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FOREST SERVICE HANDBOOK
PACIFIC NORTHWEST REGION (REGION 6)
PORTLAND, OREGON
FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
R6 Supplement No.: 2409.15–2013-1
Effective Date: April 2, 2013
Duration: This supplement is effective until superseded or removed.
Approved: Jeremiah C. Ingersoll
For the Regional Forester
Date Approved: 03/27/2013
Posting Instructions: (Paper copies of this supplement should be printed on blue paper).
Supplements are numbered consecutively by Handbook number and calendar year. Post by
document; remove the entire document and replace it with this supplement. Retain this
transmittal as the first page(s) of this document. The last supplement to this Handbook was R6
FSH 2409.15-2012-1 to Chapter 20, issued 3/30/2012.
New Document
R6 FSH 2409.15, 23 - 27
18 Pages
Superseded Document(s)
by Issuance Number and
Effective Date
R6 FSH 2409.15-2004-1, dated May 12,
2004
R6 FSH 2409.15-2012-1, dated March 30,
2012
R6 FSH 2409.15-2006-1, dated April 5,
2006
6 Pages
Digest:
23.2 - Adds direction for time limit for abnormal delay
27.1 - Minor wording changes
27.12 - Revises painting and branding requirements.
27.32 - Establishes direction on volume changes to tree measurement sales.
5 Pages
11 Pages
R6 SUPPLEMENT 2409.15-2013-1
EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
2409.15, 23-27
Page 2 of 18
FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
TABLE OF CONTENTS
23 – SCALING AND MEASURING (B/BT6) ................................................................... 3
23.2 - Presentation for Scaling (B6.82) ...................................................................................... 3
24 - SCALING QUALITY CONTROL PROGRAM .......................................................... 3
24.1– Scaler Training and Certification ...................................................................................... 3
24.11 - Forest Service Scaler Training and Certification Program ......................................... 3
24.11b - Check Scaler ............................................................................................................. 3
24.14 – Maintenance of Certification ..................................................................................... 3
24.2 – Check Scaling and Reporting .......................................................................................... 4
24.2a - Requirements .............................................................................................................. 4
24.2b - Standards: ................................................................................................................... 5
24.2c - Evaluation: .................................................................................................................. 5
24.23 - Check Scale Results.................................................................................................... 6
25 – SCALING AUDITS .................................................................................................. 7
25.3 – Security-Related Approval Standards for Purchaser/Mill Owned and Operated Systems
........................................................................................................................................ 7
25.32 – Weighing Services Agreement .................................................................................. 7
26 – ALTERNATE SCALING SERVICES ...................................................................... 7
26.4 – Weight Scaling ................................................................................................................. 7
27 - TIMBER AND LOG ACCOUNTABILITY ................................................................. 9
27.1 - Log Accountability Procedures ........................................................................................ 9
27.12 - Product Identification (B6.842/BT6.81) ..................................................................... 9
27.2 – Accountability on Scaled Sales (B6.84) ........................................................................ 14
27.21 – Load Accountability................................................................................................. 14
27.22 - Load Removal Receipts on Scaled Sales .................................................................. 14
27.3 – Accountability on Presale Measurement Sales .............................................................. 17
27.32 – Volume Changes ...................................................................................................... 17
R6 SUPPLEMENT 2409.15-2013-1
EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
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Page 3 of 18
FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
23 - SCALING AND MEASURING (B/BT6)
23.2 - Presentation for Scaling (B6.82)
For contracts where weight is the measurement use a time period of six months when filling out
the time period in C3.47#, Abnormal Delay. Remedies of the breach for failing to meet this time
period can include suspension of harvest activities in additional Subdivisions or Payment Units.
For Green Biomass Convertible material required to be removed in contracts,
Purchasers/Contractors should not be allowed to delay removal of this material beyond the
period of time listed in C 3.47#, Abnormal Delay.
24 - SCALING QUALITY CONTROL PROGRAM
24.1– Scaler Training and Certification
24.11 - Forest Service Scaler Training and Certification Program
When a scaler has met the qualifications of certification, form R6-FS-2400-134, “Timber
Cruiser/Log Scaler Certification Application & Record” shall be completed and submitted to the
Regional Forester for approval.
Upon approval, a “Certificate of Qualification” and a “Scaler Certification Card” will be issued
from the Regional Office for each certified scaler.
