyrights.htm.
3. Some arrangements must be made in advance and expenses may be incurred before the group’s arrival. Funds already
committed to the project may not be refundable.
4. Refunds may also be subject to restrictions which apply to special group arrangements and reservations.
INCOME TAX REPORTING
Peacework will distribute yearly financial statements concerning the potential value of tax deductions from your
individual participation in a Peacework project. In addition to direct contributions, the actual “out-of-pocket” expenses
related to international service, including work as a part of a Peacework project, may be tax deductible. There are
certain regulations and limitations to this deduction. The extent of deductibility is defined by the IRS as only those
expenses which are directly related to the service aspect of the program and applies only to those who itemize their
annual federal income tax. Deductibility may also vary according to one’s income and method of filing. Limitations
include but are not limited to the 50% rule, the actual amount of “out-of-pocket” expenses paid by the individual who
performs the volunteer service (not paid by other individuals or entities), and the degree to which one’s travel and
arrangements in the host country are considered by the IRS to be strictly volunteer service as opposed to cultural,
educational, or entertainment travel and touring. Peacework can not provide tax counseling or make determinations
regarding each individual’s personal income tax situation. In each case, the deductibility of expenses related to charitable
services should be reviewed with a qualified tax attorney, counselor, or accountant.
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7
IMPORTANT CONTACTS
Peacework
209 Otey Street
Blacksburg, VA 24060
Phone, within the US or abroad: 540-953-1376
Toll-free, within the US: 800-272-5519
After hours within the US or abroad: 540-230-8581
After hours toll-free within the US: 866-953-1376
Fax: 540-953-0300
mail@peacework.org
U.S. Department of State
2201 C Street NW
Washington, DC 20520
Hotline for American Travelers: 202-647-5225
Main Switchboard: 202-647-4000
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RESOURCES
Development Work
Aaker, Jerry. Partners with the Poor. New York: Friendship Press, 1993.
Brinkerhoff, D.W. and Brinkerhoff, J.M. Working for Change: Making A Career In International Public Service. Bloomfield, CT:
Kumarian Press, Inc, 2005.
Gasper, D. The Ethics of Development. Edinburgh University Press, 2004.
McCann, G. and Mccloskey, S. From the Local to the Global: Key Issues in Development Studies. Pluto Press, 2003.
Narayan, D. Voices of the Poor: Can Anyone Hear Us? World Bank Publications, 2000.
Payne, R.K. A Framework for Understanding Poverty. Highlands, TX: Aha Process Inc, 2001.
Sachs, J. The End of Poverty. London: Penguin, 2005.
Farmer, P. Pathologies of Power: Health, Human Rights, and the New War on the Poor. Berkley: UC Press, 2005.
Cross Cultural Experiences
Kohls, L. Robert. Survival Kit for Overseas Living. Maine: Intercultural Press, 1996.
Morrison, T., Conaway, W.A., and Borden, G.A. Kiss, Bow, or Shake Hands. Holbrook, MA: Adams Media, 1995.
Storti, C. The Art of Crossing Cultures, 2nd ed. Yarmouth: Intercultural Press, 2001.
Storti, C. The Art of Coming Home. Yarmouth: Intercultural Press, 2001.
Twain, M. The Innocents Abroad. Mineola, NY: Dover Publications, 2003.
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WEBSOURCES
General
U.S. State Department consular sheets and travel information are located at the following address.
http://travel.state.gov/
Some of the projects in your host country may be engaged with UNDP, the United Nations Development Program.
http://www.undp.org/
International News
CNN
http://www.cnn.com/
BBC
http://www.bbc.co.uk/?ok
Health
Health information in this booklet comes from the CDC. CDC Traveler’s Health Information can be accessed at the following
address.
http://www.cdc.gov/travel/
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