6509.33, 301
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FOREST SERVICE HANDBOOK
EASTERN REGION (R9)
MILWAUKEE, WI
FSH 6509.33 – AGRICULTURE TRAVEL REGULATIONS
CHAPTER 301 – TRAVEL ALLOWANCES
Supplement No.: 6509.33-2001-1
Effective Date: June 1, 2001
Duration: Effective until superseded or removed
Approved: M. RUTH VOLTZ
Deputy Regional Forester
Date Approved: 06/01/2001
Posting Instructions: Supplements are numbered consecutively by Handbook number and
calendar year. Post by document name. Remove entire document and replace with this
supplement. Retain this transmittal as the first page of this document.
New Document(s):
6509.33-2001-1
4 Pages
Superseded Document(s):
6509.33-93-1
2 Pages
(Last supplement was 6509.33-93-1,
to Chapter 301.)
Digest: Insert digest information here
301-1.102
Reissues the entire supplement using the MSWord templates without any
change in direction.
R9 RO SUPPLEMENT
EFFECTIVE DATE: 06/01/2001
DURATION: Effective until superseded or removed
6509.33, 301
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FSH 6509.33 – AGRICULTURE TRAVEL REGULATIONS
CHAPTER 301 – TRAVEL ALLOWANCES
PART 301 A --APPLICABILITY AND GENERAL RULES
Subpart A--Authority, Applicability, and General Rules
301-1.1 Authority
g. Redelegation to Regional Foresters, Station Directors, Area Director and Director
Forest Products Laboratory.
(2) Redelegations to Regional Forester, Station Director and Area Director.
Director, Fiscal Management or Acting, and Accounting Operations Leader or
Acting, are delegated the authorities assigned to the Regional Forester and fiscal
officers.
h. Delegations to Forest Supervisors
(3) Specific delegations
Forest Supervisor, Superior National Forest, and Forest Supervisor, Hiawatha
National Forest, are delegated authority to authorize travel of subordinates into
Canada on across-the-border work trips when their subordinates' duties are
sufficiently close to the border and where short day trips across such border are
necessary to the proper performance of their regularly assigned duties. An AD202, Individual Trip Travel Authorization, is required for the trips.
301-1.3 - General Rules
n. Travel and other expenses of volunteers in the National Forests. Volunteers will
receive no salary from the Forest Service. Incidental expenses may be provided for
such items as transportation, uniforms, costumes, lodging and subsistence. Cost of
non-monetary awards also may be covered.
Forests may authorize incidental expenses either on an actual expense method or on a flat daily
rate method. Forests may simultaneously have some volunteers working on an actual expense
method and others on a flat daily rate method.
Incidental expense rates listed in 1-1.3n(5) are the maximum expenses that may be authorized
volunteers, whether they are on actual method or flat daily rate method.
Incidental expense rates listed in 1-1.3n(5) are the maximum expenses that may be authorized
volunteers, whether they are on actual method or flat daily rate method. They must not be
authorized in a blanket authorization to all volunteers. The agreement for each volunteer must be
R9 RO SUPPLEMENT
EFFECTIVE DATE: 08/04/93
DURATION: Effective until superseded or removed
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FSH 6509.33 – AGRICULTURE TRAVEL REGULATIONS
CHAPTER 301 – TRAVEL ALLOWANCES
tailored to the individual and to the job being accomplished. Each agreement must be fair. Use
good judgment in authorizing incidental expenses. Incidental expenses incurred prior to an
authorization or in excess of those authorized, will not be reimbursed. Where limited incidental
expenses are authorized and it is later learned that additional expense should be authorized, the
old agreement may be terminated and a new agreement established.
A volunteer who will be in travel status must be specifically authorized by an AD-202 Individual
Trip Travel Authorization. Quarterly Limited Open Travel Authorizations cannot be used.
Reimbursement will be in accordance with rates prescribed in the Agricultural Travel
Regulations for regular employees. Reimbursement will be claimed on form AD-616, Travel
Voucher, and processed through NFC for payment. Normal Budget Object classes in the 2100
series will be used.
A volunteer not in travel status will be reimbursed for incidental expenses at the allowances
authorized in the volunteer's agreement. Reimbursement will be claimed on form SF-1164,
Claim for Reimbursement for Expenditures on Official Business, (FSH 6509.33 1-1.3n (7),
SUPP 1). BO Class 2100 will be used for local transportation and BO Class 2570 will be used
for all other incidental expenses paid for on form SF-1164.
Camping sites for volunteer's trailer or camper in a National Forest are to be provided without
cost. Government owned trailers or quarters for volunteers are to be provided without cost.
Where trailer or quarters are provided, either by the volunteer or Government, utilities, such as
electricity, water, heat, and cooking fuel may be furnished to volunteers without cost. Meals at
Government operated mess may be provided to volunteers without cost. Groceries to prepare
meals at duty site, such as a trailer or campsite, will be reimbursed at cost not to exceed amount
listed in 1-1.3n(5). Grocery receipts are required. Miscellaneous expenses cover such items as
laundry, cleaning, pressing of clothes, tips, etc.
q. Group travel of non-Government persons
In addition to the six items required in the justification statement, also report the total cost to the
Government, i.e., per diem, transportation, etc.
Subpart B - Official Government Business Travel
301-1.102. Guidelines for issuing travel authorization. Travelers are to carry an AD202, Travel Authorization while in official travel status. These are official travel orders.
a. Types and use of travel authorizations
(2) Limited open authorization. When employees travel frequently to the
Regional Office or other Region 9 forests, the forest should issue quarterly limited
open travel authorizations listing the itinerary as "travel within and adjacent to
Region 9". This will eliminate the need for individual trip authorizations for
internal meeting (purpose code 2) within Region 9, except when a special actual
R9 RO SUPPLEMENT
EFFECTIVE DATE: 08/04/93
DURATION: Effective until superseded or removed
6509.33, 301
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FSH 6509.33 – AGRICULTURE TRAVEL REGULATIONS
CHAPTER 301 – TRAVEL ALLOWANCES
subsistence rate is required (i.e., Lake Geneva, WI). Forests shall issue individual
trip for persons not on quarterly limited open authorizations going to internal
meetings when the rate is standard per diem or actual subsistence.
(3) Trip-by-trip authorization
(a) Responsibility for issuing AD-202, Travel Authorizations. All employees
traveling on temporary duty must have proper approval prior to issuing an AD202, Travel Authorization. When employees are approved to attend a meeting,
training and other temporary duty requiring an individual trip travel authorization,
the employee's unit is responsible for issuing the AD-202, Travel Authorization.
(b) Other approval requirements. The following information must be provided to
travelers using a common carrier ticket by either a notice attached to the ticket or
a statement on the travel authorization.
NOTICE TO TRAVELER: Travelers are liable for the value of tickets issued until all ticket
coupons have been used for official travel or are properly accounted for. Send refunds for the
exchange, downgrade, or return of partially used tickets purchased on a Government
Transportation Request (GTR), to the National Finance Center (NFC). Furnish this address to
the carrier when a GTR refund is due while in travel status:
USDA - NFC
P.O. Box 60,000
New Orleans, LA 70160
Credit refunds from employee Government Travel Card purchased tickets to the account on
which purchased.