24.11b - Check Scaler
In addition to the National Level Certification requirements, Region 6 requires Forest Check
Scalers to:
13. Satisfactorily pass a written examination for each method of scale.
14. Pass two consecutive check scales, with a satisfactory rating, for each method of scale.
15. Perform one of the check scales on the trucks or in bunks, if the Forest Check Scaler’s
duties include truck scaling.
16. Maintain satisfactory annual certification requirements.
24.14 – Maintenance of Certification
4. Certification of all levels of scalers is indefinite, providing the scaler has satisfactorily
met the annually required maintenance items. If a scaler has been inactive for more than a year,
completion of these maintenance items is required, prior to resuming scaling:
R6 SUPPLEMENT 2409.15-2013-1
EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
a. Forest Service Production Scaler
1. Qualified. In addition to the National Level Certification requirements, Region 6
Scalers at this level are required to annually pass two consecutive check scales, with a
satisfactory rating, for each method of scale.
2. Advanced. In addition to the National Level Certification requirements, Region 6
Scalers at this level are required to annually pass two consecutive check scales, with a
satisfactory rating, for each method of scale.
b. Forest Check Scaler. In addition to the National Level Certification requirements,
Region 6 Scalers at this level are required to:
1. Pass one check scale annually, with a satisfactory rating, for each method of scale
and each method of load presentation for which the check scaler is certified.
2. Successfully pass an open book exam for each method of scale certified every two
years.
3. Satisfactorily perform all duties associated with check scaling.
24.2 – Check Scaling and Reporting
24.2a – Requirements
A complete check scale contains a minimum of one of the following requirements:
 A minimum of 200 pieces;
 A minimum of 8 truckloads;
 A minimum of 50 MBF or 100 CCF net volume. (A minimum of 75 MBF or
150 CCF gross volume may be substituted when the check scaler’s defect is
60% or greater.)
1. Partial loads will not be included in check scales.
2. Check scales will contain all logs in a unit or load.
3. Check scaling will be done only on National Forest logs required to be scaled under the
terms of the timber sale contract.
4. No alterations will be made to any scale or check scale data for the purpose of changing
the results of the check scale.
R6 SUPPLEMENT 2409.15-2013-1
EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
5. Logs contained in the check will not be discussed between the Forest Service Check
Scaler and TPSO/Contract Scaler while the check scale is being conducted or prior to
completing the check scale.
6. The check scaler should complete the check scale prior to reviewing the scalers scale
tickets.
7. Upon starting a check, strive to complete it within 30 days. The Check Scale Report
should not contain data older than 90 days.
8. When conducting site check scales, each location shall be checked on a continuing basis
with at least one check scale completed each 45-day period.
24.2b - Standards:
The following standards will be used to evaluate check scales:
1. Gross Scale
A variance of one (1) percent in gross volume is the satisfactory standard, unless a greater
variance is otherwise justified. An abnormal number of pieces with sloughed sap, fire
damage, broken-ends, irregular-shaped ends, or pencil bucking when truck scaling, are
examples of abnormalities that may justify a greater variance. The Forest Service Check
Scaler shall determine justification, based upon observed conditions at the time the check
scale is conducted. Justification shall be documented on the Check Scale Report.
2. Net Scale
CHECK SCALER’S
Percent of Defect
SCALER’S
Acceptable Error
0 – 10.0%
+ or – 2 percent
Greater than 10.0%
but less than 60.0%
.2 x check scaler’s percent of defect to a
maximum of 5 percent
60.0% and greater
.2 x check scaler’s percent of defect
with no maximum.
24.2c - Evaluation:
The following categories will be used in evaluating a check scale:
1. Satisfactory:
R6 SUPPLEMENT 2409.15-2013-1
EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER

Combined product volume elements of the check scale report are within the
acceptable gross variance and net acceptable error.

Log count and species identification are satisfactory to the check scaler.

Defect deduction methods and application are in accordance with the National Forest
Log Scaling Handbook, FSH 2409.11 or the National Forest Cubic Scaling
Handbook, FSH 2409.11a, as currently amended and supplemented.
2. Conditional:

The net weighted error is within the acceptable error.

One or more of the other check scale elements are not satisfactory and are not
justified by the check scaler.
3. Unsatisfactory:

Net weighted error does not meet the acceptable error and/or due to other causes,
which may include but is not limited to:
 Misapplication of the scaling rules.
 Large compensating errors in log diameters, lengths or defect.
