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FOREST SERVICE MANUAL
SANTA FE NATIONAL FOREST
SANTA FE, NEW MEXICO
FSM 2400 TIMBER MANAGEMENT
CHAPTER 90
Supplement No.: 14
Effective Date: September 1974
Duration: This supplement is effective until superseded or removed.
Date Approved: 09/1974
Approved:
FOREST SUPERVISOR
Posting Instructions: Supplements are numbered consecutively by title and calendar year.
Post by document; remove the entire document and replace it with this supplement. Retain this
transmittal as the first page(s) of this document. The last supplement to this title was 13 to FSM
2400.
New Document
Superseded Document(s)
(Supplement Number and
Effective Date)
2493.2 – 2493.5
3 Pages
0 Pages
Digest: In order by code, summarize the main additions, revisions, or removal of direction
incorporated in this supplement.
SO SUPPLEMENT
EFFECTIVE DATE: September 1974
DURATION: This supplement is effective until superseded or removed.
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FSM 2400 TIMBER MANAGEMENT
CHAPTER 90
2493.2 – Timber Sale Accounting System
All monthly Timber Sale Statements of Account shall be sent to purchasers by the sixth working
day of each month (Ref. R-3 Supplement No. 106, 2493.2—2). On the Santa Fe, the cut-off date
for reporting timber cut will be the end of the last day of each month.
To accomplish this deadline on sales with Purchaser Road Credits, the following instructions will
be followed:
1. Any adjustments made on the estimated costs by construction phases for specified roads
will be entered in a Revised Table of “Estimated Costs of Specified Roads” of the
Contract, as instructed in Division B of the Contract and FSM 2453.52c. These revised
tables will be prepared in rough draft by Engineering as soon as revisions are made and
delivered to Resource for final typing, following up on approval and distribution. If there
is a change in an item requiring agreement by the Purchaser, completed (signed by
purchaser) Form 7700-42, “Specified Road Construction Agreement and/or Notice” will
also be submitted. Ref, Division B of the Contract and FSM 2453.52c for items that need
purchaser’s approval. No deviation from the contract will be made until a revised Table
of Estimated Costs of Specified Roads has been completed and sent purchaser.
2. Form 2400-21 will be used for Purchaser Credit Computation Ref. B5.3 of Division B of
Contract and FSM 2453.53 and FSM 2493.2—3. Cut-off date for any Purchaser Credit
allowed the purchaser during a month will be the 15th. Engineering will have between
the 15th to the 25th of the month to submit this information to the Ranger. The
information given by Engineering to the Ranger will be that required on Line 6, all
columns of Form 2400-214.
The Ranger will have from the 25th until the end of the month for completing and
approving this form, which will be submitted with the Timber Statement of Accounts to
the Resource Section in the Supervisor’s Office in time for auditing and submitting to the
purchaser within the time allowed.
SO SUPPLEMENT
EFFECTIVE DATE: September 1974
DURATION: This supplement is effective until superseded or removed.
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FSM 2400 TIMBER MANAGEMENT
CHAPTER 90
2493.4- Automated Timber Sales Statement of Account.
Scaling records and monthly timber sale transaction data must be processed on a timely basis in
order to process timely billing to purchasers. The only requirements relative to final, month end
quarter. Therefore, reported volume scaled for the first month of volume reported may be that
scaled from the 25th. Month No.2 volume reported may be that scaled from the 26th of month
No.1 through the 25th of month No. 2. Month No.3 must include volume scaled through the last
day of the month, therefore will include the 26th of month No. 2 through the last day of month
No.3.
Thus the following schedule will be followed:
1. Scale books will be totaled and audited as they are received from the mill; then forwarded
to S.O. Resource Section (reference FSM 2443.61a Supplement No. 230 dated 2/83 for
checking of scale records). After S.O. audit, Resource will return books to the District
within two days.
2. At the end of reporting period, Districts will prepare scale summaries (R3-2400-57),
complete TSA cards and transmit to arrive in the S.O. no later than the 1st day of the
following month for months 1 and 2 and by the 6th day of the following month for the 3rd
month.
3. Resource will audit summaries and TSA cards for accuracy and will enter data in the
computer no later than the 8th day of the month.
4. Computer Systems will then furnish Resource with a preliminary run. Resource will
immediately make necessary changes and/or corrections (this process could take a few
days) and request month end closure by no later than the 13th day of the month.
5. Immediately Statements and Bills for Collection will be sent to purchasers and District’s.
Billings are due within 15 day from billing date, and must be received by the last day of
the current month.
Small Sale (FS 2400-4/R3-2400-44) – Permit cards are due in Resource as often as Bills for
Collection are submitted to B&F. Sales can be consolidated in one card as long as convertible
products are not reported with non-convertible products. On all permit cards submitted during
current month, regardless of termination date shown on 2400-4 or 2400-44, the end of the current
month will be reported on the card. For example, a fuelwood permit issued July 10, 1985 has a
termination date of August 10, 1985; for TSA reporting purposes, the computer card will show a
termination date of 7/31/85.
SO SUPPLEMENT
EFFECTIVE DATE: September 1974
DURATION: This supplement is effective until superseded or removed.
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FSM 2400 TIMBER MANAGEMENT
CHAPTER 90
Ranger Sales (FS-2400-31)
Districts are responsible for completing basic TSA cards on all Ranger sales. They are
responsible for keeping up with sale activity and submitting appropriate recurring cards to
Resource for data processing (reference is found in Draft FSH 6509.17 Automated Timber Sale
Accounting Handbook).