6160
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FOREST SERVICE MANUAL
NORTHERN REGION (REGION 1)
MISSOULA, MT
FSM 6100 – PERSONNEL MANAGEMENT
CHAPTER 6160 – ATTENDANCE AND LEAVE
Supplement No.: 6100-2003-1
Effective Date: March 21, 2003
Duration: This supplement is effective until superseded or removed.
Approved: KATHLEEN A. MCALLISTER FOR
BRADLEY E. POWELL
Regional Forester
Date Approved: 03/12/2003
Posting Instructions: Supplements are numbered consecutively by title and calendar year.
Post by document; remove the entire document and replace it with this supplement. Retain this
transmittal as the first page(s) of this document. The last supplement to this title was 6100-91-1
to chapter 70.
New Document
6100-2002-2
6 Pages
Superseded Document(s) by
Issuance Number and
Effective Date
R1 Supp 321 (03/01/90)
1 Page
Digest:
6160.4 – This is a technical supplement that converts the format and style of the Region 1
supplement to this Forest Service Manual (FSM) chapter to the new FSM template using the
agency’s current corporate word processing software. Some minor typographical errors have
been corrected.
6161 – Establishes R-1 direction on children and infants in the workplace.
R1 SUPPLEMENT 6100-2003-1
EFFECTIVE DATE: 3/21/2003
DURATION: This supplement is effective until superseded or removed.
6160
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FSM 6100 – PERSONNEL MANAGEMENT
CHAPTER 6160 – ATTENDANCE AND LEAVE
6160.4 - Responsibility
6160.41 - Regional Foresters, Station Directors, and Area Director
1. Regional Office. The Regional Forester will determine the Alternate Work Schedules
available to Regional Office employees.
2. National Forests. Forest Supervisors will determine the Alternate Work Schedules
available to their respective employees.
6161 - ADMINISTERING WORK SCHEDULES.
1. Children In The Workplace. Children of employees are allowed in office or other
workplace on an infrequent or temporary basis provided:
a. It does not interfere with Forest Service business.
b. The child's safety, health, and security is assured.
The following alternatives are also available when consistent with job assignments and
performance requirements:
a. Flexible work schedules used to the maximum extent possible.
b. Part-time tours and job sharing.
c. Work-at-home. Conditions, including tour of duty and proposed duration, must be
in writing and agreed to by the supervisor and Staff Director or Forest Supervisor.
Older children may be in the workplace in emergencies such as cancellation of regular child care
or school, until other arrangements can be made.
2. Infants in the Workplace. Employee must submit a written request for authorization
to bring an infant to work. Exhibit 01 is a sample request to be completed by the employee with
supervisor input.
The request should include proposed conditions and must be submitted to first-line supervisor for
review and concurrence. Regional Office Staff Director or Forest Supervisor must approve the
request. Authority to approve requests may be delegated to District Rangers. All employees
must be given equal consideration.
Approving official must return approved authorization or written denial with specific reasons for
denying to employee within ten workdays after submission.
R1 SUPPLEMENT 6100-2003-1
EFFECTIVE DATE: 3/21/2003
DURATION: This supplement is effective until superseded or removed.
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FSM 6100 – PERSONNEL MANAGEMENT
CHAPTER 6160 – ATTENDANCE AND LEAVE
Employee and supervisor should review authorization 2 weeks after beginning date of
authorization and twice more during course of agreement. Co-workers impacted by the infant
being in workplace should also have an opportunity to comment. Authorization may be
terminated if problems cannot be resolved. Approving official must terminate authorization.
Employee may appeal to the next higher level. Give employee a minimum 1-week notice of the
termination unless the problem is so severe that immediate action is necessary.
Send a copy of each authorization approved in the RO to Human Rights and Services Staff.
Forests should maintain a central authorization file.
