Landlord Request Letters and Forms
INFORMATION LETTER FOR PERSONS INTERESTED IN BEING LISTED
ON THE PENN STATE BEAVER OFF CAMPUS – HOUSING LIST
FOR RENTAL UNITS
Dear:
Please fill out the enclosed Application and Request for Listing to submit
information to the off campus-housing list. You can mail the forms to us as soon
as you are done completing and updating them. This listing is updated
periodically.
The vast majority of our students and landlords have very few problems,
however, it is important that there is a good understanding between each
landlord and student tenant. Therefore, I am writing to give you a few
suggestions:
1. Landlords should require students to sign a lease for a specific period of
time. Leases can be obtained for a minimal cost at many stores. I suggest
that provisions be made to allow students to leave after the first semester
for those who have a change in educational plans, i.e., transfer or drop out
of school.
2. Students should clearly be told what the rules and regulations of their
living arrangements are. The landlord should consider including them with
the lease.
3. A security deposit should be required. I suggest you charge an amount
equal to at least one month’s rent. This should be returned to the student
only after all possible expenses are cleared, i.e., damages, phone bills,
keys returned, etc.
4. Penn State, like all other institutions, is limited by the laws on privacy of
student records (Buckley Amendment) in providing information about its
students. Therefore, I would suggest that you obtain the student’s home
address, phone number and other information that you feel you may need.
We appreciate your willingness to be involved in our off-campus living resource.
Please feel free to contact us if you have any questions or concerns at 773-3953
or email asb1@psu.edu.
Sincerely,
Amy S. Gartley
Associate Director of Student Affairs
Off Campus Housing Coordinator
REQUEST FOR LISTING*
To: The Penn State University, Beaver Campus
This is to advise you that I wish to have my housing, at the address listed below, placed
upon the off-campus housing list that is made available by the University for its students.
I understand that the listing of my housing by the University does not constitute approval
of the housing by the University and that the University assumes no responsibility with
regard to the housing.
I understand that I am free to set and enforce conduct standards for the housing listed.
Within the limits of Federal and State Regulations mentioned below, selection of a tenant
is my own.
In order to enable the University to comply with the Federal Regulations, this is also to
advise you that I will make my housing accommodations available to all students without
regard to age, sex, race, color, creed or national origin. I understand that if I fail to make
my housing accommodations available without regard to age, sex, race, color, creed or
national origin, my name will be removed from the list.
To further indicate my compliance with the Pennsylvania Human Relations Act, the
housing accommodations I am requesting to list are either (1) in a building containing no
more than two independent living quarters, one of which is my own bona fide residence,
or (2) are rooms or apartments in a landlord occupied rooming house with a common
entrance. I further advise you that I will make my housing accommodations available to
all students without regard to the age, sex, race, color, creed, or national origin of the
student and without regard to the presence of a guide dog because of the blindness of
the student, and, if I should not make my housing accommodations so available, I
understand that my name will be removed from the list.
Signature ______________________________________________________________
Address _______________________________________________________________
Date __________________________________________________________________
*Complete this form in duplicate, retaining one copy for you files, and return one copy
along with the Landlord Information Form to:
OFF-CAMPUS HOUSING OFFICE
C/O AMY GARTLEY
PENN STATE BEAVER
100 University Drive
MONACA PA 15061-2799
OFF-CAMPUS HOUSING LIST
LANDLORD INFORMATION FORM*
Please fill out the information below and return:
Date
_____________________________________________
Telephone No.
_____________________________________________
Landlord’s Name
_____________________________________________
Street Address
_____________________________________________
City & State, Zip
_____________________________________________
Township (if you live outside a municipality): _____________________________
Distance in miles from Campus:
_____________________________________
# of students you can house:
_____________________________________
Are the following facilities available: (circle those that apply)
Kitchen privileges
Yes
No
Washer and Dryer
Yes
No
Meals with family
Yes
No
Bath
Yes
No
Shower
Yes
No
Public Transportation to Campus Yes
No
Parking:
Lot
Driveway Street
Room cost per student per week (without meals): ___________________
APARTMENT/ROOM INFORMATION:
________________________________________________________________
________________________________________________________________
________________________________________________________________
OTHER COMMENTS OR CONDITIONS:
________________________________________________________________
________________________________________________________________
________________________________________________________________
* THIS FORM MUST ACCOMPANY A COPY OF THE REQUEST FOR
HOUSING FORM IN ORDER TO BE INCLUDED ON THE OFF-CAMPUS
HOUSING LIST.