COAP Executive Board
MEETING MINUTES
TUESDAY, SEPTEMBER 22, 2015; 9AM
HORRABIN HALL 60, CODEC TO QUAD CITIES
Attendees – Teresa Koltzenburg. Dustin VanSloten, Margaret Taylor, Angela Bonifas,
Amanda Shoemaker, Scott Harris, Gretchen Steil Weiss, Audrey Adamson, Becky Paulsen,
Julie DeWees and President Jack Thomas.
I.
II.
Guest – Dr. Jack Thomas
a. Presented Presidential Initiatives for 2015-2016 Academic Year.
i. Academic Programs
1. Enhance the quality of WIU academic programs and services
2. Continue to increase participation in Honors Program
3. Study to look at the feasibility of graduate programs at WIU
ii. Enrollment Management
1. Increase funding for scholarships
2. Increase retention
iii. Budget
1. Have received all remaining funding for FY15
2. Manage continued budget and cash flow issues
3. Performing Arts Center is on hold (all capitol projects are on
hold)
iv. Facilities
1. Science Complex proposed to IBHE. Phase I – building next to
Currens, Phase II – renovation of Currens
v. Governmental Relations
1. Continue to host annual legislative reception in Springfield
2. Continue to work with legislators to try to get budget passed
vi. Committees
1. Created 3 new task forces:
a. Enrollment (courses)
b. Cost to students – need to reduce tuition costs to be more
competitive with other universities and increase
enrollment
c. Future of WIU (what should we focus on for future?)
d.
Approval of Minutes from August 3, 2015 Executive Board meeting –
Approved (Harris, Shoemaker)
III.
Financial Report - Balance as of 8/31/15 - $1,834.60
IV.
New Employees
a. August
i. Ana M. Diaz – Counseling Center
ii. Mary E. Gunn – Athletics
iii. Stephanie M. Hovsepian – Student Judicial Programs
iv. Carl J. Simien, Jr. – Gwendolyn Brooks Cultural Center
V.
Old Business - None
VI.
New Business
a. Professional Development Scholarship applications
i. 5 applications were received and discussed. Justin Schuch from Housing
and Dining was selected as the Fall recipient. Others that applied will be
encouraged to apply again in the Spring.
b. Website
i. Margaret updated everyone on changes that had been made to the COAP
website. Still need bios from some board members.
c. Homecoming parade participation
i. Invited to be in WIU Homecoming parade with CSEC members.
Discussed and decided to consider in the future, but not this year. Would
like to collaborate with CSEC on other initiatives in the future.
d. Committee reports
i. Promotional Structure – currently at impasse
ii. Professional Development – need new leadership. Table until spring.
iii. Marketing & Outreach – Big Pink Volleyball, Stuff the Bus, Bowl for Kids
Sake
e. Higher Learning Commission (HLC) Persistence and Completion Academy
Steering Committee request for COAP volunteer
i. Discussed and found that 3 COAP board members are already serving on
HLC committees so really don’t need an additional COAP representative
unless someone wants to do it.
ii. Teresa will send out an email to membership to see if anyone is
interested in serving.
f. Advancement & Public Services rep – still need one
g. Employee Spotlight
i. Combining August and September – Pedro Bidegaray
ii. October suggestions – Joe Roselieb/Homecoming, New Gwendolyn
Brooks Director
VII.
Announcements/Comments
a. Big Pink Volleyball starts October 26. Try to get together a COAP team.
VIII.
Adjourn (VanSloten, Paulsen) – 10:10am