 Differences in species identification
24.23 - Check Scale Results
It is the responsibility of the Regional Forester to approve a check scale report that summarizes
check scale results. In Region 6, use Cubic or Scribner “Weighted Check Scale Report”. These
can be found on the R6 Natural Resources, Forest Products web page:
(www.fs.fed.us/r6/nr/fp/FPWebPage/ForestProducts/ForestProducts.htm).
At the end of the calendar year, Forest Supervisors shall furnish the Regional Forester with a
summary listing the results of all check scales conducted on the Forest during the year. In
Region 6, use form R6-FS-2400-50, “Annual Check Scale/Check Cruise Summary Report”.
This report can be found on the R6 Natural Resources, Forest Products web page:
(www.fs.fed.us/r6/nr/fp/FPWebPage/ForestProducts/ForestProducts.htm).
R6 SUPPLEMENT 2409.15-2013-1
EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
25 – SCALING AUDITS
25.3 – Security-Related Approval Standards for Purchaser/Mill Owned and
Operated Systems
25.32 – Weighing Services Agreement
Approval to use an “Automated Weight Scaling System”, as defined in FSH 2409.15, 25.32, and
personnel or parties to operate the system must be approved in writing by the Contracting
Officer.
26 – ALTERNATE SCALING SERVICES
26.4 – Weight Scaling
Execute a Weighing Services Agreement with weighing facility when the weighing facility is not
covered by Yard Scaling Location Agreement. Site specific operational procedures and Forest
Service controls for accountability shall be documented in the Weighing Services Agreement.
An Alternate Scale Site Request and Agreement is used by purchaser/contractor to request
weighing facility location(s) and used by Forest Service to approve those locations.
1. Scaling Provision B6.8 defines Scaling as log rule, sampling, measuring, weighing, or
counting.
2. Scaling Services Provision B6.81 states that: “Scaling services shall be performed by
Forest Service personnel or parties under contract to Forest Service, except that weighing
services may be performed by personnel or parties approved by Forest Service.”
3. Scaling Location Provision B6.811 refers to yard and truck scale locations where Scalers
use a log rule (such as cubic or scribner) to measure individual logs for payment. The
sentence “In no instance shall Purchaser or employees of Purchaser perform Scaling
services” refers to Scalers using log rules and does not apply to 100% Weight sales.
4. Weighing Services Provision B6.814 states that “Weighing services for stumpage
purposes may be provided by either public or private owned and operated weigh facilities.”
5. Security-Related Audit Standards for Sample-Weight Scaling FSH 2409.15-25.12
through 25.32 applies only to sales sold Sample Weight and is not applicable to sales sold
100% Weight. Requirements for 100% Weight sales can be found in B6.814 Weighing
Services.
6. Weight Scaling FSH 2409.15-26.4 states that “Even though most weighing of timber is
done at purchaser-owned and operated facilities, weighing is not considered as consumer
R6 SUPPLEMENT 2409.15-2013-1
EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
scaling. It is important to separate the weighing from the operator. The operator does not do
the weighing, but only activates the system. As such, the operator is not scaling.”
7. Accountability R6 FSH 2409.15-2008-3, 61.64 outlines the use of Alternate Scaling
Agreements and Weighing Services Agreements as they pertain to 100% Weight sales.
Utilize the following personnel or parties as the Weigh Master for contracts sold 100% Weight.
1. Third Party Scaling Organizations (TPSO) that have the ability to input and process
weight data, provide Forest Service approved reports and electronically transmit volume
through the Timber Statement of Account (TSA) system.
2. Third-party individuals not associated with the timber sale purchaser or weigh facility
owner. Examples include third-party security guards, employment agencies and public
scales. This category of weigh master will not have the ability to input and process weight
data, provide Forest Service approved reports, and electronically transmit volume through the
Timber Statement of Account system requiring the Forest Service to perform Scaling
services or have the Purchaser /Contractor provide weight data to a TPSO Scaling
Organization for processing. When Forest Service provides Scaling services, pursuant to
C6.815/K-G.8.1.5, the Purchaser/Contractor shall bear the cost for Scaling services as shown
in the Alternate Scale Site Request and Approval and will be charged monthly to the
Purchaser’s Timber Sale Statement of Account.