Minimum requirements for request are:
a. Duration of Authorization.
b. Description of Physical Setting. Where the child will be cared for; location for
nursing, when applicable; what equipment will be brought into the workplace for the child by the
employee; what arrangements will be made or special equipment furnished by the Forest Service
(IBM hookup, phone or desk arrangements, and so forth).
c. Safety. Complete an analysis of the employee's job, work area, and equipment using
Job Hazard Analysis Form FS-6700-7, and take action to eliminate identified hazards. The
analysis must consider air quality, toxins in the area, emergency evacuation plans, disposal of
human waste, and so forth. The employee's unit must purchase a container for diapers that meets
requirements for disposal of human waste.
d. Doctor's statement. A statement from the child's doctor identifying any special needs
and how they must be accommodated, or that no special needs exist.
e. Nonassumption of Liability Clause. The Forest Service does not assume liability for
accidental injury of children in the workplace. The employee must take full and complete
responsibility for the health, safety, and security of the child. Employee waives all claims to
Forest Service liability. Employee is fully responsible for damage and destruction to Forest
Service property from a child at the worksite.
f. Disruption. Describe plans for minimizing disruption of co-workers. Employee must
take action to avoid disturbing other employees in work area (such as closing office door,
temporarily moving to another work space, or leaving workplace). Employee must use
appropriate leave or credit time if it becomes necessary for the employee to leave the workplace
before completing scheduled tour of duty. Discourage other employees from visiting the infant
during work hours in order to minimize disruptions to the parent as well as to nearby co-workers.
g. Recording Time. Employee and supervisor are accountable for accuracy of time and
attendance reporting. Employee must exclude from time reported as work any time over 5
minutes spent attending to child.
R1 SUPPLEMENT 6100-2003-1
EFFECTIVE DATE: 3/21/2003
DURATION: This supplement is effective until superseded or removed.
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FSM 6100 – PERSONNEL MANAGEMENT
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h. Transportation. Employee must use personal vehicle when required for official duties
if transporting child and be reimbursed at the allowable rate. Supervisor must preapprove each
trip. (FSH 6509.33, ch. 301, reg. 301-2.(3) Use of Gov Vehicles.)
i. Additional Concerns, if applicable.
j. Termination Clause.
R1 SUPPLEMENT 6100-2003-1
EFFECTIVE DATE: 3/21/2003
DURATION: This supplement is effective until superseded or removed.
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FSM 6100 – PERSONNEL MANAGEMENT
CHAPTER 6160 – ATTENDANCE AND LEAVE
6161 - Exhibit 01
Infant in the Workplace Authorization Request
This is a request to bring
(name of child) to work at
(location).
The purpose of this request is to establish conditions that will create an environment that allows
an infant to be with a parent, facilitates the parent's accomplishment of performance elements
and minimizes disruption of the work place. All co-workers will be informed of this
authorization and asked to convey any concerns that may arise to
(immediate
supervisor). In case of office disruption or co-worker conflict due to childcare activities, other
arrangements may be necessary, as agreed to by all parties.
1. Duration of Authorization
This authorization remains in effect for the period ________________ through _____________.
This authorization will be reviewed after the first 2 weeks and at least twice thereafter.
Employee is responsible for having alternate day care in place when the authorization ends.
2. Description of Physical Setting/Location of Care
3. Safety
4. Nonassumption of Liability
5. Office Disruptions or Coworker Conflicts
6. Recording of Time While Engaged in Child Care Activities
7. Transportation
8. Additional Items of Concern
9. Termination Clause
Employee has the right to terminate this arrangement at any time. Management has the right to
terminate the authorization if employee performance becomes unacceptable or if personnel
R1 SUPPLEMENT 6100-2003-1
EFFECTIVE DATE: 3/21/2003
DURATION: This supplement is effective until superseded or removed.
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FSM 6100 – PERSONNEL MANAGEMENT
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managemental needs are not being met (for example, complaints and/or disruptions to coworkers). Employee will be given a minimum of 1-week notice if management terminates this
authorization unless the problem is so severe that immediate action must be taken. The decision
to terminate will be made by the approving Director or Line Officer, with appeal rights to the
next higher organizational level.
_______________________________________
Requesting Employee
___________________________
Date
Request Approved ______________
Request Denied ________________ (see attached reasons)
_______________________________________
Supervisor
___________________________
Date
_______________________________________
Director or Line Officer
___________________________
Date