6409.31, 104G-50.1
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FOREST SERVICE HANDBOOK
PACIFIC NORTHWEST REGION (REGION 6)
PORTLAND, OREGON
FSH 6409.31 – FEDERAL PROPERTY MANAGEMENT REGULATIONS
PART 104-50 – PROPERTY MANAGEMENT
SUBPART 104G-50.1 – AUTHORITIES AND RESPONSIBILITIES
R6 Supplement No.: 6409.31-2009-5.
Effective Date: July 6, 2009.
Duration: This supplement is effective until superseded or removed.
Approved: J. Lenise Lago
for the Regional Forester
Date Approved: 06/21/2009
Posting Instructions: Supplements are numbered consecutively by Handbook number and
calendar year. Post by document; remove the entire document and replace it with this
supplement. Retain this transmittal as the first page(s) of this document. The last supplement to
this Handbook was R6 FSH 6409.31-2009-4, dated April 2009.
New Document
Superseded Document(s)
by Issuance Number and
Effective Date
R6 FSH Supplement 6409.31-2009-5,
104G-50.105.
R6 FSH Supplement 22, 5/82, 104G-50.104
R6 FSH Supplement 23, 4/83, 104G50.106--1 thru 104G-50.106--2
R6 FSH Supplement 19, 8/78, 104G-51.213
3 Pages
1 Page
2 Pages
1 page
Digest:
104G-50.104
104G-50.105
104G-50.108
104G-51.213
Remove direction from 104G-50.104; moves into 104G-50.105 to match parent
text
Updates PMO responsibility for determining apparent negligence
Adds process for determinations of apparent negligence
Removes obsolete direction from 104G-51.213; moves into 104G-50.108 that is
updated
R6/PNW SUPPLEMENT FSH-6409.31-2009-5
EFFECTIVE DATE: July 6, 2009
DURATION: This supplement is effective until superseded or removed.
6409.31, 104G-50.1
Page 2 of 4
FSH 6409.31 – FEDERAL PROPERTY MANAGEMENT REGULATIONS
PART 104-50 – PROPERTY MANAGEMENT
SUBPART 104G-50.1 – AUTHORITIES AND RESPONSIBILITIES
Table of Contents
104G-50.105 – AGENCY PERSONAL PROPERTY MANAGEMENT OFFICER ........... 3
104G-50.108 – PMO ACTIONS ON LOST, STOLEN, DAMAGED, OR DESTROYED
PROPERTY .......................................................................................................... 4
R6/PNW SUPPLEMENT FSH-6409.31-2009-5
EFFECTIVE DATE: July 6, 2009
DURATION: This supplement is effective until superseded or removed.
6409.31, 104G-50.1
Page 3 of 4
FSH 6409.31 – FEDERAL PROPERTY MANAGEMENT REGULATIONS
PART 104-50 – PROPERTY MANAGEMENT
SUBPART 104G-50.1 – AUTHORITIES AND RESPONSIBILITIES
104G-50.105 – AGENCY PERSONAL PROPERTY MANAGEMENT OFFICER
The Regional Property Management Officer (PMO) is responsible for obtaining all reports
involving lost, stolen, damaged, or destroyed Government property and making determinations
of apparent negligence. In order to fulfill this responsibility, the PMO needs to become familiar
with instructions and procedures contained in FSM 5336, 6400, 6410, 6507, 6570, 6730, and
Federal Property Management Regulations 104-50 and 104G-50.
R6/PNW SUPPLEMENT FSH-6409.31-2009-5
EFFECTIVE DATE: July 6, 2009
DURATION: This supplement is effective until superseded or removed.
6409.31, 104G-50.1
Page 4 of 4
FSH 6409.31 – FEDERAL PROPERTY MANAGEMENT REGULATIONS
PART 104-50 – PROPERTY MANAGEMENT
SUBPART 104G-50.1 – AUTHORITIES AND RESPONSIBILITIES
104G-50.108 – PMO ACTIONS ON LOST, STOLEN, DAMAGED, OR DESTROYED
PROPERTY
When the PMO receives Form AD-112 that indicates lost, stolen, damaged, or destroyed
property:
1. Both circumstances and evidence will be considered to determine if negligence or gross
negligence appears to be involved.
2. A signed copy of the AD-112 will be returned to the Forest Fleet Manager to include in
the official fleet file.
3. In the cases of apparent negligence:
a. The Regional PMO will refer the AD-112 and associated documentation to the
employee’s supervisor, through the unit’s Line Officer, for consideration of
disciplinary action.
b. If the degree of negligence warrants disciplinary action, the supervisor will work
with the Region’s Employee Relations Advisor.
c. If a determination is made that disciplinary action is not warranted, a justification
statement will be included with the AD-112, signed, and dated by the supervisor.
d. The AD-112 and supporting documentation will be retained by the supervisor;
neither the Regional PMO nor the Forest Fleet Manager will receive a copy of the
final determination.
4. In the cases of apparent gross negligence:
a. The PMO will refer the AD-112 and associated documentation to the employee’s
supervisor, through the unit’s Line Officer, for consideration of appropriate action
under the Debt Collection Act.
b. If a determination is made that fiscal liability is appropriate, the supervisor will
work with the Region’s Employee Relations Advisor.
c. If a determination is made that disciplinary action is not warranted, a justification
statement will be included with the AD-112, signed, and dated by the supervisor.
d. The AD-112 and supporting documentation will be retained by the supervisor;
neither the Regional PMO nor the Forest Fleet Manager will receive a copy of the
final determination.
Additional resources:
1. Human Capital Management, Employee Relations Standard Operating Procedures:
http://fsweb.hcm.fs.fed.us/employee_relations/SOPs/SOPs.doc
2. Master Agreement between FS and NFFE, Article 22: http://www.nffefsc.org/WebPages/ma.html
3. FSM 6414.2