3. Company weigh masters employed by the weigh facility owner. The weigh facility
owner may or may not be the purchaser of the timber sale being weighed. This category of
weigh master will not have the ability to input and process weight data, provide Forest
Service approved reports, and electronically transmit volume through the Timber Sale
Statement of Account System requiring the Forest Service to perform Scaling services or
have the Purchaser/Contractor provide weight data to a TPSO Scaling Organization for
processing. When Forest Service provides Scaling services, pursuant to C6.815/K-G.8.1.5,
the Purchaser/Contractor shall bear the cost for Scaling services as shown in the Alternate
Scale Site Request and Approval and will be charged monthly to the Purchaser’s Timber Sale
Statement of Account.
4. Personnel or parties to activate the weigh scales, other than those listed above, must be
approved in writing by the Contracting Officer. Approval is dependent on the weighing
services cooperator being present, providing oversight of the weighing process and following
the requirements of the Weighing Services Agreement. This category of weigh master will
not have the ability to input and process weight data, provide Forest Service approved
reports, and electronically transmit volume through the Timber Sale Statement of Account
system requiring the Forest Service to perform Scaling services or have the
Purchaser/Contractor provide weight data to a TPSO Scaling Organization for processing.
When Forest Service provides Scaling services, pursuant to C6.815/K-G.8.1.5, the
R6 SUPPLEMENT 2409.15-2013-1
EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
Purchaser/Contractor shall bear the cost for Scaling services as shown in the Alternate Scale
Site Request and Approval and will be charged monthly to the Purchaser’s Timber Sale
Statement of Account.
27 - TIMBER AND LOG ACCOUNTABILITY
27.1 - Log Accountability Procedures
The use of Product Removal Permit, R6-FS-2400-81T, will serves as evidence of authority to
transport National Forest logs on presale measurement timber sales.
The use of Product Removal Permit, R6-FS-2400-81, will serve as evidence of authority to
transport National Forest logs on scaled timber sales.
Forest Products in the Regional Office originates printing orders for Product Removal Permit
books, for scale and tree measurement contracts based upon annual requests from Forests.
Product Removal Permit books are delivered directly to the Regional Office warehouse in
Portland, Oregon from the printer.
27.12 - Product Identification (B6.842/BT6.81)
5. Alternate Timber Identification Requirements Agreement. Contracting Officers (CO)
in Region 6 are authorized to agree to alternate timber identification requirements, in writing, for
specific timber sales at the request of the Purchaser. Prior to agreement, the CO must make a
determination that the contractual requirements for product identification are not necessary for
accountability or export control. Exhibit 01 contains two sample agreements.
The agreement will comply with the following minimum requirements:
a. The agreement may be revoked at the sole discretion of the CO at any time.
b. The agreement does not apply to logs delivered to any port facility along the
Columbia River system or to any port facility along the coastal waterways of
Oregon and Washington.
c. All log truck loads, and each detachable trailer, will have a minimum of 20 logs
clearly and legibly branded on one end, regardless of the diameter of the logs.
Logs with diameters less than 10 inches are not required to be branded unless
needed to meet the 20 logs per load minimum requirement.
d. The branded end of all logs will be marked with a spot of highway-yellow paint.
Each paint spot must not be less than the equivalent of two (2) square inches in
size.
e. As an additional accountability measure, the last three digits of the Product
Removal Permit and a facsimile of the brand may be required to be legibly
painted in a color other than highway yellow on the end of a bunk log(s) near the
permit.
R6 SUPPLEMENT 2409.15-2013-1
EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
2409.15, 23-27
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FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
Take into account previous experience with Purchaser’s operations and capability when
considering requests for alternate timber identification.
Market conditions, delivery points, export trends and Purchaser’s operations must be monitored.
As changes occur, the alternate timber identification requirements must be assessed to determine
if accountability and/or export control measures continue to be effective. The decision to reduce
the branding and painting requirement from B(T)6.81 is a determination that the contract
requirements for product identification are not necessary for accountability or export control.
The way logging operations are conducted are much different than in years past and safety of our
operators should be considered in accountability controls, but at the same time Forest Service
needs to ensure timber is domestically processed.
6. Log Brands. The purchaser is required to furnish the Forest Service an actual
impression and the State Registration number of the log brand or brands proposed to be used on
a timber sale. This information shall be attached to the Scaler Information Form, R6-FS-240029, registering the brand with the Contract Scaling Organization (CSO)/Third Party Scaling
Organization (TPSO). A current record of approved State registered log brands shall be
maintained in each Forest Service office that receives brand registration information for use on
Forest Service sales.
