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6230
Page 1 of 2
FOREST SERVICE MANUAL
ALBUQUERQUE, NEW MEXICO
FSM 6200 – OFFICE MANAGMENT
CHAPTER 6230 – RECORDS CREATION, MAINTENANCE, AND DISPOSITION
Supplement No.: 6200-2001-1
Effective Date: April 30, 2001
Duration: Effective until superseded or removed
Approved: DALE J. FABIAN
Deputy Regional Forester
Date Approved: 04/18/2001
Posting Instructions: Supplements are numbered consecutively by Title and calendar
year. Post by document name. Remove entire document and replace with this supplement.
Retain this transmittal as the first page of this document.
New Document(s):
6230
2 Pages
Superseded Document(s):
6230
1 Page
(Last supplement was 6200-2000-4
to Zero Code .)
Digest:
6230.43
6230.43
6230.5
Changes staff names of Information Systems and Technology to
Information Resources Management; and Procurement and Property to
Acquisition Management.
Adds responsibilities for the Regional and Forest Records Officers.
Adds definitions of Intellectual Capital and Knowledge Management.
R3 SUPPLEMENT 6200-2001-1
EFFECTIVE DATE: 04/30/2001
DURATION: Effective until superseded or removed
6230
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FSM 6200 – Office Management
Chapter 6230 – Records Creation, Maintenance, and Disposition
6230.43 – Regional Foresters, Station Directors, and Area Director.
The Deputy Regional Forester of Operations assigns records program to the Director of
Information Resources Management, who delegates program management to the Regional
Records Officer. The Director of Acquisition Management is responsible for ensuring that a
secure place is provided for the physical privacy of stored records in the Region.
The Regional Records Officer is responsible for records management duties per FSM 6230, FSM
6270, and FSH 6209.11, FSH 6209.13. Responsibility also includes records management duties
in emerging information technology, such as databases and other repositories of intellectual
capital. Staffs are responsible for timely disposition of their records.
1. Forest Supervisors. Forest Supervisors are responsible for management of forest
records and correspondence programs, and must delegate appropriate responsibilities to
Forest Records Officers. Forest Records Officers are responsible for:
a. Forest management of records programs, including records creation, maintenance and
disposition (FSM 6230, 6270, FSH 6209.11).
b. Training forest personnel annually in the latest records programs developments.
c. Coordinating records tasks with Forest FOIA/PA Officers (FSM 6270, FSH 6209.13).
6230.5 – DEFINITIONS.
Intellectual Capital.
Intellectual capital is comprised of intangible assets including employee knowledge and
education, research, and application of historical facts. Intellectual capital products are derived
from: research publications, the Directive System, FOIA/PA programs, records programs,
Office of Federal Register program, staff and public files, webpages, videos, photos, art work,
databases, e-mail, and new product types and formats that emerge from information technology
regardless of physical form or characteristics.
Knowledge Management.
Knowledge management involves the business value of information and the processes for
making information available and useful for decision-makers. Knowledge management is
collaboration powered by technology. Collaboration involves sharing knowledge, and
technology provides the means to add value to knowledge management. The knowledge process
is different in every organization, shaped by its core competencies and business goals. There are
many types of knowledge – such as – explicit, tacit, cultural – and each plays a distinct role in
every organization’s management of knowledge.