The number of brands used on each sale should be held to the minimum needed to serve a useful
purpose to the purchaser and the Forest Service.
Normally, the brand size shall be a minimum of 2 inches in size but no larger than 2-1/2 inches.
An acceptable brand mark shall be the full brand impression on the log end(s).
An acceptable hammer brand shall not include State registered brands that are considered to be
so similar, that they can be confused with one another. These normally include brands of the
same character that contain 8 and 3, 1 and 7, and so forth.
On scaled sales, Scaler Information Form, R6-FS-2400-29, shall be used to register and cancel
log brands with the CSO/TPSO. The Scaler Information Form, R6-FS-2400-29, shall be filed in
sale folder.
An amended copy of this form shall be used to cancel a brand by completing the cancellation
portion of the form and obtaining new signatures as needed to notify CSO/TPSO of cancellation.
A brand must not be used on another contract until at least 2 months have elapsed since the last
volume was removed from the current contract and it is released in writing by the Forest Service.
R6 SUPPLEMENT 2409.15-2013-1
EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
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CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
The FSR should notify the purchaser when verification of registration or cancellation is received.
This may be done by sending a copy of the verified document. The cancellation notice releases
the brand.
R6 SUPPLEMENT 2409.15-2013-1
EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
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27.12 - Exhibit 01, Page 1 of 2
Authorization Agreement for Painting and Branding
Sample 1
Buck Creek Timber Sale, Contract Number 987986
Purchaser, Wee R Lumber Co.
By this agreement the Purchaser is hereby granted a partial waiver of standard provision B6.842/BT6.81
wherein the branding and painting requirements are replaced with the following alternate measures:
A. Before the truck leaves the landing:
1. Clearly and legibly brand one end of all logs with a scaling diameter inside bark of over 10 inches.
2. All loads, regardless of the diameter of the logs, will have a minimum of 20 logs clearly and
legibly branded on one end.
3. One end of all branded logs to be given Domestic Processing will be marked with a 2 square inch,
or equivalent, of highway yellow paint (reference B6.842/BT6.81).
4. The last three digits of the Product Removal Permit and a facsimile of the brand must be legibly
painted in a color other than highway yellow, on the end of a bunk log(s) near the permit.
B. Conditions - It is understood and agreed that this waiver does not apply to logs that are delivered to
any port facility along the Columbia River system or to any port facility along the coastal waterways of
Oregon and Washington prior to Domestic Primary Manufacture (36 CFR 223.160).
C. Purchaser will stop trucks for accountability monitoring at agreed to locations, when notified by the
Forest Service.
D. All other requirements in contract provision B6.842/BT6.81 – Product Identification will remain in
affect.
This authorization agreement, waiver, will remain in effect until cancelled by the Contracting Officer.
This waiver supersedes all prior painting and branding waivers or agreements for this timber sale.
Purchaser
Date
Contracting Officer
Date
R6 SUPPLEMENT 2409.15-2013-1
EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
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27.12 - Exhibit 01, Page 2 of 2
Authorization Agreement for Painting and Branding
Sample 2
Wee R Lumber Co.
Attn: Wee R
PO Box 1
Highland, OR 97555
Dear Mr. R,
RE: Buck Creek Timber Sale, Contract Number 987986
Your request to waive painting and branding for logs delivered to the Wee R Lumber mill yard
in Highland is hereby granted. The majority of the timber on this sale is of small diameter and of
species not currently nor has been exported in the past 5 years. The waiver is granted with the
following alternate conditions:
1. Single end paint and brand a minimum of 20 logs per load.
2. Brands and paint shall be on the same end of the log.
3. If mule trains are used, each bunked load stands on its own and these guidelines will
apply to each unit. If a flatbed stake trailer is used, each bundle will be treated as a
separate unit.
This agreement can be terminated at no cost to the government for any changes in policy or
infractions, such as logs being shipped from your facility to areas requiring double end branding
and painting, or delivery of logs to another facility, without prior written agreement. If products
are transported to another location, this agreement may be subject to immediate cancellation.
Sincerely,
BILL E. BARE
Contracting Officer
R6 SUPPLEMENT 2409.15-2013-1
EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
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CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
27.2 – Accountability on Scaled Sales (B6.84)
27.21 – Load Accountability
Contracting Officer shall ensure that requirements for truck checks stated in the Pacific
Northwest Region Timber Product Accountability Action Plan are met. Each truck check shall
be documented on the Log Branding & Painting Inspection Report, R6-FS-2400-82, which shall
be filed in the timber sale folder.
Forest Supervisor’s may establish specific controls to govern log accountability, painting and
branding where sale conditions warrant special consideration.
If accountability zones are established, the zone boundaries should be limited to areas of normal
log movement that can be monitored by forest personnel responsible for log accountability. If
the ability to provide remote check scaling or monitoring of haul routes requires Forest Service
to go out of the established scaling zone, or the rate of haul is minimal, or travel distance cannot
be met within same day, the Purchaser will enter into a co-op agreement with the Forest Service
to deposit funds for administration of this work. This can be accomplished in the Alternate
Scaling Site Request and Agreement.
27.22 - Load Removal Receipts on Scaled Sales
3. Accountability. Product Removal Permit books, R6-FS-2400-81, are accountable
forms and, as such, must be placed under proper security. Additionally, any transferring or
issuing of books shall be documented, so as to show a chain of custody through to final
consumption or proper destruction. See FSM 6414.1.
Issuance of permit books to the purchaser shall be documented in the control register, and on a
Load Permit Summary, R6-FS-2400-83.
a. The following procedures apply to storage and transfer of these books.
(1) Regional Forester. A control register shall be maintained by the use of the AD-107
documenting books received and shipped.
Permit books shall be distributed by Timber Management to the Forests on AD-107.
Book numbers shall be recorded on the AD-107. A copy of the completed and
receipted AD-107 must be furnished to Administrative Services, in addition to the file
copy in Timber Management.
(2) Forest Supervisor. The Supervisor's Office shall maintain a control register of books
received from the Regional Office and transferred to the District Ranger.
R6 SUPPLEMENT 2409.15-2013-1
EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
Verification of book numbers received from the Regional Forester shall be
documented on AD-107, and book numbers shall be posted to the control register.
Product Removal Permit book numbers shall be recorded on the AD-107 used to
transfer books to the District Ranger.
All shelf stock shall be kept in locked cabinets accessible only to individuals
authorized to issue Product Removal Permit books. These individuals shall be
designated in writing, by the appropriate level Line Officer.
The inventory of permit books at each level, including the District Ranger's Office,
shall be audited annually, or when there is a change in the individuals authorized to
issue Product Removal Permit books, and documented in the file. This audit will be
performed by someone other than individuals authorized to issue Product Removal
Permit books.
(3) District Ranger shall make verification of book numbers received from the Forest
Supervisor and shall document on AD-107, and book numbers shall be posted to the
control register specified in the parent text.
b. Signed receipts shall be obtained from timber purchasers for all Product Removal
Permits issued to them. Individuals authorized to sign for these books shall be identified
in writing by the purchaser for each timber sale contract. The designated individual(s)
shall sign in the place shown as issued to (signature) on the Load Permit Summary, R6FS-2400-83 or on the appropriate receipt attached to the back cover of the Product
Removal Permit to acknowledge receipt of the book.
Product Removal Permit books are issued with the sale name included on each scaler and load
permit, therefore partially used books cannot be reissued to another sale.
5. Accounting for Lost Load Receipts.
c. In the day-to-day process of accounting for issued Product Removal Permits, a
properly completed Load Permit Summary, R6-FS-2400-83, shall be considered
adequate documentation to show disposition, and destruction of individual permits.
The Load Permit Summary, R6-FS-2400-83, shall document this information for both
totally consumed permit books as well as those that are only partially consumed.
d. There are three circumstances when it is required that a Report of Unserviceable,
Lost, or Damaged Property, AD-112, be completed.
(1) When unissued Product Removal Permits are purposely destroyed. This would
generally involve the destruction of unusable or obsolete books.
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EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
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(2) When issued Product Removal Permits are returned unused.
(3) When there is a loss of an unissued book or books. This could be due to a fire, theft,
or other such event.
e. Lost or Unaccounted Product Removal Permit Book. In the event of a lost or
unaccounted Product Removal Permit book, an AD-112 should be completed.
Notification should be sent to all Districts, neighboring forests, Law Enforcement and
Regional Office Natural Resources personnel.
f. Load Accountability Audit. The District Ranger is responsible for the accounting of
loads hauled from the sale area. The following actions will be taken:
(1) As Loads are Removed. The date scaled shall be posted opposite the receipt number
of the Load Permit Summary, R6-FS-2400-83, documenting the accountability of
each load. The scaler's receipt attached to the scale ticket must be removed and
destroyed by tearing in at least three pieces, burning, or shredding, after the load
number is verified and the load accounted for.
With sample scaling, an "S" or the log count should be used to document load
accountability of scaled loads and use a check mark for nonscaled loads. When the
frequency card is returned, a slash can be made across the "S", or other notation used
on Load Receipt Summary as evidence that each proper load is sampled. A copy of
the used frequency cards should be retained to complete the audit trail.
Completed Load Receipt Summaries shall be filed in the sale folder. Active Load
Receipt Summary cards may be filed separately in a card file.
(2) When Book is Returned. When a Purchaser's designated representative returns a
book, the receipt should be made out to the purchaser, but given to the representative,
unless requested that it be mailed directly to the purchaser.
When all Product Removal Permits have been used and accounted for, fill out the
Forest Service Copy receipt stub and indicate in the Remarks column that the book
was returned and destroyed or so indicate on the Load Receipt Summary.
Product Removal Permit books should be returned to Forest Service during seasonal
shutdown or sale inactivity and reissued later to the same sale. Indicate the book
status on the Load Permit Summary and the control register under remarks.
When partially used books are returned prior to sale closure, and used permits are
accounted for, so indicate on the Load Permit Summary, R6-FS-2400-83. If the
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EFFECTIVE DATE: April 2, 2013
DURATION: This supplement is effective until superseded or removed.
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remaining book is to be destroyed, so indicate on the Load Permit Summary, R6-FS2400-83. The Load Permit Summary, R6-FS-2400-83, shall be signed by the
individual authorized to issue Product Removal Permit books and a second party.
27.3 – Accountability on Presale Measurement Sales
Product Removal Permit books, R6-FS-2400-81T, are accountable forms and, as such, must be
placed under proper security. Follow the same accountability procedures for load removal
permits on scaled sales (sec 27.22, 3).
Contracting Officers shall ensure that requirements for truck checks outlined in the Pacific
Northwest Region Timber Product Accountability Action Plan are met. Each truck check shall
be documented on the Log Branding & Painting Inspection Report, R6-FS-2400-82, which shall
be filed in the timber sale folder.
27.32 – Volume Changes
6. The Sale Administration team must ensure that all volume changes on Tree Measurement
contracts are properly documented.
Pursuant to Contract Provisions CT6.8, GT.8 – Measuring, the Purchaser/Contractor shall agree
to how volume for added or deleted timber will be calculated.
This agreement shall be made at the pre-work conference meeting or if no pre-work conference
meeting is held, then prior to cutting and removal of Included Timber. This agreement shall
include local volume tables derived from the actual cruise information for that contract. Other
options to consider are trees being included that are larger diameter than cruised for the original
contract.
Payment Units will be released upon written request from Purchaser/Contractor using form FS2400-18 by the Forest Service Representative.
Add-on timber will be designated with Green Forest Service tracer paint and documented on the
Timber Sale Inspection Report (R6-FS-2400-131), with appropriate provision for Included
Timber.
The Timber Sale Inspection Report for add-on timber shall contain the following information:
a. Payment unit number and cutting unit number if not the same.
b. The reason volume is being included for example landings, skid trails, temporary
roads, and so forth.
c. The number of trees separated out by species and diameters.
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DURATION: This supplement is effective until superseded or removed.
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d. Batch number of the Green Forest Service Tracer paint used to designate the timber.
e. Signature by the Sale Administrator and the person who has the delegated authority to
include timber from the Purchaser/Contractor.
The total number of trees added or deleted will be entered into the Regional Add-on/Delete
Volume Spreadsheet and a total volume will be calculated by species and then combined to
represent contract species per A/AT 2. This volume will be entered on form FS 2400-66a, with
copies of the corresponding Timber Sale Inspection Report and the add-on spreadsheet attached.
There will be a new line entered for each Timber Sale Inspection Report documented that month
on the volume added or deleted section.
Check Synopsis on a monthly basis to insure that the additional volume has been correctly
inputted and initial the Synopsis when the review is completed.
7. An audit shall be conducted on volume added or deleted to tree measurement sales. The
audit will include verification of valid volume tables, proper measurement procedures and
documentation for addition or deletion of volume. This audit shall be conducted on a quarterly
basis and shall be documented on a Timber Sale Inspection Report for each contract audited.